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REGULAR MEETING MINUTES l September 11, 2019


REGULAR MEETING

September 11, 2019

ACKLEY CITY COUNCIL met in regular session September 11, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Hurt, Joe Wessels, Judy Crawford, Pat Daggs, and Robert Harms. Absent: None. Quorum present.

Daggs moved, Harms seconded, to approve the September 11, 2019 Agenda as listed. Ayes-All. Motion carried.

Harms moved, Hurt seconded, to approve the Consent Agenda by one motion: a) August 14, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: August 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; August 2019 Clerk Budget Reports; August 2019 Deputy Clerk Utility Billing Reconciliation; August 2019 Fire Report; August 2019 Ambulance Report. Ayes-All. Motion carried.

Harms moved, Daggs seconded, to open the public hearing at 7:02 p.m. on the proposal to enter into a General Obligation Ambulance Acquisition Loan Agreement. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Daggs seconded, to close the public hearing at 7:02 p.m. Ayes-All. Motion carried.

Crawford moved, Wessels seconded, to adopt Resolution No. 19-27 Authorizing and Approving a Loan Agreement, Providing for the Issuance of a $68,000 General Obligation Ambulance Acquisition Note and Providing for the Levy of Taxes to Pay the Same. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.

Daggs moved, Hurt seconded, to approve payment to Foster Coach Sales, Inc. for $144,994 for an ambulance. Ayes-all. Motion carried.

Hurt moved, Daggs seconded, to adopt Resolution No. 19-28 Setting the Salary for Calen Holman and Setting Stipends for Police Officers. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried.

Harms moved, Wessels seconded, to adopt Resolution No. 19-29 Approving the Annual City Street Financial Report for the Fiscal Year Ending June 30, 2019. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels, Crawford. Motion carried.

Daggs moved, Harms seconded, to table Resolution No. 19-30 Approving the Ackley Fire Department Policies and Procedures. Ayes-All. Motion carried.

Daggs moved, Harms seconded, to adopt Resolution No. 19-31 Hiring Part-Time Employees for the Volunteer Ambulance Service. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried.

Daggs moved, Hurt seconded, to adopt Resolution No. 19-32 Authorizing entering into Lease Agreement for Airport Hangar. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.

Wessels moved, Hurt seconded, to set a public hearing for the first reading of proposed Ordinance No. 515 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 106.01 Pertaining to Collection Service for Solid Waste for October 9, 2019 at 7:00 p.m. Ayes-All. Motion carried.

Crawford moved, Wessels seconded, to set a public hearing for the first reading of proposed Ordinance No. 516 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 65.02 by Adding a Stop Intersection at Industrial Drive at its Intersection with Sherman Avenue for October 9, 2019 at 7:00 p.m. Ayes-All. Motion carried.

Hurt moved, Harms seconded, to approve the appointment of Amber Gronewold to fill the vacancy she left on the Pool Betterment Committee when she took the Pool Manager position with term effective immediately and expiring December 31, 2021. Ayes-All. Motion carried.

Wessels moved, Crawford seconded, to approve payment to Williams Excavation & Directional Boring for $2,906.06 for a water main break repair at the elementary school. Ayes-All. Motion carried.

Wessels moved, Daggs seconded, to approve payment to Williams Excavation & Directional Boring for $4,262.75 for a water main repair on Main Street. Ayes-All. Motion carried.

Harms moved, Daggs seconded, to approve payment to Arpy’s Construction for $17,500 for the Community Development Block Grant Owner Occupied Housing Rehabilitation at 515 2nd Avenue pending inspection. Ayes-All. Motion carried.

Crawford moved, Hurt seconded, to approve the purchase of gutters and leaf guards for the library for $4,175 from Stirling Seamless Gutters. Ayes-All. Motion carried.

Crawford moved, Wessels seconded, to approve the purchase for removal of eight trees in the City right-of-ways for $4,995 from Affordable Tree Service. Ayes-All. Motion carried. Crawford stated that the City received a 50% matching grant to replace trees. The cost to the interested property owners would be $75 and the Tree Board would plant the trees.

Dale Brass, Airport Board of Trustees Chair, presented a written report on July/August Airport Activities.

