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REGULAR MEETING Minutes l February 13, 2019


REGULAR MEETING

February 13, 2019

ACKLEY CITY COUNCIL met in regular session February 13, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Robert Harms, Pat Hurt, Joe Wessels, Judy Crawford, and Pat Daggs. Absent: None. Quorum present.

Harms moved, Hurt seconded, to approve the February 13, 2019 Agenda as listed. Ayes-All. Motion carried.

Daggs moved, Hurt seconded, to approve the Consent Agenda by one motion: a) January 9, 2019 Regular Meeting; January 23, 2019 Special Meeting; February 5, 2019 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: January 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report, January 2019 Clerk Budget Reports, January 2019 Deputy Clerk Utility Billing Reconciliation, January 2019 Fire Report, January 2019 Ambulance Report. Ayes-All. Motion carried.

Discussion was held on a letter the City received regarding the property owned by Paul and Brooke O’Kane located at 726 Main Street. The O’Kane’s offered to give the City their property along with $5,000 as a rehabilitation allowance. Unless the engineer’s report comes back with something unexpected, or the buildings become a city responsibility, the consensus of the Council is to leave the buildings in the 700 block of Main Street alone. The Finance & Administration Committee was directed to discuss with City Attorney Mike Smith the assessment of the related costs the City has incurred to-date, and the Streets Committee was directed to look into purchasing fencing for around the buildings rather than continuing to rent fencing.

Crawford moved, Wessels seconded, to adopt Resolution No. 19-01 Setting Vehicle Mileage Reimbursement Rate – Calendar Year 2019. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried.

Daggs moved, Harms seconded, to set a public hearing for the first reading of proposed Ordinance No. 512 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 100.06, Pertaining to Use of Funds for March 13, 2019 at 7:00 p.m. Ayes-All. Motion carried.

Wessels moved, Harms seconded, to approve the FY20 Proposed Budget. Ayes-All. Motion carried.

Hurt moved, Crawford seconded, to set a public hearing for the FY20 Proposed Budget for March 13, 2019 at 7:00 p.m. Ayes-All. Motion carried.

Wessels moved, Daggs seconded, to designate the Ackley World Journal as the official newspaper of the City of Ackley for calendar year 2019. Ayes-All. Motion carried.

Wessels moved, Harms seconded, to approve the liquor licenses for The American Legion Post #252 and Grumpy’s Bar subject to dramshop insurance endorsement. Ayes-All. Motion carried.

Hurt moved, Crawford seconded, to approve the following Mayor appointments with terms effective January 1, 2019: Dale Brass to the Airport Board of Trustees with term expiring December 31, 2020; Gary Oelmann to the Airport Board of Trustees with term expiring December 31, 2021; Alfred Prescott to the Airport Board of Trustees with term expiring December 31, 2023; Doug Boheman to the Tree Board with term expiring December 31, 2021; Terri Elmore to the Tree Board with term expiring December 31, 2021; Bo Schipper to the Board of Adjustments with term expiring December 31, 2023; and Marilyn Abbas to the Cemetery Board of Trustees with term expiring December 31, 2023. Ayes-All. Motion carried.

Daggs moved, Hurt seconded, to approve the final pay estimate to Utility Service Co., Inc. of $12,780.00 for the 2017 Water Tower Repainting Project. Ayes-All. Motion carried.

Wessels moved, Daggs seconded, to approve the payment to Geode Environmental for $2,579.80 for groundwater sampling (round 2). Ayes-All. Motion carried.

Harms moved, Wessels seconded, to approve the payment to Carstens for $22,525.00 for the installation of mini-splits in the Police Department. Ayes-All. Motion carried.

Discussion was held on amending section 69.15 of the Code of Ordinances which addresses residential parking restrictions in front yards. It was proposed that the code remain as is, but a fee schedule be set up for ticketing violators of this ordinance. Mayor Graham directed the Streets Committee and the Public Safety committee to create this fee schedule.

Deputy Clerk Malena Dennis presented a sample of an agreement the City could present to Hardin County regarding parking tickets. Per Iowa Code, this agreement would be a way for the City to collect on unpaid tickets as the County could require payment of delinquent parking tickets in conjunction with renewal of vehicle registrations. The Council directed Dennis to proceed, as well as reach out to the surrounding counties of Franklin, Grundy, and Butler to see if they would consider entering into a similar agreement.

Wessels suggested that the City’s dumpster rental agreement be amended to include an additional fee of $15.00 per dump for any dumpster rented for construction or remodeling where the dumpster contains plumbing fixtures, cabinetry, sheet rock or plaster. Clerk Kelly DeBerg was directed to update the rental agreement for Council vote at the next meeting.

