Regular Meeting Minutes l December 12th, 2018

December 21, 2018

REGULAR MEETING

December 12, 2018

 

ACKLEY CITY COUNCIL met in regular session December 12, 2018 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding.  The meeting was called to order at 7:00 p.m.  Council members present:  Pat Hurt, Joe Wessels, Judy Crawford, Pat Daggs, and Robert Harms.  Absent:  None.  Quorum present.

Daggs moved, Harms seconded, to approve the December 12, 2018 Agenda as listed.  Ayes-All.  Motion carried.

Harms moved, Daggs seconded, to approve the Consent Agenda by one motion:  a) November 14, 2018 Regular Meeting; November 30, 2018 Special Meeting Minutes as written.  b) Bills approval authorizing payment of bills and transfers as listed.  c) Place Reports on file:  November 2018 Clerk Bank Reconciliation/Treasurer Report, November 2018 Clerk Budget Reports, November 2018 Deputy Clerk Utility Billing Reconciliation, November 2018 Fire Report, November 2018 Ambulance Report.  Ayes-All.  Motion carried.

Daggs moved, Wessels seconded, to approve “An Agreement for the Provision of Limited Professional Services” with Haila Architecture Structure Planning, Ltd. in the amount of $3,300 plus expenses for two cost options for the demolition and renovation of the buildings in the 700 block of Main Street.  Ayes-All.  Motion carried.

Wessels moved, Crawford seconded, to adopt Resolution No. 18-61 Amending the Employee Handbook Regarding Holidays & Personal Time.  Roll call vote:  Ayes-Wessels, Crawford, Daggs, Harms, Hurt.  Motion carried.

Crawford moved, Hurt seconded, to adopt Resolution No. 18-64 Setting Public Hearing to Consider the Sale of 420 State Street by Public Auction.  Roll call vote:  Ayes-Crawford, Daggs, Harms, Hurt, Wessels.  Motion carried.

Daggs moved, Wessels seconded, to set a public hearing for the first reading of proposed Ordinance No. 511 Amending the Code of Ordinances of the City of Ackley, Iowa by Repealing Section 69.15, Residential Parking Restrictions for January 9, 2019 at 7:00 p.m.  Ayes-All.  Motion carried.

Harms moved, Wessels seconded, to approve the payment to Steve Scallon of $25,236.91 for Scallon’s Lawn Care Development Agreement rebates.  Ayes-All.  Motion carried.

Crawford moved, Hurt seconded, to approve the agreement with Iowa Codification for Codification services and the down payment of $2,200.  Ayes-All.  Motion carried.

Wessels moved, Crawford seconded, to approve the payment to Electric Pump of $4,026.14 for a flowmeter.  Ayes-All.  Motion carried.

Harms moved, Daggs seconded, to approve the final payment and release the retainage to Heartland Asphalt for a total of $17,722.22 for the South Butler Street Project.  Ayes-All.  Motion carried.

Wessels moved, Daggs seconded, to approve pay estimate no. 2 to Municipal Pipe Tool Co. of $79,719.97 for the Sanitary Sewer Improvement Project-Phase 1.  Ayes-All.  Motion carried.

Harms moved, Daggs seconded, to not make an offer to purchase the land offered by the IDOT on Sherman Avenue.  Ayes-All.  Motion carried.

Crawford moved, Daggs seconded, to deny the request by Greenbelt Home Care to place Little Food Pantries on city property.  Ayes-All.  Motion carried.

A discussion was held on the Purchase Policy and amending it regarding requiring bids for emergency repairs.  Harms moved, Crawford seconded, to reimburse the Fire Department $1,000 for a repair to an emergency vehicle.  Ayes-All.  Motion carried.

Police Chief Brian Shimon updated the Council on nuisance properties.  The resident at 702 1st Avenue is still waiting on a possible CBDG grant.

