REGULAR MEETING March 13, 2019
ACKLEY CITY COUNCIL met in regular session March 13, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:02 p.m. Council members present: Joe Wessels, Judy Crawford, Pat Daggs, Robert Harms, and Pat Hurt. Absent: None. Quorum present. Hurt moved, Harms seconded, to approve the March 13, 2019 Agenda as listed. Ayes-All. Motion carried. Harms moved, Daggs seconded, to approve the Consent Agenda by one motion: a) February 13, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: February 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report, February 2019 Clerk Budget Reports, February 2019 Deputy Clerk Utility Billing Reconciliation, February 2019 Fire Report, February 2019 Ambulance Report. Ayes-All. Motion carried. Daggs moved, Crawford seconded, to open the public hearing at 7:04 p.m. on the first reading of proposed Ordinance No. 512 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 100.06, Pertaining to Use of Funds. Ayes-All. Motion carried. No oral or written comments or objections were received. Daggs moved, Hurt seconded, to close the public hearing at 7:04 p.m. Ayes-All. Motion carried. Hurt moved, Harms seconded, to approve the first reading of proposed Ordinance No. 512 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 100.06, Pertaining to Use of Funds. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried. Daggs moved, Harms seconded, to waive the second and third readings of said proposed Ordinance No. 512. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels, Crawford. Motion carried. Harms moved, Daggs seconded, to adopt proposed Ordinance No. 512 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 100.06, Pertaining to Use of Funds. Roll call vote: Ayes-Harms, Hurt, Wessels, Crawford, Daggs. Motion carried. Daggs moved, Hurt seconded, to adopt Resolution No. 19-02 Adopting FY2020 Budget. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried. Harms moved, Wessels seconded, to adopt Resolution No. 19-03 Authorizing FY20 Budgeted Transfers. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried.
2 Daggs moved, Wessels seconded, to adopt Resolution No. 19-04 Establishing Additional Rules and Regulations on the Temporary Rental of Waste Dumpsters. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried. Hurt moved, Crawford seconded, to adopt Resolution No. 19-05 Amending the Employee Handbook Regarding Performances Reviews. Roll call vote: Ayes-Daggs, Harms, Hurt, Crawford. Nays: Wessels. Motion carried. Crawford moved, Daggs seconded, to adopt Resolution No. 19-06 Authorizing the Write Off of Bad Debt for Property Address 420 State Street. Roll call vote: Ayes-Harms, Hurt, Wessels, Crawford, Daggs. Motion carried. Wessels moved, Harms seconded, to adopt Resolution No. 19-07 Authorizing the Write Off of Debt for Property Address 611 Douglas Avenue and Parcel #891902409002. Roll call vote: Ayes-Hurt, Wessels, Daggs, Harms. Nays: Crawford. Motion carried. Wessels moved, Harms seconded, to approve the liquor license for Casey’s General Store #1921. Ayes-All. Motion carried. Crawford moved, Hurt seconded, to approve the following Mayor appointments with terms effective March 13, 2019: Sharese Willems to the Pool Committee with term expiring December 31, 2021 to fill vacancy left by Jesse Oelmann; and Barb Kreimeyer to the Historical Preservation Commission with term expiring July 9, 2019 to fill a vacancy. Ayes-All. Motion carried. Daggs moved, Wessels seconded, to approve the payments to Hydro Klean for $24,504.65 and $7,731.21 for the cleaning and televising of storm sewer lines. Ayes-All. Motion carried. Wessels moved, Harms seconded, to approve the payment to Clouser Plumbing for $5,200.00 for a valve insert. Ayes-All. Motion carried. Wessels moved, Harms seconded, to approve the settlement with Cahoy Pump Service, Inc. and pay them $28,779.00. Ayes-All. Motion carried. Daggs moved, Harms seconded, to accept the Geode Environmental Contract Agreement #19- 002. Ayes-All. Motion carried. It was discovered following the last regular council meeting that Chapter 70 of the Code of Ordinances addresses the fines for all parking violations. Council agreed that nothing further needed to be addressed with regards to amending Code Section 69.15, which addresses residential parking restrictions in front yards, and that Ordinance 511, which repealed Section 69.15, had failed. Hurt explained that to purchase new fencing for the buildings in the 700 block of Main Street would cost $4,000 to $6,000. He stated that he contacted American Fence Company, whom the City is currently renting the fencing from, and they stated that if we pay the two rental
