REGULAR MEETING July 10, 2019
ACKLEY CITY COUNCIL met in regular session July 10, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Daggs, Robert Harms, Pat Hurt, Joe Wessels, and Judy Crawford. Absent: None. Quorum present. Harms moved, Daggs seconded, to approve the July 10, 2019 Agenda as listed. Ayes-All. Motion carried. Hurt moved, Harms seconded, to approve the Consent Agenda by one motion: a) June 12, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: June 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; June 2019 Clerk Budget Reports; June 2019 Deputy Clerk Utility Billing Reconciliation; June 2019 Fire Report; June 2019 Ambulance Report; 2 nd Quarter 2019 Treasurer Investment Report; 2 nd Quarter 2019 Deputy Clerk Ambulance Write Offs Report; 2 nd Quarter 2019 Prairie Bridges Financial Reports. Ayes-All. Motion carried. Daggs moved, Wessels seconded, to adopt Resolution No. 19-22 Establishing a Petty Cash Fund for the Ambulance Service. Roll call vote: Ayes-Harms, Hurt, Wessels, Crawford, Daggs. Motion carried. Hurt moved, Crawford seconded, to adopt Resolution No. 19-23 Authorizing FY19 Year End Transfers. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried. Harms moved, Wessels seconded, to approve the Liquor License for Friends of Prairie Bridges for August 9-11, 2019 pending application and dramshop insurance endorsement. Ayes-All. Motion carried. Harms moved, Crawford seconded, to approve payment to Univar for $8,400 for a mosquito fogger. Ayes-All. Motion carried. Daggs moved, Wessels seconded, to approve payment to Iowa Law Enforcement Academy for $6,240 for Calen Holman training. Ayes-All. Motion carried. Harms moved, Hurt seconded, to approve the purchase of bookcases for the library using Library Reserve Funds for $2,916 from Iowa Prison Industries. Ayes-All. Motion carried. Harms moved, Hurt seconded, to approve the Hotel Market Study Proposal Option-Stage 1 Field Research Hotel Evaluation Report with Hospitality Marketers International, Inc. for $4,995. Ayes-All. Motion carried. Crawford presented information on the last four years of revenues and expenditures for the airport, which showed the airport’s net cost to the City at just under $14,000 total for those
2 four years. Dale Brass and Jeff Brass shared some of the happenings that have taken place at the airport, and the benefits that they see of the airport. Mayor Graham asked that the Airport Board of Trustees present their information in a report at the August meeting. Discussion was held on the transition from using the water and waste water services of PeopleService to having a City employee provide those services. Nathan Vogel, Public Works Director, explained the status of his current and pending certifications. He stated that he will be totally certified with the required licenses for Ackley in January 2020. Council requested a meeting be set up with PeopleService to discuss this transition further. Clerk Kelly DeBerg presented information on SenText. SenText provides mobile messaging for instant communication. Daggs informed the Council that Hardin County will be getting Alert Iowa in the coming months. This is a free service for texting and emailing weather and other emergency information. Council agreed to see how the free service works before considering any other mobile messaging service. Wessels reminded the Council that in the previous bid received for the combined Water Main Project the portion of the bid for a storm sewer extension on Cerro Gordo was roughly $50,000. Wessels sent out two bid requests for this portion of the project and received a low bid of $8,900 from HH Construction. Wessels explained that the work was not identical to the original plans, but that this was a less costly alternative to accomplish the same goal. Crawford moved, Hurt seconded, to accept the bid from HH Construction for $8,900 for the storm sewer extension on Cerro Gordo. Ayes-Daggs, Hurt, Wessels, Crawford. Abstain-Harms. Motion carried. Discussion was held on the City owned property by 911 10 th Avenue. The property owner at this location requested that the City deed the neighboring property to him. This property is an unpaved platted street. To be consistent with past practice, Council would consider offering half of the