Jeff Frazier, Ackley Development Commission Vice President, gave highlights on the Director’s Report.   An update on the sale of the industrial park lot was not available.  Frazier presented information on their Revolving Loan Fund and requested an additional $100,000 from the City through Tax Increment Financing.  Discussion was held regarding paying the City back for the work completed at 626 Main Street.  Mayor Graham requested Frazier draw up a deferred payment plan.

Lee Gallentine, City Engineer, was not present for comments.  Council reviewed his Active Items and Building Permits reports.

Updates were given on old business.  The mini-splits on the second floor of City Hall are being installed and Crawford is looking into heat register valves.  Bids have been received for painting the center room in the Police Department where the repairs had been made.  The bid was awarded to Ackley Painting Company.  A grant in the amount of $1,864.84 from Greenbelt Home Care for the Siren Conversion has been approved at the local level.  The next step is to submit the request to the State.   Wessels reported that Jetco has stated that the soft start for well #7 is 100%.   Jetco will install the soft start back on the well.  Wessels is continuing to converse with the parties involved and is working to set up a meeting with all.   There are no new updates on the industrial park final plat.  Clerk Kelly DeBerg informed the Council that state auditors will be here next Monday, Tuesday, and Wednesday to begin the examination.

Public Comments:  Becky Schipper, on behalf of the Heritage Center, requested sand be put down in front of their building.  Nathan Vogel, Public Works Director, will take care of it.

With no further discussion, Harms moved, Daggs seconded, to adjourn at 8:25 p.m.  Ayes-All.  Motion carried.

ABBAS, SUE

MILEAGE TRAINING/MEETINGS

81.75

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT  PAYMENT

170.38

ACKLEY PUBLIC LIBRARY

POSTAGE

57.41

AFLAC

AFLAC

191.04

AIRGAS NORTH CENTRAL

OXYGEN/CYLINDER RENTAL

512.99

AMAZON

BOOKS

573.08

AMERICAN FENCE COMPANY

FENCE RENTAL-DECEMBER 2018

280.38

BANKERS TRUST COMPANY

2016A GO BOND/2014A GO

10,531.25

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

795.76

BOOK LOOK

BOOKS

260.83

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

1,304.19

CENTRAL IOWA DISTRIBUTING

TRIPLE MELT

174.50

CGA

ENGINEERING SERVICES

21,549.80

COLLECTION SERVICES CENTR

CHILD SUPPORT

107.50

DATA TECHNOLOGIES INC.

2019 SUMMIT LICENSE FEE

5,000.00

DEBERG, KELLY

MILEAGE BUDGET WORKSHOP

49.60

DORSEY & WHITNEY LLP

SRF SEWER FINANCING/VEHICLE LOAN

15,152.50

ELECTRIC PUMP

FLOWMETER AT SEWER PLANT

4,026.14

EMERGENCY MEDICAL PRODUCT

GLOVES/MEGAMOVER/COLD&HOT PACK

203.87

FEDERAL W/H

FED/FICA TAX

7,281.44

GNB

2018 GO VEHICLE ACQUISITION

2,946.12

GREEN BELT BANK & TRUST

2017 POLICE VEHICLE LOAN

90.68

HAILA ARCHITECTURE STRUCT

728/734 MAIN ST WALL COLLAPSE

187.50

HARDIN COUNTY OFFICE SUPP

SORT WICK

3.29

HARDIN COUNTY SOLID WASTE

3RD QTR FY 19/NOV LANDFILL FEES

13,960.28

HEART OF IOWA

847-2222 COMMUNICATIONS

87.09

HEARTLAND ASPHALT  INC.