3 invoices we have, along with one additional invoice, that we could own the fencing. Council then discussed whether or not the City should charge the building owners a monthly fee for the fencing. The Finance and Policy Committee will discuss with the city attorney. Clerk Kelly DeBerg presented three options for payment processing services. These services would allow customers to use credit/debit cards and eChecks to make payments. Council directed DeBerg to contact GovPay Net for their services. Council reviewed a farm lease that the City has with the AGWSR FFA. The FFA had not made payments on the lease for several years. They also have not been able to farm as many acres as stated in the lease because of the City selling land and putting in infrastructure. The FFA requested the City bill them based on acres farmed so that they could bring the lease payments current. Harms moved, Daggs seconded, to approve making an amendment to the lease recognizing the amounts farmed and accepting payment based on acres farmed in the amount of $3,018.63. Ayes-All. Motion carried. DeBerg shared information on the NLC Service Line Warranty Program. Daggs moved, Wessels seconded, to contact Utility Service Partners, Inc. and move forward with the Service Line Warranty Program. Ayes-All. Motion carried. Crawford provided the Council with some information on Health Insurance. Graham directed Crawford to make arrangements for an insurance agent to come and speak to the Council. Graham explained that the hotel feasibility study consultant would like the Council to give a vote of commitment for him to begin July 1, 2019. Graham stated that if the City does not receive the needed donations, then they could cancel the study. Harms moved, Wessels seconded, to go forward and schedule the study. Ayes-All. Motion carried. Updates were given on nuisance properties. The deadline for the Iowa DNR Derelict Building Grant to aid in the demolition of the property at 420 State Street was missed. The City could not get the required bids for the demolition. Graham directed Wessels to continue trying to obtain bids. The property owner of 702 1 st Avenue is still waiting on the CBDG grant. Angela De La Riva, Economic Development Director, was not present so no update was given on the sale of the industrial park lot or the revolving loan fund. De La Riva had written a letter to the Mayor requesting the Council’s endorsement of the 626 Main Street Restoration Project and the $100,000 Community Catalyst Grant. The City would have to be the recipient and administrator of this grant if it were awarded. Harms moved, Wessels seconded, to endorse the process of the grant. Ayes-All. Motion carried. Lee Gallentine, City Engineer, went over the scope of several upcoming projects. These projects included the storm sewer replacement in front of City Hall, the storm sewer extension between 4 th -5 th Avenue and Cerro Gordo Street-Mitchell Street, the City Hall ADA Access, and the 2019 Water Main Project, which is a water main extension on Logan Avenue. These projects will all go out to bid as one combined project under the 2019 Water Main Project. Daggs moved,
4 Wessels seconded, to set a public hearing for April 10, 2019 at 7:00 p.m. on the plans, specifications, form of contract, and estimate of costs for the 2019 Water Main Project. Ayes- All. Motion carried. Gallentine informed the Council that per the Franklin County Engineer, the North Franklin Street Bridge Project will be rebid later this spring. Gallentine also stated that the Planning and Zoning Commission approved the preliminary industrial park plat, he had the final plat completed, the Planning and Zoning Commission will need to approve the final plat, and then it will go to the Council for approval. Building permits are all up to date. Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that Grundy County was not interested in entering into an agreement with the City to help collect delinquent parking tickets in conjunction with the renewal of vehicle registrations. Franklin and Hardin Counties were looking into it, and Butler County has not responded. DeBerg mentioned that the City had received a $10,981 insurance dividend. Crawford has not heard back from Carstens on heat register valves for City Hall. Wessels will contact them. Graham has not heard back from Greenbelt Home Care regarding the payment of the grant for the siren conversation. The Finance and Policy Committee has not yet discussed the assessment of the Main Street Building Expenses with City Attorney Mike Smith. Public Comments: None With no further discussion, Harms moved, Wessels seconded, to adjourn at 8:37 p.m. Ayes-All. Motion carried. ABBAS, SUE ICE MELT FOR LIBRARY