property to each neighbor, but the property owners would need to pay all legal costs involved for the City to vacate the property. If the property owners are not interested in paying the costs, and no longer wish to mow the property, then the City will mow it. In conjunction with the codification of the Code of Ordinances, discussion was held on creating a new chapter in the Code of Ordinances on Ambulance Service. Wessels informed the Council that he has still been unable to get additional bids for the demolition of the church at 420 State Street. Because of this, he choose to open the one bid that the City had received previously. That bid was from Cole Excavating for $57,800. Mayor Graham suggested that the City apply for the Derelict Building Grant later this year. Angela De La Riva, Economic Development Director, updated the Council on her recent activities. The remodel has begun at 626 Main Street. The drone contest will be kicking off on Monday. Kum & Go has informed her that they are asking $50,000 for their building. She then informed the Council that she has accepted the position as the Director of Economic
3 Development for Hardin County. Mayor Graham stated that further conversations will need to be had with the County and the ADC to decide what the City wants to do going forward. Don Moore, CGA, stated that Phase 1 of the Sanitary Sewer Improvements Project is seventy- five percent complete. Moore will be meeting with the contractor July 24 th to discuss the final schedule and remaining issues that need to be resolved. Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $303,809.01 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 7. Ayes-All. Motion carried. Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that in regards to an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations, Franklin County is not interested in participating, and Hardin County has not had time yet to consider the agreement. Butler County has still not responded. DeBerg informed the Council that she will be attending the Iowa Municipal Professionals Institute next Monday through Wednesday to finish up her clerk schooling. Wessels has not heard anything back from Carstens in regards to heat register valves and other options for City Hall. Crawford stated that Jeff Frazier has completed his survey on health insurance. However, because of not wanting to make any changes until the first of the year, she would like to hold off until September to get numbers and discuss further. Public Comments: Vogel informed the Council that Heartland Asphalt will be in town repairing manholes and asked if he could obtain a bid for them to do the bad spots also while they were here. Council agreed to have him get a bid. Harms requested an update on the pool pump. Vogel explained that initially he was going to just put a new motor on the pump, but when the pump was pulled it was discovered that the impeller was bad also. The pump has been replaced and is working. Crawford then inquired as to the status of the baby pool. Vogel reported that it has been cleaned out, but it needs to be sandblasted yet. They have had to reconfigure it to make the slope work without losing a jet. Hurt commented that the Pool Betterment Committee is discussing the possibility of combining the baby pool with the new splash pad. With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:30 p.m. Ayes-All. Motion carried. ACCESS SYSTEMS LEASING COPIER LEASE/MAINT PAYMENT
171.13 ACKLEY DEVELOPMENT COMMIS ECONOMIC DEVELOPMENT CONTRACT 37,778.00 ACKLEY PUBLIC LIBRARY POSTAGE 29.37 AED PROFESSIONALS AED BATTERIES/ELECTRODES 277.00 AFLAC AFLAC 189.42 AGSOURCE COOPERATIVE SERV POOL TESTING 39.00 AIRGAS NORTH CENTRAL OXYGEN 132.56 ALLRECIPES 1 YR MAGAZINE 9.95 AMAZON BOOKS 485.06
