Regular Meeting Minutes l November 14th, 2018

November 20, 2018

REGULAR MEETING

November 14, 2018

 

ACKLEY CITY COUNCIL met in regular session November 14, 2018 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding.  The meeting was called to order at 7:00 p.m.  Council members present:  Pat Daggs, Robert Harms, Pat Hurt, Joe Wessels, and Judy Crawford.  Absent:  None.  Quorum present.

 

Daggs moved, Harms seconded, to approve the November 14, 2018 Agenda as listed.  Ayes-All.  Motion carried.

 

Crawford moved, Wessels seconded, to approve the Consent Agenda by one motion:  a) October 10, 2018 Regular Meeting Minutes as written.  b) Bills approval authorizing payment of bills and transfers as listed.  c) Place Reports on file:  October 2018 Clerk Bank Reconciliation/Treasurer Report, October 2018 Clerk Budget Reports, October 2018 Deputy Clerk Utility Billing Reconciliation, October 2018 Fire Report, October 2018 Ambulance Report.  Ayes-All.  Motion carried.

 

Crawford moved, Daggs seconded, to adopt Resolution No. 18-56 Approving the Annual Financial Report for the Fiscal Year Ending June 20, 2018.  Roll call vote:  Ayes-Harms, Hurt, Wessels, Crawford, Daggs.  Motion carried.

 

Wessels moved, Crawford seconded, to adopt Resolution No. 18-57 Hiring Part-time Employees for the Volunteer Ambulance Service.  Roll call vote:  Ayes-Hurt, Wessels, Crawford, Daggs, Harms.  Motion carried.

 

Discussion was held on the status of the buildings in the 700 block of Main Street.  A new report had been obtained from a new structural engineer hired by the City.  Council agreed that before any kind of decision can be made they need to obtain an estimate on the cost of demolition.

Harms moved, Daggs seconded, to adopt Resolution No. 18-58 Establishing Residency Guidelines for Police Officers.  Roll call vote:  Ayes-Wessels, Crawford, Daggs, Harms, Hurt.  Motion carried.

 

Harms moved, Wessels seconded, to adopt Resolution No. 18-59 Sign Replacement Program for Cities & Counties.  Roll call vote:  Ayes-Crawford, Daggs, Harms, Hurt, Wessels.  Motion carried.

Crawford moved, Hurt seconded, to adopt Resolution No. 18-60 Amending the Employee Handbook Regarding Performance Reviews.  Roll call vote:  Ayes-Daggs, Harms, Hurt, Wessels, Crawford.  Motion carried.

 

Discussion was held on Resolution No. 18-61 Amending the Employee Handbook Regarding Holidays.  A significant change to the resolution was suggested by Council so the resolution will be rewrote and presented at the next meeting.

 

Crawford moved, Daggs seconded, to approve the Liquor License for Ackley Super Foods.  Ayes-all.  Motion carried.

 

Crawford moved, Daggs seconded, to approve the appointment of Kenny Reed to fill the vacancy on the Board of Adjustments with term ending 12/31/19.  Ayes-All.  Motion carried.

Crawford moved, Hurt seconded, to approve payments for Development Agreement Rebates to Jesus Flores for $4,975.80 for 2016, LaVelle Properties, LLC for $1,039.81 for 2016, and to LaVelle Properties, LLC for $323.82 for 2017.  Ayes-All.  Motion carried.

 

Discussion was held regarding Steve Scallon’s Development Agreement Rebates.  Angela De La Riva, Economic Development Director, will contact Scallon to have him submit certifications to be presented to the Council for payout consideration. 

 

Hurt moved, Harms seconded, to approve the Home Rule Proclamation.  Ayes-All.  Motion carried.

 

No discussion was held regarding the FY18 Library Annual Report.

 

Clerk Kelly DeBerg provided the Council with some information regarding the maintenance of the City’s Code of Ordinances.  March 2016 was the last time the City supplemented the ordinances and 2001 was the last time the entire code was updated.  A proposal from Iowa Codification was received to supplement the ordinances for $2,500-$3,000 or fully update the code for $5,800.  DeBerg explained that the cost for the full update would be split over two fiscal years and while it was not budgeted for in the current year, with the City budgeting for an audit, but then later choosing to have only an exam done, there would be money available in the budget to cover the first payment in the current fiscal year.  Crawford moved, Hurt seconded, to proceed with having a full update of the City’s Code of Ordinances completed.  Ayes-All.  Motion carried.