6.49 ACCESS SYSTEMS LEASING COPIER LEASE/MAINT PAYMENT 170.38 ACKLEY PUBLIC LIBRARY POSTAGE 38.51 ACKLEY PUBLISHING CO INC OUTDOOR SIGNAGE FOR AMB SHED 200.00 AFLAC AFLAC 153.00 AIRGAS NORTH CENTRAL CYLINDER RENTAL 703.78 AKERS, EARL MAILBOX-HIT BY SNOW PLOW 20.53 ALLURE 1 YR MAGAZINE 10.67 AMAZON BOOKS 472.46 AMERICAN FENCE COMPANY FENCE RENTAL-FEB & MAR 2019 560.75 BLACK HILLS/IOWA GAS UTIL UTILITIES-GAS 2,895.66 BOOK LOOK BOOKS 267.83 BUSINESS RADIO SALES & SE PARTITION/EQUIP TRAY/SPEAKER 1,103.00 CAHOY PUMP SERVICE INC. REPAIR WELL NO 7 28,779.00 CARDMEMBER SERVICE CREDIT CARD PURCHASES 1,152.44 CARSTENS PLUMBING & HEATI RESET MINI SPLIT TO THAW OUT 75.00 CENTRAL IOWA DISTRIBUTING BLAZE ICE MELT 144.40 CGA ENGINEERING SERVICES 19,470.20 CITY SCREEN IMPRESSIONS JACKETS 418.25 CLOUSER PLUMBING TECHNOLO VALVE INSERT-BREAK BY STEELMST 5,200.00 COLLECTION SERVICES CENTR CHILD SUPPORT 107.50
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CRAIG & SMITH LEGAL FEES 467.25 DOLLAR GENERAL BLEACH 5.00 FEDERAL W/H FED/FICA TAX 6,589.26 FORGY ELECTRIC UNHOOK WEATHER SIREN THAT FELL 100.00 GWORKS USER GROUP MEETING-CLERKS 180.00 HARDIN COUNTY SOLID WASTE REC 4TH QTR FY19/FEB LANDFILL 13,488.12 HEART OF IOWA 847-2222 COMMUNICATIONS 87.09 HERITAGE MOTORS 2015 FORD PD CAR SIREN 39.38 HOLMAN, CALEN MILEAGE DROP OFF PD CAR 140.36 HYDRO-KLEAN, LLC CLEAN AND TELEVISE SS LINES 32,235.86 IA DEPT OF PUBLIC HEALTH POOL REGISTRATION RENEWAL 35.00 INNOVATIVE AG SERVICES CO DIESEL/GAS 2,708.21 IOWA PRISON INDUSTRIES SIGNS-SCHOOL/NO PARKING/SPEED 431.97 IPERS IPERS 4,774.47 JOHN DEERE FINANCIAL BULBS/SNOW SHOVELS 50.95 MEDIACOM PHONE/FAX/INTERNET 119.43 MICA CONTRIBUTION 100.00 MIDAMERICAN ENERGY CO ELECTRIC BILL 4,342.87 MOVIE LICENSING USA 1 YR LICENSE 243.00 NAPA AUTO PARTS VEHICLE SUPPLIES & PARTS 230.54 P.C.C. AMBULANCE BILLING FEES 1,916.56 PEOPLESERVICE INC. WATER/WASTEWATER SERVICE 15,969.00 PHYSICIANS CLINIC OF IOWA APPLICANT HEARING TEST 78.00 POSTMASTER UTILITY BILL POSTAGE 225.00 PUBLIC EMPLOYEE HEALTH PL HEALTH INSURANCE 5,556.25 R COMM 2 PORTABLE RADIOS/MIC/CHARGERS 150.00 RELIASTAR LIFE INS CO LIFE INSURANCE 112.68 SALES TAX/LOST SALES TAX PAYMENT 731.00 SHIELD PEST CONTROL MONTHLY SERVICES 50.00 STATE WITHHOLDING STATE TAX 1,108.00 TASER INTERNATIONAL TASER BATTERY PACKS/CARTRIDGES 360.00 TEI LANDMARK AUDIO AUDIO BOOKS 69.31 TIMES-CITIZEN CO. MINUTES/PUB HEAR/BUDGET/POOL 459.34 USDA RF COUGARS DEN MONTHLY PAYMENT 1,151.00 VERIZON
CELL PHONES/PHONE/INTERNET/FAX 761.61 WATER EXCISE TAX WATER EXCISE TAX PAYMENT 1,915.00 WESTRUM LEAK DETECTION IN LEAK DETECTION SERVICES 1,215.00 PAYROLL CHECKS TOTAL PAYROLL CHECKS 23,242.35 CLAIMS TOTAL
183,388.7 1
EXPENSES BY FUND
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GENERAL FUND 54,934.63 LIBRARY RESERVE FUND 293.97 ROAD USE TAX FUND 17,280.06 CAP PROJ-DEMO OF BLDGS FUND 713.00 WATER FUND 45,921.94 CAPITAL WATER PROJECTS FUND 4,467.80 SEWER FUND 9,441.21 CAP SEWER IMPROVEMENTS FUND 13,647.80 GARBAGE FUND 4,052.21 STORM WATER FUND 32,636.09
TOTAL
183,388.7 1
REVENUE - FEBRUARY 2019 GENERAL FUND 44,305.12 LIBRARY RESERVE FUND 39.88 FIRE TRUCK/EQUIP RESERVES FUND 0.89 AMBULANCE RESERVES FUND 0.05 ROAD USE TAX FUND 17,181.04 EMPLOYEE BENEFIT FUND 3,926.75 EMERGENCY FUND 55.61 LOST FUND 13,895.10 LOST - DEBT SERVICE FUND 3,473.77 TIF FUND 2,203.33 DEBT SERVICE FUND 1,354.63 CAPITAL PROJECTS - LOST FUND 3,473.78 CEMETERY PERPETUAL CARE FUND 60.00 WATER FUND 33,985.45 WATER DEPOSITS FUND 150.00 CAPITAL WATER PROJECTS FUND
286,492.0 0 SEWER FUND 48,804.14 SEWER SINKING FUND 3,149.41 SEWER RESERVES/SURPLUS FUND 36,133.78 CAP SEW IMPROVEMENTS FUND
332,564.6 3 GARBAGE FUND 11,774.78 STORM WATER FUND 11,925.15 TOTAL
854,949.2 9
7 ___________________________________ Erik Graham, Mayor
ATTEST: _______________________________ Kelly DeBerg, City Clerk