Regular Meeting Minutes l October 10th, 2018

October 16, 2018

REGULAR MEETING

October 10, 2018

 

ACKLEY CITY COUNCIL met in regular session October 10, 2018 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding.  The meeting was called to order at 7:00 p.m.  Council members present:  Judy Crawford, Pat Daggs, Pat Hurt, and Joe Wessels.  Absent:  None.  Quorum present.

Wessels moved, Daggs seconded, to approve the October 10, 2018 Agenda as listed.  Ayes-All.  Motion carried.

Hurt moved, Daggs seconded, to approve the Consent Agenda by one motion:  a) September 12, 2018 Regular Mtg; September 21, 2018 Special Mtg Minutes as written.  b) Bills approval authorizing payment of bills and transfers as listed.  c) Place Reports on file:  September 2018 Clerk Bank Reconciliation/Treasurer Report, September 2018 Clerk Budget Reports, September 2018 Deputy Clerk Utility Billing Reconciliation, September 2018 Fire Report, September 2018 Ambulance Report, 3rd Quarter 2018 Treasurer Investment Report, 3rd Quarter 2018 Prairie Bridges Financial Reports.  Ayes-All.  Motion carried.

Wessels moved, Crawford seconded, to open the public hearing at 7:04 p.m. on the first reading of proposed Ordinance No. 509 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 107.02, Residential Units and Premises Charged.  Ayes-All.  Motion carried.  No oral or written comments or objections were received.  Daggs moved, Hurt seconded, to close the public hearing at 7:04 p.m.  Ayes-All.  Motion carried.

Daggs moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 509 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 107.02, Residential Units and Premises Charged.  Roll call vote:  Ayes-Daggs, Hurt, Wessels, Crawford.  Motion carried.

Wessels moved, Hurt seconded, to waive the second and third readings of said proposed Ordinance No. 509.  Roll call vote:  Ayes-Hurt, Wessels, Crawford, Daggs.  Motion carried.

Daggs moved, Hurt seconded, to adopt proposed Ordinance No. 509 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 107.02, Residential Units and Premises Charged.  Roll call vote:  Ayes-Wessels, Crawford, Daggs, Hurt.  Motion carried.

Wessels moved, Daggs seconded, to open the public hearing at 7:06 p.m. on the first reading of proposed Ordinance No. 510 Amending the Code of Ordinances of the City of Ackley, Iowa by Adding Sub-Section 135.13 Pertaining to Street Use and Maintenance Penalties.  Ayes-All.  Motion carried.  No oral or written comments or objections were received.  Daggs moved, Wessels seconded, to close the public hearing at 7:06 p.m.  Ayes-All.  Motion carried.

Hurt moved, Daggs seconded, to approve the first reading of proposed Ordinance No. 510 Amending the Code of Ordinances of the City of Ackley, Iowa by Adding Sub-Section 135.13 Pertaining to Street Use and Maintenance Penalties.  Roll call vote:  Ayes-Crawford, Daggs, Hurt, Wessels.  Motion carried.

Wessels moved, Daggs seconded, to waive the second and third readings of said proposed Ordinance No. 510.  Roll call vote:  Ayes-Daggs, Hurt, Wessels, Crawford.  Motion carried.

Hurt moved, Wessels seconded, to adopt proposed Ordinance No. 510 Amending the Code of Ordinances of the City of Ackley, Iowa by Adding Sub-Section 135.13 Pertaining to Street Use and Maintenance Penalties.  Roll call vote:  Ayes-Hurt, Wessels, Crawford, Daggs.  Motion carried.

Wessels moved, Daggs seconded, to appoint Robert Harms to fill the Council vacancy.  Roll call vote:  Ayes-Daggs, Hurt, Wessels.  Nays-Crawford.  Motion carried.

Discussion was held on the status of the buildings at 728 and 734 Main St.  Mike Smith, City Attorney, stated that there were still questions outstanding and recommended that the topic be tabled until additional information is obtained.  Wessels moved, Crawford seconded, to table and direct Lee Gallentine, City Engineer, to contact a new structural engineer and request a recommendation.  Ayes-All.  Motion carried.