 

Discussion was held on Well #7.  The soft start was located.  Jetco will go over it at no cost, and report back their findings to the Council Committee.  The Council Committee hopes to have a follow-up meeting with all involved parties later this month.

 

Discussion was held regarding Ordinance 463 which added section 69.15 to the code, and was passed in October 2015.  This ordinance established residential parking restrictions with regards to parking in front yards.  A resident has brought it to the Council’s attention that after this ordinance passed he was fined, paid the fine, and created an auxiliary parking area according to the ordinance.  However, he has found over thirty other properties that are not in compliance with this ordinance.  Chief Brian Shimon and Mayor Graham both stated that they were not aware of anyone else that this ordinance had been enforced on.  Council suggested that they repeal Ordinance Section 69.15, and reimburse the resident for the ticket he paid and the cost of the rock to create the auxiliary parking area.  It will be voted on at the next regular meeting.

 

Police Chief Shimon updated the Council on nuisance properties.  He informed them that someone is interested in purchasing the church at 420 State Street.  Wessels moved, Harms seconded, to put the property at 420 State Street up for bid with the opportunity for bids to be raised at an auction.  Ayes-All.  Motion carried.  The resident at 702 1st Avenue is waiting on a possible CBDG grant.

 

De La Riva gave highlights on her Director’s Report.  She also updated the Council on the possible sale of a lot in the industrial park and stated that two individuals are now interested in purchasing different properties.  De La Riva then presented information on a hotel feasibility study.  Graham suggested the Council consider it when planning next year’s budget.

 

Gallentine updated the Council on his active items.  He informed the Council that cleaning crews for the Sanitary Sewer Improvement Project have started.  Wessels moved, Crawford seconded, to approve change order #2 for the Sanitary Sewer Improvement Project in the amount of $23,635.  Ayes-All.  Motion carried.  Upon the Mayor’s request, Gallentine looked into a drainage issue at the center of the block between 4th and 5th Avenue and between Cerro Gordo and Mitchell Street.  He estimated the cost to properly remedy the issue to be $20,000 to $25,000.  Wessels moved, Daggs seconded, to add this to the 2019 Water Main Project.  Ayes-All.  Motion carried.  Gallentine stated that since sending the letter to the owner of the newly erected hoop building, which was in violation of an ordinance, it has been removed.  Gallentine handed out an updated listing of open building permits.  One permit has expired and the project has begun.  Council directed Gallentine to send a letter requiring the owner to return the property to the original state or reapply for a new permit.

 

Updates were given on old business.  Two bids were received to install mini-splits on the second floor of City Hall.  Harms moved, Daggs seconded, to accept Carstens bid of $22,525 for installation and electrical.  Ayes-All.  Motion carried.  Crawford moved, Daggs seconded, to approve payment to Hay Construction for $2,855 for repairing the wall and ceiling in the Police Department.  Ayes-All.  Motion carried.  Council directed Shimon to obtain bids to paint where the wall and ceiling repairs had been made.  An estimate has been received in the amount of $4,246 to replace the gutters at the library.  This will be used for next year’s budgeting.  Kendall Meyer, Public Works Assistant, confirmed that an additional handicap spot has been painted at the library.  Daggs moved, Wessels seconded, to approve payment to Radio Communications for $3,786.78 for the conversion of the siren at the ambulance shed.  Ayes-All.  Motion carried.  Graham stated that the City is still waiting to hear on the Greenbelt grant for the siren.  There are no new updates on the industrial park final plat.

 

Harms moved, Daggs seconded, to adopt Resolution No. 18-62 Hiring Calen Holman as a Police Officer.  Roll call vote:  Ayes-Hurt, Wessels, Crawford, Daggs, Harms.  Motion carried.

 

Crawford, on behalf of the Tree Board, handed out information regarding budgeting for proposed tree removal/replacement.  The estimated cost for removal is $5,000.  The Tree Board is applying for a grant to help fund the replacement.

