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REGULAR MEETING MINUTES | January 8, 2020


ACKLEY CITY COUNCIL met in regular session January 8, 2020 in the Ackley City Hall Council Chambers with Mayor Pat Daggs presiding. The meeting was called to order at 7:00 p.m. Council members present: Joe Wessels, Mike Abbas, Judy Crawford, and Pat Hurt. Absent: None. Quorum present.

Hurt moved, Crawford seconded, to approve the January 8, 2020 Agenda as listed. Ayes-All. Motion carried.

Hurt moved, Crawford seconded, to approve the Consent Agenda by one motion: a) December 11, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: December 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; December 2019 Clerk Budget Reports; December 2019 Deputy Clerk Utility Billing Reconciliation; December 2019 Fire Report; December 2019 Ambulance Report; 4th Quarter 2019 Treasurer Investment Report; 4th Quarter 2019 Deputy Clerk Ambulance Write Offs Report; 4th Quarter 2019 Prairie Bridges Financial Reports; 4th Quarter 2019 Airport Board of Trustees Report. Ayes-All. Motion carried.

Hurt moved, Wessels seconded, to open the public hearing at 7:02 p.m. on the first reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones. Ayes-All. Motion carried. No oral or written comments or objections were received by the City Clerk prior to the meeting. Galen Daniels, Dan Mobley, Gary Heetland, Pat Ubben, and Lisa Kielty all addressed the Council expressing their concerns. Abbas moved, Hurt seconded, to close the public hearing at 7:17 p.m. Ayes-All. Motion carried.

Hurt moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones with a change to the proposed ordinance to only include 1st Avenue, on the south side, from Franklin Street to Cerro Gordo Street. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.

Hurt moved, Abbas seconded, to set a public hearing for the second reading of said proposed Ordinance No. 517 for February 12, 2020 at 7:00 p.m. Ayes-All. Motion carried.

Hurt moved, Wessels seconded, to open the public hearing at 7:19 p.m. on the first reading of proposed Ordinance No. 518 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 7.05 Pertaining to Operating Budget Preparation. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Crawford seconded, to close the public hearing at 7:20 p.m. Ayes-All. Motion carried.

Hurt moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 518 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 7.05 Pertaining to Operating Budget Preparation. Roll call vote: Ayes-Wessels, Abbas, Crawford, Hurt. Motion carried.

Hurt moved, Wessels seconded, to waive the second and third readings of proposed Ordinance No. 518 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 7.05 Pertaining to Operating Budget Preparation. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.

Hurt moved, Crawford seconded, to adopt said proposed Ordinance No. 518. Roll call vote: Ayes-Crawford, Hurt, Wessels, Abbas. Motion carried.

Hurt moved, Crawford seconded, to adopt Resolution No. 19-42 Authorizing Transfer of Funds from the Sale of the Electrical Utility from a Capital Project Fund to the General Fund. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.

Hurt moved, Crawford seconded, to adopt Resolution No. 20-01 Designating Ackley World Journal as the official newspaper of the City of Ackley for Calendar year 2020. Roll call vote: Ayes-Wessels, Abbas, Crawford, Hurt. Motion carried.

Hurt moved, Crawford seconded, to appoint Kelly DeBerg as City Clerk for a two-year term. Ayes-All. Motion carried.

Hurt moved, Wessels seconded, to appoint Mike Smith as City Attorney for a two-year term. Ayes-All. Motion carried.

Crawford moved, Abbas seconded, to appoint Pat Hurt as the Pool Betterment Committee City Representative. Ayes-3. Abstain-Hurt. Motion carried.

Hurt moved, Abbas seconded, to adopt Resolution No. 20-02 Authorizing Mayor and City Clerk to Execute Certain Financial Institution Documents. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.

Crawford moved, Hurt seconded, to adopt Resolution No. 20-03 Hiring Brock Holmgaard as Public Works Assistant. Roll call vote: Ayes-Crawford, Hurt, Wessels, Abbas. Motion carried.

