Regular Meeting Minutes l January 9th, 2019

January 16, 2019

REGULAR MEETING

January 9, 2019

 

ACKLEY CITY COUNCIL met in regular session January 9, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding.  The meeting was called to order at 7:00 p.m.  Council members present:  Joe Wessels, Judy Crawford, Pat Daggs, and Robert Harms.  Absent:  Pat Hurt.  Quorum present.

Harms moved, Daggs seconded, to approve the January 9, 2019 Agenda as listed.  Ayes-4.  Motion carried.

Harms moved, Crawford seconded, to approve the Consent Agenda by one motion:  a) December 12, 2018 Regular Meeting Minutes as written.  b) Bills approval authorizing payment of bills and transfers as listed.  c) Place Reports on file:  December 2018 Clerk Bank Reconciliation/Cash Report/Treasurer Report, December 2018 Clerk Budget Reports, December 2018 Deputy Clerk Utility Billing Reconciliation, December 2018 Fire Report, December 2018 Ambulance Report, 4th Quarter 2018 Treasurer Investment Report, 4th Quarter 2018 Deputy Clerk Ambulance Write Offs Report, 4th Quarter 2018 Prairie Bridges Financial Reports.  Ayes-4.  Motion carried.

Public Hearing on the Sale of Property locally known as 420 State Street was not held as no bids were received.

Daggs moved, Harms seconded, to open the public hearing at 7:02 p.m. on the first reading of proposed Ordinance No. 511 Amending the Code of Ordinances of the City of Ackley, Iowa by Repealing Section 69.15, Residential Parking Restrictions.  Ayes-4.  Motion carried.  No oral or written comments or objections were received previously by the City Clerk.  Comments were made by Terrill DeBerg and Ron Oltrogge.  Crawford moved, Daggs seconded, to close the public hearing at 7:11 p.m.  Ayes-4.  Motion carried.

After Council discussion, Wessels moved, Harms seconded, to rewrite proposed Ordinance No. 511.  Ayes-4.  Motion carried.

Approval for payment to Ron Oltrogge for gravel was not made as that is dependent on the outcome of Ordinance No. 511.

Mayor Graham stated that the City has not received any cost estimates yet from the engineer regarding the buildings in the 700 block of Main Street.  Wessels informed the Council that he met with an individual that attempts to persuade insurance companies to pay claims that they have previously denied.  Wessels moved, Harms seconded, to table any further action regarding the buildings in the 700 block of Main Street until the City receives concrete information on this new possible alternative with this individual.  Ayes-4.  Motion carried.

Julie Winter, Region 6 Planning Commission, reviewed the CDBG Pre-Draw Documents for the $225,000 CDBG Housing grant the City received.  Crawford moved, Wessels seconded, to approve the CDBG Pre-Draw Documents listed as items a-i on the agenda.  Ayes-4.  Motion carried.

Wessels moved, Harms seconded, to approve the beer license for Dollar General Store #18911.  Ayes-4.  Motion carried. 

Harms moved, Crawford seconded, to approve the payments to Williams Excavation for invoice 1552 for $2,875 and invoice 1553 for $3,325 for water main break repairs.  Ayes-4.  Motion carried.

Crawford moved, Harms seconded, to change the wording on the Purchase Policy by adding in the bid section clarification that the number of bids to be obtained or attempted to be obtained are 2 or more, and to add the statement “In emergency situations or other situations as determined by the council committee members, the council committee members may choose to not require bids.”  Ayes-4.  Motion carried.

Wessels moved, Crawford seconded, to table any action on the assessment of the Main Street building expenses until the City receives additional information from the engineer.  Ayes-4.  Motion carried.

Council was in agreement to not bid on any of the three properties offered for sale by the IDOT on Sherman Ave.  It was also discussed for these properties to follow Chapter 52 of the Code of Ordinances which states that if a property owner fails to mow, after due notice is given, the City can mow and assess the expenses to the property owner.

Harms moved, Wessels seconded, to approve the purchase for the repair to the fire station overhead doors for $2,594 from Christie Door Company.  Ayes-4.  Motion carried.

Updates were given on nuisance properties.  Wessels is waiting to hear from some individuals that looked at the church at 420 State St.  If they are interested in purchasing the property the City would have to publish the notice for bids again.  Police Chief Brian Shimon stated no change at 702 1st Avenue.

Angela De La Riva, Economic Development Director, gave highlights on her Director’s Report.  De La Riva has been talking with Kevin Meyer regarding his development agreement.  Apparently the ADC never certified his agreement with the County.  She will continue to pursue our options.  De La Riva will look into how the City can obtain additional money from the County through Tax Increment Financing for the ADC’s revolving loan fund.  Crawford moved, Wessels seconded, to accept the ADC’s letter as a promissory note for the repayment of funds owed to the City for 626 Main St.  Ayes-4.  Motion carried.

