Ackley City Council Regular Meeting Minutes l June 13th, 2018

August 3, 2018

REGULAR MEETING

June 13, 2018

 

ACKLEY CITY COUNCIL met in regular session June 13, 2018 in the Ackley Civic Center with Mayor Erik Graham presiding.  The meeting was called to order at 7:00 p.m. Council members present: Al Jones, Joe Wessels, Judy Crawford, and Pat Daggs.  Absent: Pat Hurt. Quorum present.

Daggs moved, Jones seconded, to approve the June 13, 2018 Agenda as listed.  Ayes-4. Motion carried.

Crawford moved, Wessels seconded, to approve the Consent Agenda by one motion:  a) May 9, 2018 Regular Mtg; May 30, 2018 Special Mtg; May 30, 2018 2nd Special Mtg Minutes as written.  b) Bills approval authorizing payment of bills and transfers as listed.  c) Place Reports on file: May 2018 Clerk Bank Reconciliation/Treasurer Report, May 2018 Clerk Budget Reports, May 2018 Deputy Clerk Utility Billing Reconciliation, May 2018 Fire Monthly Report, May 2018 Ambulance Monthly Report.  Ayes-4. Motion carried.

Wessels moved, Jones seconded, to open the public hearing at 7:02 p.m. on the third reading of proposed Ordinance No. 504 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 99.02, Pertaining to Rate, and Section 99.07, Pertaining to Use of Funds.  Ayes-4. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:02 p.m. Ayes-4. Motion carried.

Wessels moved, Daggs seconded, to approve the third reading of proposed Ordinance No. 504 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 99.02, Pertaining to Rate, and Section 99.07, Pertaining to Use of Funds.  Roll call vote: Ayes-Wessels, Crawford, Daggs, Jones. Absent-Hurt. Motion carried.

Daggs moved, Jones seconded, to adopt proposed Ordinance No. 504 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 99.02, Pertaining to Rate, and Section 99.07, Pertaining to Use of Funds.  Roll call vote: Ayes-Crawford, Daggs, Jones, Wessels. Absent-Hurt. Motion carried.

Jones moved, Wessels seconded, to open the public hearing at 7:04 p.m. on the proposal for the issuance of Long Term Care Revenue Refunding Bonds (Grand JiVante Project), Series 2018, of the Issuer, to be issued in an aggregate principal amount not to exceed $5,000,000.  Ayes-4. Motion carried. No oral or written comments or objections were received. Jones moved, Daggs, seconded, to close the public hearing at 7:04 p.m. Ayes-4. Motion carried.

Wessels moved, Jones seconded, to adopt Resolution No. 18-35 Authorizing and Providing for the Issuance of Not to Exceed $5,000,000 Aggregate Principal Amount of Long Term Care Revenue Refunding Bonds (Grand JiVante Project), of the City of Ackley, Iowa and Approving the Execution of Documents Relating to the Bonds, and Related Matters.  Roll call vote: Ayes-Jones, Wessels, Crawford. Abstain-Daggs. Absent-Hurt. Motion carried.

Daggs moved, Jones seconded, to open the public hearing at 7:07 p.m. on the application for financial assistance with the USDA Rural Development for a partnership between School and City.  Ayes-4. Motion carried. No oral or written comments or objections were received. Wessels moved, Daggs seconded, to close the public hearing at 7:07 p.m. Ayes-4. Motion carried.

Daggs moved, Jones seconded, to adopt Resolution No. 18-36 Approving the Application for Financial Assistance with the USDA for a Partnership between School and City.  Roll call vote: Ayes-Jones, Wessels, Crawford, Daggs. Absent-Hurt. Motion carried.

Wessels moved, Daggs seconded, to open the public hearing at 7:09 p.m. on the proposal to enter into a General Obligation Vehicle Acquisition Loan Agreement.  Ayes-4. Motion carried. No oral or written comments or objections were received. Jones moved, Wessels seconded, to close the public hearing at 7:09 p.m. Ayes-4.  Motion carried.

