REGULAR MEETING MINUTES l August 14, 2019

August 27, 2019

REGULAR MEETING

August 14, 2019

 

ACKLEY CITY COUNCIL met in regular session August 14, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding.  The meeting was called to order at 7:00 p.m.  Council members present:  Robert Harms, Joe Wessels, Judy Crawford, and Pat Daggs.  Absent:  Pat Hurt.  Quorum present.

Daggs moved, Harms seconded, to approve the August 14, 2019 Agenda as listed.  Ayes-4.  Motion carried.

Wessels moved, Crawford seconded, to approve the Consent Agenda by one motion:  a) July 10, 2019 Regular Meeting Minutes as written.  b) Bills approval authorizing payment of bills and transfers as listed.  c) Place Reports on file:  July 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; July 2019 Clerk Budget Reports; July 2019 Deputy Clerk Utility Billing Reconciliation; July 2019 Fire Report; July 2019 Ambulance Report; FY2019 Clerk Outstanding Obligations Disclosure Statement.  Ayes-4.  Motion carried.

A representative from PeopleService was not in attendance to discuss the transition from using the water and waste water services of PeopleService to having a City employee provide those services.

Crawford moved, Wessels seconded, to adopt Resolution No. 19-24 To Approve the City of Ackley Community Development Block Grant Owner Occupied Housing Rehabilitation Contract for 404 Worth St., Ackley, Iowa 50601.  Roll call vote:  Ayes-Wessels, Crawford, Daggs, Harms; Absent-Hurt.  Motion carried.

Daggs moved, Harms seconded, to adopt Resolution No. 19-25 To Approve the City of Ackley Community Development Block Grant Owner Occupied Housing Rehabilitation Contract for 515 2nd Ave., Ackley, Iowa 50601.  Roll call vote:  Ayes-Wessels, Crawford, Daggs, Harms; Absent-Hurt.  Motion carried.

Wessels moved, Daggs seconded, to award the proposal for the General Obligation Ambulance Acquisition Loan to Iowa Falls State Bank at an interest rate of 3.05% for three years.  Ayes-4.  Motion carried.

Daggs moved, Harms seconded, to adopt Resolution No. 19-26 Setting the Date for a Public Hearing on Proposal to Enter into a General Obligation Ambulance Acquisition Loan Agreement and to Borrow Money Thereunder in a Principal Amount Not to Exceed $70,000.  Roll call vote:  Ayes-Crawford, Daggs, Harms, Wessels; Absent-Hurt.  Motion carried.

Daggs moved, Wessels seconded, to adopt the Proclamation of National Rail Safety Week.  Ayes-4.  Motion carried.

Wessels moved, Daggs seconded, to approve payment to Williams Excavation & Directional Boring for $2,913.25 for a water main break repair at 4th Avenue and Worth Street.  Ayes-4.  Motion carried.

Daggs reported that Jeff Brass, Airport Board of Trustees, was not able to be in attendance.  He is working on gathering information on the airport to report to the Council.

A discussion was held regarding the City having an Ackley Economic Development Director through the Ackley Development Commission (ADC), or using the Hardin County Economic Development Director, Angela De La Riva.  Doug Lindaman, ADC President, informed the Council that they would like to try using the county director and anticipate having De La Riva at our disposal two days per week.  They feel there would still be some funding that they would need from the City to continue some of their programs or for them to do some new things.  However, Lindaman stated that the Council could decide to have and fund a full-time director if they choose.  Mayor Graham stated that there was still some financial questions that needed to be answered regarding any funding requirement from Hardin County, as well as if Hardin County would allow De La Riva to cover Ackley’s city limits that are in Franklin County.

Harms moved, Wessels seconded, to approve the purchase of street asphalt patching not to exceed $45,000 from Heartland Asphalt, Inc.  Ayes-4.  Motion carried.  Council also agreed to pay for $21,552 of the $45,000, which is for a frost boil repair on 4th Avenue, out of the Capital Street Project-LOST fund.

Wessels requested that the discussion on commercial garbage be tabled until the next meeting.

Wessels presented some information he received from John Enslin regarding a new plan for investing the $500,000 from the light plant sale.  The investment offer is a three year annuity at 2.75%.  Wessels also recommended the City move the $90,000 that is currently in a money market account to IPAIT because it would yield higher interest and still be available any time.  Some concerns were raised on the investment parameters that cities are held to, and whether an annuity with a life insurance company was a proper option.  City Clerk Kelly DeBerg will reach out to the City’s financial advisor for his opinion.

Nuisance properties were discussed.  De La Riva stated that she would complete the application for the Derelict Building Grant for the demolition of the church at 420 State Street.  Chief Brian Shimon stated that a garage on Sherman Avenue is coming down, and another garage that he had cited has been deemed sound by a contractor.