 

Public Comments:  None.

 

With no further discussion, Harms moved, Daggs seconded, to adjourn at 9:59 p.m.  Ayes-All.  Motion carried.

 

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

           166.25

ACKLEY PUBLIC LIBRARY

POSTAGE

59.47

AFLAC

AFLAC

191.04

AIRGAS NORTH CENTRAL

OXYGEN/CYCLINDER RENTAL

442.61

AMAZON

BOOKS

372.57

AMERICAN FENCE COMPANY

FENCE RENTAL-OCT & NOV 2018

560.76

BANKERS TRUST COMPANY

2004 SEWER REVENUE LOAN

20,925.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

363.34

CAMPBELL SUPPLY COMPANY

RAINSUITS

83.90

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

641.03

CENTER POINT LARGE PRINT

LP BOOKS-CHRISTIAN SERIES

532.08

CGA

ENGINEERING SERVICES

24,641.15

CITY SCREEN IMPRESSIONS

JACKETS

284.88

COLLECTION SERVICES CENTR

CHILD SUPPORT

215.00

COUNTRY SAMPLER

MAGAZINE

18.00

COVENANT MEDICAL CENTER

PARAMEDIC ASSIST

132.00

CRAIG & SMITH

LEGAL FEES

1,417.50

DEMCO

LABEL PROTECTORS/BOOK COVERS

163.39

DEPARTMENT OF NATURAL RES

ANNUAL WATER USE FEE 2019

134.00

DOLLAR GENERAL

GAR BAGS/DISINF/TOOT POP/STREAM

13.50

EICHMEIER MOTOR

97 FREIGHTLINER BATTERIES

378.72

EMERGENCY MEDICAL PRODUCT

GASTRIC KITS/CATHETERS/AIRWAYS

501.47

FAMILY HANDYMAN

BOOK

34.98

FEDERAL W/H

FED/FICA TAX

21,705.81

FERGUSON ENTERPRISES, INC

TOILET

273.29

FLORES, JESUS

2018 TIF REBATE FOR 2016

4,975.80

FRANKLIN COUNTY AUDITOR

FRANKLIN COUNTY DISPATCH LEVY

682.00

GARDNER MEDIA LLC

BOOKS

185.88

HAILA ARCHITECTURE STRUCT

728/734 MAIN ST WALL COLLAPSE

1,843.50

HARDIN COUNTY OFFICE SUPP

POCKET FILES

87.18

HARDIN COUNTY SOLID WASTE

OCT LANDFILL FEES/NOV ROLL OFF GAR

1,360.88

HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE

5.00

HARLAND TECHNOLOGY SERVIC

NETWORK ADMIN/PW EMAIL

1,137.63

HAY CONSTRUCTION SERVICES

REPAIR WALL & CEILING IN PD

2,855.00

HEART OF IOWA

847-2222 COMMUNICATIONS

87.09

HERITAGE MOTORS

2015 FORD PD CAR/2017 FORD PD CAR

1,621.20

HERONIMUS, SCHMIDT, ALLEN

LEGAL FEES

225.00

INNOVATIVE AG SERVICES CO

GAS/DIESEL

2,731.88

IOWA LAW ENFORCEMENT ACAD

EVALUATION OF APPLICANT

150.00

IOWA WORKFORCE DEVELOPMEN

3RD QUARTER 2018 UMEMPLOYMENT

94.73

IPERS

IPERS

7,490.54

KEN'S REPAIR

TRIMMER STRING

16.95

LAVELLE PROPERTIES, LLC

DEC 17/JUN 18 TIF REBATE FOR 2016

1,039.81

LEON UNIFORM COMPANY

NEW OFFICER/RUSZ-COAT/SHIM-PANT

640.65

LOOKOUT BOOKS

BOOKS

250.02

M&G TIRE SERVICE

09 FORD TIRES/BALL JTS-05 FORD TIRES

3,144.93

MEDIACOM

PHONE/FAX/INTERNET

218.16

MIDAMERICAN ENERGY COMPAN

ELECTRIC BILL

3,485.96

MUNICIPAL EMERGENCY SERVI

REPLACE COMPRESSOR SWITCH

265.00

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

20,565.17

NAPA AUTO PARTS

OIL/FILTERS/GREASE/PAINT/HOSE END

420.19

P.C.C.