Wessels moved, Daggs seconded, to adopt Resolution No. 18-37 Authorizing and Approving a Loan Agreement, Providing for the Issuance of a $185,000 General Obligation Vehicle Acquisition Note and Providing for the Levy of Taxes to Pay the Same.  Roll call vote: Ayes-Jones, Wessels, Daggs. Nays-Crawford. Absent-Hurt. Motion carried.

Daggs moved, Wessels seconded, to open the public hearing at 7:10 p.m. on the first reading of proposed Ordinance No. 508 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Chapter 106 Collection of Solid Waste.  Ayes-4. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:11 p.m. Ayes-4. Motion carried.

Wessels moved, Daggs seconded, to approve the first reading of proposed Ordinance No. 508 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Chapter 106 Collection of Solid Waste.  Roll call vote: Ayes-Wessels, Daggs, Jones. Nays-Crawford. Absent-Hurt. Motion carried.

Daggs moved, Jones seconded, to waive the second and third readings of said proposed Ordinance No. 508.  Roll call vote: Ayes-Daggs, Jones, Wessels. Nays-Crawford. Absent-Hurt. Motion carried.

Wessels moved, Daggs seconded, to adopt proposed Ordinance No. 508 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Chapter 106 Collection of Solid Waste.  Roll call vote: Ayes-Daggs, Jones, Wessels. Nays-Crawford. Absent-Hurt. Motion carried.

Wessels moved, Daggs seconded, to adopt Resolution No. 18-38 Hiring Kendall Meyer as Public Works Assistant.  Roll call vote: Ayes-Crawford, Daggs, Jones, Wessels. Absent-Hurt. Motion carried.

Resolution 18-39 Setting Salaries and Wages for Employees of the City of Ackley, Iowa was discussed.  Clerk Kelly DeBerg confirmed that the resolution corresponds with the budget. Crawford proposed, with the void left with Officer Jones’s resignation, that police officers have on call hours to cover hours when the patrol car is not out, and be paid $2.00 per hour for those on call hours.  Police Chief Brain Shimon explained that dispatch will know the parameters of when a call is serious enough to have the officer on call respond. Wessels moved, Daggs seconded, to adopt Resolution No. 18-39 Setting Salaries and Wages for Employees of the City of Ackley, Iowa. Roll call vote:  Ayes-Jones, Wessels, Crawford, Daggs. Absent-Hurt. Motion carried.

Daggs moved, Jones seconded, to adopt Resolution 18-40 Setting the Compensation for the Volunteer Ambulance Service and Volunteer Fire Department of the City of Ackley, Iowa.  Roll call vote: Ayes-Wessels, Crawford, Daggs, Jones. Absent-Hurt. Motion carried.

Daggs moved, Jones seconded to accept Officer Matt Jones’s resignation.  Ayes-4. Motion carried. Shimon stated that the lights on his personal vehicle are his as they were purchased by Lexer, Jones’s gun has been paid for, and all other City owned equipment has been turned in.

Wessels moved, Crawford seconded, to adopt Resolution No. 18-41 Revoking the Permit to Matt Jones to Use a Red-Blue Emergency Light for his Personal Vehicle.  Roll call vote: Ayes-Crawford, Daggs, Jones, Wessels. Absent-Hurt. Motion carried.

Crawford moved, Wessels seconded, to approve the Cigarette/Tobacco/Nicotine/Vapor Permits pending receipt of application and payment for Dollar General Store #18911, Ackley Super Foods, and Kum & Go #513.  Ayes-4. Motion carried.

The annual funding for the Ackley Development Commission was discussed.  Mayor Graham reported that he understood that someone was hired for the ADC Director position.  Lee Gallentine, ADC member, confirmed that a new Director was hired and would be starting June 25th.  Crawford moved, Jones seconded, to approve the budgeted payment of $37,778 for ADC funding for FY19.  Ayes-4. Motion carried.

Mayor Graham stated that discussion on the City Hall heating/cooling and lighting would be postponed to a later date since Hurt was not present to give his recommendation.

