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REGULAR MEETING MINUTES | March 11, 2020

Updated: 5 days ago


REGULAR MEETING

March 11, 2020


ACKLEY CITY COUNCIL met in regular session March 11, 2020 in the Ackley City Hall Council

Chambers with Mayor Pat Daggs presiding. The meeting was called to order at 7:04 p.m.

Council members present: Pat Hurt, Joe Wessels, and Chuy Flores. Absent: Mike Abbas and

Judy Crawford. Quorum present.


Hurt moved, Flores seconded, to approve the March 11, 2020 Agenda as listed. Ayes-3.

Motion carried.


Hurt moved, Flores seconded, to approve the Consent Agenda by one motion: a) February 12,

2020 Regular Meeting Minutes; February 19, 2020 Special Meeting Minutes as written. b) Bills

approval authorizing payment of bills and transfers as listed. c) Place Reports on file: February

2020 Clerk Bank Reconciliation/Cash Report/Treasurer Report; February 2020 Clerk Budget

Reports; February 2020 Deputy Clerk Utility Billing Reconciliation; February 2020 Fire Report;

February 2020 Ambulance Report; February 2020 Council Committee Reports-Buildings; Parks/Finance, Policy & Administration/Public Safety/Streets/Water & Sanitation. Roll call vote:

Ayes-Hurt, Flores, Wessels. Motion carried.


Wessels moved, Hurt seconded, to open the public hearing at 7:05 p.m. on the proposal to

enter into General Obligation Loan Agreement and to borrow money thereunder in principal

amount not to exceed $500,000. Ayes-3. Motion carried. This loan agreement is for street

improvements, demolition of a dilapidated building, and street lighting. No oral or written

comments or objections were received. Hurt moved, Flores seconded, to close the public

hearing at 7:06 p.m. Ayes-3. Motion carried.


Hurt moved, Flores seconded, to open the public hearing at 7:06 p.m. on the proposal to enter into General Obligation Loan Agreement and to borrow money thereunder in principal amount not to exceed $400,000. Ayes-3. Motion carried. This loan agreement is for an ambulance facility. No oral or written comments or objections were received. Hurt moved, Flores seconded, to close the public hearing at 7:07 p.m. Ayes-3. Motion carried.


Wessels moved, Hurt seconded, to open the public hearing at 7:07 p.m. on the proposal to

enter into General Obligation Loan Agreement and to borrow money thereunder in principal

amount not to exceed $400,000. Ayes-3. Motion carried. This loan agreement is for pool

improvements, City Hall/Police Station facility repairs and improvements, landscaping and

beautification. No oral or written comments or objections were received. Hurt moved, Flores

seconded, to close the public hearing at 7:08 p.m. Ayes-3. Motion carried.


Wessels moved, Hurt seconded, to adopt Resolution No. 20-12 Authorizing Loan Agreements,

Authorizing the use of a Term Sheet, Approving the Future Issuance of General Obligation


Corporate Purpose Bonds and Providing for the Levy of Taxes to Pay the Same. Roll call vote:

Ayes-Wessels, Flores, Hurt. Motion carried.

Todd Lewis, MidAmerican Energy Company, informed the Council that he will provide proposals to the City for LED lighting for the downtown street lights, and for the City to take over the downtown street lights. He also stated he is checking into the City taking over lights at the pool.


Hurt moved, Flores seconded, to adopt Resolution No. 20-13 Adopting FY2021 Budget. Roll call vote: Ayes-Flores, Hurt, Wessels. Motion carried.


Hurt moved, Flores seconded, to adopt Resolution No. 20-14 Authorizing FY21 Budgeted

Transfers. Roll call vote: Ayes-Flores, Hurt, Wessels. Motion carried.


Hurt moved, Flores seconded, to approve payment to Williams Excavation & Directional Boring for $2,600 for the repair of the water main break on North Franklin. Ayes-3. Motion carried.


Wessels moved, Hurt seconded, to approve the purchase of seeding from Scallon’s Lawn Care for $4,825. Ayes-3. Motion carried. This seeding is for the Sanitary Sewer Improvements

Project and will result in a $8,500 deduction with the contractor of this project.


Angela De La Riva, Hardin County Economic Development Director, reported that she has

submitted the Derelict Building Grant for the church at 420 State Street.


