REGULAR MEETING
June 13, 2018
ACKLEY CITY COUNCIL met in regular session June 13, 2018 in the Ackley Civic Center with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Al Jones, Joe Wessels, Judy Crawford, and Pat Daggs. Absent: Pat Hurt. Quorum present.
Daggs moved, Jones seconded, to approve the June 13, 2018 Agenda as listed. Ayes-4. Motion carried.
Crawford moved, Wessels seconded, to approve the Consent Agenda by one motion: a) May 9, 2018 Regular Mtg; May 30, 2018 Special Mtg; May 30, 2018 2nd Special Mtg Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: May 2018 Clerk Bank Reconciliation/Treasurer Report, May 2018 Clerk Budget Reports, May 2018 Deputy Clerk Utility Billing Reconciliation, May 2018 Fire Monthly Report, May 2018 Ambulance Monthly Report. Ayes-4. Motion carried.
Wessels moved, Jones seconded, to open the public hearing at 7:02 p.m. on the third reading of proposed Ordinance No. 504 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 99.02, Pertaining to Rate, and Section 99.07, Pertaining to Use of Funds. Ayes-4. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:02 p.m. Ayes-4. Motion carried.
Wessels moved, Daggs seconded, to approve the third reading of proposed Ordinance No. 504 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 99.02, Pertaining to Rate, and Section 99.07, Pertaining to Use of Funds. Roll call vote: Ayes-Wessels, Crawford, Daggs, Jones. Absent-Hurt. Motion carried.
Daggs moved, Jones seconded, to adopt proposed Ordinance No. 504 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 99.02, Pertaining to Rate, and Section 99.07, Pertaining to Use of Funds. Roll call vote: Ayes-Crawford, Daggs, Jones, Wessels. Absent-Hurt. Motion carried.
Jones moved, Wessels seconded, to open the public hearing at 7:04 p.m. on the proposal for the issuance of Long Term Care Revenue Refunding Bonds (Grand JiVante Project), Series 2018, of the Issuer, to be issued in an aggregate principal amount not to exceed $5,000,000. Ayes-4. Motion carried. No oral or written comments or objections were received. Jones moved, Daggs, seconded, to close the public hearing at 7:04 p.m. Ayes-4. Motion carried.
Wessels moved, Jones seconded, to adopt Resolution No. 18-35 Authorizing and Providing for the Issuance of Not to Exceed $5,000,000 Aggregate Principal Amount of Long Term Care Revenue Refunding Bonds (Grand JiVante Project), of the City of Ackley, Iowa and Approving the Execution of Documents Relating to the Bonds, and Related Matters. Roll call vote: Ayes-Jones, Wessels, Crawford. Abstain-Daggs. Absent-Hurt. Motion carried.
Daggs moved, Jones seconded, to open the public hearing at 7:07 p.m. on the application for financial assistance with the USDA Rural Development for a partnership between School and City. Ayes-4. Motion carried. No oral or written comments or objections were received. Wessels moved, Daggs seconded, to close the public hearing at 7:07 p.m. Ayes-4. Motion carried.
Daggs moved, Jones seconded, to adopt Resolution No. 18-36 Approving the Application for Financial Assistance with the USDA for a Partnership between School and City. Roll call vote: Ayes-Jones, Wessels, Crawford, Daggs. Absent-Hurt. Motion carried.
Wessels moved, Daggs seconded, to open the public hearing at 7:09 p.m. on the proposal to enter into a General Obligation Vehicle Acquisition Loan Agreement. Ayes-4. Motion carried. No oral or written comments or objections were received. Jones moved, Wessels seconded, to close the public hearing at 7:09 p.m. Ayes-4. Motion carried.
Wessels moved, Daggs seconded, to adopt Resolution No. 18-37 Authorizing and Approving a Loan Agreement, Providing for the Issuance of a $185,000 General Obligation Vehicle Acquisition Note and Providing for the Levy of Taxes to Pay the Same. Roll call vote: Ayes-Jones, Wessels, Daggs. Nays-Crawford. Absent-Hurt. Motion carried.
Daggs moved, Wessels seconded, to open the public hearing at 7:10 p.m. on the first reading of proposed Ordinance No. 508 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Chapter 106 Collection of Solid Waste. Ayes-4. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:11 p.m. Ayes-4. Motion carried.
Wessels moved, Daggs seconded, to approve the first reading of proposed Ordinance No. 508 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Chapter 106 Collection of Solid Waste. Roll call vote: Ayes-Wessels, Daggs, Jones. Nays-Crawford. Absent-Hurt. Motion carried.
Daggs moved, Jones seconded, to waive the second and third readings of said proposed Ordinance No. 508. Roll call vote: Ayes-Daggs, Jones, Wessels. Nays-Crawford. Absent-Hurt. Motion carried.