Hurt moved, Wessels seconded, to adopt Resolution No. 20-04 Supporting the Home Base Iowa Initiative. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.

Discussion was held on the proposed new ambulance/police building and what other options may be available, as well as the significant expenses that the city is going to be incurring to make needed repairs to the municipal building. Hurt moved, Abbas seconded, to table Resolution No. 20-05 Setting the Date for Public Hearings and Additional Action on Proposals to Enter into General Obligation Loan Agreements and to Borrow Money Thereunder until information can be gathered on other options for housing the ambulance service. Ayes-All. Motion carried.

Hurt moved, Abbas seconded, to adopt Resolution No. 20-06 Setting Vehicle Mileage Reimbursement Rate – Calendar Year 2020. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.

Wessels moved, Crawford seconded, to approve the beer license for Dollar General Store #18911. Ayes-All. Motion carried.

Crawford moved, Wessels seconded, to approve the following Mayor appointments: Kelli Deneui to the Historic Preservation Commission to fill a vacancy with term effective immediately and ending July 9, 2022; Chris Sailer as a non-voting member to the Historic Preservation Commission to fill a vacancy with term effective immediately and ending July 9, 2022; Teri Elmore to the Library Board of Trustees to fill the vacancy left by Harriett Klein effective immediately and ending June 30, 2021; Erik Graham to the Pool Betterment Committee to fill the vacancy left by Pat Hurt effective immediately and ending December 31, 2021; Re-appoint Jim Roelfs to the Cemetery Board of Trustees with term beginning January 1, 2020 and ending December 31, 2024; Re-appoint Joe Hunt to the Airport Board of Trustees with term beginning January 1, 2020 and ending December 31, 2024; Re-appoint Clayton Harms to the Tree Board with term beginning January 1, 2020 and ending December 31, 2022; Re-appoint Kenny Reed to the Board of Adjustments with term beginning January 1, 2020 and ending December 31, 2024. Ayes-All. Motion carried.

Hurt moved, Abbas seconded, to approve the re-appointment of Joe Wessels to the Cemetery Board of Trustees with term beginning January 1, 2020 and ending December 31, 2024. Ayes-3. Abstain-Wessels. Motion carried.

Wessels moved, Hurt seconded, to approve the re-appointment of Judy Crawford to the Tree Board with term beginning January 1, 2020 and ending December 31, 2022. Ayes-3. Abstain-Crawford. Motion carried.

Discussion was held on the purchase of a riding lawnmower in FY21 that would need to be ordered by March to receive the quoted price. Council choose to hold off on approving the purchase until after the budget workshop is held.

The option of appointing or holding a special election to fill the current council vacancy was discussed. Some of the council members stated that they would like to know the cost of a special election before a decision is made. No action was taken.

Discussion was held regarding the writing of a nudity ordinance. Mayor Daggs shared what she had been told by Attorney Smith. It was determined that there really wasn’t anything more that the City could do than what the state law already covered. Council agreed to drop the idea of a new ordinance.

Discussion was held on a proposed contract provided by PeopleService for the next five years. The main change to the contract is that PeopleService would no longer pay for the utilities for the water and sewer plants. The City would be responsible for those expenses and in return PeopleService lowered their contract amount. Wessels moved, Abbas seconded, to accept the PeopleService contract proposal. Ayes-All. Motion carried.

Discussion on the FY21 budget was held.

A contractor has come and looked at the church at 420 State Street and will be providing a salvage demo quote.

Angela De La Riva, Hardin County Economic Development Director, was not in attendance.

Don Moore, CGA, reported that a progress meeting had just been held on the Sanitary Sewer Continuing Improvement Plan. He presented an Antidegradation Report that must be made available to the public for 30 days. An Engineers Report will need to be approved in the near future.