De La Riva gave an update on economic development activities. The county strategic plan has been completed and is ready to be adopted. Work is continuing at 626 Main Street. The Ackley Development Commission received a Hardin County Endowment grant of $10,000 for that property.


Don Moore, CGA, reported that the meeting with the IDNR regarding the Sanitary Sewer

Continuing Improvement Plan went well. The City is supposed to have a contractor this fall for

Phase 2. Moore and the City will need to meet with Municipal Pipe Tool to discuss change

order 9 and the punch list. Wessels moved, Flores seconded, to approve payment to Municipal Pipe Tool for $22.76 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 14.

Ayes-3. Motion carried.


Clerk Kelly DeBerg stated that she received the contract today for the 2019 Water Main Project, City Hall Sidewalk & Storm Sewer, and the Cougars Den Steps. She also reported that City Engineer Lee Gallentine had stated that they are continuing to work on the design of the North Butler Street Project, and that building permits are all up to date.


There were no comments from the Public Works Department.

DeBerg shared information on a CDBG grant for phase 2 of the sewer project. Council

expressed that they were interested in pursuing this funding option.


Wessels gave an update that he has contacted the company that the locator was purchased

from, and has asked if they will trade it for a smaller stick locator and some money back.

Joan Frazier, AVAS President, mentioned that they AVAS Brunch will be held April 5th. She also stated that the ambulance crew is desperate for a day time driver. A CDL is not required, and training will be provided.


With no further discussion, Wessels moved, Flores seconded, to adjourn at 7:37 p.m. Ayes-3.

Motion carried.