Mayor Graham suggested that the City follow Hardin County in regards to the days designated as observed holidays. After a brief discussion the topic was dropped.

A discussion was held on annual employee performance reviews and raises. Mayor Graham suggested the reviews be eliminated and an annual cost of living raise based on the consumer price index (CPI) be added to the employee handbook as standard procedure. Several concerns with this were raised. Council eventually decided to have annual performance reviews held at the time of the employee’s employment anniversary date, and that they not have any monetary impact. A resolution will be wrote to update the handbook with this for Council vote. Council also stated that in December, for the FY21 budget, they would discuss and make a decision on raises using the CPI as a guideline.

Updates were given on nuisance properties. Council directed Angela De La Riva, Economic Development Director, to apply for an Iowa DNR Derelict Building Grant to aid in the demolition of the property at 420 State Street. Harms moved, Crawford seconded, to accept the asbestos removal proposal for said location of $8,425.00 from Site Services Inc. Ayes-All. Motion carried. De La Riva stated that the CBDG grant application was in process for the property at 702 1st Avenue.

De La Riva informed the Council of her recent city-related business. She has obtained two bids in the amounts of $4,995 and $8,000 for a hotel feasibility study. She is trying to obtain information on the Kum & Go building to aid in finding someone to purchase or occupy it as Kum & Go will be closing March 22, 2019. De La Riva is also working with the City’s bond attorney, Dorsey & Whitney, in regards to the 4 County Seed development agreement, as well as getting direction on how to obtain additional money from the county through Tax Increment Financing for the ADC’s revolving loan fund.

Lee Gallentine, City Engineer, was not in attendance. Wessels moved, Daggs seconded, to approve pay estimate no. 4 to Municipal Pipe Tool Co. of $139,124.58 for the Sanitary Sewer Improvement Project-Phase 1. Ayes-All. Motion carried.

Updates were given on old business. Crawford has contacted Carstens to obtain information on heat register valves for City Hall. The grant in the amount of $1,855.89 from Greenbelt Home Care for the Siren Conversion, which was to be distributed in January, has not yet been received. Mayor Graham will contact them to get an update. Wessels reported that he has turned everything over regarding well #7 to Smith. DeBerg stated that Smith informed Gallentine that a preliminary plat would need to be completed for the industrial park. CGA completed this today. The next step is for the Planning & Zoning Commission to approve the plat.

Crawford asked the Council if they had reviewed the health insurance quote she had provided to them and if they wanted to address the topic. No response was given.

Public Comments: Becky Schipper, on behalf of the Heritage Center, requested that sand be put down again in front of their building. She also questioned if they had to request this each time it was needed.

With no further discussion, Harms moved, Daggs seconded, to adjourn at 9:07 p.m. Ayes-All. Motion carried.

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

170.38

ACKLEY CHAMBER OF COMMERC

MEMBERSHIP DUES

165.00

ACKLEY PUBLIC LIBRARY

POSTAGE

98.97

ACKLEY PUBLISHING CO INC

LETTERHEAD/GOLF CART PERMITS

114.82

ADVANTAGE ARCHIVES

MICROFILMING AWJ JAN 17-JUN 18

235.00

AFLAC

AFLAC

153.00

AIRGAS NORTH CENTRAL

OXYGEN/CYLINDER RENTAL

583.05

AMAZON

BOOKS

313.09

AMERICAN FENCE COMPANY

FENCE RENTAL-JANUARY 2019

280.38

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

2,179.39

BROWN SUPPLY CO. INC.

SNOW PLOW BLADES

545.44

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

701.84

CARSTENS PLUMBING & HEATI

POLICE DEPT MINI SPLIT SYSTEM

22,525.00

CGA

ENGINEERING SERVICES

17,104.55

CITY OF TOLEDO POLICE DEP

HOLMAN TASER CERTIFICATION

200.00

CITY SCREEN IMPRESSIONS

JACKETS-DEPOSIT

413.00

COLLECTION SERVICES CENTR

CHILD SUPPORT

107.50

DEMCO

FILE FOLDERS/DISC CASES/CRATE

385.92

DOLLAR GENERAL

SUPPLIES

54.80

DON'S TRACTOR REPAIR

LOADER FITTINGS

140.42

FEDERAL W/H

FED/FICA TAX

10,383.00

FRANKLIN COUNTY ABSTRACT

INDUSTRIAL PARK PLAT ABSTRACT

1,724.00

GEODE ENVIRONMENTAL LLC

GROUNDWATER SAMPLING (ROUND 2)