Jones addressed the Council with several concerns that were discussed at a meeting he attended with the Library Board.  These concerns included no heat in the bathrooms and hallway, needing a urinal, ugly floors, rusty radiators, dirty meeting room, poor placing of handicap bars and partitions, no snow guards over doors, no weather stripping, no lines in the new parking area, inadequate lighting in the southeast corner, gutter running onto new sidewalk, and the phone number not in the phone book.  Wessels explained that the boiler was leaking underground so they had mini-splits installed. He attempted to get some additional heat, but states he couldn’t get a contractor to reply. Council agreed to have Jones contact gutter contractors and speak with the Streets employees about painting lines in the new parking area.

DeBerg explained that the report provided in the council packets on the Demo/Nuisance Property Reserve Account was just informational as she had received some questions from a couple Council members regarding the account.  Wessels asked if there were any more CD’s at Green Belt Bank and Trust. DeBerg stated that one had been cashed in and placed in this reserve account, and the other two were cashed in and put into a money market account.   

Shimon updated the Council on the status of two nuisance properties.  The owner of 420 State St. has not done anything. Shimon stated that it will probably have to go to court and the City will probably end up owning it.  The owner of 702 1st Ave. has had contractors at the property.

Lee Gallentine, City Engineer, updated the Council on several items.  The plans for the sidewalk and storm sewer repair at City Hall are complete.  Before he obtained prices he wanted to make sure that the Council was aware that with the storm sewer repair the front City Hall entrance could be shut off for a month.  Council understood and felt customers could enter City Hall through the entrance on the north side of the building. Gallentine will get prices for next month. The library sidewalk project is done.  Wessels moved, Jones seconded, to accept the Library Sidewalk Replacement Project and approve the final payment of $1,840.96. Ayes-4. Motion carried. Two bids were received for Phase 1 of the Sanitary Sewer Continuing Improvement Plan in the amount of $3.1M and $2.9M.  The engineer’s estimate was $2.3M. Gallentine feels there is some things that could be done to get down to the loan amount of $2.6M. Several flow meters could be pulled out and reduce the cost by $118,000. The cost to line private citizens’ laterals is $107,000. Crawford stated that this is the property owners’ responsibility.  Gallentine agreed and said the City could assess that cost to the owners. There was also discussion on the cost of $198,000 to seal four feet of laterals, which is the private connections to the main. There are about 200-220 homes with lines that need to be sealed. The City could require land owners take responsibility for this. Daggs and Wessels both expressed concerns with putting more financial burden on property owners.  Gallentine informed the Council that other bidders that were interested in the project couldn’t get subcontractors or were just too busy. He stated that the City could rebid the project, but probably wouldn’t get more bidders or lower bids, and the City can’t wait until winter. Mayor Graham instructed the Council to think about the options so that a decision can be made at the July meeting. Gallentine informed the Council that since the sanitary sewer was installed to the Industrial Park, the ditch in front of Sunset Distributors has been wet.  Gallentine proposed that the City install drain tiles to remedy the situation and estimated the cost to be $5,000 or less. Wessels agreed to get bids for the work. Gallentine reported that Younker’s curb stop has been completed. Building permits are all good. The two that were in violation have been remedied.

Updates were given on old business.  Mayor Graham informed the Council that a special council meeting will be set at the end of the month for hearings with the Ackley Family Dental and the Times Citizen regarding their buildings.  Graham stated that the contractor is working at 626 Main St. and has removed a portion of the south wall. Once completed there they will begin work in the police department.

DeBerg informed the Council that she has not received any update from Mike Smith, City Attorney, on the Industrial Park Subdivision Final Plat.

Wessels informed the Council that the land farm has been closed out.  He also mentioned that the garbage truck is almost done and that he has instructed DeBerg to send the letter to McDowell cancelling their contract.  Wessels stated that the City’s industrial park land looks terrible. Daggs will see if the maintenance staff can mow it. Wessels said it is now ready for Paul Williams to purchase.  Since the ADC was working on that previously, Gallentine said he would check on it. Daggs informed the Council that the new city truck is ordered and garbage tags have also been ordered.

