REGULAR MEETING MINUTES | June 10, 2020
June 10, 2020
ACKLEY CITY COUNCIL met in regular session June 10, 2020 in the City of Ackley Council Chambers with Mayor Pat Daggs presiding. The meeting was called to order at 7:01 p.m. Council members present: Joe Wessels, Mike Abbas, Judy Crawford, Chuy Flores, and Pat Hurt. Quorum present.
Hurt moved, Abbas seconded, to approve the June 10, 2020 Agenda as listed. Ayes-All. Motion carried.
Abbas moved, Hurt seconded, to approve the Consent Agenda by one motion: a) May 26, 2020 Special Meeting Minutes; May 13, 2020 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills. c) Place Reports on file: May 2020 Clerk Bank Reconciliation/Cash Report/Treasurer Report; May 2020 Clerk Budget Reports; May 2020 Deputy Clerk Utility Billing Reconciliation; May 2020 Fire Report; May 2020 Ambulance Report and Wellmark BCBS Rates; May 2020 Council Committee Water & Sanitation Report Ayes-All. Motion carried.
Discussion was had on the Ackley Police Department NIBRS entry requirements. Previously, the Hardin County Sheriff’s office was doing the reports. Council decision that Chief Shimon and Officer Holman would continue to do the current entries and work on getting the back logged reports up to date. The budgeted money for outsourcing will stay in that line item to offset bottom dollar budget of the police department, if needed.
Discussion on streets department purchasing a ranger. Wessels to contact Zoske’s on what they have available.
Wessels questioned the ambulance employees. Discussion on the library request of a fulltime director. Benefits were not discussed when the board had spoken to Mayor Daggs. These benefits are not in their budget. Daggs will take back to the board about this dollar amount cost. Crawford moved, Hurt seconded, to adopt Resolution No. 20-25, Setting Wages for City of Ackley Employees FY 20-21. Roll call vote: Ayes- Abbas, Crawford, Flores, and Hurt. Nays- Wessels. Motion carried.
Hurt moved, Wessels seconded, to adopt Resolution No. 20-26 Authorizing Mayor, City Clerk and Deputy Clerk to Execute Certain Financial Institution Documents. Roll call vote: Ayes- Crawford, Flores, Hurt, Wessels, Abbas. Motion carried.
Abbas moved, Crawford seconded, to adopt Resolution No. 20-27 Reinstating Utility Payment Late/Shutoff/Reactivation Fees per the Ordinance. Roll call vote: Ayes- Flores, Hurt, Wessels, Abbas, Crawford. Motion carried.
Crawford moved, Wessels seconded, to adopt Resolution No. 20-28 Establishing Ackley Pool Fees. There will be no refunds on season passes due to any season closures. Roll call vote: Ayes- Hurt, Wessels, Abbas, Crawford, Flores. Motion carried.
Hurt moved, Flores seconded, to approve payment to Carrico for $6,024.03 for the pool chlorinator. Previous council approval was for $5,500, there were more parts needed for installation. Ayes-All. Motion carried.
Wessels moved, Abbas seconded, to approve payment to Office of State Auditor for $6,258.15 for year ended June 2019 audit. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to approve payment to Region 6 Resource – CDBG for $3,871.00 for admin services. Ayes-All. Motion carried. Daggs will reach out to Marty or Angela from Hardin County Economic Development on how to go about getting this reimbursed back to the City.
Hurt moved, Crawford seconded, to approve payment to Ackley Development Commission for $12,404.13 for the 626 Main Street remodel. Ayes-Crawford, Abbas, Hurt, Flores. Nays-Wessels. Motion carried with requirement of receiving more detailed invoices in the future. This payment will be reimbursed with Community Catalyst grant funds.
The demolition is slated to begin in the next couple weeks on 420 State St. The electric meters are being removed by MidAmerican within the next few days. DNR has approved the demolition. LeRoy Brandt will be taking some of the bricks from the demo. Wessels has reported that Navratil will adjust the project price for the black dirt back fill.
Per Gallentine with CGA, the water main on North Franklin St will need to be relocated. Deputy Clerk Dennis asked the time frame for the work on the 2019 Water Main Project/City Hall Sidewalk & Storm Sewer and Cougar’s Den steps to begin, Gallentine had no start date from the contractor.