Hurt moved, Crawford seconded, to set a public hearing on the Plans, Specifications, Form of Contract, and Estimate of Cost for 2019 Water Main Project, City Hall Sidewalk Replacement, and City Hall Storm Sewer Repair for February 12, 2020 at 7:00 p.m. Ayes-All. Motion carried.

Lee Gallentine, CGA, informed the Council that they had started surveying for the North Butler Street Project. He also stated that all building permits are up to date, but that there are three that are expiring in the next month that need to file an extension.

Hurt stated that he needed to get more bids on the pool lighting. The pool boiler had already been discussed during the budget discussion. There were no other comments from the Public Works department.

There were no comments from the City Clerk.

Mayoral & Council Comments: Mayor Daggs asked the Council if anyone would like to replace DeBerg on the Cougars Den Advisory Board as the City Representative. Crawford volunteered for the position.

Public Comments: Chief Brian Shimon informed the Council that bids had been obtained on new cameras for outside and inside. The topic will be placed on the January 28th meeting agenda for action.

With no further discussion, Wessels moved, Hurt seconded, to adjourn at 9:54 p.m. Ayes-All. Motion carried.

ABBAS, SUE

MILEAGE HARDIN CO SUPERVISORS

18.56

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

174.92

ACKLEY CHAMBER OF COMMERC

MEMBERSHIP DUES

50.00

ACKLEY PUBLIC LIBRARY

POSTAGE

3.10

ACKLEY PUBLISHING CO INC

COLORED PAPER-RENTALS/AUTO PAY

18.00

ACKLEY VETERINARY CENTER

BOARDING CATS FROM PD ARREST

300.00

AFLAC

AFLAC

189.42

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

347.60

AMAZON

BOOKS/VACUUM

610.56

ANDWAY, WENDELL LEE

REFUND-DUP PYMT BY PATIENT

5.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1,180.97

BOOK LOOK

BOOKS

185.77

BOUND TREE MEDICAL LLC

MASKS/CANNULA/ELECTRODES

51.32

BROWN SUPPLY CO. INC.

PLOW BOLTS

16.80

BUILDERS FIRST SOURCE

PAINT

299.94

BUSINESS RADIO SALES & SE

MOVE LIGHTS/RADIO/SIREN IN CAR

1,500.00

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

2,507.78

CENTER POINT LARGE PRINT

WESTERN LP SERIES

510.48

CENTURYLINK

PHONES/FAX

996.15

CGA

ENGINEERING SERVICES

20,214.10

CMI INC

PBT CALIBRATION TANK KIT

348.95

CRAIG & SMITH

LEGAL FEES

830.25

DOLLAR GENERAL

PAPER TOWELS/DISH SOAP

27.90

FEDERAL W/H

FED/FICA TAX

5,624.00

FOLLETT SCHOOL SOLUTIONS

1 YR SERVICE RENEWAL

907.05

FORGY ELECTRIC

OUTLET IN CITY HALL

76.00

FRANKLIN COUNTY AUDITOR

ELECTION

524.84

GARDNER MEDIA LLC

BOOKS

211.05

HARDIN COUNTY OFFICE SUPP

POCKET FILE FOLDERS

46.59

HARDIN COUNTY SOLID WASTE

DECEMBER LANDFILL FEES

1,384.24

HARMS, LARRY

OCT-DEC RENT PD CAR GARAGE

375.00

HAWKINS, INC.

DUAL TANK CHLORINATOR

6,855.00

HAWTH PRODUCTIONS

WEB MANAGEMENT - NOV & DEC 19

112.50

HEART OF IOWA

847-2222 COMMUNICATIONS

97.45

HERITAGE MOTORS

2017 FORD PD BRAKES/SPARK PLUG

515.26

IBELING INSURANCE SERVICE

POLICY AMENDMENT-POLICE CAR

17.00

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1,465.95

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

1,750.00

IOWA PRISON INDUSTRIES

NO PARKING SIGNS AND POSTS

387.20

IPERS

IPERS

4,645.86

KNOW BUDDY RESOURCES

BOOKS

79.96

MEDIACOM

PHONE/FAX/INTERNET

120.05

MIDAMERICAN ENERGY CO

ELECTRIC

3,958.50

MORT'S INC.