Gallentine informed the Council that the Sanitary Sewer Improvement Project crew has been in town televising, cleaning, and lining.  Wessels moved, Daggs seconded, to approve pay estimate no. 3 to Municipal Pipe Tool Co. of $85,738.73 for the Sanitary Sewer Improvement Project-Phase 1.  Ayes-4.  Motion carried.  Gallentine also stated that reports have been received from Hydro Klean on the storm sewer cleaning and televising, he is working on the plan specs for the 2019 Water Main Project, and building permits are all up to date.

Updates were given on old business.  The mini-splits on the second floor of City Hall are installed and working.  Crawford made some calls and is waiting to hear back on the heat register valves.  Painting in the Police Department common room has been completed.  A grant in the amount of $1,855.89 from Greenbelt Home Care for the Siren Conversion has been approved.  Mayor Graham will see if the Ackley Chamber or the 911 Board would be willing to cover the balance left of $80.89.  Wessels reported that well #7 is running.  Wessels is continuing to converse with Cahoy regarding the costs.  Daggs moved, Wessels seconded, to approve payment to Zoske for $7,430.95 for invoice 19070 for new wire to well #7.  Ayes-4.  Motion carried.    Clerk Kelly DeBerg stated that City Attorney Mike Smith said the next step in the industrial park final plat is to have the Planning & Zoning Commission approve the plat.

DeBerg informed the Council that an ambulance volunteer is attending EMT class.  The City is paying the tuition and book and has already received a check for reimbursement of one-fourth of that cost from the Hardin County EMS Council.  The EMS Council has said they will continue to reimbursement the City for additional amounts.

Mayor Graham set the time of 3:00 p.m. on January 23rd for the first budget work session.

Public Comments:  None.

With no further discussion, Harms moved, Daggs seconded, to adjourn at 8:30 p.m.  Ayes-4.  Motion carried.

ACCESS SYSTEMS LEASING

COPIER LEASE/ MAINT PYMT/EXCESS

           176.84

ACKLEY FIRE DEPARTMENT

SERVICE & REPAIR POLARIS

1,000.00

ACKLEY PAINTING COMPANY

PAINT POLICE DEPT COMMON AREA

927.00

ACKLEY PUBLIC LIBRARY

POSTAGE

58.22

AFLAC

AFLAC

191.04

AG MACHINERY SERVICE

TRUCK BLADE CYLINDER REPAIR

207.33

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

335.90

AMAZON

BOOKS

253.48

AMERICAN FINANCIAL NETWOR

AMB LEASE PYMT

1,500.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

2,020.08

BOOK LOOK

BOOKS

272.77

BUSINESS RADIO SALES & SE

EARPHONE & OPEN EAR INSERTS

47.75

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

481.48

CASEYS GENERAL STORES

FUEL

26.82

CENTER POINT LARGE PRINT

WESTERN SERIES LEVEL 1 BOOKS

510.48

CGA

ENGINEERING SERVICES

14,192.85

COLLECTION SERVICES CENTR

CHILD SUPPORT

107.50

COUNTRY LIVING

1 YR MAGAZINE

7.97

COUNTRY WOMAN

1 YR MAGAZINE

12.98

CRAIG & SMITH

LEGAL FEES

1,422.75

DATA TECHNOLOGIES INC.

W-2/1099 PACKAGES W/ ENVLOPES

180.04

DEMCO

LABELS/DISC CASES

276.44

DENNIS, MALENA

MILEAGE DATA TECH USER GR MTG

49.05

EMERGENCY MEDICAL PRODUCT

GLOVES/MEGAMOVERS/MASKS/WIPES

478.96

FEDERAL W/H

FED/FICA TAX

6,861.10

FERGUSON ENTERPRISES, INC

PARTS TO DISCONNECT LIB BOILER

23.70

FOLLETT SCHOOL SOLUTIONS

1 YR SERVICE RENEWAL

885.00

FORGY ELECTRIC

EXT DOOR BUZZER/OPENER BUTTON

200.00

HARDIN COUNTY OFFICE SUPP

BINDER CLIPS

10.72

HARDIN COUNTY SOLID WASTE

DECEMBER LANDFILL FEES

1,308.32

HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE

10.00

HARMS, LARRY

OCT-DEC RENT PD CAR GARAGE

375.00

HEART OF IOWA

847-2222 COMMUNICATIONS

87.09

HERITAGE MOTORS

2015 & 2017 FORD PD CAR REPAIRS

235.70

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1,454.51

IOWA LAW ENFORCEMENT ACAD

EVALUATION OF MMPI-HOLMAN

150.00

IOWA VALLEY COMMUNITY COL

EMT-CADEN HOBSON

1,299.00

IOWA WORKFORCE DEVELOPMEN

4TH QTR 2018 UNEMPLOYMENT

49.48

IPERS

IPERS

5,195.25

JOHN DEERE FINANCIAL

THEISENS PURCHASES

389.01

LEON UNIFORM COMPANY

BART/HOL-SHIRTS/PLATE, SHIM-PANTS

249.95

M&G TIRE SERVICE

2005 FORD SERV/2009 FORD STEERING

398.13

MEDIACOM

PHONE/FAX/INTERNET

109.44

MIDAMERICAN ENERGY CO

ELECTRIC BILL

4,085.99

MOSQUITO CONTROL OF IOWA

2 MOSQUITO SPRAYINGS IN 2018

1,400.00

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

85,738.73

NAPA AUTO PARTS

VEHICLE PARTS & MAINT SUPPLIES

161.83

NUCARA PHARMACY

EPINEPHRINE INJ

249.86

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

P.C.C.

AMBULANCE BILLING FEES

895.44

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15,969.00

POSTMASTER

UTILITY BILL POSTAGE

240.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

5,556.25

PUBLIC SAFETY CENTER

BATTERIES/BARRICADE TAPE

83.60

REGION 6 PLANNING COMMISS

MEMBERSHIP DUES FY 18/19

697.05

RELIASTAR LIFE INS CO

LIFE INSURANCE

112.68

REMINISCE

1 YR MAGAZINE

12.98

SANDRY FIRE SUPPLY LLC

HELMETS

784.54

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STAREK, RETHA

MILEAGE FRANKLIN CO SUPV MTG

22.89

STATE WITHHOLDING

STATE TAXES

1,360.00

STOREY KENWORTHY

INK CARTRIDGES

89.82

SWIETER ELECTRIC

COVE HEATER IN BATHROOM

413.67

TASTE OF HOME

2 YR MAGAZINE

26.98

THE COURIER

NEWSPAPER

155.50

THE IOWAN MAGAZINE

1 YR MAGAZINE

24.00

THE OPRAH MAGAZINE

1 YR MAGAZINE

13.00

TIMES-CITIZEN CO.

MINUTES/PUBLIC NOTICES

244.87

TITAN MACHINERY - GRUNDY

LOADER FILTERS

175.00

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/PHONE/INTERNET/FAX

702.62

WAL-MART COMMUNITY

DVD'S

49.32

WILLIAMS EXCAVATION LLC

WATER MAIN REPAIRS

6,200.00

ZOSKE ELECTRICAL SERVICES

NEW WIRE WELL #7/LIGHTNING PROT

7,611.45

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

23,965.80

 

CLAIMS TOTAL

203,023.00

EXPENSES BY FUND

 

GENERAL FUND

48,298.58

 

LIBRARY RESERVE FUND

1,419.48

 

ROAD USE TAX FUND

15,936.87

 

EMPLOYEE BENEFIT FUND

43.45

 

CAP PROJ-GO BOND 2016A FUND

927.00

 

CAP PROJ-DEMO OF BLDGS FUND

761.13

 

WATER FUND

22,566.70

 

CAPITAL WATER PROJECTS FUND

1,482.65

 

SEWER FUND

8,848.34

 

CAP SEWER IMPROVEMENTS FUND

98,448.93

 

GARBAGE FUND

4,121.91

 

STORM WATER FUND

167.96

TOTAL

203,023.00

REVENUE - DECEMBER 2018

GENERAL FUND

56,386.68

LIBRARY RESERVE FUND

1,633.89

FIRE TRUCK/EQUIP RESERVES FUND

5,529.69

AMBULANCE RESERVES FUND

1,548.21

ROAD USE TAX FUND

18,036.72

EMPLOYEE BENEFIT FUND

9,376.34

EMERGENCY FUND

666.93

LOST FUND

14,797.42

LOST - DEBT SERVICE FUND

3,699.36

TIF FUND

7,380.38

DEBT SERVICE FUND

13,313.06

CAPITAL ST PROJECTS - LOST FUND

10,000.00

CAPITAL PROJECTS - LOST FUND

3,699.35

WATER FUND

39,713.82

WATER DEPOSITS FUND

150.00

SEWER FUND

55,852.66

SEWER SINKING FUND

3,149.41

SEWER RESERVES/SURPLUS FUND

38,217.24

CAP SEW IMPROVEMENTS FUND

74,439.45

GARBAGE FUND

12,873.33

STORM WATER FUND

12,184.09

TOTAL

382,648.03

 

 

 

    

       ___________________________________

                                                          Erik Graham, Mayor

 

 

 

 

ATTEST: _______________________________

   Kelly DeBerg, City Clerk

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