De La Riva updated the Council on her recent activities involving Ackley.  She has had a site visit with Hospitality Marketers for their research on the potential development of a hotel.  She also stated that she will be showing the Kum & Go building to someone for a potential business location.        

Wessels moved, Daggs seconded, to approve Change Order No. 6 with the revision of September 30, 2019 as the completion date for the Sanitary Sewer Improvements Project-Phase 1.  Ayes-4.  Motion carried.  Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $86,510.18 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 8.  Ayes-4.  Motion carried.

Lee Gallentine, City Engineer, explained that the City had previously applied for a grant to put in signals at the railroad crossing on Cerro Gordo.  They had been awarded the 90% grant, however, the railroad said the City would have to pay for the maintenance.  Because of this, the City did not proceed with the project.  The railroad has now reached out to the City stating that they would cover the maintenance.  The project cost is estimated at $220,000 with the City paying 10%.  After some discussion, Council agreed to forego the grant and not move forward with the project.  Gallentine informed the Council that he has been made aware of a leaking curb stop at 639 Main Street and asked if Council wanted him to do anything with this or if City staff was handling it.  Wessels stated that it was being addressed.  Gallentine reported that all building permits are up to date.

Updates were given on old business.  Deputy Clerk Malena Dennis informed the Council that she has still not heard back from Hardin County in regards to an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations.  Wessels stated that he is still supposed to be getting a plan from Carstens in regards to heat register valves and other options for City Hall.

Mayoral & Council Comments:  Wessels requested the garbage ordinance be updated so that if you pay a City utility bill you can have City garbage collection even if you are not in City limits.  Harms stated that 1st Avenue from Cerro Gordo Street to Franklin Street has had a lot of cars parked on the street making it difficult to drive down.  Shimon suggested Council make parking on one side only.  Mayor Graham asked the Streets Committee to look at other streets that Council may want to consider parking only on one side.  Wessels informed the Council that Westrum Leak Detection will come this fall and check the entire town at no charge due to the mistake they made with our previous contract.

Public Comments:  Retha Starek, Library Co-Director, mentioned that it was put in the budget to install gutters and snow eagles at the Library, and asked if that could be completed now.  Mayor Graham instructed her to get bids and obtain Council approval to proceed.  Crawford noted that money was budgeted to remove several trees, and asked if it was okay for the Tree Committee to proceed.  She stated that they had received bids last year.  DeBerg stated that if it was over $2,500 she could put in on the next agenda for Council approval.  

With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:32 p.m.  Ayes-4.  Motion carried.

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

           170.38

ACKLEY DEVELOPMENT COMMIS

626 MAIN ST RENOVATION

6,345.68

ACKLEY PUBLIC LIBRARY

POSTAGE

94.63

ACKLEY PUBLISHING CO INC

CITATION BOOKS/DEL WATER NOTICES

169.36

ACKLEY RECREATION CLUB

COURSE DEPOSIT & RENTAL

450.00

AFLAC

AFLAC

189.42

AGSOURCE COOPERATIVE SERV

POOL TESTING

39.00

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

704.77

AMAZON

BOOKS

225.66

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

508.42

BROWN SUPPLY CO. INC.

WATER METERS/WATER METER HEADS

1,803.57

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

1,693.72

CARRICO AQUATIC RESOURCES

PULSAR SHOCK/MURIATIC ACID

447.00

CGA

ENGINEERING SERVICES

32,946.09

COLLECTION SERVICES CENTR

CHILD SUPPORT

107.50

CONTINENTAL RESEARCH CORP

WASP AWAY

223.41

CRAIG & SMITH

LEGAL FEES

1,224.50

DEBERG, KELLY

MILEAGE CLERK INST/SFR/RECORDER

323.64

DEPARTMENT OF NATURAL RES

ANNUAL NPDES WASTEWATER PERMIT

210.00

DEPUTY STEPHEN BARDOLE

2019 FIREARMS QUALIFICATIONS

100.00

DOLLAR GENERAL

CLEANING SUPPLIES

7.50

ESO SOLUTIONS, INC.

EHR ANNUAL RUN REPORT SOFTWARE

2,195.10

FARM & RANCH LIVING

2 YR MAGAZINE

15.00

FASTENAL COMPANY

POOL PUMP PARTS

134.01

FEDERAL W/H

FED/FICA TAX

10,683.30

FRANKLIN COUNTY AUDITOR

FRANKLIN COUNTY DISPATCH LEVY

733.00

GRONEWOLD, AMBER

HOSE/NOZZLE/CART/CONCESSIONS

123.33

HARDIN COUNTY OFFICE SUPP

POCKET FILE FOLDERS

49.49

HARDIN COUNTY RECORDER

RECORD NO FURTHER ACTION

12.00

HARDIN COUNTY SOLID WASTE

JULY LANDFILL FEES

1,517.36

HARMS, LARRY

APR-JUN RENT PD CAR GARAGE

375.00

HEART OF IOWA

847-2222 COMMUNICATIONS

104.05

HERITAGE MOTORS

2017 FORD PD LIC PLATE BULBS

18.48

HEWETT WHOLESALE INC.