CURB VALVE REPAIR-503 MITCHELL

721.06

NAPA AUTO PARTS

DEF/BOLTS/WASHERS/NUTS/WELD

83.89

NUCARA PHARMACY

JR EPI PENS

249.86

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

P.C.C.

AMBULANCE BILLING FEES

420.05

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16,320.00

POSTMASTER

UTILITY BILL POSTAGE

255.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

5,334.00

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SERVICES

1,848.00

RELIASTAR LIFE INS CO

LIFE INSURANCE

105.98

SALES TAX/LOST

SALES TAX PAYMENT

862.00

SANDRY FIRE SUPPLY LLC

FOAM

219.00

SCHULT, DEB

BOOKS

61.43

SECRETARY OF STATE

NOTARY PUBLIC CALEN HOLMAN

30.00

SERVICEMASTER CLEAN

CLEAN CH CENTER ROOM CARPET

180.00

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STAREK, RETHA

MILEAGE FRANKLIN CO SUPERVISOR

24.36

STATE WITHHOLDING

STATE TAXES

1,121.00

THE COURIER

12 MONTHS NEWSPAPER

412.99

TIMES-CITIZEN CO.

MINUTES

318.72

UMB BANK

2014A GO & 2016A GO BOND FEES

500.00

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/INTERNET/PHONES

503.05

WAL-MART COMMUNITY

DVD'S/MISC

162.43

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2,178.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

20,313.01

CLAIMS TOTAL

113,715.90

EXPENSES BY FUND

GENERAL FUND

46,767.33

LIBRARY RESERVE FUND

1,617.52

ROAD USE TAX FUND

10,271.09

EMPLOYEE BENEFIT FUND

(713.89)

DEBT SERVICE FUND

500.00

CAP PROJ-GO BOND 2016A FUND

335.10

CAP PROJ-DEMO/REP OF BLDG FUND

630.00

CAPITAL PROJECTS - LOST FUND

1,500.00

CAP PROJ - COUGARS DEN FUND

888.00

CAP PROJ-GO BOND 2020A FUND

2,666.75

WATER FUND

18,905.89

CAPITAL WATER PROJECTS FUND

699.55

SEWER FUND

9,896.92

CAP SEWER IMPROVEMENTS FUND

15,624.70

GARBAGE FUND

3,778.26

STORM WATER FUND

348.68

TOTAL

113,715.90

REVENUE - DECEMBER 2019

GENERAL FUND

78,356.21

LIBRARY RESERVE FUND

2,795.26

FIRE TRUCK/EQUIP RESERVES FUND

6,546.16

AMBULANCE RESERVES FUND

0.04

ROAD USE TAX FUND

12,592.91

EMPLOYEE BENEFIT FUND

10,608.31

EMERGENCY FUND

685.59

LOST FUND

13,449.38

LOST - DEBT SERVICE FUND

3,362.34

TIF FUND

972.73

DEBT SERVICE FUND

13,084.81

CAP PROJ-LIGHT PLANT SALE FUND

2,284.63

CAPITAL PROJECTS - LOST FUND

3,362.35

CEMETERY PERPETUAL CARE FUND

120.00

WATER FUND

42,195.66

WATER DEPOSITS FUND

1,050.00

SEWER FUND

58,594.87

SEWER SINKING FUND

16,333.34

SEWER RESERVES/SURPLUS FUND

19,931.88

CAP SEW IMPROVEMENTS FUND

431,369.87

GARBAGE FUND

14,715.25

STORM WATER FUND

14,572.40

TOTAL

746,983.99

___________________________________

Pat Daggs, Mayor

ATTEST: _______________________________

Kelly DeBerg, City Clerk


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