ACCESS SYSTEMS

PRINTER/SUPPORT/BACKUP/COPIER

3,011.27


ACCESS SYSTEMS LEASING COPIER LEASE/MAINT PAYMENT 174.92

ACKLEY PAINTING COMPANY PAINT 683.41

ACKLEY PUBLISHING CO INC NOTARY STAMP-HOLMAN 22.00

AFLAC AFLAC 189.42

AIRGAS NORTH CENTRAL OXYGEN 330.48

AMAZON BOOKS/MOVIES 417.71

AMERIGROUP REFUND-INS PAID IN ERROR 70.85

BIRDS & BLOOMS 1 YEAR MAGAZINE 12.98

BLACK HILLS/IOWA GAS UTIL UTILITIES-GAS 1,779.64

BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 266.32

BROWN SUPPLY CO. INC. WATER METER 282.02

CARDMEMBER SERVICE CREDIT CARD PURCHASES 152.92

CASEY'S GENERAL STORE BEER PERMIT REFUND 18.75

CENTRAL IOWA DISTRIBUTING ROLL TOWELS/TOLIET PAPER 144.00

CENTURYLINK PHONES/FAX 377.16

CGA ENGINEERING SERVICES 46,996.75

COUNTRY SAMPLER

FARMHOUSE 1 YEAR MAGAZINE 21.98

DOLLAR GENERAL CLEANING SUPPLIES/COMP MOUSE 25.65

EMC INSURANCE DEDUCTIBLE ROSKENS CLAIM 1,000.00

FAMILY HANDYMAN 1 YEAR MAGAZINE 12.98

FEDERAL W/H FED/FICA TAX 6,341.80

FIRE SERVICE TRAINING BUR FIRE FIGHTING BOOKS 113.00

FORGY ELECTRIC BREAKER REPAIR 147.59

GARDNER MEDIA LLC BOOKS 189.45

HARDIN COUNTY OFFICE SUPP BINDER CLIPS/POCKET FILES 56.29

HARDIN COUNTY SOLID WASTE 4TH QTR FY20 REC/FEB LANDFILL FEES 13,733.42

HARDIN COUNTY TREASURER LIEN CERTIFICATION FEES 30.00

HARMS, ADAM REPLACE GMC TANKER FILL PIPE 100.00

HEART OF IOWA 847-2222 COMMUNICATIONS 97.45

IA DEPT OF PUBLIC HEALTH POOL REGISTRATION RENEWAL 35.00

INNOVATIVE AG SERVICES CO GAS/DIESEL 1,159.39

IOWA CODIFICATION INC CODE UPDATE-DRAFT PAYMENT 2,200.00

IOWA FALLS EMS TIER, PARAMEDIC INTERCEPT 2,250.00

IOWA FIRE CHIEFS ASSN. ANNUAL DUES 25.00

IPERS IPERS 4,778.88

JOHN DEERE FINANCIAL THEISENS PURCHASES 107.98

LEON UNIFORM COMPANY RUSZKOWSKI-BOOTS/VEST CAR/BELT 307.98

M&G TIRE SERVICE 2019 FORD AMB SERVICE 64.86

MEDIACOM PHONE/FAX/INTERNET 129.64

MIDAMERICAN ENERGY CO ELECTRIC 4,228.01

MOVIE LICENSING USA 1 YR COPYRIGHT SITE LICENSE 256.00

MUNICIPAL PIPE TOOL COMPA SANITARY SEWER IMPROVEMENTS-1 22.76

NAPA AUTO PARTS PLOW HOSE ENDS & HOSES/SLEEVE 159.89

NUCARA PHARMACY NARCAN 130.32

PEOPLESERVICE INC. WATER/WASTEWATER SERVICE 16,320.00

POSTMASTER UTILITY BILL POSTAGE 250.00

PUBLIC EMPLOYEE HEALTH PL HEALTH INSURANCE 7,112.00

RELIASTAR LIFE INS CO LIFE INSURANCE 112.68

SALES TAX/LOST SALES TAX PAYMENT 833.00

SANDRY FIRE SUPPLY LLC JAWS OF LIFE 3,000.00

SATURDAY EVENING POST 1 YEAR MAGAZINE 15.00

SHIELD PEST CONTROL MONTHLY SERVICES 50.00

STATE WITHHOLDING STATE TAX 1,081.00

SYMBOL ARTS BADGES 457.50

THE IOWAN MAGAZINE 1 YEAR MAGAZINE 24.00

THE OPRAH MAGAZINE 1 YEAR MAGAZINE 21.00

TIMES-CITIZEN CO. NOTICES/MINUTES/ORDINANCE 493.72

USDA RF COUGARS DEN MONTHLY PAYMENT 1,151.00

VERIZON CELL PHONES/INTERNET/PHONE/FAX 480.03

WATER EXCISE TAX WATER EXCISE TAX PAYMENT 2,055.00

WATERLOO TENT & TARP CO. SHADE STRUCTURES 50% DEPOSIT 6,285.00

WILLIAMS EXCAVATION LLC WATER MAIN BREAK-N FRANKLIN 2,600.00

PAYROLL CHECKS TOTAL PAYROLL CHECKS 22,689.82


CLAIMS TOTAL

157,686.6


EXPENSES BY FUND


GENERAL FUND 59,709.61

LIBRARY RESERVE FUND 445.45

FIRE TRUCK/EQUIP RESERVES FUND 3,000.00

ROAD USE TAX FUND 12,965.35

CAP PROJ-GO BOND 2016A FUND 202.80

CAPITAL PROJECTS - LOST FUND 6,285.00

CAP PROJ - COUGARS DEN FUND 15.60

CAP PROJ-GO BOND 2020A FUND 797.70

WATER FUND 14,085.48

CAPITAL WATER PROJECTS FUND 397.20

SEWER FUND 9,863.74

CAP SEWER IMPROVEMENTS FUND 45,108.51

GARBAGE FUND 4,431.79

STORM WATER FUND 378.44


TOTAL


157,686.6


REVENUE - FEBRUARY 2020

GENERAL FUND 46,984.98

LIBRARY RESERVE FUND 223.22

FIRE TRUCK/EQUIP RESERVES FUND 0.96

AMBULANCE RESERVES FUND 0.03

ROAD USE TAX FUND 19,603.68

EMPLOYEE BENEFIT FUND 447.08

EMERGENCY FUND 30.06

LOST FUND 11,367.34

LOST - DEBT SERVICE FUND 2,841.84

DEBT SERVICE FUND 566.56

CAPITAL PROJECTS - LOST FUND 2,841.83

CEMETERY PERPETUAL CARE FUND 60.00

WATER FUND 37,923.53

WATER DEPOSITS FUND 450.00

SEWER FUND 51,265.72

SEWER SINKING FUND 16,333.34

SEWER RESERVES/SURPLUS FUND 24,948.49

CAP SEW IMPROVEMENTS FUND


202,085.2


GARBAGE FUND 11,415.66

STORM WATER FUND 12,078.48

TOTAL


441,468.0



___________________________________

Pat Daggs, Mayor




ATTEST: _______________________________

Kelly DeBerg, City Clerk


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