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REGULAR MEETING MINUTES l June 12, 2019


REGULAR MEETING June 12, 2019

ACKLEY CITY COUNCIL met in regular session June 12, 2019 in the Ackley City Hall Council Chambers with Mayor Erik Graham presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Daggs, Robert Harms, and Joe Wessels. Absent: Judy Crawford and Pat Hurt. Quorum present. Harms moved, Daggs seconded, to approve the June 12, 2019 Agenda as listed. Ayes-3. Motion carried. Wessels moved, Harms seconded, to approve the Consent Agenda by one motion: a) May 8, 2019 Regular Meeting; May 28, 2019 Special Meeting; 2 nd May 28, 2019 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: May 2019 Clerk Bank Reconciliation/Cash Report/Treasurer Report; May 2019 Clerk Budget Reports; May 2019 Deputy Clerk Utility Billing Reconciliation; May 2019 Fire Report; May 2019 Ambulance Report. Ayes-3. Motion carried. Wessels moved, Harms seconded, to open the public hearing at 7:02 p.m. on the first reading of proposed Ordinance No. 513 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 27.03, Pertaining to Historic Preservation Commission Structure of Commission. Ayes-3. Motion carried. No oral or written comments or objections were received. Harms moved, Wessels seconded, to close the public hearing at 7:02 p.m. Ayes-3. Motion carried. Daggs moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 513 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 27.03, Pertaining to Historic Preservation Commission Structure of Commission. Roll call vote: Ayes- Daggs, Harms, Wessels; Absent-Hurt, Crawford. Motion carried. Harms moved, Wessels seconded, to open the public hearing at 7:04 p.m. on the first reading of proposed Ordinance No. 514 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 126.06 to Delete Requirement of Fencing for Beer Gardens. Ayes-3. Motion carried. No oral or written comments or objections were received. Wessels moved, Daggs seconded, to close the public hearing at 7:04 p.m. Ayes-3. Motion carried. Daggs moved, Wessels seconded, to open the public hearing at 7:05 p.m. on the consideration of the approval of the Ackley Industrial Park Subdivision Plat. Ayes-3. Motion carried. No oral or written comments or objections were received. Daggs moved, Wessels seconded, to close the public hearing at 7:05 p.m. Ayes-3. Motion carried.

2 Wessels moved, Daggs seconded, to adopt Resolution No. 19-17 Approving Ackley Industrial Park Subdivision Plat. Roll call vote: Ayes-Harms, Wessels, Daggs; Absent-Hurt, Crawford. Motion carried. Mayor Graham opened the hearing requested by Samuel and Sherry McAfoos regarding Citation #0205 at 7:09 p.m. No oral or written comments or objections were received in City Hall. McAfoos explained that they had not completed mowing when they needed to leave to address another issue. They stated they had planned to clean up the grass in the street when they returned. McAfoos requested that this citation be reduced to a warning. After Council discussion, Wessels moved, Harms seconded, to reduce the fine to a warning for citation #0205. Ayes-3. Motion carried. Wessels moved, Harms seconded, to adopt Resolution No. 19-18 Authorizing Acquisition of Temporary and Permanent Easement for Water Main Extension Project. Roll call vote: Ayes- Daggs, Wessels, Harms; Absent-Hurt, Crawford. Motion carried. Harms moved, Daggs seconded, to adopt Resolution No. 19-19 Establishing a Petty Cash Fund for the Pool Betterment Committee. Roll call vote: Ayes-Wessels, Daggs, Harms; Absent- Crawford, Hurt. Motion carried. Daggs moved, Wessels seconded, to adopt Resolution No. 19-20 Setting Salaries and Wages for Employees of the City of Ackley, Iowa. Roll call vote: Ayes-Daggs, Harms, Wessels; Absent- Crawford, Hurt. Motion carried. Wessels moved, Daggs seconded, to adopt Resolution No. 19-21 Setting the Compensation for the Volunteer Ambulance Service and Volunteer Fire Department of the City of Ackley, Iowa. Roll call vote: Ayes-Daggs, Harms, Wessels; Absent-Hurt, Crawford. Motion carried. Harms moved, Wessels seconded, to approve the Cigarette/Tobacco/Nicotine/Vapor Permit pending receipt of application and payment for Ackley Super Foods and Dollar General Store #18911. Ayes-3. Motion carried. Daggs moved, Wessels seconded, to approve payment to Cooley Pumping LLC & Cooley Sanitation LLC for $2,599.56 for roll off containers and landfill charges for city wide clean up days. Ayes-3. Motion carried. Daggs moved, Harms seconded, to approve the purchase of a locator for $5,725 from Subsurface Solutions. Ayes-3. Motion carried. BJ Hoffman, Hardin County Supervisor, informed the Council that the County has voted to have a county-wide development position that the County would pay for. They would ask Ackley for around $12,000 to cover the Franklin County side of Ackley. The Ackley Development Commission explained that in the future the City will need to decide if they want to continue to fund the ADC, and continue to have their own development director. Councilmember Hurt arrived at 7:44 p.m.

