ACKLEY CITY COUNCIL met in regular session January 8, 2020 in the Ackley City Hall Council Chambers with Mayor Pat Daggs presiding. The meeting was called to order at 7:00 p.m. Council members present: Joe Wessels, Mike Abbas, Judy Crawford, and Pat Hurt. Absent: None. Quorum present.
Hurt moved, Crawford seconded, to approve the January 8, 2020 Agenda as listed. Ayes-All. Motion carried.
Hurt moved, Crawford seconded, to approve the Consent Agenda by one motion: a) December 11, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: December 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; December 2019 Clerk Budget Reports; December 2019 Deputy Clerk Utility Billing Reconciliation; December 2019 Fire Report; December 2019 Ambulance Report; 4th Quarter 2019 Treasurer Investment Report; 4th Quarter 2019 Deputy Clerk Ambulance Write Offs Report; 4th Quarter 2019 Prairie Bridges Financial Reports; 4th Quarter 2019 Airport Board of Trustees Report. Ayes-All. Motion carried.
Hurt moved, Wessels seconded, to open the public hearing at 7:02 p.m. on the first reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones. Ayes-All. Motion carried. No oral or written comments or objections were received by the City Clerk prior to the meeting. Galen Daniels, Dan Mobley, Gary Heetland, Pat Ubben, and Lisa Kielty all addressed the Council expressing their concerns. Abbas moved, Hurt seconded, to close the public hearing at 7:17 p.m. Ayes-All. Motion carried.
Hurt moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones with a change to the proposed ordinance to only include 1st Avenue, on the south side, from Franklin Street to Cerro Gordo Street. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.
Hurt moved, Abbas seconded, to set a public hearing for the second reading of said proposed Ordinance No. 517 for February 12, 2020 at 7:00 p.m. Ayes-All. Motion carried.
Hurt moved, Wessels seconded, to open the public hearing at 7:19 p.m. on the first reading of proposed Ordinance No. 518 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 7.05 Pertaining to Operating Budget Preparation. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Crawford seconded, to close the public hearing at 7:20 p.m. Ayes-All. Motion carried.
Hurt moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 518 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 7.05 Pertaining to Operating Budget Preparation. Roll call vote: Ayes-Wessels, Abbas, Crawford, Hurt. Motion carried.
Hurt moved, Wessels seconded, to waive the second and third readings of proposed Ordinance No. 518 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 7.05 Pertaining to Operating Budget Preparation. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.
Hurt moved, Crawford seconded, to adopt said proposed Ordinance No. 518. Roll call vote: Ayes-Crawford, Hurt, Wessels, Abbas. Motion carried.
Hurt moved, Crawford seconded, to adopt Resolution No. 19-42 Authorizing Transfer of Funds from the Sale of the Electrical Utility from a Capital Project Fund to the General Fund. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.
Hurt moved, Crawford seconded, to adopt Resolution No. 20-01 Designating Ackley World Journal as the official newspaper of the City of Ackley for Calendar year 2020. Roll call vote: Ayes-Wessels, Abbas, Crawford, Hurt. Motion carried.
Hurt moved, Crawford seconded, to appoint Kelly DeBerg as City Clerk for a two-year term. Ayes-All. Motion carried.
Hurt moved, Wessels seconded, to appoint Mike Smith as City Attorney for a two-year term. Ayes-All. Motion carried.
Crawford moved, Abbas seconded, to appoint Pat Hurt as the Pool Betterment Committee City Representative. Ayes-3. Abstain-Hurt. Motion carried.
Hurt moved, Abbas seconded, to adopt Resolution No. 20-02 Authorizing Mayor and City Clerk to Execute Certain Financial Institution Documents. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.
Crawford moved, Hurt seconded, to adopt Resolution No. 20-03 Hiring Brock Holmgaard as Public Works Assistant. Roll call vote: Ayes-Crawford, Hurt, Wessels, Abbas. Motion carried.
Hurt moved, Wessels seconded, to adopt Resolution No. 20-04 Supporting the Home Base Iowa Initiative. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.
Discussion was held on the proposed new ambulance/police building and what other options may be available, as well as the significant expenses that the city is going to be incurring to make needed repairs to the municipal building. Hurt moved, Abbas seconded, to table Resolution No. 20-05 Setting the Date for Public Hearings and Additional Action on Proposals to Enter into General Obligation Loan Agreements and to Borrow Money Thereunder until information can be gathered on other options for housing the ambulance service. Ayes-All. Motion carried.
Hurt moved, Abbas seconded, to adopt Resolution No. 20-06 Setting Vehicle Mileage Reimbursement Rate – Calendar Year 2020. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.