POOL CONCESSIONS-CANDY/CHIPS

48.20

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1,516.17

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

3,500.00

IOWA WORKFORCE DEVELOPMEN

2ND QTR 2019 UNEMPLOYMENT

101.03

IPERS

IPERS

7,176.81

JOHN DEERE FINANCIAL

THEISENS-GLOVES

25.96

KEN'S REPAIR

MOWER & TRIMMER PARTS/STRING

307.31

LEON UNIFORM COMPANY

SHIMON-CLOTHES/HOLMAN-SHIRTS

483.38

MCCANN, LINDA BETSINGER

SPEAKING MILEAGE/BOOK

70.00

MEDIACOM

PHONE/FAX/INTERNET

119.93

MIDAMERICAN ENERGY CO

ELECTRIC BILL

4,275.12

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

86,510.18

NAPA AUTO PARTS

DRILL AND SAWSALL KIT/REFG

524.98

OVERDRIVE

FY20 BRIDGES E-BOOK SUB FEE

477.35

P.C.C.

AMBULANCE BILLING FEES

530.10

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

18,773.00

PETTY CASH

ESTABLISH PETTY CASH-AMBULANCE

150.00

POSTMASTER

UTILITY BILL POSTAGE

245.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

7,112.00

RBF ELECTRIC

GROUND WIRE FOR CENTURYLINK

209.82

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SERVICES

526.00

RELIASTAR LIFE INS CO

LIFE INSURANCE

112.68

SALES TAX/LOST

SALES TAX PAYMENT

1,057.00

SANDRY FIRE SUPPLY LLC

HOSE FOR GRASS RIG

336.76

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STATE LIBRARY OF IOWA

FY20 DATABASE & BRIDGES SUB FEE

181.34

STATE WITHHOLDING

STATE TAX

1,410.00

SUNSET LAW ENFORCEMENT

AMMO FOR FIREARMS TRAINING

66.29

TIMES-CITIZEN CO.

ORDINANCE/MINUTES/1 YR PAPER

266.16

UNIVAR USA INC

MOSQUITO SPRAY

421.36

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/PHONE/INTERNET

587.11

WAL-MART COMMUNITY

CRAFT SUPPLIES

31.40

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1,962.00

WILLIAMS EXCAVATION LLC

WATER MAIN BREAK/BACKED UP SWR

4,313.25

DEPOSIT REFUNDS

REFUND DATE 07/25/2019

144.10

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

43,795.20

 

CLAIMS TOTAL

252,512.36

EXPENSES BY FUND

 

GENERAL FUND

77,169.72

 

LIBRARY RESERVE FUND

81.40

 

ROAD USE TAX FUND

13,813.43

 

EMPLOYEE BENEFIT FUND

91.98

 

CAP PROJ-DEMO/REP OF BLDG FUND

6,345.68

 

WATER FUND

17,477.12

 

WATER DEPOSITS FUND

144.10

 

SEWER FUND

12,607.66

 

CAP SEWER IMPROVEMENTS FUND

119,456.27

 

GARBAGE FUND

4,716.33

 

STORM WATER FUND

608.67

TOTAL

252,512.36

REVENUE - JULY 2019

GENERAL FUND

53,935.43

LIBRARY RESERVES FUND

40.00

FIRE TRUCK/EQUIP RESERVES FUND

1.12

AMBULANCE RIG/EQUIP RESERV FUND

0.04

ROAD USE TAX FUND

16,402.83

EMPLOYEE BENEFIT FUND

1,866.89

EMERGENCY FUND

132.82

LOST FUND

11,506.23

LOST - DEBT SERVICE FUND

2,876.55

TIF FUND

124.66

DEBT SERVICE FUND

2,442.60

CAP PROJ-LIGHT PLANT SALE FUND

8,791.46

CAPITAL PROJECTS - LOST FUND

2,876.56

CEMETERY PERPETUAL CARE FUND

60.00

WATER FUND

38,116.05

WATER DEPOSITS FUND

750.00

SEWER FUND

54,672.11

SEWER SINKING FUND

16,276.98

SEWER RESERVES/SURPLUS FUND

26,749.64

CAP SEWER IMPROVEMENTS FUND

260,559.71

GARBAGE FUND

14,071.87

STORM WATER FUND

13,533.76

TOTAL

525,787.31

 

 

   

 

      ___________________________________

                                                               Erik Graham, Mayor

 

 

 

 

ATTEST: _______________________________

   Kelly DeBerg, City Clerk

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