3 Clerk Kelly DeBerg explained that currently the City has an agreement with the ADC. Per the agreement, the City is to provide a minimum of $36,500 of annual funding and the ADC is to provide a director. Wessels moved, Harms seconded, to approve funding to the ADC for FY20 in the amount of $37,778. Ayes-4. Motion carried. Daggs moved, Hurt seconded, to waive the second and third readings of proposed Ordinance No. 513 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 27.03, Pertaining to Historic Preservation Commission Structure of Commission. Roll call vote: Ayes-Harms, Hurt, Wessels, Daggs; Absent-Crawford. Motion carried. Harms moved, Daggs seconded, to adopt said proposed Ordinance No. 513. Roll call vote: Ayes-Hurt, Wessels, Daggs, Harms; Absent-Crawford. Motion carried. Hurt moved, Wessels seconded, to approve the first reading of proposed Ordinance No. 514 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 126.06 to Delete Requirement of Fencing for Beer Gardens. Roll call vote: Ayes-Wessels, Daggs, Harms, Hurt; Absent-Crawford. Motion carried. Wessels moved, Harms seconded, to waive the second and third readings of said proposed Ordinance No. 514. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels; Absent-Crawford. Motion carried. Hurt moved, Daggs seconded, to adopt proposed Ordinance No. 514 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 126.06 to Delete Requirement of Fencing for Beer Gardens. Roll call vote: Ayes-Daggs, Harms, Hurt, Wessels; Absent-Crawford. Motion carried. Harms moved, Daggs seconded, to approve the liquor license for the Ackley Chamber of Commerce. Ayes-4. Motion carried. Daggs moved, Hurt seconded, to approve the following appointments due to the restructuring of the Historic Preservation Commission and required staggered terms with all terms effective July 10, 2019: Mike Nuss with term ending July 9, 2020; Lynn Arends with term ending July 9, 2021; Jane Bangasser with term ending July 9, 2021; Barb Kreimeyer with term ending July 9, 2022; Patrick Scallon as a non-voting member with term ending July 9, 2020; Nan Bartling as a non-voting member with term ending July 9, 2021. Ayes-4. Motion carried. Harms moved, Wessels seconded, to switch the City’s IT service provider to Access Systems. Ayes-4. Motion carried. Daggs moved, Hurt seconded, to allow the Finance/Policy & Administration Committee to approve any paperwork needed to make the switch to Access Systems. Ayes-4. Motion carried. Joan Frazier, President of the Ambulance Service, presented an ambulance that the crew would like to purchase for approximately $150,000. Funds received for the ambulance from the Barlow Challenge are around $42,000, and the ambulance service also has about $39,000 in

4 reserves to be used towards the purchase. Daggs moved, Wessels seconded, to approve moving forward with the purchase of a new ambulance for $150,000, and to allow DeBerg to seek out financing for the balance needed. Ayes-4. Motion carried. Discussion was held on more changes to various ordinance codes in preparation of the codification of the Code of Ordinances. Wessels informed the Council that he has still been unable to get additional bids for the demolition of the church at 420 State Street. Angela De La Riva, Economic Development Director, gave highlights on her Director’s Report. She is working with other cities on a Hardin County Drone Contest in which they will use footage from the competition to market the area. She has learned that the old Kum & Go building is for sale, although a price has not been set. The hotel feasibility study will begin July 1. Also, two projects under the CDBG grant will begin soon, with two more on the list. Lee Gallentine, City Engineer, stated that Phase 1 of the Sanitary Sewer Improvements Project was moving very quickly and is approximately three-fourths complete. Hurt moved, Wessels seconded, to approve Change Order No. 5 in the amount of $191,662 for the Sanitary Sewer Improvements Project-Phase 1. Ayes-4. Motion carried. Wessels moved, Daggs seconded, to approve payment to Municipal Pipe Tool for $464,327.94 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 6. Ayes-4. Motion carried. Gallentine reported that building permits are all up to date. Updates were given on old business. Deputy Clerk Malena Dennis informed the Council that, in spite of reaching out to the counties again, they have still not responded in regards to an agreement with the City to help with delinquent parking tickets in conjunction with the renewal of vehicle registrations. DeBerg informed the Council that the final payment on the 2017 Police Vehicle Loan was made this month. Wessels stated that he is waiting to receive recommendations from Carstens in regards to heat register valves and other options for City Hall. With Crawford absent, no update was given on health insurance. Daggs reported that the siren by the ambulance shed has been repaired. However, during the repair it was discovered that a repair is needed on the whistle. The Buildings and Parks Committee will address this concern. Daggs informed the Council that when the budget amendment was completed there was $11,000 added in the fire reserves budget so that all of the air packs could be replaced this fiscal year. The purchase did not get on an agenda for council approval so Daggs asked if the Council would be okay with the purchase if a purchase order was signed by the Public Safety Committee so that the purchase could be made yet this budget year. Council was all in agreement to proceed with the purchase this month. Harms expressed some concerns with the possible lack of cooperation from PeopleService with regards to the transition of the City taking over the operations of water and sewer. Wessels stated that he and Daggs had meet with

5 PeopleService and were working on a plan. Wessels informed the Council that Geode Environmental was coming tomorrow to plug all of the wells around the light plant. Public Comments: Susan Beving expressed her concern with junk around a neighbor’s house. Police Chief Brian Shimon informed her that a letter giving the property owner five days to clean it up had been sent, and if the individual does not respond, then the City may need to clean it up. Ronnie Brandt and Beth Claussen questioned the storm sewer charge on agricultural property. Daggs explained that their land runs into creeks that the City is responsible to maintain. Mayor Graham added that the Water and Sanitation Committee had addressed this with them and handled it based on what the City Ordinance states. Claussen then inquired about vehicles without a license. Shimon stated that if in violation he can issue a junk vehicle notice. Mayor Graham encouraged both Beving and Claussen to call the non- emergency number 847-2222 with any additional concerns about junk so that they are logged with dispatch. With no further discussion, Harms moved, Wessels seconded, to adjourn at 9:40 p.m. Ayes-4.Motion carried.


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