SOUTH BUTLER STREET PROJECT

17,722.22

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1,561.57

IOWA CODIFICATION  INC

CODE UPDATE-DOWN PAYMENT

2,200.00

IOWA FINANCE AUTHORITY

2018 SEWER REVENUE SRF LOAN

804.99

IOWA LAW ENFORCEMENT ACAD

TRANSFER OF MMPI-APPLICANT

50.00

IPERS

IPERS

4,675.98

JOHN DEERE FINANCIAL

THEISENS-PARTS FOR PD TOILET

36.31

LAVELLE PROPERTIES, LLC

DEC 2018 TIF REBATE FOR 2017

323.82

LEON UNIFORM COMPANY

HOLMAN-PANTS/SHIRT/MISC

256.81

MEDIACOM

PHONE/FAX/INTERNET

101.68

MEDICARE

MEDICARE REVALIDATION

569.00

MIDAMERICAN ENERGY CO

ELECTRIC BILL

3,621.67

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

79,719.97

NAPA AUTO PARTS

VEHICLE PARTS & SUPPLIES

282.44

NUCARA PHARMACY

GLUTOSE

13.93

P.C.C.

AMBULANCE BILLING FEES

887.70

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15,969.00

POSTMASTER

UTILITY BILL/BARLOW THANK YOU

341.40

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

4,762.50

RELIASTAR LIFE INS CO

LIFE INSURANCE

109.33

SALES TAX/LOST

SALES TAX PAYMENT

1,614.00

SCALLON, STEVE

2017 & 2018 TIF REBATE

25,236.91

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STAREK, RETHA

TARGET-DVD'S

11.00

STATE WITHHOLDING

STATE TAX

1,228.00

TEK AMBULANCE

PARAMEDIC INTERCEPT-AMR 080418

262.50

TIMES-CITIZEN CO.

AFR/MINUTES/BARLOW THANK YOU

517.75

TITAN MACHINERY - GRUNDY

LOADER LIGHT BULBS

56.00

TRANS-IOWA EQUIPMENT INC.

SWEEPER REPAIR HOPPER

234.30

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/PHONE/INTERNET/FAX

590.92

WAL-MART COMMUNITY

GAMES/HOSTESS GOODS/PINS

60.20

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1,956.00

WOLFE EYE CLINIC PC

HOLMAN STATE REQUIRED TEST

35.00

Z & Z GLASS

MAINT SHED DOOR GLASS

124.00

ZOLL MEDICAL CORPORATION

ELECTRODES

196.25

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

24,379.74

 

CLAIMS TOTAL

277,293.26

EXPENSES BY FUND

 

GENERAL FUND

55,249.35

 

LIBRARY RESERVE FUND

60.20

 

ROAD USE TAX FUND

15,988.55

 

TIF FUND

25,560.73

 

DEBT SERVICE FUND

13,568.05

 

CAPITAL ST PROJECTS-LOST FUND

17,722.22

 

CAP PROJ-DEMO OF BLDGS FUND

467.88

 

WATER FUND

11,927.02

 

SEWER FUND

14,651.32

 

SEWER - SINKING FUND

804.99

 

CAP SEWER IMPROVEMENTS FUND

112,359.27

 

GARBAGE FUND

7,483.71

 

STORM WATER FUND

1,449.97

TOTAL

277,293.26

REVENUE - NOVEMBER 2018

GENERAL FUND

87,992.94

LIBRARY RESERVE FUND

2,485.79

FIRE TRUCK/EQUIP RESERVES FUND

1,401.97

AMBULANCE RESERVES FUND

0.21

ROAD USE TAX FUND

17,815.27

EMPLOYEE BENEFIT FUND

21,554.14

EMERGENCY FUND

1,533.16

LOST FUND

25,030.73

LOST - DEBT SERVICE FUND

6,257.67

TIF FUND

15,807.09

DEBT SERVICE FUND

30,426.16

CAPITAL PROJECTS - LOST FUND

6,257.69

WATER FUND

39,654.89

WATER DEPOSITS FUND

1,050.00

SEWER FUND

61,220.15

SEWER SINKING FUND

18,449.70

SEWER RESERVES/SURPLUS FUND

49,021.75

CAP SEW IMPROVEMENTS FUND

35,963.80

GARBAGE FUND

13,996.94

STORM WATER FUND

14,907.96

TOTAL

450,828.01

 

 

 

    

       ___________________________________

                                                               Erik Graham, Mayor

 

 

 

 

ATTEST: _______________________________

   Kelly DeBerg, City Clerk

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