AMBULANCE BILLING FEES

2,497.67

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15,969.00

POSTMASTER

UTILITY BILL POSTAGE

240.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

4,762.50

RADIO COMMUNICATIONS CO

SIREN CONVERSION AT AMB GARAGE

3,786.78

RELIASTAR LIFE INS CO

LIFE INSURANCE

109.33

RODER, SHANNON

REFUND-PATIENT PD AND INS PD

100.00

SALES TAX/LOST

SALES TAX PAYMENT

1,622.00

SARTORI MEMORIAL HOSPITAL

PARAMEDIC TIER

132.00

SCHOLTE, THERESA

BREADSTICKS/TRAINING-HOBSON

171.00

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STANARD & ASSOCIATES INC.

SELECTION TEST FORMS

103.00

STATE WITHHOLDING

STATE TAXES

2,703.00

TASTE OF HOME

RECIPE BOOK

33.98

TEI LANDMARK AUDIO

BOOKS

69.19

TEK AMBULANCE

PARAMEDIC INTERCEPT-AMR 070818

262.50

TIMES-CITIZEN CO.

MINUTES/NOTICE/ORD/RES/SUB/AD

690.40

TRANS-IOWA EQUIPMENT INC.

STREET SWEEPER ACTUATOR

808.86

TRIPLE T SPECIALITY MEATS

LETTUCE SALAD-BARLOW CHALLENGE

60.00

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/PHONE/INTERNET/FAX

578.27

WADE, WENDELL K.

RIGHT-OF-WAY DAMAGES

100.00

WAL-MART COMMUNITY

OPEN HOUSE SUPPLIES

56.84

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2,147.00

WEBER PAPER COMPANY

TOWELS/DISINF/GERMICIDAL

165.27

WILLIAMS EXCAVATION LLC

REPLACE MANHOLE

1,425.00

WORLD OF TROPHIES

PLAQUE

17.85

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

65,116.19

 

CLAIMS TOTAL

234,760.52

 

EXPENSES BY FUND

 

GENERAL FUND

83,971.76

 

LIBRARY RESERVE FUND

792.65

 

ROAD USE TAX FUND

43,200.67

 

EMPLOYEE BENEFIT FUND

87.75

 

TIF FUND

6,015.61

 

CAP PROJ-GO BOND 2016A FUND

2,955.00

 

CAP PROJ-DEMO OF BLDGS FUND

2,981.76

 

WATER FUND

11,470.56

 

SEWER FUND

11,101.82

 

SEWER - SINKING FUND

20,925.00

 

CAP SEWER IMPROVEMENTS FUND

45,096.32

 

GARBAGE FUND

5,676.61

 

STORM WATER FUND

485.01

TOTAL

234,760.52

REVENUE - OCTOBER 2018

GENERAL FUND

156,552.83

LIBRARY RESERVE FUND

170.77

FIRE TRUCK/EQUIP RESERVES FUND

1.05

AMBULANCE RESERVES FUND

0.23

ROAD USE TAX FUND

14,242.93

EMPLOYEE BENEFIT FUND

42,149.27

EMERGENCY FUND

2,998.11

LOST FUND

14,369.38

LOST - DEBT SERVICE FUND

3,592.34

TIF FUND

21,233.41

DEBT SERVICE FUND

58,014.16

CAPITAL PROJECTS - LOST FUND

3,592.35

CEMETERY PERPETUAL CARE FUND

60.00

WATER FUND

42,796.09

WATER DEPOSITS FUND

750.00

SEWER FUND

58,931.72

SEWER SINKING FUND

1,111.37

SEWER RESERVES/SURPLUS FUND

28,717.48

GARBAGE FUND

15,582.96

STORM WATER FUND

13,603.11

TOTAL

478,469.56

 

 

 

    

       ___________________________________

                                                               Erik Graham, Mayor

 

 

 

ATTEST: _______________________________

   Kelly DeBerg, City Clerk

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