Mayor Graham reported that he is in the process of arranging a joint meeting with the Hardin County Board of Supervisors and the Ackley Development Commission for next Wednesday at the courthouse to discuss the Hardin County Economic Development Director position.

City Clerk Kelly DeBerg shared the opinions she received from Michael Hart, the City’s financial advisor, and City Attorney Mike Smith regarding the investment option with John Enslin that was presented at the last meeting. Both opinions were that the investment did not comply with the City’s Investment Policy. Smith went on to further state that he did not believe it would be allowed under Iowa Code. Wessels stated that he would like to look into other options besides IPAIT to invest City funds in.

Wessels requested that the discussion on commercial garbage be tabled until the next meeting.

A brief discussion was held on implementing no parking on one side of certain streets. Several Council members felt that all streets needed to be looked at. The Streets Committee will compile a list of their recommendations.

Jeff Frazier, Ibeling Insurance, gave a brief presentation on health insurance options. The Finance/Policy & Administration Committee will review the details with Frazier, and give their recommendation to the Council.

Discussion was held on whether or not the City wants to obtain new general obligation debt to maintain the current debt levy. In order to help identify what types of projects may be needed, a special meeting was set for September 19, 2019 at 3:00 to tour the City’s facilities.

No new updates were given on nuisance properties.

Angela De La Riva, Hardin County Economic Development Director, stated that she has had several new applications for the CDBG program.

Wessels moved, Hurt seconded, to approve Change Order No. 7 for $32,070 and no additional days given for completion for the Sanitary Sewer Improvements Project-Phase 1. Ayes-All. Motion carried. Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $276,564.05 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 9. Ayes-All. Motion carried.

Gallentine reported that all building permits are up to date.

Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that she has still not heard back from Hardin County in regards to an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations. She will reach out again to the County. DeBerg stated that she would be sending out reminder letters this week to developers with development agreements regarding their annual certifications. Wessels stated that he will call one more time to try to obtain a plan from Carstens in regards to heat register valves and other options for City Hall.

Mayoral & Council Comments: Harms pointed out that Chapter 67 of the Code of Ordinances states that it is unlawful to walk on the street if there is a sidewalk and he would like to see this enforced for everyone’s safety. The City will put a reminder of the ordinance on their Facebook page. Wessels explained a situation that took place with a property owner’s sewer line and asked for the City’s assistance. Crawford asked when street patching would be completed. Public Works Director Nathan Vogel stated it would be whenever they do the patching for the sewer project. Crawford also asked if the City plowed the snow on the extension on the west end of 10the Avenue, and stated that a property owner had some concerns about the trees over the street there.

Public Comments: None.

With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:35 p.m. Ayes-All. Motion carried.

ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

2,496.81

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

170.38

ACKLEY PUBLIC LIBRARY

POSTAGE

71.43

ACKLEY PUBLISHING CO INC

CHECKS/WINDOW ENVELOPES

666.18

AFLAC

AFLAC

284.13

AGSOURCE COOPERATIVE SERV

POOL TESTING

25.50

AIRGAS NORTH CENTRAL

OXYGEN/CYLINDER RENTAL

782.13

AMAZON

BOOKS

535.84

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

542.05

BONEWITZ, JOE

CPR TRAINING-21 FIREFIGHTERS

420.00

CAMPBELL SUPPLY COMPANY

TRAFFIC WANDS

123.50

CARRICO AQUATIC RESOURCES

POOL PUMP

5,558.24

CGA

ENGINEERING SERVICES

27,073.17

CLAUSSEN, RANDY

REFUND-PATIENT OVER PAID

5.60

COUNTRY

2 YR MAG SUBSCRIPTION

15.00

DOLLAR GENERAL

CLEANING/BATTERIES/GARBAGE BAGS

28.35

FEDERAL W/H

FED/FICA TAX

7,728.54

FOSTER COACH SALES, INC.

2019 FORD MEDIX AMBULANCE

144,994.00

GALLS INC.

HOLMAN-BELT CLIP BADGE HOLDER

16.98

H.H. CONSTRUCTION

DRAIN EXTENSION ON CERRO GORDO

8,900.00

HARDIN COUNTY OFFICE SUPP

POST ITS

14.24

HARDIN COUNTY SOLID WASTE

2ND QTR FY20/AUG LANDFILL FEES

14,398.50

HEART OF IOWA

847-2222 COMMUNICATIONS

104.05

HECHT & JEMINEZ

COPIER MAINTENANCE 8/19-8/20

533.98

HERITAGE MOTORS

2015 FORD PD CAR A/C REPAIR

368.26

IBELING INSURANCE SERVICE

FY19 AUDIT

4,557.00

INNOVATIVE AG SERVICES CO

DIESEL/GAS

1,409.15

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

1,000.00

IPERS

IPERS

7,433.13

JOHN DEERE FINANCIAL

THEISENS-PAINT/SNAP/PAP TOWELS

74.14

KEN'S REPAIR

TRIMMER/TRIM HEAD/GAS OIL MX

304.25

LEON UNIFORM COMPANY

RUSZKOWSKI-PANTS

197.96

MEDIACOM

PHONE/FAX/INTERNET

119.93

MIDAMERICAN ENERGY CO

ELECTRIC BILL

4,520.56

MIDWEST RADAR & EQUIPMNT

RADAR CALIBRATION

80.00

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

276,564.05

NAPA AUTO PARTS

OIL/OIL FILTERS/FUEL FILTERS/MISC

246.47

P.C.C.

AMBULANCE BILLING FEES

1,326.34

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16,320.00

POSTMASTER

UTILITY BILL POSTAGE/ANNUAL FEE

480.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

7,112.00

RADIO COMMUNICATIONS CO

PAGER BATTERIES & COVERS

217.03

RBF ELECTRIC

REPAIR POOL PUMP

413.00

RELIASTAR LIFE INS CO

LIFE INSURANCE

112.68

RUSZKOWSKI, TODD

2019 HEALTH INS DED REIMBURSE

122.00

SALES TAX/LOST

SALES TAX PAYMENT

891.00

SCHOLASTIC INC.

BOOKS FOR GIVEAWAY

50.00

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STAREK, RETHA

MENARDS-LANDSCP GLUE/SLIDERS

18.87

STATE WITHHOLDING

STATE TAXES

1,805.00

TEI LANDMARK AUDIO

AUDIO BOOKS

69.35

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/PHONE/INTERNET

569.71

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2,047.00

WESTRUM LEAK DETECTION IN

LEAK DETECTION SERVICES

607.50

WILLIAMS EXCAVATION LLC

WATER MAIN REPAIRS

7,168.81

ZOLL MEDICAL CORPORATION

1 YR PREVENTIVE MAINTENANCE

510.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

29,590.23

CLAIMS TOTAL

582,995.02

EXPENSES BY FUND

GENERAL FUND

71,439.11

LIBRARY RESERVE FUND

50.00

AMBULANCE RIG/EQUIP RESER FUND

144,994.00

ROAD USE TAX FUND

14,500.65

EMPLOYEE BENEFIT FUND

3,205.11

WATER FUND

18,994.82

SEWER FUND

9,774.52

CAP SEWER IMPROVEMENTS FUND

303,637.22

GARBAGE FUND

6,836.76

STORM WATER FUND

9,562.83

TOTAL

582,995.02

REVENUE - AUGUST 2019

GENERAL FUND

26,060.93

LIBRARY RESERVES FUND

450.00

FIRE TRUCK/EQUIP RESERVES FUND

1.02

AMBULANCE RIG/EQUIP RESERV FUND

0.04

ROAD USE TAX FUND

22,961.49

EMPLOYEE BENEFIT FUND

150.53

EMERGENCY FUND

10.12

LOST FUND

13,147.90

LOST - DEBT SERVICE FUND

3,286.98

DEBT SERVICE FUND

190.76

CAPITAL PROJECTS - LOST FUND

3,286.97

WATER FUND

37,416.28

WATER DEPOSITS FUND

150.00

SEWER FUND

50,900.29

SEWER SINKING FUND

16,276.98

SEWER RESERVES/SURPLUS FUND

21,456.53

CAP SEWER IMPROVEMENTS FUND

193,333.02

GARBAGE FUND

13,677.60

STORM WATER FUND

12,898.69

TOTAL

415,656.13

___________________________________

Erik Graham, Mayor

ATTEST: _______________________________

Kelly DeBerg, City Clerk


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