2,579.80

HARDIN COUNTY OFFICE SUPP

BINDER CLIPS

5.07

HARDIN COUNTY SOLID WASTE

JANUARY LANDFILL FEES

1,257.36

HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE

5.00

HARLAND TECHNOLOGY SERVIC

EMAIL

272.16

HEART OF IOWA

847-2222 COMMUNICATIONS

87.09

HERITAGE MOTORS

PD CARS-BATTERY/WIPERS/SERVICE

139.01

IMFOA

2019-2020 DUES - DEBERG

50.00

INNOVATIVE AG SERVICES CO

DIESEL/GAS

1,741.89

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA FALLS FIRE EXTINGUIS

ANNUAL INSPECTION AND TAG

500.50

IPERS

IPERS

7,768.72

M&G TIRE SERVICE

2005 FORD AMB TIRE REPAIR

24.70

MASTER METER SYSTEMS

ANNUAL MAINTENANCE FEE

1,500.00

MEDIACOM

PHONE/FAX/INTERNET

119.43

MEYER, KENDALL

PESTICIDE APPLICATOR BOOK

95.00

MIDAMERICAN ENERGY CO

ELECTRIC BILL

3,993.80

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

139,124.58

NAPA AUTO PARTS

VEHICLE PARTS & SUPPLIES

459.05

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15,969.00

POSTMASTER

UTILITY BILL POSTAGE

255.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

5,556.25

RACHAEL RAY EVERY DAY

3 YEARS MAGAZINE

25.00

READER'S DIGEST

2 YEARS MAGAZINE

15.00

RELIASTAR LIFE INS CO

LIFE INSURANCE

112.68

SALES TAX/LOST

SALES TAX PAYMENT

704.00

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

SITE SERVICES INC.

ASBESTOS SURVEY - 420 STATE

1,255.00

STAREK, RETHA

SUPPLIES

14.12

STATE WITHHOLDING

STATE TAXES

1,527.00

SUNSET LAW ENFORCEMENT

AMMUNITION FOR TRAINING

248.18

TIMES-CITIZEN CO.

WAGES/MINUTES/TCC SUBSCRIPTION

318.85

USDA RF

MONTHLY PAYMENT

1,151.00

UTILITY SERVICE CO. INC.

2017 WATER TOWER REPAINTING

12,780.00

VERIZON

CELL PHONES/PHONE/INTERNET/FAX

574.17

WAL-MART COMMUNITY

CHRISTMAS SNACKS

26.34

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1,864.00

WILLIAMS EXCAVATION LLC

WATER MAIN-5TH & STATE/LIGHT PLT

2,850.00

DEPOSIT REFUNDS

REFUND DATE 01/25/2019

130.79

DEPOSIT REFUNDS

REFUND DATE 01/28/2019

23.66

DEPOSIT REFUNDS

REFUND DATE 01/31/2019

118.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

40,954.10

CLAIMS TOTAL

305,123.85

EXPENSES BY FUND

GENERAL FUND

64,687.30

LIBRARY RESERVE FUND

530.67

ROAD USE TAX FUND

16,749.18

CAP PROJ-GO BOND 2016A FUND

22,525.00

CAP PROJ-DEMO OF BLDGS FUND

280.38

WATER FUND

17,716.89

WATER DEPOSITS FUND

230.79

CAPITAL WATER PROJECTS FUND

13,595.50

SEWER FUND

9,429.14

CAP SEWER IMPROVEMENTS FUND

154,395.73

GARBAGE FUND

3,961.53

STORM WATER FUND

1,021.74

TOTAL

305,123.85

REVENUE - JANUARY 2019

GENERAL FUND

44,282.10

LIBRARY RESERVE FUND

166.61

FIRE TRUCK/EQUIP RESERVES FUND

0.99

AMBULANCE RESERVES FUND

408.84

ROAD USE TAX FUND

17,337.10

EMPLOYEE BENEFIT FUND

1,716.62

EMERGENCY FUND

122.08

LOST FUND

14,797.42

LOST - DEBT SERVICE FUND

3,699.36

TIF FUND

22,289.51

DEBT SERVICE FUND

5,664.25

CAPITAL PROJECTS - LOST FUND

3,699.35

WATER FUND

33,409.39

WATER DEPOSITS FUND

900.00

SEWER FUND

48,200.48

SEWER SINKING FUND

3,149.41

SEWER RESERVES/SURPLUS FUND

35,686.76

CAP SEW IMPROVEMENTS FUND

20,565.17

GARBAGE FUND

13,029.02

STORM WATER FUND

12,249.16

TOTAL

281,373.62

___________________________________

Erik Graham, Mayor

ATTEST: _______________________________

Kelly DeBerg, City Clerk


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