REGULAR MEETING MINUTES l April 10, 2019
REGULAR MEETING April 10, 2019
ACKLEY CITY COUNCIL met in regular session April 10, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Daggs, Robert Harms, Pat Hurt, Joe Wessels, and Judy Crawford. Absent: None. Quorum present. Crawford moved, Harms seconded, to approve the April 10, 2019 Agenda as listed. Ayes-All. Motion carried. Daggs moved, Hurt seconded, to approve the Consent Agenda by one motion: a) March 13, 2019 Special Meeting; March 13, 2019 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: March 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; March 2019 Clerk Budget Reports; March 2019 Deputy Clerk Utility Billing Reconciliation; March 2019 Fire Report; March 2019 Ambulance Report; April 4, 2019 ADC Director Report; 1 st Quarter 2019 Treasurer Investment Report; 1 st Quart 2019 Deputy Clerk Ambulance Write Offs Report; 1 st Quarter 2019 Prairie Bridges Financial Reports. Ayes-All. Motion carried. Harms moved, Hurt seconded, to open the public hearing at 7:05 p.m. on the plans, specifications, form of contract, and estimate of costs for 2019 Water Main Extension, 2019 Storm Sewer Extension, City Hall Sidewalk Replacement, and City Hall Storm Sewer Replacement. Ayes-All. Motion carried. No oral or written comments or objections were received. Wessels moved, Crawford seconded, to close the public hearing at 7:05 p.m. Ayes- All. Motion carried. Crawford moved, Hurt seconded, to adopt Resolution No. 19-08 Authorizing Entering into Lease Agreement. Roll call vote: Ayes-Hurt, Wessels, Crawford, Daggs, Harms. Motion carried. Hurt moved, Daggs seconded, to adopt Resolution No. 19-09 Hiring Amber Gronewold as Manager of the Swimming Pool and Setting Wages for Employees of the Swimming Pool for the 2019 Season. Roll call vote: Ayes-Wessels, Crawford, Daggs, Harms, Hurt. Motion carried. Wessels moved, Harms seconded, to adopt Resolution No. 19-10 Amending the Employee Handbook Regarding Overtime and Compensatory Time. Roll call vote: Ayes-Crawford, Daggs, Harms, Hurt, Wessels. Motion carried. Daggs moved, Crawford seconded, to adopt Resolution No. 19-11 Setting Stipends for Police Officers. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels, Crawford. Motion carried. Harms moved, Wessels seconded, to adopt Resolution No. 19-12 Setting Wages for Reserve Police Officers. Roll call vote: Ayes-Harms, Hurt, Wessels, Crawford, Daggs. Motion carried.
2 City Engineer Lee Gallentine presented the two bids that were received for the 2019 Water Main Extension, 2019 Storm Sewer Extension, City Hall Sidewalk Replacement, and City Hall Storm Sewer Replacement. The engineer’s estimate was $290,000. The total of the lowest base bids was $365,754 from Cole Excavating, LLC. Total budgeted was $251,000. Harms moved, Wessels seconded, to table a decision until the next regular meeting and have Gallentine work with Public Works Director Nathan Vogel and Wessels to try to find reductions in the bid, and discuss with the contractor. Ayes-All. Motion carried. Crawford moved, Harms seconded, to approve payment to Williams Excavation & Directional Boring for $13,325.00 for a water main break repair. Ayes-All. Motion carried. Daggs moved, Wessels seconded, to approve payment to Dale Howard Auto Center for $3,045.12 for an ambulance repair. Ayes-All. Motion carried. Harms moved, Wessels seconded, to approve payment to the Iowa Department of Transportation for $12,148.22 for improvements to Highway 57 per Agreement 2015-6-112. Ayes-All. Motion carried. Crawford moved, Daggs seconded, to approve the purchase of pool chemicals not to exceed $3,000.00. Ayes-All. Motion carried. Crawford moved, Hurt seconded, to approve the purchase of furniture for the library for $2,533.00 from Kings Hometown. Ayes-All. Motion carried. Wessels moved, Daggs seconded, to approve the appointment of Earl Akers to fill the vacancy of Walter Block on the Library Board of Trustees with term effective April 10, 2019 and expiring June 30, 2023. Ayes-4. Abstain: Harms. Motion carried. Daggs moved, Harms seconded, to approve the Agreement and Contract for Fire Protection with Etna Township. Ayes-All. Motion carried. Crawford moved, Daggs seconded, to approve the GovPayNet payment processing agreements. Ayes-All. Motion carried. Daggs moved, Hurt seconded, to approve the Service Line Warranty Marketing Agreement. Ayes-All. Motion carried. Wessels moved, Harms seconded to approve the Century Link Fiber+ Internet and Integrated Access Package Offer. Ayes-All. Motion carried. Jeff Frazier, Ibeling Insurance, presented a few more options on health insurance for city employees and their families. Wessels requested Frazier survey the city employees to see what their interests are. Graham suggested other local providers be contacted for proposals. Crawford will make those contacts.
