REGULAR MEETING
January 9, 2019
ACKLEY CITY COUNCIL met in regular session January 9, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Joe Wessels, Judy Crawford, Pat Daggs, and Robert Harms. Absent: Pat Hurt. Quorum present.
Harms moved, Daggs seconded, to approve the January 9, 2019 Agenda as listed. Ayes-4. Motion carried.
Harms moved, Crawford seconded, to approve the Consent Agenda by one motion: a) December 12, 2018 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: December 2018 Clerk Bank Reconciliation/Cash Report/Treasurer Report, December 2018 Clerk Budget Reports, December 2018 Deputy Clerk Utility Billing Reconciliation, December 2018 Fire Report, December 2018 Ambulance Report, 4th Quarter 2018 Treasurer Investment Report, 4th Quarter 2018 Deputy Clerk Ambulance Write Offs Report, 4th Quarter 2018 Prairie Bridges Financial Reports. Ayes-4. Motion carried.
Public Hearing on the Sale of Property locally known as 420 State Street was not held as no bids were received.
Daggs moved, Harms seconded, to open the public hearing at 7:02 p.m. on the first reading of proposed Ordinance No. 511 Amending the Code of Ordinances of the City of Ackley, Iowa by Repealing Section 69.15, Residential Parking Restrictions. Ayes-4. Motion carried. No oral or written comments or objections were received previously by the City Clerk. Comments were made by Terrill DeBerg and Ron Oltrogge. Crawford moved, Daggs seconded, to close the public hearing at 7:11 p.m. Ayes-4. Motion carried.
After Council discussion, Wessels moved, Harms seconded, to rewrite proposed Ordinance No. 511. Ayes-4. Motion carried.
Approval for payment to Ron Oltrogge for gravel was not made as that is dependent on the outcome of Ordinance No. 511.
Mayor Graham stated that the City has not received any cost estimates yet from the engineer regarding the buildings in the 700 block of Main Street. Wessels informed the Council that he met with an individual that attempts to persuade insurance companies to pay claims that they have previously denied. Wessels moved, Harms seconded, to table any further action regarding the buildings in the 700 block of Main Street until the City receives concrete information on this new possible alternative with this individual. Ayes-4. Motion carried.
Julie Winter, Region 6 Planning Commission, reviewed the CDBG Pre-Draw Documents for the $225,000 CDBG Housing grant the City received. Crawford moved, Wessels seconded, to approve the CDBG Pre-Draw Documents listed as items a-i on the agenda. Ayes-4. Motion carried.
Wessels moved, Harms seconded, to approve the beer license for Dollar General Store #18911. Ayes-4. Motion carried.
Harms moved, Crawford seconded, to approve the payments to Williams Excavation for invoice 1552 for $2,875 and invoice 1553 for $3,325 for water main break repairs. Ayes-4. Motion carried.
Crawford moved, Harms seconded, to change the wording on the Purchase Policy by adding in the bid section clarification that the number of bids to be obtained or attempted to be obtained are 2 or more, and to add the statement “In emergency situations or other situations as determined by the council committee members, the council committee members may choose to not require bids.” Ayes-4. Motion carried.
Wessels moved, Crawford seconded, to table any action on the assessment of the Main Street building expenses until the City receives additional information from the engineer. Ayes-4. Motion carried.
Council was in agreement to not bid on any of the three properties offered for sale by the IDOT on Sherman Ave. It was also discussed for these properties to follow Chapter 52 of the Code of Ordinances which states that if a property owner fails to mow, after due notice is given, the City can mow and assess the expenses to the property owner.
Harms moved, Wessels seconded, to approve the purchase for the repair to the fire station overhead doors for $2,594 from Christie Door Company. Ayes-4. Motion carried.
Updates were given on nuisance properties. Wessels is waiting to hear from some individuals that looked at the church at 420 State St. If they are interested in purchasing the property the City would have to publish the notice for bids again. Police Chief Brian Shimon stated no change at 702 1st Avenue.
Angela De La Riva, Economic Development Director, gave highlights on her Director’s Report. De La Riva has been talking with Kevin Meyer regarding his development agreement. Apparently the ADC never certified his agreement with the County. She will continue to pursue our options. De La Riva will look into how the City can obtain additional money from the County through Tax Increment Financing for the ADC’s revolving loan fund. Crawford moved, Wessels seconded, to accept the ADC’s letter as a promissory note for the repayment of funds owed to the City for 626 Main St. Ayes-4. Motion carried.
Gallentine informed the Council that the Sanitary Sewer Improvement Project crew has been in town televising, cleaning, and lining. Wessels moved, Daggs seconded, to approve pay estimate no. 3 to Municipal Pipe Tool Co. of $85,738.73 for the Sanitary Sewer Improvement Project-Phase 1. Ayes-4. Motion carried. Gallentine also stated that reports have been received from Hydro Klean on the storm sewer cleaning and televising, he is working on the plan specs for the 2019 Water Main Project, and building permits are all up to date.
Updates were given on old business. The mini-splits on the second floor of City Hall are installed and working. Crawford made some calls and is waiting to hear back on the heat register valves. Painting in the Police Department common room has been completed. A grant in the amount of $1,855.89 from Greenbelt Home Care for the Siren Conversion has been approved. Mayor Graham will see if the Ackley Chamber or the 911 Board would be willing to cover the balance left of $80.89. Wessels reported that well #7 is running. Wessels is continuing to converse with Cahoy regarding the costs. Daggs moved, Wessels seconded, to approve payment to Zoske for $7,430.95 for invoice 19070 for new wire to well #7. Ayes-4. Motion carried. Clerk Kelly DeBerg stated that City Attorney Mike Smith said the next step in the industrial park final plat is to have the Planning & Zoning Commission approve the plat.
DeBerg informed the Council that an ambulance volunteer is attending EMT class. The City is paying the tuition and book and has already received a check for reimbursement of one-fourth of that cost from the Hardin County EMS Council. The EMS Council has said they will continue to reimbursement the City for additional amounts.
Mayor Graham set the time of 3:00 p.m. on January 23rd for the first budget work session.
Public Comments: None.
With no further discussion, Harms moved, Daggs seconded, to adjourn at 8:30 p.m. Ayes-4. Motion carried.
ACCESS SYSTEMS LEASING
COPIER LEASE/ MAINT PYMT/EXCESS
176.84
ACKLEY FIRE DEPARTMENT
SERVICE & REPAIR POLARIS
1,000.00
ACKLEY PAINTING COMPANY
PAINT POLICE DEPT COMMON AREA
927.00
ACKLEY PUBLIC LIBRARY
POSTAGE
58.22
AFLAC
AFLAC
191.04
AG MACHINERY SERVICE
TRUCK BLADE CYLINDER REPAIR
207.33
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
335.90
AMAZON
BOOKS
253.48
AMERICAN FINANCIAL NETWOR
AMB LEASE PYMT
1,500.00
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
2,020.08
BOOK LOOK
BOOKS
272.77
BUSINESS RADIO SALES & SE
EARPHONE & OPEN EAR INSERTS
47.75
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
481.48
CASEYS GENERAL STORES
FUEL
26.82
CENTER POINT LARGE PRINT
WESTERN SERIES LEVEL 1 BOOKS
510.48
CGA
ENGINEERING SERVICES
14,192.85
COLLECTION SERVICES CENTR
CHILD SUPPORT
107.50
COUNTRY LIVING
1 YR MAGAZINE
7.97
COUNTRY WOMAN
1 YR MAGAZINE
12.98
CRAIG & SMITH
LEGAL FEES
1,422.75
DATA TECHNOLOGIES INC.
W-2/1099 PACKAGES W/ ENVLOPES
180.04
DEMCO
LABELS/DISC CASES
276.44
DENNIS, MALENA
MILEAGE DATA TECH USER GR MTG
49.05
EMERGENCY MEDICAL PRODUCT
GLOVES/MEGAMOVERS/MASKS/WIPES
478.96
FEDERAL W/H
FED/FICA TAX
6,861.10
FERGUSON ENTERPRISES, INC
PARTS TO DISCONNECT LIB BOILER
23.70
FOLLETT SCHOOL SOLUTIONS
1 YR SERVICE RENEWAL
885.00
FORGY ELECTRIC
EXT DOOR BUZZER/OPENER BUTTON
200.00
HARDIN COUNTY OFFICE SUPP
BINDER CLIPS