Wessels moved, Crawford seconded, to approve the beer license for Dollar General Store #18911. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to approve the following Mayor appointments: Kelli Deneui to the Historic Preservation Commission to fill a vacancy with term effective immediately and ending July 9, 2022; Chris Sailer as a non-voting member to the Historic Preservation Commission to fill a vacancy with term effective immediately and ending July 9, 2022; Teri Elmore to the Library Board of Trustees to fill the vacancy left by Harriett Klein effective immediately and ending June 30, 2021; Erik Graham to the Pool Betterment Committee to fill the vacancy left by Pat Hurt effective immediately and ending December 31, 2021; Re-appoint Jim Roelfs to the Cemetery Board of Trustees with term beginning January 1, 2020 and ending December 31, 2024; Re-appoint Joe Hunt to the Airport Board of Trustees with term beginning January 1, 2020 and ending December 31, 2024; Re-appoint Clayton Harms to the Tree Board with term beginning January 1, 2020 and ending December 31, 2022; Re-appoint Kenny Reed to the Board of Adjustments with term beginning January 1, 2020 and ending December 31, 2024. Ayes-All. Motion carried.
Hurt moved, Abbas seconded, to approve the re-appointment of Joe Wessels to the Cemetery Board of Trustees with term beginning January 1, 2020 and ending December 31, 2024. Ayes-3. Abstain-Wessels. Motion carried.
Wessels moved, Hurt seconded, to approve the re-appointment of Judy Crawford to the Tree Board with term beginning January 1, 2020 and ending December 31, 2022. Ayes-3. Abstain-Crawford. Motion carried.
Discussion was held on the purchase of a riding lawnmower in FY21 that would need to be ordered by March to receive the quoted price. Council choose to hold off on approving the purchase until after the budget workshop is held.
The option of appointing or holding a special election to fill the current council vacancy was discussed. Some of the council members stated that they would like to know the cost of a special election before a decision is made. No action was taken.
Discussion was held regarding the writing of a nudity ordinance. Mayor Daggs shared what she had been told by Attorney Smith. It was determined that there really wasn’t anything more that the City could do than what the state law already covered. Council agreed to drop the idea of a new ordinance.
Discussion was held on a proposed contract provided by PeopleService for the next five years. The main change to the contract is that PeopleService would no longer pay for the utilities for the water and sewer plants. The City would be responsible for those expenses and in return PeopleService lowered their contract amount. Wessels moved, Abbas seconded, to accept the PeopleService contract proposal. Ayes-All. Motion carried.
Discussion on the FY21 budget was held.
A contractor has come and looked at the church at 420 State Street and will be providing a salvage demo quote.
Angela De La Riva, Hardin County Economic Development Director, was not in attendance.
Don Moore, CGA, reported that a progress meeting had just been held on the Sanitary Sewer Continuing Improvement Plan. He presented an Antidegradation Report that must be made available to the public for 30 days. An Engineers Report will need to be approved in the near future.
Hurt moved, Crawford seconded, to set a public hearing on the Plans, Specifications, Form of Contract, and Estimate of Cost for 2019 Water Main Project, City Hall Sidewalk Replacement, and City Hall Storm Sewer Repair for February 12, 2020 at 7:00 p.m. Ayes-All. Motion carried.
Lee Gallentine, CGA, informed the Council that they had started surveying for the North Butler Street Project. He also stated that all building permits are up to date, but that there are three that are expiring in the next month that need to file an extension.
Hurt stated that he needed to get more bids on the pool lighting. The pool boiler had already been discussed during the budget discussion. There were no other comments from the Public Works department.
There were no comments from the City Clerk.
Mayoral & Council Comments: Mayor Daggs asked the Council if anyone would like to replace DeBerg on the Cougars Den Advisory Board as the City Representative. Crawford volunteered for the position.
Public Comments: Chief Brian Shimon informed the Council that bids had been obtained on new cameras for outside and inside. The topic will be placed on the January 28th meeting agenda for action.
With no further discussion, Wessels moved, Hurt seconded, to adjourn at 9:54 p.m. Ayes-All. Motion carried.
ABBAS, SUE
MILEAGE HARDIN CO SUPERVISORS
18.56
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
174.92
ACKLEY CHAMBER OF COMMERC
MEMBERSHIP DUES
50.00
ACKLEY PUBLIC LIBRARY
POSTAGE
3.10
ACKLEY PUBLISHING CO INC
COLORED PAPER-RENTALS/AUTO PAY
18.00
ACKLEY VETERINARY CENTER
BOARDING CATS FROM PD ARREST
300.00
AFLAC
AFLAC
189.42
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
347.60
AMAZON
BOOKS/VACUUM
610.56
ANDWAY, WENDELL LEE
REFUND-DUP PYMT BY PATIENT
5.00
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
1,180.97
BOOK LOOK
BOOKS
185.77
BOUND TREE MEDICAL LLC
MASKS/CANNULA/ELECTRODES
51.32
BROWN SUPPLY CO. INC.
PLOW BOLTS
16.80
BUILDERS FIRST SOURCE
PAINT
299.94
BUSINESS RADIO SALES & SE
MOVE LIGHTS/RADIO/SIREN IN CAR
1,500.00
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
2,507.78
CENTER POINT LARGE PRINT
WESTERN LP SERIES
510.48
CENTURYLINK
PHONES/FAX
996.15
CGA
ENGINEERING SERVICES
20,214.10
CMI INC
PBT CALIBRATION TANK KIT
348.95
CRAIG & SMITH
LEGAL FEES
830.25
DOLLAR GENERAL
PAPER TOWELS/DISH SOAP
27.90
FEDERAL W/H
FED/FICA TAX
5,624.00
FOLLETT SCHOOL SOLUTIONS
1 YR SERVICE RENEWAL
907.05
FORGY ELECTRIC
OUTLET IN CITY HALL
76.00
FRANKLIN COUNTY AUDITOR
ELECTION
524.84
GARDNER MEDIA LLC
BOOKS
211.05
HARDIN COUNTY OFFICE SUPP
POCKET FILE FOLDERS
46.59
HARDIN COUNTY SOLID WASTE
DECEMBER LANDFILL FEES
1,384.24
HARMS, LARRY
OCT-DEC RENT PD CAR GARAGE
375.00
HAWKINS, INC.
DUAL TANK CHLORINATOR
6,855.00
HAWTH PRODUCTIONS
WEB MANAGEMENT - NOV & DEC 19
112.50
HEART OF IOWA
847-2222 COMMUNICATIONS
97.45
HERITAGE MOTORS
2017 FORD PD BRAKES/SPARK PLUG
515.26
IBELING INSURANCE SERVICE
POLICY AMENDMENT-POLICE CAR
17.00
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1,465.95
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
1,750.00
IOWA PRISON INDUSTRIES
NO PARKING SIGNS AND POSTS
387.20
IPERS
IPERS
4,645.86
KNOW BUDDY RESOURCES
BOOKS
79.96
MEDIACOM
PHONE/FAX/INTERNET
120.05
MIDAMERICAN ENERGY CO
ELECTRIC
3,958.50
MORT'S INC.
CURB VALVE REPAIR-503 MITCHELL
721.06
NAPA AUTO PARTS
DEF/BOLTS/WASHERS/NUTS/WELD
83.89
NUCARA PHARMACY
JR EPI PENS
249.86
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
420.05
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
16,320.00
POSTMASTER
UTILITY BILL POSTAGE
255.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
5,334.00
REGION 6 PLANNING COMMISS
CDBG GENERAL ADMIN SERVICES
1,848.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
105.98
SALES TAX/LOST
SALES TAX PAYMENT
862.00
SANDRY FIRE SUPPLY LLC
FOAM
219.00
SCHULT, DEB
BOOKS
61.43
SECRETARY OF STATE
NOTARY PUBLIC CALEN HOLMAN
30.00
SERVICEMASTER CLEAN
CLEAN CH CENTER ROOM CARPET
180.00
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STAREK, RETHA
MILEAGE FRANKLIN CO SUPERVISOR
24.36
STATE WITHHOLDING
STATE TAXES
1,121.00
THE COURIER
12 MONTHS NEWSPAPER
412.99
TIMES-CITIZEN CO.
MINUTES
318.72
UMB BANK
2014A GO & 2016A GO BOND FEES
500.00
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/INTERNET/PHONES
503.05
WAL-MART COMMUNITY
DVD'S/MISC
162.43
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2,178.00
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
20,313.01
CLAIMS TOTAL
113,715.90
EXPENSES BY FUND
GENERAL FUND
46,767.33
LIBRARY RESERVE FUND
1,617.52
ROAD USE TAX FUND
10,271.09
EMPLOYEE BENEFIT FUND
(713.89)
DEBT SERVICE FUND
500.00
CAP PROJ-GO BOND 2016A FUND
335.10
CAP PROJ-DEMO/REP OF BLDG FUND
630.00
CAPITAL PROJECTS - LOST FUND
1,500.00
CAP PROJ - COUGARS DEN FUND
888.00
CAP PROJ-GO BOND 2020A FUND
2,666.75
WATER FUND
18,905.89
CAPITAL WATER PROJECTS FUND
699.55
SEWER FUND
9,896.92
CAP SEWER IMPROVEMENTS FUND
15,624.70
GARBAGE FUND
3,778.26
STORM WATER FUND
348.68
TOTAL
113,715.90
REVENUE - DECEMBER 2019
GENERAL FUND
78,356.21
LIBRARY RESERVE FUND
2,795.26
FIRE TRUCK/EQUIP RESERVES FUND
6,546.16
AMBULANCE RESERVES FUND
0.04
ROAD USE TAX FUND
12,592.91
EMPLOYEE BENEFIT FUND
10,608.31
EMERGENCY FUND
685.59
LOST FUND
13,449.38
LOST - DEBT SERVICE FUND
3,362.34
TIF FUND
972.73
DEBT SERVICE FUND
13,084.81
CAP PROJ-LIGHT PLANT SALE FUND
2,284.63
CAPITAL PROJECTS - LOST FUND
3,362.35
CEMETERY PERPETUAL CARE FUND
120.00
WATER FUND
42,195.66
WATER DEPOSITS FUND
1,050.00
SEWER FUND
58,594.87
SEWER SINKING FUND
16,333.34
SEWER RESERVES/SURPLUS FUND
19,931.88
CAP SEW IMPROVEMENTS FUND
431,369.87
GARBAGE FUND
14,715.25
STORM WATER FUND
14,572.40
TOTAL
746,983.99
___________________________________
Pat Daggs, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk