Regular Meeting Minutes l September 12th, 2018
REGULAR MEETING September 12, 2018
ACKLEY CITY COUNCIL met in regular session September 12, 2018 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Al Jones, Joe Wessels, Judy Crawford, Pat Daggs, and Pat Hurt. Absent: None. Quorum present. Jones moved, Daggs seconded, to approve the September 12, 2018 Agenda as listed. Ayes-All. Motion carried. Wessels moved, Crawford seconded, to approve the Consent Agenda by one motion: a) August 8, 2018 Regular Mtg; August 30, 2018 Special Mtg Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: August 2018 Clerk Bank Reconciliation/Treasurer Report, August 2018 Clerk Budget Reports, August 2018 Deputy Clerk Utility Billing Reconciliation, August 2018 Fire Report, August 2018 Ambulance Report, FY2018 Clerk Outstanding Obligations Disclosure Statement. Ayes-All. Motion carried. Daggs moved, Hurt seconded, to adopt Resolution No. 18-49 Approving the Annual City Street Financial Report for the Fiscal Year Ending June 30, 2018. Roll call vote: Ayes-Wessels, Crawford, Daggs, Hurt, Jones. Motion carried. Crawford moved, Daggs seconded, to adopt Resolution No. 18-50 Authorizing Early Redemption of Sewer Revenue Capital Loan Notes, Series 2004. Roll call vote: Ayes-Crawford, Daggs, Hurt, Jones, Wessels. Motion carried. Hurt moved, Jones seconded, to set a public hearing for the first reading of proposed Ordinance No. 509 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 107.02, Residential Units and Premises Charged for October 10, 2018 at 7:00 p.m. Ayes-All. Motion carried. Daggs moved, Wessels seconded, to set a public hearing for the first reading of proposed Ordinance No. 510 Amending the Code of Ordinances of the City of Ackley, Iowa by Adding Sub- Section 135.12 Pertaining to Street Use and Maintenance Penalties for October 10, 2018 at 7:00 p.m. Ayes-All. Motion carried. Daggs moved, Jones seconded, to approve the Proclamation of National Rail Safety Week for September 23-29, 2018. Ayes-All. Motion carried. Jones moved, Hurt seconded, to approve the Water and/or Sewer Main Tap/Right of Way Permit form. Ayes-Daggs, Hurt, Jones. Nays-Wessels, Crawford. Motion carried.
2 Crawford moved, Daggs seconded, to approve the request for two additional credit cards under the City’s current VISA account with a credit limit on each of $250-$300 for use by the Ackley Volunteer Ambulance Service. Ayes-All. Motion carried. Crawford moved, Wessels seconded, to set the date and time for Trick or Treat night to be October 30, 2018, 6:30-8:30 p.m. Ayes-All. Motion carried. Daggs moved, Hurt seconded, to approve and send letters regarding Development Agreements to Paul C. Williams, Williams Excavating, LLC; Jesus Flores, Flores Construction, LLC; and Nick LaVelle, LaVelle Properties, LLC. Ayes-All. Motion carried. Discussion was held on offering the temporary rental of dumpsters to the public. Mayor Graham directed the Council Committee to make some changes to the draft of the Dumpster Rental Agreement and bring it back for discussion in the October regular meeting. Discussion was held regarding when water service shut-offs due to delinquency should and should not occur, and how soon the City should commit to reconnecting the water service once the delinquent account is paid. Daggs moved, Jones seconded, to not disconnect any water service on Fridays, which would still comply with the time frame in the city ordinance, and to require customers to pay their account by 3:00 p.m. on Friday if they wish to have their service reconnected for the weekend. Ayes-All. Motion carried. Mayor Graham presented the need to implement a policy regarding city employees who are public safety volunteers and how they will be paid if they go on an emergency call during normal working hours of their city position. Discussion was held with direction given to the Clerk to compose a resolution that states that if a city employee responds to an emergency call while on their city job they will not lose their city pay, and they will also receive their volunteer compensation. Police Chief Brian Shimon updated the Council on nuisance properties. He informed them that a vintage brick salvage company is interested in the brick from the church at 420 State St. He is waiting to receive from them the price they would pay. The property has been staked and the neighboring property owner has removed their belongings that were on the church property. The owner of 702 1 st Ave. is waiting on CBDG funding to continue progressing on improvements to the property. Angela De La Riva, Economic Development Director, gave highlights on her Director’s Report. She also stated that she is working on the Urban Revitalization Plan. Wessels moved, Daggs seconded, to approve Change Order No. 1 for the Sanitary Sewer Improvement Phase 1 Project for a decrease of $615,420.00. Ayes-All. Motion carried. Wessels moved, Crawford seconded, to approve Change Order No. 4 for the 2017 South Butler Street Project for a decrease of $7,816.96. Ayes-All. Motion carried.
3 Lee Gallentine, City Engineer, distributed an engineering contract for the North Butler Street Project for approval at a future meeting. Gallentine informed the Council that an easement will probably need signed off on by the Prairie Bridges Park Board for the North Franklin Street Bridge Project. Gallentine led a discussion on a 2019 water main project. Gallentine handed out an updated listing of open building permits and stated that all permits are up to date. Wessels moved, Daggs seconded, to approve the payment of $12,020.00 to Carstens for the mini split system installed in City Hall. Ayes-All. Motion carried. Hurt moved, Jones seconded, to approve the payment of $40,814.00 to Hay Construction Services, Inc. for the repairs to the building at 626 Main St. Ayes-All. Motion carried. Updates were given on old business. Mayor Graham stated that Hays Construction was still working on the repairs in the Police Department. Graham has contacted contractors to look at the library gutters. The Public Works Department has painted the lines in the library parking area, but a handicap spot is needed. The siren conversion has been ordered. Donations of $1,850 have been received for the conversion. DeBerg informed the Council that Mike Smith, City Attorney, will be sending out letters to landowners and their lenders regarding the industrial park subdivision. Mayor Graham announced that Jones will be moving to Forest City in October. Graham also stated that since Crawford has stepped down from the positions of chairperson on her council committees, he would fill in until Jones’ vacancy is filled. Public Comments: None. With no further discussion, Wessels moved, Jones seconded, to adjourn at 8:39 p.m. Ayes-All. Motion carried.