Public Works Department reports the mosquito fogger is ready and they are waiting for weather for them to spray. City wide clean up went well. Appliances getting picked up tomorrow. All other clean-up is done.
Clerk Ackerman has concerns on why there are no Police Department schedules given or actual hours worked on time sheets for accountability. Chief Shimon and Mayor Daggs explained the reasoning.
Wessels stated that he talked to Rod from the company that the City purchased the locator from, he was to have his supervisor call Wessels back and as of tonight’s meeting, he has not heard back from them. Mayor Daggs has reported she has not been able to reach the railroad regarding the gravel by the Heritage Center. She continues to reach out.
Hurt reports that on May 15, 2020 at 10:30, there will be a contractor at the pool for the splashpad, if anyone is interested in joining them.
Abbas has concerns about the bushes/trees that are blocking or hanging over the sidewalk at 615 1st Ave, Chief Shimon was instructed to take a look and talk to owner.
Mayor Daggs would like for all council members to follow up on the codification of the ordinance book. In the future, she would also like to have each member tackle 10 chapters to see if they are something that need to be worked on or eliminated. Deputy Clerk Dennis will send out the original email with the rough draft out to the council again.
There were no public comments.
With no further discussion, Hurt moved, Abbas seconded, to adjourn at 8:30 p.m. Ayes-All. Motion carried.
1350 SHIPPING ON SHIRTS 30
ACCESS SYSTEMS TECHNICAL SUPPORT 919.27
ACCESS SYSTEMS LEASING COPIER LEASE PAYMENT 174.92
ACKLEY DEVELOPMENT COMMIS 626 MAIN ST RENOVATION 12,404.13
ACKLEY PUBLIC LIBRARY REIMBURSE PETTY CASH/STAMPS 59.68
AFLAC AFLAC AFTER TAX 189.42
AMAZON BOOKS 713.68
AMERICAN LEGION EMBLEM SA FLAGS 159.65
AMERIGROUP Refund - Ins. Paid in Error 25.3
BLACK HILLS/IOWA GAS UTIL UTILITIES-GAS 457.41
BOOK LOOK BOOKS 590.62
BOUND TREE MEDICAL LLC POWER CORDS/EKG CABLES 973.61
BROWN SUPPLY CO. INC. HD Gutter Broom for Sweeper 375
CARDMEMBER SERVICE POSTAGE MACHINE 893.77
CARRICO AQUATIC RESOURCES Chlorinator 9,311.91
CENTRAL IOWA DISTRIBUTING White Roll Towels 237.6
CENTURYLINK PHONES/FAX 377.11
CGA SANITARY SEWER IMPROVEMENT- 29,145.40
CHICAGO CENTRAL & PACIFIC 2020-2021 Depot Land Rent 676
DEBERG, KELLY Health Ins. Deductible Reimbus 253.17
DEMCO TAPE/LABEL/COVERS 489.64
DOLLAR GENERAL Batteries 15.5
FEDERAL W/H IRS OVERPAYMENT 9,844.33
FLORES, JESUS 2020 TIF Rebate for 2018 5,755.23
FORGY ELECTRIC LED17T8/L48/FG/850/BF Type B 2,000.00
FRANKLIN GENERAL HOSPITAL 03-30-2020 N.L. French209
GALLS INC. 156.59
GNB2018 Go Vehicle Aquisition 37,802.19
HARDIN COUNTY SOLID WASTE MAY LANDFILL FEES 1,588.60
HARKEN LUMBER CO. GUARD HOUSE 49.98
HARMS, HARLEY AND ANITA 2020 TIF Rebate for 2018 3,388.22
HAWTH PRODUCTIONS Website Servs.April&May 2020 300
HEART OF IOWA 847-2222 COMMUNICATIONS 97.45
HERITAGE MOTORS 2019 FORD PD/OIL CHANGE 56.4
INNOVATIVE AG SERVICES CO 1,018.03
IOWA FALLS STATE BANK 2019 AMBULANCE 23,037.00
IOWA FINANCE AUTHORITY June SRF Loan Principal Paid 160,985.81
IOWA LEAGUE OF CITIES FY21 Subcriptio 50
IPERS IPERS - PROTECT 4,542.19
KEN'S REPAIR DAMPER CONTROL 57.25
KIDS REFERENCE COMPANY BOOKS 653.38
LAVELLE PROPERTIES, LLC June 2020 TIF Rebate for 2019 715.12
LEON UNIFORM COMPANY SHIMON-PANTS-POLOS 161.96
MARTIN'S FLAG COMPANY Flag for the Park 69.16
MEDIACOM PHONE/FAX/INTERNET 129.47
MEYER, KENDALL 13 1/2 Galv. Plugs from ASF" 29.77
MIDAMERICAN ENERGY COMPAN ELECTRIC 3,435.46
NAPA AUTO PARTS GREASE 71.57
OFFICE OF AUDITOR OF STAT Annual Exam Fee for June 30,19 6,258.15
P.C.C. AMBULANCE BILLING FEES 968.17
PEOPLESERVICE INC. WATER/WASTEWATER SERVICE 16,320.00
POSTMASTER UTILITY BILL POSTAGE 250
PUBLIC EMPLOYEE HEALTH PL HEALTH INSURANC 6,223.00
REGION 6 PLANNING COMMISS CDBG Gen.Admin Serv.Gen&Techn. 3,871.00
RELIASTAR LIFE INS CO LIFE INSURANCE 109.33
SALES TAX/LOST SALES TAX PAYMENT 796.32
SHIELD PEST CONTROL MONTHLY SERVICES 50
STATE WITHHOLDING STATE TAXES 1,093.00
STOREY KENWORTHY PAPER 267.89
TIMES-CITIZEN CO. 2 Water Reps.fom 5/13 Meeting 1,616.75
UMB BANK 2016A GO Bond 292,531.25
USDA RF MONTHLY PAYMENT 1,151.00
VERIZON CELL PHONES 546.07
WATER EXCISE TAX WATER EXCISE TAX PAYMENT 2,190.99
WILLIAMS, PAUL C. 2020 TIF Rebate for 2018 4,791.52
SAM'S CLUB MEMBERSHIP 45
ULINE TAPE 154.88
PAYROLL CHECKS TOTAL PAYROLL CHECKS 22,640.99
CLAIMS TOTAL 656,552.26 GENERAL FUND 59,631.93
LIBRARY RESERVE FUND 219.78
ROAD USE TAX FUND 13,236.73
EMPLOYEE BENEFIT FUND 253.17
TIF FUND 14,650.09
DEBT SERVICE FUND 353,370.44
CAP PROJ-DEMO/REP OF BLDG FUND 12,404.13
CAPITAL PROJECTS - LOST FUND 6,024.03
CAP PROJ-GO BOND 2020A FUND 1,201.20
WATER FUND 11,536.08
SEWER FUND 9,862.22
SEWER - SINKING FUND 160,985.81
CAP SEWER IMPROVEMENTS FUND 7,944.20
GARBAGE FUND 4,782.07
STORM WATER FUND 450.38
TOTAL 656,552.26 REVENUE - MAY 2020 GENERAL FUND 87,717.52 LIBRARY RESERVE FUND 225 FIRE TRUCK/EQUIP RESERVES FUND 10,753.09 AMBULANCE RESERVES FUND 0.02 TREE RESERVES TOTAL 1,000 ROAD USE TAX FUND 14,999.4 EMPLOYEE BENEFIT FUND 14,302.14 EMERGENCY FUND 961.47 LOST FUND 13,353.06 LOST - DEBT SERVICE FUND 3,338.26 TIF FUND 10,192 DEBT SERVICE FUND 19,757.34 CAPITAL PROJECTS - LOST FUND 3,338.27 CAP-PROJ-GO BOND 2020A 1,059,860 WATER FUND 33,623.84 WATER DEPOSITS FUND 600 SEWER FUND 49,734.75 SEWER SINKING FUND 16,333.3 SEWER RESERVES/SURPLUS FUND 23,457.54 GARBAGE FUND 12,003.32 STORM WATER FUND 12,568.09
TOTAL 1,388,118.41 ____________________________________ Mayor Pat Daggs ____________________________________ Attest: Deputy City Clerk Malena Dennis