Wessels moved, Daggs seconded, to adopt proposed Ordinance No. 508 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Chapter 106 Collection of Solid Waste. Roll call vote: Ayes-Daggs, Jones, Wessels. Nays-Crawford. Absent-Hurt. Motion carried.
Wessels moved, Daggs seconded, to adopt Resolution No. 18-38 Hiring Kendall Meyer as Public Works Assistant. Roll call vote: Ayes-Crawford, Daggs, Jones, Wessels. Absent-Hurt. Motion carried.
Resolution 18-39 Setting Salaries and Wages for Employees of the City of Ackley, Iowa was discussed. Clerk Kelly DeBerg confirmed that the resolution corresponds with the budget. Crawford proposed, with the void left with Officer Jones’s resignation, that police officers have on call hours to cover hours when the patrol car is not out, and be paid $2.00 per hour for those on call hours. Police Chief Brain Shimon explained that dispatch will know the parameters of when a call is serious enough to have the officer on call respond. Wessels moved, Daggs seconded, to adopt Resolution No. 18-39 Setting Salaries and Wages for Employees of the City of Ackley, Iowa. Roll call vote: Ayes-Jones, Wessels, Crawford, Daggs. Absent-Hurt. Motion carried.
Daggs moved, Jones seconded, to adopt Resolution 18-40 Setting the Compensation for the Volunteer Ambulance Service and Volunteer Fire Department of the City of Ackley, Iowa. Roll call vote: Ayes-Wessels, Crawford, Daggs, Jones. Absent-Hurt. Motion carried.
Daggs moved, Jones seconded to accept Officer Matt Jones’s resignation. Ayes-4. Motion carried. Shimon stated that the lights on his personal vehicle are his as they were purchased by Lexer, Jones’s gun has been paid for, and all other City owned equipment has been turned in.
Wessels moved, Crawford seconded, to adopt Resolution No. 18-41 Revoking the Permit to Matt Jones to Use a Red-Blue Emergency Light for his Personal Vehicle. Roll call vote: Ayes-Crawford, Daggs, Jones, Wessels. Absent-Hurt. Motion carried.
Crawford moved, Wessels seconded, to approve the Cigarette/Tobacco/Nicotine/Vapor Permits pending receipt of application and payment for Dollar General Store #18911, Ackley Super Foods, and Kum & Go #513. Ayes-4. Motion carried.
The annual funding for the Ackley Development Commission was discussed. Mayor Graham reported that he understood that someone was hired for the ADC Director position. Lee Gallentine, ADC member, confirmed that a new Director was hired and would be starting June 25th. Crawford moved, Jones seconded, to approve the budgeted payment of $37,778 for ADC funding for FY19. Ayes-4. Motion carried.
Mayor Graham stated that discussion on the City Hall heating/cooling and lighting would be postponed to a later date since Hurt was not present to give his recommendation.
Jones addressed the Council with several concerns that were discussed at a meeting he attended with the Library Board. These concerns included no heat in the bathrooms and hallway, needing a urinal, ugly floors, rusty radiators, dirty meeting room, poor placing of handicap bars and partitions, no snow guards over doors, no weather stripping, no lines in the new parking area, inadequate lighting in the southeast corner, gutter running onto new sidewalk, and the phone number not in the phone book. Wessels explained that the boiler was leaking underground so they had mini-splits installed. He attempted to get some additional heat, but states he couldn’t get a contractor to reply. Council agreed to have Jones contact gutter contractors and speak with the Streets employees about painting lines in the new parking area.
DeBerg explained that the report provided in the council packets on the Demo/Nuisance Property Reserve Account was just informational as she had received some questions from a couple Council members regarding the account. Wessels asked if there were any more CD’s at Green Belt Bank and Trust. DeBerg stated that one had been cashed in and placed in this reserve account, and the other two were cashed in and put into a money market account.
Shimon updated the Council on the status of two nuisance properties. The owner of 420 State St. has not done anything. Shimon stated that it will probably have to go to court and the City will probably end up owning it. The owner of 702 1st Ave. has had contractors at the property.
Lee Gallentine, City Engineer, updated the Council on several items. The plans for the sidewalk and storm sewer repair at City Hall are complete. Before he obtained prices he wanted to make sure that the Council was aware that with the storm sewer repair the front City Hall entrance could be shut off for a month. Council understood and felt customers could enter City Hall through the entrance on the north side of the building. Gallentine will get prices for next month. The library sidewalk project is done. Wessels moved, Jones seconded, to accept the Library Sidewalk Replacement Project and approve the final payment of $1,840.96. Ayes-4. Motion carried. Two bids were received for Phase 1 of the Sanitary Sewer Continuing Improvement Plan in the amount of $3.1M and $2.9M. The engineer’s estimate was $2.3M. Gallentine feels there is some things that could be done to get down to the loan amount of $2.6M. Several flow meters could be pulled out and reduce the cost by $118,000. The cost to line private citizens’ laterals is $107,000. Crawford stated that this is the property owners’ responsibility. Gallentine agreed and said the City could assess that cost to the owners. There was also discussion on the cost of $198,000 to seal four feet of laterals, which is the private connections to the main. There are about 200-220 homes with lines that need to be sealed. The City could require land owners take responsibility for this. Daggs and Wessels both expressed concerns with putting more financial burden on property owners. Gallentine informed the Council that other bidders that were interested in the project couldn’t get subcontractors or were just too busy. He stated that the City could rebid the project, but probably wouldn’t get more bidders or lower bids, and the City can’t wait until winter. Mayor Graham instructed the Council to think about the options so that a decision can be made at the July meeting. Gallentine informed the Council that since the sanitary sewer was installed to the Industrial Park, the ditch in front of Sunset Distributors has been wet. Gallentine proposed that the City install drain tiles to remedy the situation and estimated the cost to be $5,000 or less. Wessels agreed to get bids for the work. Gallentine reported that Younker’s curb stop has been completed. Building permits are all good. The two that were in violation have been remedied.
Updates were given on old business. Mayor Graham informed the Council that a special council meeting will be set at the end of the month for hearings with the Ackley Family Dental and the Times Citizen regarding their buildings. Graham stated that the contractor is working at 626 Main St. and has removed a portion of the south wall. Once completed there they will begin work in the police department.
DeBerg informed the Council that she has not received any update from Mike Smith, City Attorney, on the Industrial Park Subdivision Final Plat.
Wessels informed the Council that the land farm has been closed out. He also mentioned that the garbage truck is almost done and that he has instructed DeBerg to send the letter to McDowell cancelling their contract. Wessels stated that the City’s industrial park land looks terrible. Daggs will see if the maintenance staff can mow it. Wessels said it is now ready for Paul Williams to purchase. Since the ADC was working on that previously, Gallentine said he would check on it. Daggs informed the Council that the new city truck is ordered and garbage tags have also been ordered.
Public Comments: None
With no further discussion, Jones moved, Wessels seconded, to adjourn at 8:09 p.m. Ayes-4. Motion carried.
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
166.25
ACKLEY PUBLIC LIBRARY
POSTAGE
51.44
ACKLEY SUPER FOODS
SAUSAGES/SUMP PUMP/PLUNGERS/ETC
388.18
AFFORDABLE TREE SERVICE
REMOVE 2 TREES 510 2ND/FLAG POLE
460.00
AFLAC
AFLAC
191.04
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL
387.30
AMAZON
BOOKS
589.44
ATLANTIC COCA-COLA
VENDING MACHINE BEVERAGES
104.08
BANKERS TRUST COMPANY
2014A GO/2016A GO/2004 SEW REV
264,191.25
BISHOP CONSULTNG ENGINEER
728/734 MAIN ST WALL COLLAPSE
660.00
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
697.20
BOOK LOOK
BOOKS
810.46
BRANDT SEED
ELEVATOR HILL GRASS SEED
78.75
BRUENING ROCK PRODUCTS
2017 SIDEWALK REPLACEMENT-LIB
67.46
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
7,031.83
CARSTENS PLUMBING & HEATI
SERVICE POOL HEATER
75.00
CENTER POINT LARGE PRINT
YEAR PLATINUM FICTION SERIES
560.88
CGA
ENGINEERING SERVICES
12,297.95
CITY SCREEN IMPRESSIONS
JACKETS
284.88
COLLECTION SERVICES CENTR
CHILD SUPPORT
215.00
CRAIG & SMITH
LEGAL FEES
506.81
DEBERG, KELLY
HEALTH INS DED REIMB/MILEAGE
625.74
EMERGENCY MEDICAL PRODUCT
GLOVES/ELECTRODES/TWIST-LOKS
144.16
FEDERAL W/H
FED/FICA TAX
8,945.73
FORGY ELECTRIC
LED LIGHTS
495.00
FRANKLIN GENERAL HOSPITAL
PARAMEDIC ASSIST
209.00
GREEN BELT BANK & TRUST
2017 POLICE VEHICLE LOAN
8,184.03
GREEN BELT BANK AND TRUST
COPIER LOAN
80.48
GRIT
1 YR MAGAZINE SUBSCRIPTION
16.95
H.H. CONSTRUCTION
CLEAN OUT OTTER CREEK
2,001.25
HARDIN COUNTY OFFICE SUPP
9 X 12 ENVELOPES
55.99
HARDIN COUNTY SOLID WASTE
1ST QTR FY 18/19
12,315.00
HARDIN COUNTY TREASURER
PROPERTY TAX - LOT ON SHERMAN
146.40
HARMS, HARLEY AND ANITA
2018 TIF REBATE
2,994.92
HEALTH
2 YR MAGAZINE SUBSCRIPTION
13.00
HEART OF IOWA
847-2222 COMMUNICATIONS
77.54
HEARTLAND ASPHALT INC.
2016 STREET PROJECT
21,239.77
INNOVATIVE AG SERVICES CO
GAS/DIESEL
2,451.48
IOWA LEAGUE OF CITIES
CLERK INSTITUTE - DEBERG
555.00
IPERS
IPERS
3,393.52
JESTER PUPPETS
PUPPET SHOW
300.00
JOHN DEERE FINANCIAL
THEISENS-POOL PARTS
14.17
KARR LLC DBA MONKEYTOWN
INK/POST-ITS/STAPLER/TRIMMER
364.03
KEN'S REPAIR
SNOW BLOWER/BLADES/REPAIR RIG
626.80
KIDS REFERENCE COMPANY
KID'S BOOKS
292.84
KUM & GO
KUM & GO FUEL
318.92
LUPKES, KATIE
CRAFT SUPPLIES TODDLER TIME
7.80
M&G TIRE SERVICE
2015 TAURUS SWAY BAR LINK
190.34
MARTIN MARIETTA MATERIALS
ROAD STONE
102.20
MCDOWELL & SONS INC.
GARBAGE SERVICES
10,013.45
MEDIACOM
PHONE/FAX/INTERNET
110.91
MIDAMERICA BOOKS
BOOKS
129.65
MIDAMERICAN ENERGY CO
ELECTRIC BILL
3,971.73
NAPA AUTO PARTS
OIL/WIRE/WIPER BLADES/FITTING/ETC
65.84
NAPC
HISTORIC PRSVN COMM MEMBERSHIP
50.00
NATIONAL GEOGRAPHIC SOCIE
1 YR MAGAZINE SUBCRIPTION
39.00
NUCARA PHARMACY
GLUTOSE
27.86
P.C.C.
AMBULANCE BILLING FEES
1,764.54
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15,625.00
PETTY CASH
CERTIFIED LETTER - UB TAX LIEN
6.70
POSTMASTER
UTILITY BILL POSTAGE
240.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
2,886.36
RBF ELECTRIC
SERVICE POOL RECIRCULATE PUMP
85.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
134.31
SALES TAX/LOST
SALES TAX PAYMENT
2,520.00
SARTORI MEMORIAL HOSPITAL
PARAMEDIC TIER
128.00
SCHULT, DEB
BOOKS
53.95
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STAREK, RETHA
ARSL CONF/MILEAGE/SIDEWALK
377.59
STATE WITHHOLDING
STATE TAXES
1,042.00
TIMES-CITIZEN CO.
PUB NOTICES/MINUTES/ORD/ADS
1,419.49
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELLS/PHONE/INTERNET/CARS/FAX
763.91
ZOSKE ELECTRICAL SERVICES
DIAGNOSE WATER WELL PROBLEM
195.00
DEPOSIT REFUNDS
REFUND DATE 05/25/2018
129.04
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
33,137.48
CLAIMS TOTAL
432,095.07
EXPENSES BY FUND
GENERAL FUND
76,374.63
LIBRARY RESERVE FUND
3,421.91
ROAD USE TAX FUND
16,899.04
EMPLOYEE BENEFIT FUND
608.30
TIF FUND
2,994.92
DEBT SERVICE FUND
251,115.28
CAP PROJ-GO BOND 2016A FUND
27,313.87
CAP PROJ-DEMO OF BLDGS FUND
904.40
WATER FUND
12,259.94
WATER DEPOSITS FUND
129.04
SEWER FUND
10,376.74
SEWER - SINKING FUND FUND
21,260.00
CAP SEWER IMPROVEMENTS FUND
5,792.45
GARBAGE FUND
66.30
STORM WATER FUND
2,578.25
TOTAL
432,095.07
REVENUE - MAY 2018
GENERAL FUND
115,075.07
LIBRARY RESERVES FUND
200.00
FIRE TRUCK/EQUIP RESERVES FUND
9,545.03
AMBULANCE RESERVES FUND
0.22
ROAD USE TAX FUND
19,086.25
EMPLOYEE BENEFIT FUND
11,290.58
EMERGENCY FUND
871.64
LOST FUND
14,854.93
DEBT SERVICE FUND
15,876.68
CAP PROJ-GO BOND 2016A FUND
18,137.47
CEMETERY PERPETUAL CARE FUND
60.00
WATER FUND
33,908.97
WATER DEPOSITS FUND
1,050.00
SEWER FUND
32,293.77
SEWER SINKING FUND
1,876.67
STORM WATER FUND
10,769.98
TOTAL
284,897.26
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk