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REGULAR MEETING MINUTES | April 8, 2020


ACKLEY CITY COUNCIL met in regular session April 8, 2020 in the Ackley City Hall electronically via a conference call with Mayor Pat Daggs presiding. Per Iowa Code Section 21.8 a governmental body may hold an electronic meeting when there are valid concerns that an in-person meeting is impossible or impractical. Due to the COVID-19 concerns and social distancing recommendations, an electronic meeting was warranted. The meeting was called to order at 7:10 p.m. Council members present: Mike Abbas, Judy Crawford, Chuy Flores, Pat Hurt, and Joe Wessels. Quorum present.


Flores moved, Abbas seconded, to approve the April 8, 2020 Agenda as listed. Ayes-All. Motion carried.


Crawford moved, Hurt seconded, to approve the Consent Agenda by one motion: a) March 11, 2020 Special Meeting Minutes; March 11, 2020 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: March 2020 Clerk Bank Reconciliation/Cash Report/Treasurer Report; March 2020 Clerk Budget Reports; March 2020 Deputy Clerk Utility Billing Reconciliation; March 2020 Fire Report; March 2020 Ambulance Report; March 2020 Council Committee Reports-Finance, Policy & Administration/Water & Sanitation; 1st Quarter 2020 Treasurer Investment Report; 1st Quarter 2020 Deputy Clerk Ambulance Write Offs Report; 1st Quarter 2020 Prairie Bridges Financial Reports; 1st Quarter 2020 Airport Board of Trustees Report. Ayes-All. Motion carried.


Wessels moved, Abbas seconded, to allow Meyer Agri-Air to pour concrete next to his pad at the Ackley Municipal Airport. Ayes-All. Motion carried.


Crawford moved, Hurt seconded, to adopt Resolution No. 20-15 Hiring Amber Gronewold as Manager of the Swimming Pool and Setting Wages for Employees of the Swimming Pool for the 2020 Season. Roll call vote: Ayes-Crawford, Flores, Hurt, Wessels, Abbas. Motion carried.

Wessels moved, Crawford seconded, to adopt Resolution No. 20-16 Waiving Utility Payment Late Fees and Utility Shut-Offs. Roll call vote: Ayes-Flores, Hurt, Wessels, Abbas, Crawford. Motion carried.


Hurt moved, Flores seconded, to adopt Resolution No. 20-17 Setting Wages for Reserve Police Officer Jordan Cobie. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford, Flores. Motion carried.


Abbas moved, Wessels seconded, to adopt Resolution No. 20-18 Authorizing Entering into a New Lease Agreement for the Depot. Roll call vote: Ayes-Wessels, Abbas, Crawford, Flores, Hurt. Motion carried.


Hurt moved, Crawford seconded, to adopt Resolution No. 20-19 Authorizing and Approving a Loan Agreement, Providing for the Sale and Issuance of a General Obligation Corporate Purpose Bond, Series 2020A and Providing for the Levy of Taxes to Pay the Same. Roll call vote: Ayes-Abbas, Crawford, Flores, Hurt, Wessels. Motion carried.


Wessels moved, Hurt seconded, to set a public hearing for FY20 Proposed Budget Amendment for May 26, 2020 at 7:00 p.m. Ayes-Abbas, Crawford, Hurt, Wessels. Nays-Flores. Motion carried.


Crawford moved, Abbas seconded, to approve payment to WBC Mechanical for $5,371.09 for boiler repairs in the municipal building. Ayes-All. Motion carried.

Wessels moved, Hurt seconded, to approve payment to Titan Machinery for $2,725.56 for brake repair on the pay loader. Ayes-All. Motion carried.


Abbas moved, Flores seconded, to approve payment to Williams Excavation & Directional Boring for $3,565.00 for the water main repair on Park Avenue near the city pool. Ayes-All. Motion carried.


Hurt moved, Wessels seconded, to approve payment to Ackley Development Commission for $17,649.32 for the 626 Main Street remodel. Ayes-All. Motion carried. This payment will be reimbursed with Community Catalyst grant funds.


Crawford moved, Hurt seconded, to approve the purchase of pool chemicals including freight for $2,566.28. Ayes-All. Motion carried.


Abbas moved, Hurt seconded, to approve the purchase of a pool chlorinator, booster pump, and labor for $5,500.00. Ayes-All. Motion carried.


Mayor Daggs requested that the Council approve her decision on paying all employees their full wages, regardless of the number of hours they worked, if their work schedule is affected by the COVID-19 State of Emergency. Wessels moved, Flores seconded, to pay all employees their full regular wages until the regular May council meeting at which time it will be discussed again. Ayes-All. Motion carried.