Karen Mitchell, Franklin County Development Executive Director, gave a brief update on the organization’s current activity stating that their priority is workforce recruitment.

Wessels stated a variance on the water service to Jeff Kurth was no longer an issue.  No action taken.

Wessels moved, Daggs seconded, to adopt Resolution No. 18-52 Establishing the Rules and Regulations on the Temporary Rental of Waste Dumpsters.  Roll call vote:  Ayes-Wessels, Crawford, Daggs, Hurt.  Motion carried.

Daggs moved, Wessels seconded, to adopt Resolution No. 18-53 Amending the Employee Handbook Compensation Section by Adding a Policy on Public Safety Volunteers.  Roll call vote:  Ayes-Crawford, Daggs, Hurt, Wessels.  Motion carried.

Daggs moved, Wessels seconded, to adopt Resolution No. 18-54 Setting Wages for Kendall Meyer.  Roll call vote:  Ayes-Daggs, Hurt, Wessels, Crawford.  Motion carried.

Crawford moved, Daggs seconded, to adopt Resolution No. 18-55 Setting Wages for Brian Shimon.  Roll call vote:  Ayes-Hurt, Wessels, Crawford, Daggs.  Motion carried.

Daggs moved, Wessels seconded, to approve payment to Iowa Pump Works for the Sherman Ave. lift station for $10,970.50.  Ayes-All.  Motion carried.

Wessels moved, Daggs seconded, to not approve payment to Zoske Electrical Services, Inc. for new wire to well #7 for $7,430.95, and to set up a meeting with all involved.  Ayes-All.  Motion carried.

Jeff Frazier, Ackley Development Commission, addressed the Council regarding the non-compliance of development agreements and the payment of rebates.  Hurt moved, Crawford seconded, to make an exception to the agreements and to pay developers Paul Williams, Jesus Flores, and Nick LaVelle rebate money for payment dates of June 1, 2018 and June 1, 2019.  Ayes-All.  Motion carried.

Wessels moved, Crawford seconded, to approval final payment to D.W. Zinser Company, Inc. for demolition of 728 & 734 Main St. for $750.00.  Ayes-All.  Motion carried.

Joan Frazier, AVAS President, explained the Barlow Community Challenge that the ambulance service is participating in for a new ambulance.

Police Chief Brian Shimon updated the Council on nuisance properties.  He is waiting on test results on asbestos at the 420 State St. church.  The brick salvage company will pay $.40 per brick if they are stacked.  The property at 702 1st Ave is satisfactory at this time. 

Angela De La Riva, Economic Development Director, gave highlights on her Director’s Report.  In addition, there are two individuals interested in purchasing a lot at the industrial park.  Frazier will meet with them to discuss.

Gallentine informed the Council that the preconstruction meeting has been held for the Sanitary Sewer Improvement Project and that Hydro Klean has begun the storm sewer cleaning and televising.  An engineering contract needs signed for the North Butler Street Project if the funding is in place.  Clerk Kelly DeBerg explained that there is a large amount of reclassifying of expenses from several years ago that needs to be completed which will reduce the Capital Streets Project LOST Fund which was how the North Butler Street Project was to be funded.  Council agreed to put off the project for a year.  Gallentine will contact Jack Boelman, Water Superintendent, to gather more information about a potential water value project.  A discussion was held regarding hoop buildings and the related ordinance.  Council agreed to leave the ordinance as is and directed Gallentine to send a letter out to a violator of this ordinance.  Gallentine handed out an updated listing of open building permits and stated that all permits are up to date.

Wessels moved, Daggs seconded, to approve the Beer License for Ackley Super Foods.  Ayes-all.  Motion carried.

Updates were given on old business.  Mayor Graham will obtain bids to install mini-splits on the second floor of City Hall.  The repairs in the Police Department have been completed.  Painting needs to be done.  The contractor has not looked at the library gutters yet.  The Public Works Department will paint an additional handicap parking spot at the library.  There are no new updates on the funding for the siren conversion or the industrial park final plat.

Daggs explained that she has been working on an issue that she would like the Council to address regarding parking on lawns and in the right of way.  Mayor Graham requested it be placed on next month’s agenda. 

Public Comments:  None.

With no further discussion, Daggs moved, Crawford seconded, to adjourn at 8:57 p.m.  Ayes-All.  Motion carried.

ABBAS, SUE

MILEAGE HARDIN COUNTY LIB MTG

             32.70

ACCESS SYSTEMS LEASING

COPIER LEASE/MAIN PAYMENT

179.26

ACKLEY PUBLIC LIBRARY

POSTAGE

43.75

ACKLEY PUBLISHING CO INC

GROCERY LIST PADS/METAL SIGNS

323.50

ADVANTAGE ARCHIVES

AWJ DIGITIZATION

150.00

AFLAC

AFLAC

191.04

AG MACHINERY SERVICE

TRACTOR HOSE & WATER PUMP

118.98

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

335.47

AMAZON

BOOKS

321.34

AMERICAN FENCE COMPANY

FENCE RENTAL-SEPTEMBER 2018

787.38

AMERICAN FINANCIAL NETWOR

AMB LEASE PYMT

1,500.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

249.82

BOOK LOOK

BOOKS

230.85

BROWN SUPPLY CO. INC.

MANHOLE FRAME & RISERS

419.57

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

126.62

CASEYS GENERAL STORES

FUEL

105.71

CGA

ENGINEERING SERVICES

9,916.50

COLLECTION SERVICES CENTR

CHILD SUPPORT

107.50

COOKING LIGHT

1 YR MAGAZINE

10.00

D.W. ZINSER COMPANY, INC.

DEMO 728/734 MAIN-PYT 2(FINAL)

750.00

DEBERG, KELLY

MILEAGE IPERS EMPLOYER TRAINNG

50.14

DOLLAR GENERAL

SD CARD FOR RECORDER

17.00

EICHMEIER MOTOR

2004 CHEVY CLEAN PUMP

108.00

EMERGENCY MEDICAL PRODUCT

AIRWAYS/GASTRIC KIT/ELECTRODES

116.16

FEDERAL W/H

FED/FICA TAX

7,097.54

GLAMOUR

1 YR MAGAZINE

12.00

H.H. CONSTRUCTION

INSTALL DRAIN TILE BY SUNSET

2,900.00

HARDIN COUNTY OFFICE SUPP

POCKET FILES/HIGHLIGHTERS

57.98

HARDIN COUNTY SOLID WASTE

SEP LANDFILL/OCT ROLL OFF GAR

1,473.20

HARLAND TECHNOLOGY SERVIC

CLOUD RECOVERY

3,228.00

HARMS, LARRY

JUL-SEP RENT PD CAR GARBAGE

375.00

HEART OF IOWA

847-2222 COMMUNICATIONS

87.09

HEARTLAND AG-BUSINESS GRO

BOOKS

15.00

HERITAGE MOTORS

SERVICE 2017 PD EXPLORER

37.57

HGTV MAGAZINE

1 HR HGTV & COUNTRY LIVING

14.00

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1,859.86

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA PUMP WORKS

SHERMAN AVE LIFT STATION

10,970.50

IPERS

IPERS

4,790.70

JOHN DEERE FINANCIAL

HOSE & NOZZLE

79.02

KUM & GO

KUM & GO FUEL

140.70

L.H. CONSTRUCTION

REPLACE DRIVEWAYS

1,775.00

LANDUS COOPERATIVE

LAWN SPRAY

290.13

LEON UNIFORM COMPANY

SHIMON-SHIRT

67.49

MARIE CLAIRE

1 YR MAGAZINE

9.00

MEDIACOM

PHONE/FAX/INTERNET

116.48

MIDAMERICAN ENERGY CO

ELECTRIC BILL

4,138.43

NAPA AUTO PARTS

TRACTOR FLUID/ANTIFREEZE/EARTH

176.20

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

P.C.C.