10.72
HARDIN COUNTY SOLID WASTE
DECEMBER LANDFILL FEES
1,308.32
HARDIN COUNTY TREASURER
LIEN CERTIFICATION FEE
10.00
HARMS, LARRY
OCT-DEC RENT PD CAR GARAGE
375.00
HEART OF IOWA
847-2222 COMMUNICATIONS
87.09
HERITAGE MOTORS
2015 & 2017 FORD PD CAR REPAIRS
235.70
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1,454.51
IOWA LAW ENFORCEMENT ACAD
EVALUATION OF MMPI-HOLMAN
150.00
IOWA VALLEY COMMUNITY COL
EMT-CADEN HOBSON
1,299.00
IOWA WORKFORCE DEVELOPMEN
4TH QTR 2018 UNEMPLOYMENT
49.48
IPERS
IPERS
5,195.25
JOHN DEERE FINANCIAL
THEISENS PURCHASES
389.01
LEON UNIFORM COMPANY
BART/HOL-SHIRTS/PLATE, SHIM-PANTS
249.95
M&G TIRE SERVICE
2005 FORD SERV/2009 FORD STEERING
398.13
MEDIACOM
PHONE/FAX/INTERNET
109.44
MIDAMERICAN ENERGY CO
ELECTRIC BILL
4,085.99
MOSQUITO CONTROL OF IOWA
2 MOSQUITO SPRAYINGS IN 2018
1,400.00
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
85,738.73
NAPA AUTO PARTS
VEHICLE PARTS & MAINT SUPPLIES
161.83
NUCARA PHARMACY
EPINEPHRINE INJ
249.86
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
895.44
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15,969.00
POSTMASTER
UTILITY BILL POSTAGE
240.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
5,556.25
PUBLIC SAFETY CENTER
BATTERIES/BARRICADE TAPE
83.60
REGION 6 PLANNING COMMISS
MEMBERSHIP DUES FY 18/19
697.05
RELIASTAR LIFE INS CO
LIFE INSURANCE
112.68
REMINISCE
1 YR MAGAZINE
12.98
SANDRY FIRE SUPPLY LLC
HELMETS
784.54
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STAREK, RETHA
MILEAGE FRANKLIN CO SUPV MTG
22.89
STATE WITHHOLDING
STATE TAXES
1,360.00
STOREY KENWORTHY
INK CARTRIDGES
89.82
SWIETER ELECTRIC
COVE HEATER IN BATHROOM
413.67
TASTE OF HOME
2 YR MAGAZINE
26.98
THE COURIER
NEWSPAPER
155.50
THE IOWAN MAGAZINE
1 YR MAGAZINE
24.00
THE OPRAH MAGAZINE
1 YR MAGAZINE
13.00
TIMES-CITIZEN CO.
MINUTES/PUBLIC NOTICES
244.87
TITAN MACHINERY - GRUNDY
LOADER FILTERS
175.00
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/PHONE/INTERNET/FAX
702.62
WAL-MART COMMUNITY
DVD'S
49.32
WILLIAMS EXCAVATION LLC
WATER MAIN REPAIRS
6,200.00
ZOSKE ELECTRICAL SERVICES
NEW WIRE WELL #7/LIGHTNING PROT
7,611.45
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
23,965.80
CLAIMS TOTAL
203,023.00
EXPENSES BY FUND
GENERAL FUND
48,298.58
LIBRARY RESERVE FUND
1,419.48
ROAD USE TAX FUND
15,936.87
EMPLOYEE BENEFIT FUND
43.45
CAP PROJ-GO BOND 2016A FUND
927.00
CAP PROJ-DEMO OF BLDGS FUND
761.13
WATER FUND
22,566.70
CAPITAL WATER PROJECTS FUND
1,482.65
SEWER FUND
8,848.34
CAP SEWER IMPROVEMENTS FUND
98,448.93
GARBAGE FUND
4,121.91
STORM WATER FUND
167.96
TOTAL
203,023.00
REVENUE - DECEMBER 2018
GENERAL FUND
56,386.68
LIBRARY RESERVE FUND
1,633.89
FIRE TRUCK/EQUIP RESERVES FUND
5,529.69
AMBULANCE RESERVES FUND
1,548.21
ROAD USE TAX FUND
18,036.72
EMPLOYEE BENEFIT FUND
9,376.34
EMERGENCY FUND
666.93
LOST FUND
14,797.42
LOST - DEBT SERVICE FUND
3,699.36
TIF FUND
7,380.38
DEBT SERVICE FUND
13,313.06
CAPITAL ST PROJECTS - LOST FUND
10,000.00
CAPITAL PROJECTS - LOST FUND
3,699.35
WATER FUND
39,713.82
WATER DEPOSITS FUND
150.00
SEWER FUND
55,852.66
SEWER SINKING FUND
3,149.41
SEWER RESERVES/SURPLUS FUND
38,217.24
CAP SEW IMPROVEMENTS FUND
74,439.45
GARBAGE FUND
12,873.33
STORM WATER FUND
12,184.09
TOTAL
382,648.03
___________________________________
Erik Graham, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk