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REGULAR MEETING Minutes l August 8, 2018


REGULAR MEETING

August 8, 2018

ACKLEY CITY COUNCIL met in regular session August 8, 2018 in the Ackley Civic Center with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Daggs, Pat Hurt, Al Jones, Joe Wessels, and Judy Crawford. Absent: None. Quorum present.

Daggs moved, Jones seconded, to approve the August 8, 2018 Agenda as listed. Ayes-All. Motion carried.

Wessels moved, Hurt seconded, to approve the Consent Agenda by one motion: a) July 11, 2018 Regular Mtg Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: July 2018 Clerk Bank Reconciliation/Treasurer Report, July 2018 Clerk Budget Reports, July 2018 Deputy Clerk Utility Billing Reconciliation, July 2018 Fire Report, July 2018 Ambulance Report. Ayes-All. Motion carried.

Wessels moved, Jones seconded, to open the public hearing at 7:03 p.m. on the Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement. Ayes-All. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:03 p.m. Ayes-All. Motion carried.

Hurt moved, Daggs seconded, to adopt Resolution No. 18-47 Authorizing and approving a Loan and Disbursement Agreement and providing for the issuance and securing the payment of a $3,200,000 Sewer Revenue Bond, Series 2018. Roll call vote: Ayes-Hurt, Jones, Wessels, Crawford, Daggs. Motion carried.

Mayor Graham opened the hearing requested by Times-Citizen Communications, Inc. regarding the Dangerous Building Notice for property known as 736 Main St at 7:05 p.m. Attorney Taylor Nederhoff requested the hearing requested by Paul O’Kane regarding the Dangerous Building Notice for property known as 726 Main St., be opened and held simultaneously since he represented both property owners. Mayor Graham granted the request. No oral or written comments or objections were received in City Hall. Nederhoff contested that the buildings at 736 Main St. and 726 Main St. were not dangerous at this time, and requested that either temporary shoring be done by the City so the buildings do not fall down when 728 and 734 Main St. are demolished, or that the City pay for the demolition of 736 and 726 Main St. Hurt moved, Jones seconded, to close the hearing at 7:29 p.m. Ayes-All. Motion carried. Attorney Ben Cutler was present in place of City Attorney Mike Smith. Cutler explained various aspects of the situation to the Council and what some of the City’s options are. Crawford moved, Hurt seconded, to table a decision until the October 10, 2018 meeting so that new bids for demolition could be obtained, the current situations with all utilities at these locations could be looked into, and what money is available is determined. Roll call vote: Ayes-Jones, Wessels, Crawford, Daggs, Hurt. Motion carried.

Hurt moved, Daggs seconded, to adopt Resolution No. 18-45 Approving the Purchase Policy. Roll call vote: Ayes-Wessels, Crawford, Daggs, Hurt, Jones. Motion carried.

No motion was made to adopt Resolution No. 18-48 Hiring Jill Courtney as a Reserve Police Officer. Resolution failed.

Wessels moved, Daggs seconded, to approve the appointment of Jim Roelfs to the Cemetery Board of Trustees to fill a vacancy with the term ending 12/31/19. Ayes-All. Motion carried.

Crawford moved, Daggs seconded, to approve the amended Oakwood Cemetery By-Laws. Ayes-All. Motion carried.

Wessels moved, Crawford seconded, to approve an upgrade to the Sherman Ave Life Station to be completed by Iowa Pump Works in the amount of $10,970.50. Ayes-All. Motion carried.

Crawford moved, Hurt seconded, to approve the addition of a Public Works email to our Hosted Messaging Services Agreement with Harland Technology. Ayes-All. Motion carried.

Police Chief Brian Shimon informed the Council that the church at 420 State St. was deeded to the City by a judge. Shimon was directed by Council to give a verbal notice to a neighboring property owner to remove their belongings that are on this property.

Discussion was held regarding recycling charges for commercial property owners that have more than one property for a single business. Council directed Clerk Kelly DeBerg to draft an ordinance allowing these property owners to complete a waiver to avoid being billed multiple recycling fees.

Council reviewed a quote to convert the siren at the ambulance shed to radio controlled activation in the amount of $3,693.69. Mayor Graham directed the Public Safety Committee to discuss the monetary issues.

Joan Frazier, Ambulance President, presented the financials of the AVAS for FY18.

Shimon updated the Council on the status of the nuisance property at 702 1st Ave. The property owner continues to work on it, however, there is still a lot left to be completed.

Angela De La Riva, Economic Development Director, shared with the Council highlights from her Director’s Report as well as other pieces of information. She informed them that Paul Williams is going to exercise his right to purchase an additional lot in the industrial park, but doesn’t have a timeline at this point.

Lee Gallentine, City Engineer, presented a preliminary change order for the Sanitary Sewer Continuing Improvement Project in a deduction amount of $643,320. Discussion was held on Storm Sewer Cleaning and Televising. In order to make the project work for this year’s budget, Gallentine stated that he would wait to view the videos until future years when it could be budgeted, and then the City could use the money budgeted for his viewing in this fiscal year to help pay for the cleaning and televising. Wessels moved, Daggs seconded, to accept the quote from HydroKlean in the amount of $105,353.48 for Storm Sewer Cleaning and Televising. Ayes-All. Motion carried. Gallentine handed out an updated listing of open building permits.

Updates were given on old business. Mayor Graham informed the Council that the heating/cooling work to be completed in City Hall has been solidified with Carstens. Graham stated that the contractor working at 626 Main St. has about two weeks left and once completed there they will begin work in the police department. Jones stated that Nathan Vogel, Public Works Director, was going to contact Seamless Gutters for a quote on the gutters at the library. Jones also said that the Public Works Department was going to see if they could paint the lines in the library parking area.

DeBerg informed the Council that she has not heard anything new, since the last meeting, from Smith on the industrial park subdivision final plat. She also mentioned that she is still waiting on the bond attorney to create the notices for the developers that are not in compliance with their development agreements. At the last meeting Council agreed to a proposed ordinance amending Section 135.03 setting fines of $25 for a first offense, $50 for a second offense, and $100 for a third offense. Smith has recommended that Council apply these fines to Chapter 135 in its entirety rather than just one section. Council agreed to proceed as recommended. DeBerg informed the Council that a City of Ackley Facebook Page has been created for City announcements and news.

Public Comments: Retha Starek, Library Co-Director, shared information regarding the purchase of a new copy machine for the library.

With no further discussion, Jones moved, Daggs seconded, to adjourn at 9:06 p.m. Ayes-All. Motion carried.

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

166.25

ACKLEY PUBLIC LIBRARY

POSTAGE

48.64

ACKLEY PUBLISHING CO INC

UTILITY BILLS

670.36

AFLAC

AFLAC

191.04

AGSOURCE COOPERATIVE SERV

POOL TESTING

25.50

AIRGAS NORTH CENTRAL

OXYGEN/CYLINDER RENTAL

487.51

AMAZON

BOOKS

312.03

ARCH CHEMICALS INC

ROPE/SKIMMER NETS/REPAIR

159.47

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

245.07

CAMPBELL SUPPLY COMPANY

POOL CHAIR PARTS/PAINT/WAND

105.34

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

992.12

CARSTENS PLUMBING & HEATING

NEW TOILET INSTALL

658.48

CGA

ENGINEERING SERVICES

5,573.85

COLLECTION SERVICES CENTR

CHILD SUPPORT

107.50

CRAIG & SMITH

LEGAL FEES

672.00

DEBERG, KELLY

MILEAGE CLERK INSTITUTE

386.95

DEPARTMENT OF NATURAL RES

NPDES ANNUAL FEE

210.00

DOLLAR GENERAL

LATEX GLOVES/PAPER TOWELS/SOAP

13.70

ELLIOTT EQUIPMENT CO.

DUMPSTERS

6,617.00

EMERGENCY MEDICAL PRODUCT

AIRWAYS/STRIPS/JELLY/MONITOR

349.87

ESO SOLUTIONS, INC.

EHR ANNUAL RUN REPORT SOFTWARE

2,195.10

FEDERAL W/H

FED/FICA TAX

11,790.30

FOOD & CONSUMER SAFETY BU

CONCESSION STAND LIC-LATE PEN

4.05

H.H. CONSTRUCTION

INSTALL DRAIN TILE BY SUNSET

2,250.00

HARDIN COUNTY OFFICE SUPP

CLIPS/INK/TABS/PENS/CALENDARS

53.02

HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEES

20.00

HARLAND TECHNOLOGY SERVIC

NETWORK ADMIN/BASE PROTECTION

4,737.75

HEART OF IOWA

847-2222 COMMUNICATIONS

87.09

HECHT & JEMINEZ

COPIER RENT

80.48

HERITAGE MOTORS

2017 FORD PD CAR INSTALL SEAT

88.50

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1,563.86

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA DIVISION OF LABOR SE

BOILER INSPECTION

40.00

IOWA WORKFORCE DEVELOPMEN

2ND QTR 2018 UNEMPLOYMENT

85.40

IPERS

IPERS

7,060.53

JETCO, INC.

DIALER AND PROGRAMMING

1,350.00

JOHN DEERE FINANCIAL

VOGEL WORK BOOTS/PARTS

116.54

KEN'S REPAIR

STRING/AIR FILTER FOR TRIMMER

19.90

KIDS REFERENCE COMPANY

BOOKS

229.86

KING CONSTRUCTION & OVERH

REPLACE CABLE/2017 SIDEWALK-LIB

2,155.96

KUM & GO

KUM & GO FUEL

143.98

LUPKES, KATIE

WAL-MART-CRAFT SUPPLIES

16.11

MCDOWELL & SONS INC.

GARBAGE SERVICES

10,203.15

MEDIACOM

PHONE/FAX/INTERNET

108.95

MIDAMERICAN ENERGY COMPAN

ELECTRIC BILL

3,761.45

NAPA AUTO PARTS

BATTERY/BOLTS/WIRE/FILTER/FUSE

248.76

OVERDRIVE

FY19 BRIDGES E-BOOK SUB FEE

446.57

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE/OVER

22,104.00

POSTMASTER

UTILITY BILL POSTAGE

240.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

4,762.50

RELIASTAR LIFE INS CO

LIFE INSURANCE

162.26

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

SPLASH POOL & SPA BUILDER

PRIMO POWER CONDITIONER

81.99

STAREK, RETHA

SUMMER READING SNACKS/BULB

38.18

STATE LIBRARY OF IOWA

FY19 DATABASE & BRIDGES SUB FEE

180.34

STATE OF IOWA-ELEVATOR SA

ELEVATOR PERMIT/INSPECTION

165.00

STATE WITHHOLDING

STATE TAXES

1,513.00

TIMES-CITIZEN CO.

RESOLUTIONS/NOTICES/MINUTES

473.29

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

WAL-MART COMMUNITY

GAR BAGS/JAR LIDS/BATTERIES

31.14

ZOLL MEDICAL CORPORATION

1 YR PREVENTIVE MAINTENANCE

510.00

DEPOSIT REFUNDS

REFUND DATE 07/25/2018

91.61

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

48,074.71

CLAIMS TOTAL

146,779.01

EXPENSES BY FUND

GENERAL FUND

82,784.89

LIBRARY RESERVE FUND

21.00

ROAD USE TAX FUND

21,166.85

EMPLOYEE BENEFIT FUND

78.42

CAP PROJ-GO BOND 2016A FUND

2,333.96

CAP PROJ-DEMO OF BLDGS FUND

315.00

WATER FUND

13,558.58

WATER DEPOSITS FUND

91.32

SEWER FUND

12,347.63

CAP SEWER IMPROVEMENTS FUND

3,698.25

GARBAGE FUND

6,910.92

STORM WATER FUND

3,472.19

TOTAL

146,779.01

REVENUE - JULY 2018

GENERAL FUND

469,517.20

FIRE TRUCK/EQUIP RESERVES FUND

375.49

AMBULANCE RESERVES FUND

0.23

TOURISM FUND

11,382.00

ROAD USE TAX FUND

15,153.95

EMPLOYEE BENEFIT FUND

1,655.27

EMERGENCY FUND

127.79

LOST FUND

14,854.94

LOST - DEBT SERVICE FUND

3,713.73

TIF FUND

706.66

URBAN RENEWAL FUND

57,927.72

DEBT SERVICE FUND

2,437.23

CAP PROJ-LIGHT PLANT SALE FUND

11,200.78

CAPITAL PROJECTS - LOST FUND

3,713.74

CEMETERY PERPETUAL CARE FUND

268.05

WATER FUND

38,738.20

WATER DEPOSITS FUND

1,050.00

SEWER FUND

35,260.68

SEWER SINKING FUND

1,793.33

STORM WATER FUND

10,698.10

TOTAL

680,575.09

___________________________________

Erik Graham, Mayor

ATTEST: _______________________________

Kelly DeBerg, City Clerk


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