AMBULANCE BILLING FEES

874.30

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15,969.00

POSTMASTER

UTILITY BILLS/PERMIT FEE/BARLOW

670.77

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

5,556.25

RELIASTAR LIFE INS CO

LIFE INSURANCE

162.26

S & S AUTO REPAIR  INC.

TRACTOR RADIATER CORE

589.41

SALES TAX/LOST

SALES TAX PAYMENT

922.00

SATURDAY EVENING POST

1 YR MAGAZINE

15.00

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

SMITHSONIAN MAGAZINE

1 YR MAGAZINE

11.00

STANARD & ASSOCIATES INC.

POST TRANSFERRED TESTING

5.00

STAREK, RETHA

HOTEL AT ARSL CONFERENCE

345.78

STATE WITHHOLDING

STATE TAXES

1,300.00

STIVERS FORD LINCOLN

2018 FORD F-250 XL

33,268.00

SWIETER ELECTRIC

WIRE CITY HALL MINI SPLITS

1,750.00

THE COUGAR'S DEN

28E AGREEMENT FOR UTILITIES

8,000.00

TIME

1 YR MAGAZINE

30.00

TIMES-CITIZEN CO.

MINUTES/ORDINANCES

244.87

TRIPLE T SPECIALITY MEATS

OPEN HOUSE HOT DOGS

75.00

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VALDERRABANO, FLAVIO

REFUND MOW INV BILLED IN ERROR

37.50

VERIZON

2 CELL/PHONE/INTERNET/FAX

3,806.94

VOGEL, NATHAN

MILEAGE CEU CLASS

98.10

WAL-MART COMMUNITY

SUPPLIES

50.81

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2,034.00

WOMAN'S DAY

1 YR WOMAN'S DAY/GOOD HOUSEK

6.25

DEPOSIT REFUNDS

REFUND DATE 09/25/2018

221.89

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

24,295.68

 

CLAIMS TOTAL

158,492.99

EXPENSES BY FUND

 

GENERAL FUND

66,716.91

 

LIBRARY RESERVE FUND

548.50

 

ROAD USE TAX FUND

20,449.21

 

CAP PROJ-GO BOND 2016A FUND

2,045.00

 

CAP PROJ-DEMO OF BLDGS FUND

1,537.38

 

WATER FUND

21,087.82

 

WATER DEPOSITS FUND

203.79

 

SEWER FUND

29,046.65

 

CAP SEWER IMPROVEMENTS FUND

9,097.50

 

GARBAGE FUND

3,975.83

 

STORM WATER FUND

3,784.40

TOTAL

158,492.99

REVENUE - SEPTEMBER 2018

GENERAL FUND

52,454.46

FIRE TRUCK/EQUIP RESERVES FUND

0.89

AMBULANCE RESERVES FUND

0.20

ROAD USE TAX FUND

23,053.43

EMPLOYEE BENEFIT FUND

2,161.64

EMERGENCY FUND

153.75

LOST FUND

14,369.36

LOST - DEBT SERVICE FUND

3,592.34

TIF FUND

30,704.70

DEBT SERVICE FUND

7,539.89

CAPITAL PROJECTS - LOST FUND

3,592.34

CEMETERY PERPETUAL CARE FUND

60.00

WATER FUND

31,484.03

WATER DEPOSITS FUND

1,050.00

SEWER FUND

44,606.19

SEWER SINKING FUND

2,904.70

SEWER RESERVES/SURPLUS FUND

32,289.35

GARBAGE FUND

40.00

STORM WATER FUND

10,711.88

TOTAL

260,769.15

 

 

 

 

    

       ___________________________________

                                                               Erik Graham, Mayor

 

 

ATTEST: _______________________________

   Kelly DeBerg, City Clerk

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