3 After a brief discussion on the creation of a Compensation Board, Daggs moved, Wessels seconded, to continue to follow what has been established in the Employee Handbook for employee evaluations without a Compensation Board. Ayes-All. Motion carried. Discussion was held on possible solutions regarding the siren that had fallen on the ambulance shed. Fire Chief Tim Eichmeier provided several options. It was decided that Wessels would speak to Eichmeier about contacting MidAmerican Energy Co. to see if they could provide the City with a pole, put the pole up, and wire the siren. Clerk Kelly DeBerg explained the options she had been given from the City’s bond counsel regarding the Development Agreement with 4 County Seed Innovations. Council agreed to move forward with the option of paying the developer the estimated TIF production for the three years of the agreement that the developer owned the property. DeBerg reviewed the recommendations from the FY18 Examination. Updates were given on nuisance properties. Wessels has been unable to get additional bids for the demolition of the church at 420 State Street, but will continue trying since the demolition isn’t budgeted until next fiscal year. The property owner of 702 1 st Avenue is still waiting on the CBDG grant. Gallentine stated that the Sanitary Sewer Improvement Project is back in full swing. There is an issue with sand, which is coming from the car wash, in a manhole. Wessels directed that a letter be sent to the owner to remedy the situation. Wessels moved, Daggs seconded, to approve change order no. 3 for the Sanitary Sewer Improvement Project for a deduction of $53,114.25. Ayes-All. Motion carried. Wessels moved, Daggs seconded, to approve change order no. 4 for the Sanitary Sewer Improvement Project for an increase of $57,150.00. Ayes-All. Motion carried. Gallentine informed the Council that City Attorney Mike Smith is drafting a resolution for the Council to approve the final industrial park plat. Building permits are all up to date. Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that in regards to an agreement with the City to help collect delinquent parking tickets in conjunction with the renewal of vehicle registrations, Butler County has not responded, and Franklin and Hardin Counties are still looking into it. DeBerg mentioned that the 2005 ambulance lease has been paid off, along with the end loader lease that was close to $30,000 per year out of storm water funds. Wessels stated that Carstens was consulting with a specialist on heat register valves and other options for City Hall. The grant from Greenbelt Home Care for the siren conversion has been received. Wessels had spoken briefly with Smith on the assessment of the Main Street building expenses and will continue looking into it with Smith. Public Comments: Library Co-Director Retha Starek mentioned that it is National Library Week. With no further discussion, Wessels moved, Harms seconded, to adjourn at 8:47 p.m. Ayes-All. Motion carried.
ACCESS SYSTEMS LEASING COPIER LEASE/MAINT PYMT/EXCESS
