Regular Meeting Minutes l September 12th, 2018

September 19, 2018

REGULAR MEETING
September 12, 2018

ACKLEY CITY COUNCIL met in regular session September 12, 2018 in the Ackley City Hall Council
Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m.
Council members present: Al Jones, Joe Wessels, Judy Crawford, Pat Daggs, and Pat Hurt.
Absent: None. Quorum present.
Jones moved, Daggs seconded, to approve the September 12, 2018 Agenda as listed. Ayes-All.
Motion carried.
Wessels moved, Crawford seconded, to approve the Consent Agenda by one motion: a) August
8, 2018 Regular Mtg; August 30, 2018 Special Mtg Minutes as written. b) Bills approval
authorizing payment of bills and transfers as listed. c) Place Reports on file: August 2018 Clerk
Bank Reconciliation/Treasurer Report, August 2018 Clerk Budget Reports, August 2018 Deputy
Clerk Utility Billing Reconciliation, August 2018 Fire Report, August 2018 Ambulance Report,
FY2018 Clerk Outstanding Obligations Disclosure Statement. Ayes-All. Motion carried.
Daggs moved, Hurt seconded, to adopt Resolution No. 18-49 Approving the Annual City Street
Financial Report for the Fiscal Year Ending June 30, 2018. Roll call vote: Ayes-Wessels,
Crawford, Daggs, Hurt, Jones. Motion carried.
Crawford moved, Daggs seconded, to adopt Resolution No. 18-50 Authorizing Early Redemption
of Sewer Revenue Capital Loan Notes, Series 2004. Roll call vote: Ayes-Crawford, Daggs, Hurt,
Jones, Wessels. Motion carried.
Hurt moved, Jones seconded, to set a public hearing for the first reading of proposed Ordinance
No. 509 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section
107.02, Residential Units and Premises Charged for October 10, 2018 at 7:00 p.m. Ayes-All.
Motion carried.
Daggs moved, Wessels seconded, to set a public hearing for the first reading of proposed
Ordinance No. 510 Amending the Code of Ordinances of the City of Ackley, Iowa by Adding Sub-
Section 135.12 Pertaining to Street Use and Maintenance Penalties for October 10, 2018 at 7:00
p.m. Ayes-All. Motion carried.
Daggs moved, Jones seconded, to approve the Proclamation of National Rail Safety Week for
September 23-29, 2018. Ayes-All. Motion carried.
Jones moved, Hurt seconded, to approve the Water and/or Sewer Main Tap/Right of Way
Permit form. Ayes-Daggs, Hurt, Jones. Nays-Wessels, Crawford. Motion carried.

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Crawford moved, Daggs seconded, to approve the request for two additional credit cards under
the City’s current VISA account with a credit limit on each of $250-$300 for use by the Ackley
Volunteer Ambulance Service. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to set the date and time for Trick or Treat night to be
October 30, 2018, 6:30-8:30 p.m. Ayes-All. Motion carried.
Daggs moved, Hurt seconded, to approve and send letters regarding Development Agreements
to Paul C. Williams, Williams Excavating, LLC; Jesus Flores, Flores Construction, LLC; and Nick
LaVelle, LaVelle Properties, LLC. Ayes-All. Motion carried.
Discussion was held on offering the temporary rental of dumpsters to the public. Mayor
Graham directed the Council Committee to make some changes to the draft of the Dumpster
Rental Agreement and bring it back for discussion in the October regular meeting.
Discussion was held regarding when water service shut-offs due to delinquency should and
should not occur, and how soon the City should commit to reconnecting the water service once
the delinquent account is paid. Daggs moved, Jones seconded, to not disconnect any water
service on Fridays, which would still comply with the time frame in the city ordinance, and to
require customers to pay their account by 3:00 p.m. on Friday if they wish to have their service
reconnected for the weekend. Ayes-All. Motion carried.
Mayor Graham presented the need to implement a policy regarding city employees who are
public safety volunteers and how they will be paid if they go on an emergency call during
normal working hours of their city position. Discussion was held with direction given to the
Clerk to compose a resolution that states that if a city employee responds to an emergency call
while on their city job they will not lose their city pay, and they will also receive their volunteer
compensation.
Police Chief Brian Shimon updated the Council on nuisance properties. He informed them that
a vintage brick salvage company is interested in the brick from the church at 420 State St. He is
waiting to receive from them the price they would pay. The property has been staked and the
neighboring property owner has removed their belongings that were on the church property.
The owner of 702 1 st Ave. is waiting on CBDG funding to continue progressing on improvements
to the property.
Angela De La Riva, Economic Development Director, gave highlights on her Director’s Report.
She also stated that she is working on the Urban Revitalization Plan.
Wessels moved, Daggs seconded, to approve Change Order No. 1 for the Sanitary Sewer
Improvement Phase 1 Project for a decrease of $615,420.00. Ayes-All. Motion carried.
Wessels moved, Crawford seconded, to approve Change Order No. 4 for the 2017 South Butler
Street Project for a decrease of $7,816.96. Ayes-All. Motion carried.

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Lee Gallentine, City Engineer, distributed an engineering contract for the North Butler Street
Project for approval at a future meeting. Gallentine informed the Council that an easement will
probably need signed off on by the Prairie Bridges Park Board for the North Franklin Street
Bridge Project. Gallentine led a discussion on a 2019 water main project. Gallentine handed
out an updated listing of open building permits and stated that all permits are up to date.
Wessels moved, Daggs seconded, to approve the payment of $12,020.00 to Carstens for the
mini split system installed in City Hall. Ayes-All. Motion carried.
Hurt moved, Jones seconded, to approve the payment of $40,814.00 to Hay Construction
Services, Inc. for the repairs to the building at 626 Main St. Ayes-All. Motion carried.
Updates were given on old business. Mayor Graham stated that Hays Construction was still
working on the repairs in the Police Department. Graham has contacted contractors to look at
the library gutters. The Public Works Department has painted the lines in the library parking
area, but a handicap spot is needed. The siren conversion has been ordered. Donations of
$1,850 have been received for the conversion.
DeBerg informed the Council that Mike Smith, City Attorney, will be sending out letters to
landowners and their lenders regarding the industrial park subdivision.
Mayor Graham announced that Jones will be moving to Forest City in October. Graham also
stated that since Crawford has stepped down from the positions of chairperson on her council
committees, he would fill in until Jones’ vacancy is filled.
Public Comments: None.
With no further discussion, Wessels moved, Jones seconded, to adjourn at 8:39 p.m. Ayes-All.
Motion carried.

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