Public Comments:  None

With no further discussion, Jones moved, Wessels seconded, to adjourn at 8:09 p.m.  Ayes-4. Motion carried.

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

          166.25

ACKLEY PUBLIC LIBRARY

POSTAGE

51.44

ACKLEY SUPER FOODS

SAUSAGES/SUMP PUMP/PLUNGERS/ETC

388.18

AFFORDABLE TREE SERVICE

REMOVE 2 TREES 510 2ND/FLAG POLE

460.00

AFLAC

AFLAC

191.04

AIRGAS NORTH CENTRAL

OXYGEN/CYLINDER RENTAL

387.30

AMAZON

BOOKS

589.44

ATLANTIC COCA-COLA

VENDING MACHINE BEVERAGES

104.08

BANKERS TRUST COMPANY

2014A GO/2016A GO/2004 SEW REV

264,191.25

BISHOP CONSULTNG ENGINEER

728/734 MAIN ST WALL COLLAPSE

660.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

697.20

BOOK LOOK

BOOKS

810.46

BRANDT SEED

ELEVATOR HILL GRASS SEED

78.75

BRUENING ROCK PRODUCTS

2017 SIDEWALK REPLACEMENT-LIB

67.46

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

7,031.83

CARSTENS PLUMBING & HEATI

SERVICE POOL HEATER

75.00

CENTER POINT LARGE PRINT

YEAR PLATINUM FICTION SERIES

560.88

CGA

ENGINEERING SERVICES

12,297.95

CITY SCREEN IMPRESSIONS

JACKETS

284.88

COLLECTION SERVICES CENTR

CHILD SUPPORT

215.00

CRAIG & SMITH

LEGAL FEES

506.81

DEBERG, KELLY

HEALTH INS DED REIMB/MILEAGE

625.74

EMERGENCY MEDICAL PRODUCT

GLOVES/ELECTRODES/TWIST-LOKS

144.16

FEDERAL W/H

FED/FICA TAX

8,945.73

FORGY ELECTRIC

LED LIGHTS

495.00

FRANKLIN GENERAL HOSPITAL

PARAMEDIC ASSIST

209.00

GREEN BELT BANK & TRUST

2017 POLICE VEHICLE LOAN

8,184.03

GREEN BELT BANK AND TRUST

COPIER LOAN

80.48

GRIT

1 YR MAGAZINE SUBSCRIPTION

16.95

H.H. CONSTRUCTION

CLEAN OUT OTTER CREEK

2,001.25

HARDIN COUNTY OFFICE SUPP

9 X 12 ENVELOPES

55.99

HARDIN COUNTY SOLID WASTE

1ST QTR FY 18/19

12,315.00

HARDIN COUNTY TREASURER

PROPERTY TAX - LOT ON SHERMAN

146.40

HARMS, HARLEY AND ANITA

2018 TIF REBATE

2,994.92

HEALTH

2 YR MAGAZINE SUBSCRIPTION

13.00

HEART OF IOWA

847-2222 COMMUNICATIONS

77.54

HEARTLAND ASPHALT  INC.

2016 STREET PROJECT

21,239.77

INNOVATIVE AG SERVICES CO

GAS/DIESEL

2,451.48

IOWA LEAGUE OF CITIES

CLERK INSTITUTE - DEBERG

555.00

IPERS

IPERS

3,393.52

JESTER PUPPETS

PUPPET SHOW

300.00

JOHN DEERE FINANCIAL

THEISENS-POOL PARTS

14.17

KARR LLC DBA MONKEYTOWN

INK/POST-ITS/STAPLER/TRIMMER

364.03

KEN'S REPAIR

SNOW BLOWER/BLADES/REPAIR RIG

626.80

KIDS REFERENCE COMPANY

KID'S BOOKS

292.84

KUM & GO

KUM & GO FUEL

318.92

LUPKES, KATIE

CRAFT SUPPLIES TODDLER TIME

7.80

M&G TIRE SERVICE

2015 TAURUS SWAY BAR LINK

190.34

MARTIN MARIETTA MATERIALS

ROAD STONE

102.20

MCDOWELL & SONS INC.