190.10 ACKLEY PUBLIC LIBRARY POSTAGE 48.14 AFLAC AFLAC 284.13 AMAZON BOOKS 343.24 AMERICAN FENCE COMPANY FENCE-FINAL BILLING 210.00 AMERICAN FINANCIAL NETWOR AMB LEASE PYMT 1,625.00 BLACK HILLS/IOWA GAS UTIL UTILITIES-GAS 2,436.30 BOOK LOOK BOOKS 258.83 BRANDT SAND, GRAVEL & AG WASH SAND 66.00 CARDMEMBER SERVICE CREDIT CARD PURCHASES 612.71 CASEYS GENERAL STORES FUEL 75.40 CENTRAL IOWA DISTRIBUTING TOLIET PAPER/TP DISPENSER 93.00 CGA ENGINEERING SERVICES 21,025.70 CITY SCREEN IMPRESSIONS T-SHIRTS/SWEATSHIRTS 345.13 CLOUSER PLUMBING TECHNOLO CAST IRON VALVE BOX WITH LID 97.00 CONSOLIDATED MANAGEMENT HOLMAN-MEALS AT ACADEMY 826.50 DALE HOWARD 05 FORD AMB REPAIRS 3,045.12 DEBERG, KELLY MILEAGE HARDIN/FRANKLIN AUDITR 43.50 DOLLAR GENERAL CLEANING SUPPLIES/BATTERIES 46.52 EMERGENCY MEDICAL PRODUCT GLOVES/COLLARS/ELECTRODES/ETC 334.31 FEDERAL W/H FED/FICA TAX 6,688.57 GARDNER MEDIA LLC BOOKS-ST JOHNS 125.92 GRAHAM TIRE 2009 FORD PD CAR TIRES 532.08 HARDIN COUNTY OFFICE SUPP LARGE BINDER CLIPS 10.49 HARDIN COUNTY SOLID WASTE MARCH LANDFILL FEES 1,515.80 HARMS, LARRY JAN-MAR RENT PD CAR GARAGE 375.00 HEART OF IOWA 847-2222 COMMUNICATIONS 87.09 IAMU 2019 AFFILIATE MEMBERSHIP 371.00 IBELING INSURANCE SERVICE POLICY CHANGE-ADD EQUIPMENT 77.00 INNOVATIVE AG SERVICES CO DIESEL/GAS 1,550.85 IOWA DEPARTMENT OF AGRI PESTICIDE APPLICATOR CERT-MEYER 15.00 IOWA DEPARTMENT OF TRANSP HYW 57 IMPROVEMENTS 12,148.22 IOWA DEPT OF PUBLIC SAFE ON-LINE WARRANTS AND ARTICLES 300.00 IOWA LEAGUE OF CITIES CLERK INSTITUTE-DEBERG 345.00 IPERS IPERS 7,364.86 JOHN DEERE FINANCIAL THEISENS-SHOP TOILET PARTS 25.27 KAPPEL, DENNIS CEMETERY LOT REFUND 130.00 LEON UNIFORM COMPANY SHIMON-PANTS/TEXTROP/SHOES 447.93 LOOKOUT BOOKS BOOKS 35.98 M&G TIRE SERVICE 2015 FORD TIRE BALANCE/MOUNT 122.36 MASON'S AUTO TOW 05 FORD AMB TO D HOWARD 134.50 MEDIACOM PHONE/FAX/INTERNET 119.43 MERCHANTS BANK ENDLOADERS LEASE PAYMENT 29,450.72
MIDAMERICA BOOKS BOOKS 53.85 MIDAMERICAN ENERGY CO ELECTRIC BILL 4,175.35 MID-STATES ORGANIZED CRIM ANNUAL MEMBERSHIP FEES 100.00 NAPA AUTO PARTS ANTIFREEZE/DEF/BATTERIES 97.43 NUCARA PHARMACY MEDISENS PRECISN XTRA S 87.10 OTTER CREEK FARMS INC. AIRPORT LEASE 750.00 PEOPLESERVICE INC. WATER/WASTEWATER SERVICE 15,969.00 POSTMASTER UTILITY BILL POSTAGE 240.00 PUBLIC EMPLOYEE HEALTH PL HEALTH INSURANCE 5,556.25 RELIASTAR LIFE INS CO LIFE INSURANCE 112.68 SALES TAX/LOST SALES TAX PAYMENT 794.00 SCHUMACHER ELEVATOR CO ANNUAL SAFETY TEST 490.00 SHIELD PEST CONTROL MONTHLY SERVICES 50.00 STAREK, RETHA ASSOC FOR RURAL & SMALL LIB 29.00 STATE WITHHOLDING STATE TAX 1,688.00 TASER INTERNATIONAL TASER/ULTIMATE EVIDENCE.COM 4,356.00 TEK AMBULANCE PARAMEDIC INTERCEPT-AMR 020919 262.50 USDA RF COUGARS DEN MONTHLY PAYMENT 1,151.00 VERIZON CELL PHONES/PHONE/INTERNET/FAX 612.66 WAL-MART COMMUNITY BEADS 4.97 WATER EXCISE TAX WATER EXCISE TAX PAYMENT 2,104.00 WILLIAMS EXCAVATION LLC WATER MAIN BREAK-STEELMASTERS 13,325.00 DEPOSIT REFUNDS REFUND DATE 04/09/2019 1,221.00 PAYROLL CHECKS TOTAL PAYROLL CHECKS 23,540.12 CLAIMS TOTAL
EXPENSES BY FUND
GENERAL FUND 52,427.68 LIBRARY RESERVE FUND 260.07 ROAD USE TAX FUND 24,878.25 CAP PROJ-GO BOND 2016A FUND 2,019.50 CAP PROJ-DEMO OF BLDGS FUND 210.00 CEMETERY PERPETUAL CARE FUND 26.00 WATER FUND 25,942.36 CAPITAL WATER PROJECTS FUND 10,164.00 SEWER FUND 12,983.42 CAP SEWER IMPROVEMENTS FUND 5,697.00 GARBAGE FUND 4,309.74 STORM WATER FUND 31,831.59
REVENUE - MARCH 2019 GENERAL FUND 39,431.28 FIRE TRUCK/EQUIP RESERVES FUND 0.92 AMBULANCE RESERVES FUND 0.05 ROAD USE TAX FUND 13,994.02 EMPLOYEE BENEFIT FUND 3,267.80 EMERGENCY FUND 232.46 LOST FUND 13,895.10 LOST - DEBT SERVICE FUND 3,473.77 TIF FUND 20,991.92 DEBT SERVICE FUND 7,479.22 CAPITAL PROJECTS - LOST FUND 3,473.78 CEMETERY PERPETUAL CARE FUND 60.00 WATER FUND 38,699.31 WATER DEPOSITS FUND 300.00 SEWER FUND 54,718.03 SEWER SINKING FUND 3,149.41 SEWER RESERVES/SURPLUS FUND 41,772.51 CAP SEW IMPROVEMENTS FUND 13,647.80 GARBAGE FUND 13,295.84 STORM WATER FUND 13,113.02 TOTAL