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BARTLING, MIKE REPAIR ROOF 300.00 BLACK HAWK COUNTY HEALTH POOL INSPECTION 7/20/18 288.00 BLACK HILLS/IOWA GAS UTIL UTILITIES-GAS 632.83 BOOK LOOK CH FIC BOOKS 210.88 BUSINESS RADIO SALES & SE RADIO ANTENNAS & KNOBS 64.04 CARDMEMBER SERVICE CREDIT CARD PURCHASES 1,919.58 CARSTENS PLUMBING & HEATI REPAIR AC 400.86 CENTER POINT LARGE PRINT CHRISTIAN/PLAT MYSTERY SERIES 1,092.96 CGA ENGINEERING SERVICES 30,742.45 COLLECTION SERVICES CENTR CHILD SUPPORT 107.50 DEBERG, KELLY MILEAGE TIF WORKSHOP 89.32 DEPARTMENT OF NATURAL RES ANNUAL WATER SUPPLY FEE FY20 181.76 DOLLAR GENERAL MOP/PAPER TOWELS/GATORADE 44.45 ELLIOTT EQUIPMENT CO. 2 DUMPSTERS W/ LIDS & 2 LIDS 1,310.00 FEDERAL W/H FED/FICA TAX 7,407.04 FERGUSON ENTERPRISES, INC PIPE FOR SHOWERS/PUMP GASKETS 114.32 FORGY ELECTRIC PARTS FOR PUMP/TORNADO SIREN 247.94 FRANKLIN COUNTY ASSESSOR FRANKLIN CO BEACON ANNUAL FEE 350.00 GEODE ENVIRONMENTAL LLC WELL INSPECTION & PLUGGING 3,632.10 GEORGIA JEAN DENNIS ESTAT REFUND-PATIENT OVER PAID 0.45 GROUT MUSEUM SUMMER READING-SPACE EXPLORERS 245.00 HAMPTON CHRONICLE & TIMES 1 YR NEWSPAPER 56.00 HARDIN COUNTY RECORDER RECORD ROLDAN PURCH AGREEMT 27.00 HARDIN COUNTY SHERIFF CONTRACT FY 19/20 1,500.00 HARDIN COUNTY SOLID WASTE JUNE LANDFILL FEES 1,473.68 HEART OF IOWA 847-2222 COMMUNICATIONS 103.50 HOSPITALITY MARKETERS INT HOTEL MARKET STUDY RETAINER 3,500.00 IBELING INSURANCE SERVICE EMC RENEWAL 7/1/19-7/1/20 59,181.00 INNOVATIVE AG SERVICES CO GAS/DIESEL 1,771.21 IOWA DEPT OF PUBLIC SAFE ON-LINE WARRANTS AND ARTICLES 300.00 IOWA DIVISION OF LABOR SE BOILER INSPECTION 80.00 IOWA LAW ENFORCEMENT ACAD LEVEL 1 TRAINING SCHOOL-HOLMAN 6,240.00 IOWA LEAGUE OF CITIES MEMBER DUES FY 19/20 1,119.00 IPERS IPERS 5,005.44 JOE'S PLUMBING & HEATING SKID STEER RENT/REPAIR SHOWERS 181.02 JOHN DEERE FINANCIAL THEISENS PURCHASES 221.99 JUNIOR LIBRARY GUILD BOOKS-ADULT THRILLERS 255.50 KESLEY ELECTRIC INC. RE-STOCK FEE-POOL PUMP MOTOR 220.00 MARTIN'S FLAG COMPANY FLAGS 337.38 MEDIACOM PHONE/FAX/INTERNET 119.30 MIDAMERICAN ENERGY CO ELECTRIC BILL 4,253.09 MOTHER EARTH LIVING 1 YR MAGAZINE 10.00 MUNICIPAL EMERGENCY SERVI 20 AIR PACKS 20,045.00
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MUNICIPAL PIPE TOOL COMPA SANITARY SEWER IMPROVEMENTS-1
303,809.0 1 NAPA AUTO PARTS TAPE/ANTIFREEZE 131.50 NEUBERGER, BRIANNE POOL COMMITTEE 5K EXPENSES 510.41 NORTHEAST IOWA RESPONSE G FY 19/20 MEMBERSHIP FEE NIRG 794.50 NUCARA PHARMACY EPI PENS 249.86 OTTER CREEK FARMS INC. AIRPORT LEASE 750.00 OXFORD LIFE INSURANCE CO REFUND-CLAIM AUTO LIABILITY 104.60 PEOPLESERVICE INC. WATER/WASTEWATER SERVICE 16,320.00 PETTY CASH ESTABLISH PC-POOL BETTERMENT 300.00 POSTMASTER UTILITY BILL POSTAGE 245.00 PUBLIC EMPLOYEE HEALTH PL HEALTH INSURANCE 7,112.00 RBF ELECTRIC REPAIR TORNADO SIREN/POOL PUMP 995.00 RELIASTAR LIFE INS CO LIFE INSURANCE 112.68 ROLDAN, JUAN AND SARA 2019 WATER MAIN PROJECT 890.43 SALES TAX/LOST SALES TAX PAYMENT 772.00 SHIELD PEST CONTROL MONTHLY SERVICES 50.00 STAREK, RETHA SUMMER READING SUPPLIES/DVD'S 111.89 STATE WITHHOLDING STATE TAX 1,182.00 SUBSURFACE SOLUTIONS LOCATOR 5,787.67 TIMES-CITIZEN CO. 1 YR TCC/NOTICES/MIN/ORD/WA REP 667.88 TRANS-IOWA EQUIPMENT INC. SWEEPER ACTUATOR LINEAR 824.16 UNIVAR USA INC MOSQUITO FOGGER/SPRAY 8,610.69 USDA RF COUGARS DEN MONTHLY PAYMENT 1,151.00 VERIZON CELL PHONES/PHONE/INTERNET/FAX 487.81 WAL-MART COMMUNITY MULCH/HOSE/NOZZLE 54.70 WATER EXCISE TAX WATER EXCISE TAX PAYMENT 1,829.00 WEBER PAPER COMPANY SINGLE FOLD TOWELS 21.22 WESTRUM LEAK DETECTION IN 5 YR LEAK DETECTION AGREEMENT 1,100.00 WILLIAMS EXCAVATION LLC COLLAPSED STORM SEWER-MITCHELL 2,357.00 ZOLL MEDICAL CORPORATION CABLE 147.34 PAYROLL CHECKS TOTAL PAYROLL CHECKS 28,168.31 CLAIMS TOTAL
580,140.7 4
EXPENSES BY FUND GENERAL FUND
147,831.6 8 LIBRARY RESERVE FUND 356.89 FIRE TRUCK/EQUIP RESERVES FUND 10,022.50 ROAD USE TAX FUND 21,152.87 EMPLOYEE BENEFIT FUND 17,117.37 CAP PROJ-DEMO OF BLDGS FUND 3.10
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WATER FUND 25,022.11 CAPITAL WATER PROJECTS FUND 917.43 SEWER FUND 11,648.67 CAP SEWER IMPROVEMENTS FUND
334,436.4 6 GARBAGE FUND 8,597.88 STORM WATER FUND 3,033.78
TOTAL
580,140.7 4
REVENUE - JUNE 2019 GENERAL FUND 43,787.12 LIBRARY RESERVES FUND 825.00 FIRE TRUCK/EQUIP RESERVES FUND 14,034.60 AMBULANCE RIG/EQUIP RESER FUND 0.03 ROAD USE TAX FUND 16,631.05 EMPLOYEE BENEFIT FUND 2,991.25 EMERGENCY FUND 212.74 LOST FUND 11,331.38 TIF FUND 2,521.21 DEBT SERVICE FUND 76,535.08 CEMETERY PERPETUAL CARE FUND 60.00 WATER FUND 34,070.62 WATER DEPOSITS FUND 750.00 SEWER FUND 44,115.80 SEWER SINKING FUND 16,276.98 SEWER RESERVES/SURPLUS FUND 18,318.45 CAP SEW IMPROVEMENTS FUND
508,318.7 9 GARBAGE FUND 12,011.27 STORM WATER FUND 11,214.61 TOTAL
814,005.9 8