GARBAGE SERVICES

10,013.45

MEDIACOM

PHONE/FAX/INTERNET

110.91

MIDAMERICA BOOKS

BOOKS

129.65

MIDAMERICAN ENERGY CO

ELECTRIC BILL

3,971.73

NAPA AUTO PARTS

OIL/WIRE/WIPER BLADES/FITTING/ETC

65.84

NAPC

HISTORIC PRSVN COMM MEMBERSHIP

50.00

NATIONAL GEOGRAPHIC SOCIE

1 YR MAGAZINE SUBCRIPTION

39.00

NUCARA PHARMACY

GLUTOSE

27.86

P.C.C.

AMBULANCE BILLING FEES

1,764.54

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15,625.00

PETTY CASH

CERTIFIED LETTER - UB TAX LIEN

6.70

POSTMASTER

UTILITY BILL POSTAGE

240.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

2,886.36

RBF ELECTRIC

SERVICE POOL RECIRCULATE PUMP

85.00

RELIASTAR LIFE INS CO

LIFE INSURANCE

134.31

SALES TAX/LOST

SALES TAX PAYMENT

2,520.00

SARTORI MEMORIAL HOSPITAL

PARAMEDIC TIER

128.00

SCHULT, DEB

BOOKS

53.95

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STAREK, RETHA

ARSL CONF/MILEAGE/SIDEWALK

377.59

STATE WITHHOLDING

STATE TAXES

1,042.00

TIMES-CITIZEN CO.

PUB NOTICES/MINUTES/ORD/ADS

1,419.49

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELLS/PHONE/INTERNET/CARS/FAX

763.91

ZOSKE ELECTRICAL SERVICES

DIAGNOSE WATER WELL PROBLEM

195.00

DEPOSIT REFUNDS

REFUND DATE 05/25/2018

129.04

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

33,137.48

 

CLAIMS TOTAL

432,095.07



 

 

EXPENSES BY FUND

 

 

GENERAL FUND

76,374.63

 

LIBRARY RESERVE FUND

3,421.91

 

ROAD USE TAX FUND

16,899.04

 

EMPLOYEE BENEFIT FUND

608.30

 

TIF FUND

2,994.92

 

DEBT SERVICE FUND

251,115.28

 

CAP PROJ-GO BOND 2016A FUND

27,313.87

 

CAP PROJ-DEMO OF BLDGS FUND

904.40

 

WATER FUND

12,259.94

 

WATER DEPOSITS FUND

129.04

 

SEWER FUND

10,376.74

 

SEWER - SINKING FUND FUND

21,260.00

 

CAP SEWER IMPROVEMENTS FUND

5,792.45

 

GARBAGE FUND

66.30

 

STORM WATER FUND

2,578.25

 

TOTAL

432,095.07



 

 

REVENUE - MAY 2018


 

GENERAL FUND

115,075.07

 

LIBRARY RESERVES FUND

200.00

 

FIRE TRUCK/EQUIP RESERVES FUND

9,545.03

 

AMBULANCE RESERVES FUND

0.22

 

ROAD USE TAX FUND

19,086.25

 

EMPLOYEE BENEFIT FUND

11,290.58

 

EMERGENCY FUND

871.64

 

LOST FUND

14,854.93

 

DEBT SERVICE FUND

15,876.68

 

CAP PROJ-GO BOND 2016A FUND

18,137.47

 

CEMETERY PERPETUAL CARE FUND

60.00

 

WATER FUND

33,908.97

 

WATER DEPOSITS FUND

1,050.00

 

SEWER FUND

32,293.77

 

SEWER SINKING FUND

1,876.67

 

STORM WATER FUND

10,769.98

 

TOTAL

284,897.26

 

           ___________________________________

            Erik Graham, Mayor


 

ATTEST: _______________________________

  Kelly DeBerg, City Clerk

 

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