Abbas moved, Wessels seconded, to allow the FFA to cut the curb at 701 Blue Earth Street to make it easier to get into their building. Ayes-All. Motion carried.


A discussion was held on the proposed new ambulance building. A cost projection was received in the amount of $844,100 which was more than double what was allowed in the 2020A GO Bond. Several council members will review the blue prints for further discussion at the next regular meeting.


Clerk Kelly DeBerg reviewed the recommendations from the FY19 Examination.


The City is still waiting to hear whether or not they have been awarded the Derelict Building Grant for the church at 420 State Street.


Angela De La Riva, Hardin County Economic Development Director, reported that they are making sure businesses have the resources they need. She also stated that the remodeling work is continuing at 626 Main Street. There have not been any more applicants for the housing grant so she will request that information be published again to encourage applicants.


Per CGA’s report, an integrated plan has been drafted and submitted for the Sanitary Sewer Continuing Improvement Plan so that the City can move forward with applying for a CDBG grant. The contractor for the 2019 Water Main Project/City Hall Sidewalk & Storm Sewer has returned the signed contract. CGA has not heard a start date yet for the project. CGA is continuing to work on the design of the North Butler Street Project. DeBerg reported that City Engineer Lee Gallentine had stated that building permits are all up to date.


There were no comments from the Public Works Department.


DeBerg shared information that she had received from Todd Lewis at MidAmerican on the downtown street lighting. Lewis is going to have one of the newly approved LED’s put on a decorative street light on Main Street for the City to try out. If council is satisfied with the result, then MidAmerican would simply install the new lights and change our rate to the LED rate. Lewis also said that they are writing up some proposals for the flood lights at the pool.


Wessels stated that he has not heard back from the company that the City purchased the locator from that is no longer needed. No one has been here to look at it, and he is guessing that at this time they probably do not have any salesman out. Mayor Daggs mentioned that City Wide Clean-Up is scheduled for May 29th and 30th. Abbas reported that the City would be getting some hot patch to fix some holes in the streets.


There were no public comments.


With no further discussion, Wessels moved, Crawford seconded, to adjourn at 8:21 p.m. Ayes-All. Motion carried.



ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

832.27


ACCESS SYSTEMS LEASING

COPIER

185.96


ACKLEY DEVELOPMENT COMMIS

626 MAIN ST RENOVATION

17,649.32


ACKLEY PUBLIC LIBRARY

POSTAGE/CRAFT PAPER

76.57


ACKLEY SUPER FOODS

GAR DR OPENERS/PHON CHRG/LYSOL

116.02


AFLAC

AFLAC

189.42


AIRGAS NORTH CENTRAL

CYLINDER RENTAL

351.07


AMAZON

BOOKS/DVD'S

503.78


BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1,625.37


BOOK LOOK

BOOKS

316.78


CENTURYLINK

PHONES/FAX

377.16


CGA

ENGINEERING SERVICES

26,798.65


CONSUMER REPORTS

1 YR MAGAZINE

30.00


CRAIG & SMITH

LEGAL FEES

677.25


DEBERG, KELLY

MILEAGE HARDIN/FRANKLIN AUDITR

42.55


DEMCO

DVD CASES/BAGS/STICKER/BOOKMARK

195.33


DENNIS, MALENA

HAND SANITIZER

49.90


DIAMOND LAKE BOOK CO.

BOOKS

193.50


DOLLAR GENERAL

QT FREEZER BAGS/CLING WRAP/PAPER

11.25


EICHMEIER MOTOR

OIL CHANGES/LIGHTS/RADIO/ANTENNA

627.28


FEDERAL W/H

FED/FICA TAX

6,394.19


FIELD & STREAM

2 YR MAGAZINE

24.97


FREDERICK BLANCH

BOOK

28.95


HARDIN COUNTY SOLID WASTE

MARCH LANDFILL FEES

1,333.28


HARKEN LUMBER CO.

SHELTER HOUSE STORM DOOR

125.00


HAWKEYE COMMUNICATION

SECURITY CAMERAS & MAINTENANCE

4,258.65


HAWTH PRODUCTIONS

WEB MANAGEMENT - FEB & MAR 20

300.00


HEART OF IOWA

847-2222 COMMUNICATIONS

97.45


HOUSE BEAUTIFUL

1 YR MAGAZINE

17.97


IMFOA

CLERK CERTIFICATION - DEBERG

125.00


INNOVATIVE AG SERVICES CO

DIESEL/GAS

1,458.15


IOWA DIVISION OF LABOR SE

BOILER INSPECTION

80.00


IOWA MAYORS ASSOCIATION

2020 MEMBERSHIP-DAGGS

30.00


IPERS

IPERS

4,785.47


J & M DISPLAYS INC.

