ACKLEY CITY COUNCIL met in regular session February 12, 2020 in the Ackley City Hall Council Chambers with Mayor Pat Daggs presiding. The meeting was called to order at 7:01 p.m. Council members present: Judy Crawford, Pat Hurt, Joe Wessels, and Mike Abbas. Absent: None. Quorum present.
Hurt moved, Crawford seconded, to approve the February 12, 2020 Agenda as listed. Ayes-All. Motion carried.
Hurt moved, Abbas seconded, to approve the Consent Agenda by one motion: a) January 8, 2020 Regular Meeting Minutes; January 28, 2020 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: January 2020 Clerk Bank Reconciliation/Cash Report/Treasurer Report; January 2020 Clerk Budget Reports; January 2020 Deputy Clerk Utility Billing Reconciliation; January 2020 Fire Report; January 2020 Ambulance Report; January 2020 Council Committee Reports-Buildings & Parks/Public Safety/Streets. Ayes-All.
Motion carried.
Wessels moved, Crawford seconded, to open the public hearing at 7:02 p.m. on the second reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Wessels seconded, to close the public hearing at 7:02 p.m. Ayes-All. Motion carried.
Wessels moved, Hurt seconded, to approve the second reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.
Hurt moved, Wessels seconded, to waive the third reading of proposed Ordinance No. 517. Roll call vote: Ayes-Wessels, Abbas, Crawford, Hurt. Motion carried.
Hurt moved, Abbas seconded, to adopt said proposed Ordinance No. 517. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.
Abbas moved, Crawford seconded, to open the public hearing at 7:04 p.m. on the plans, specifications, forms of contract, and estimate of cost for 2020 Water Main Extension, City Hall Sidewalk Replacement, and City Hall Storm Sewer Repair. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Abbas seconded, to close the public hearing at 7:05 p.m. Ayes-All. Motion carried.
City Engineer Lee Gallentine presented the two bids that were received for the 2020 Water Main Extension, City Hall Sidewalk Replacement, and City Hall Storm Sewer Repair. Veith Construction’s total base bid was $367,980.93 and MP Backhoe’s total base bid was $332,296.10. Due to the high cost of the storm sewer repair, Council would like to know how much it would cost to replace it and move it to the street. There were also some concerns on sidewalk quantity for the water main extension. Hurt moved, Abbas seconded, to table a decision until the February 19th special meeting. Ayes-All. Motion carried.
The Pool Betterment Committee shared information on the splash pad/baby pool project. The current estimate for the total project cost is $398,593.
Mike Fistler, Prairie Bridges Park Board Member, presented information on the deteriorating status of three bridges in the park, and the cost to replace them. The cost for each bridge with the concrete is estimated at $75,250. They would like to replace one bridge this year, and Fistler asked if the City could help out. Fistler stated that the park board had some money to put towards it, and has asked Hardin County Economic Development Director Angela De La Riva to help with grants. Council did not commit to contributing anything at this time, but considering the City is needing to finish up the budget for next year, they did agree to put $30,000 in the FY21 budget for this project.
Hurt moved, Abbas seconded, to adopt Resolution No. 20-05 Setting the Date for Public Hearings and Additional Action on Proposals to Enter into General Obligation Loan Agreements and to Borrow Money Thereunder. Roll call vote: Ayes-Crawford, Hurt, Wessels, Abbas. Motion carried.
Wessels moved, Crawford seconded, to adopt Resolution No. 20-08 Authorizing Entering into an Operation and Maintenance Agreement with PeopleService. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.
Crawford moved, Hurt seconded, to adopt Resolution No. 20-09 Amending the Ackley Police Manual by Establishing Cellular Phone Guidelines for Police Officers. Roll call vote: Ayes-Wessels, Abbas,
Crawford, Hurt. Motion carried.
Hurt moved, Abbas seconded, to adopt Resolution No. 20-10 Authorizing Entering into an Agreement and Contract for Fire Protection with Washington Township. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.
Wessels moved, Hurt seconded, to approve the liquor licenses for Casey’s General Store #1921, American Legon Post #252, and Grumpy’s Bar. Ayes-All. Motion carried.
Crawford moved, Abbas seconded, to appoint Jesus Flores to fill the vacancy on the council left by Pat Daggs with term ending December 31, 2021. Ayes-All. Motion carried.
Wessels moved, Hurt seconded, to approve payment to Arpy’s Construction for $35,590 for the Community Development Block Grant Owner Occupied Housing Rehabilitation at 404 Worth Street.
Ayes-All. Motion carried.
Hurt moved, Abbas seconded, to approve the purchase of a riding lawnmower from Ken’s Repair for $7,875. Ayes-All. Motion carried.
Abbas moved, Crawford seconded, to approve the purchase of shade umbrellas for the pool from Waterloo Tent & Tarp for $12,570. Ayes-All. Motion carried.
Crawford moved, Wessels seconded, to approve the job description for the Public Works Supervisor position. Ayes-All. Motion carried.
Discussion was held on the illegal parking, street storage, junk, etc. at 322 Lincoln Avenue. The property owner is a habitual offender and has received written requests to move items several times in the past, to which he has usually complied. Council directed Police Chief Brian Shimon to deliver a letter to the property owner. The letter is to state that this is the final time he will receive a letter for items sitting in the street. In the future, those items will just be removed by the City without warning.
Discussion on the FY21 budget was held.
Mayor Daggs wanted Council to be aware of the Keep Iowa Beautiful program in case they knew of anyone that wanted to get involved.
De La Riva has the Derelict Building Grant for the church at 420 State Street almost complete. She is still waiting to receive the necessary bids to submit the grant application.
De La Riva gave an update on economic development activities. The Ackley Development Commission has elected new officers. Jeff Frazier will be the President for the next three years.
Work at 626 Main Street is taking place inside. The County is doing strategic planning. And, De La Riva stated she is working on grants for various projects.
Don Moore, CGA, reported on the progress of the Sanitary Sewer Continuing Improvement Plan. He recommended not paying the next pay estimate until several items were received from Municipal Pipe Tool. Abbas moved, Crawford seconded, to approve payment to Municipal Pipe Tool for $198,095.73 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 13, but hold the check until lien waivers were received. If lien waivers are not received by the special meeting on February 19th, the check is to be voided, and the pay request is to go back on the March regular meeting agenda. Ayes-Crawford, Hurt, Abbas. Nays-Wessel. Motion carried.
Lee Gallentine, CGA, reported that they have completed the survey for the North Butler Street Project. He also reported that building permits are all up to date.
Kendall Meyer, Public Works Supervisor, stated that new employee Brock Holmgaard is doing good. There were no other comments from the Public Works department.
There were no comments from the City Clerk.
Mayoral & Council Comments: Wessels explained that he is working towards a solution for the locator that was purchased in June and has never been used.
Public Comments: None.
With no further discussion, Wessels moved, Hurt seconded, to adjourn at 9:11 p.m. Ayes-All. Motion carried.
ACCESS SYSTEMS
COMPUTERS/MOVE/SUPPORT/SERVER
11,741.17
ACCESS SYSTEMS LEASING
COPIER LEASE/MAINT PAYMENT
174.92
ACKLEY CHAMBER OF COMMERC
MEMBERSHIP DUES/PIE DONATION
80.00
ACKLEY PUBLISHING CO INC
WINDOW ENV/SHUT OFF HANGERS
220.56
ACKLEY RECREATION CLUB
BALLROOM/COURSE RENTAL/DEPOSIT
450.00
ACKLEY SUPER FOODS
PAPER/GATE LATCH, SCREWS & PLATE
35.10
AFLAC
AFLAC
284.13
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
714.34
AMAZON
BOOKS
277.03
ARPY'S CONSTRUCTION
CDBG-404 WORTH ST
35,950.00
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
1,444.63
BOOK LOOK
BOOKS
430.73
BUILDERS FIRST SOURCE
PAINT FOR BOOKCASES
93.60
CAMPBELL SUPPLY COMPANY
RAINSUIT-HOLMGAARD
35.99
CARDMEMBER SERVICE
CREDIT CARD PURCHASES
2,011.36
CARSTENS PLUMBING & HEATI
WATER HEATER
1,227.53
CENTER FOR EDUCATION & EM
EMPLOYMENT LAW BOOK/NEWSLETTR
254.95
CENTURYLINK
PHONES/FAX
386.34
CGA
ENGINEERING SERVICES
37,161.10
COUNTRY WOMAN
1 YR MAGAZINE
14.98
CRAIG & SMITH
LEGAL FEES
498.75
DEBERG, KELLY
MILEAGE PEOPLES SAVINGS BANK
6.90
FEDERAL W/H
FED/FICA TAX
9,028.87
FIRE SERVICE TRAINING BUR
FIRE FIGHTING BOOKS
372.00
FORGY ELECTRIC
LED BULBS
208.00
GALLS INC.
DRUG TEST KITS
189.99
GWORKS
SIMPLECITY USER GROUP TRAINING
198.00
HARDIN COUNTY AUDITOR
ELECTION
822.38
HARDIN COUNTY SOLID WASTE
JANUARY LANDFILL FEES
1,649.44
HARDIN COUNTY TREASURER
LIEN CERTIFICATION FEE
5.00
HARKEN LUMBER CO.