FIREWORKS

4,500.00


JOHN DEERE FINANCIAL

THEISENS-WILLMS WORK BOOTS

139.99


KEN'S REPAIR

FUEL CAP GASKET

1.18


MEDIACOM

PHONE/FAX/INTERNET

129.64


MIDAMERICA BOOKS

BOOKS

215.45


MIDAMERICAN ENERGY CO

ELECTRIC

3,766.10


MOTHER EARTH LIVING

1 YR MAGAZINE

14.95


NAPA AUTO PARTS

MASKS FOR POLICE

34.90


NUCARA PHARMACY

JR EPI PENS

249.86


OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00


P.C.C.

AMBULANCE BILLING FEES

873.61


PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16,320.00


PITNEY BOWES INC.

POSTAGE MACHINE INK CARTRIDGE

56.52


POSTMASTER

UTILITY BILL POSTAGE

250.00


PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

7,112.00


RELIASTAR LIFE INS CO

LIFE INSURANCE

112.68


SALES TAX/LOST

SALES TAX PAYMENT

835.00


SANDRY FIRE SUPPLY LLC

RAK/HOSE/NOZ/GLOV/HOODS/TORCHS

3,252.00


SCHUMACHER ELEVATOR CO

ANNUAL SAFETY TEST

490.00


SHIELD PEST CONTROL

MONTHLY SERVICES

50.00


STATE WITHHOLDING

STATE TAX

1,083.00


TASER INTERNATIONAL

ULTIMATE EVIDENCE.COM YR 4

3,300.00


TIMES-CITIZEN CO.

WAGES/ORDS/NOTICES/MINUTES

740.28


TITAN MACHINERY - DES MOI

PAY LOADER BRAKE REPAIR

2,725.56


TURN KEY ASSOCIATES LC

AMBULANCE BUILDING STUDY

5,000.00


USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00


VERIZON

CELL PHONES/INTERNET/PHONE/FAX

480.03


WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2,096.00


WBC MECHANICAL

BOILER REPAIRS

5,371.09


WEBER PAPER COMPANY

TP/TOWELS/BOWL CLEANER

131.91


WILLIAMS EXCAVATION LLC

WATER MAIN REPAIR-PARK AVE

3,565.00


WOMAN'S DAY

1 YR WD & GOOD HOUSEKEEPING

10.00


PAYROLL CHECKS

TOTAL PAYROLL CHECKS

23,024.63

CLAIMS TOTAL

157,740.89

EXPENSES BY FUND

GENERAL FUND

62,810.58

LIBRARY RESERVE FUND

151.11

ROAD USE TAX FUND

15,742.40

CAP PROJ-DEMO/REP OF BLDG FUND

17,649.32

CAP PROJ-GO BOND 2020A FUND

5,409.20

WATER FUND

14,843.70

SEWER FUND

9,890.49

CAP SEWER IMPROVEMENTS FUND

26,389.45

GARBAGE FUND

4,463.48

STORM WATER FUND

391.16

TOTAL

157,740.89

REVENUE - MARCH 2020

GENERAL FUND

48,609.63


LIBRARY RESERVE FUND

46.65


FIRE TRUCK/EQUIP RESERVES FUND

200.44


AMBULANCE RESERVES FUND

0.03


ROAD USE TAX FUND

8,054.67


EMPLOYEE BENEFIT FUND

3,019.90


EMERGENCY FUND

203.03


LOST FUND

11,367.34


LOST - DEBT SERVICE FUND

2,841.83


TIF FUND

691.05


DEBT SERVICE FUND

3,939.45


CAPITAL PROJECTS - LOST FUND

2,841.84


CEMETERY PERPETUAL CARE FUND

120.00


WATER FUND

41,344.86


WATER DEPOSITS FUND

665.00


SEWER FUND

59,119.58


SEWER SINKING FUND

16,333.34


SEWER RESERVES/SURPLUS FUND

32,893.59


CAP SEW IMPROVEMENTS FUND

1,623.86


GARBAGE FUND

15,015.14


STORM WATER FUND

14,514.65


TOTAL

263,445.88






___________________________________

Pat Daggs, Mayor




ATTEST: _______________________________

Kelly DeBerg, City Clerk


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