GATE MATERIALS
224.63
HARLAND TECHNOLOGY SERVIC
272.16
HAWTH PRODUCTIONS
WEB MANAGEMENT - JAN 20
150.00
HEART OF IOWA
847-2222 COMMUNICATIONS
97.45
IAMU
2020 AFFILIATE MEMBERSHIP
400.00
IMFOA
2020-21 DUES - DEBERG
50.00
INNOVATIVE AG SERVICES CO
DIESEL/GAS
1,960.02
IOWA DEPT OF PUBLIC SAFE
ON-LINE WARRANTS AND ARTICLES
300.00
IOWA FALLS FIRE EXTINGUIS
ANNUAL INSPECTION AND TAG
426.00
IOWA PARK & RECREATION AS
AQUATIC CEU-WILLMS
150.00
IOWA PRISON INDUSTRIES
STREET NAME SIGNS/UTILITY BILLS
147.55
IOWA WORKFORCE DEVELOPMEN
4TH QTR 2019 UNEMPLOYMENT
21.42
IPERS
IPERS
8,608.51
J & S LOCKSMITH
CHANGE KEY PAD CODES
79.40
LEON UNIFORM COMPANY
HOLMAN-SHIRT
89.98
MASTER METER SYSTEMS
ANNUAL MAINTENANCE FEE
1,500.00
MCDANIEL, PATRICIA
BOOK
25.00
MEDIACOM
PHONE/FAX/INTERNET
129.64
MIDAMERICAN ENERGY COMPAN
ELECTRIC
4,250.42
MID-STATES ORGANIZED CRIM
2020 ANNUAL MEMBERSHIP FEES
100.00
MIDWEST LIVING
1 YR MAGAZINE
8.00
MILLS PHONE SERVICE
MOVE PHONE/FAX/PRINTER LINES
349.10
MORT'S PLUMBING & HEATING
REPLACE FURNACE MOTOR
111.75
MORT'S WATER COMPANY
CURB VALVE REPAIR-503 MITCHELL
721.06
MUNICIPAL PIPE TOOL COMPA
SANITARY SEWER IMPROVEMENTS-1
198,095.73
NAPA AUTO PARTS
FLUID/HOSE/HOSE ENDS/WIPER
439.96
ORIENTAL TRADING
CRAFT SUPPLIES
52.72
P.C.C.
AMBULANCE BILLING FEES
1,851.83
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
16,320.00
POSTMASTER
UTILITY BILL POSTGE
250.00
PUBLIC EMPLOYEE HEALTH PL
HEALTH INSURANCE
6,223.00
REGION 6 PLANNING COMMISS
CDBG GENERAL ADMIN SERVICES
3,306.00
RELIASTAR LIFE INS CO
LIFE INSURANCE
109.33
REMINISCE
2 YR MAGAZINE
16.00
SALES TAX/LOST
SALES TAX PAYMENT
778.00
SCHOLTE, THERESA
CPR/FIRST AID/BLS-5 MEMBERS
236.00
SHIELD PEST CONTROL
MONTHLY SERVICES
50.00
STATE WITHHOLDING
STATE TAXES
1,708.00
SUNSET DISTRIBUTORS
GUN CLEANER/BORE SNAKES
74.81
TIMES-CITIZEN CO.
HELP WANTED AD/ORD/MIN/TC SUB
454.88
USDA RF
COUGARS DEN MONTHLY PAYMENT
1,151.00
VERIZON
CELL PHONES/INTERNET/PHONE
507.87
WAL-MART COMMUNITY
CLEANING SUPPLIES/TRASH BAGS
27.79
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1,998.00
DEPOSIT REFUNDS
REFUND DATE 01/27/2020
227.76
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
36,212.67
CLAIMS TOTAL
396,231.23
EXPENSES BY FUND
GENERAL FUND
111,430.35
LIBRARY RESERVE FUND
80.00
TREE RESERVES FUND
3.50
ROAD USE TAX FUND
11,958.80
EMPLOYEE BENEFIT FUND
17.03
CAP PROJ-GO BOND 2016A FUND
205.20
CAPITAL PROJECTS - LOST FUND
7,721.64
CAP PROJ - COUGARS DEN FUND
88.00
CAP PROJ-GO BOND 2020A FUND
2,884.75
WATER FUND
14,291.40
WATER DEPOSITS FUND
146.16
CAPITAL WATER PROJECTS FUND
1,110.40
SEWER FUND
10,071.26
CAP SEWER IMPROVEMENTS FUND
230,968.48
GARBAGE FUND
4,754.71
STORM WATER FUND
499.55
TOTAL
396,231.23
REVENUE - JANUARY 2020
GENERAL FUND
500,573.46
LIBRARY RESERVE FUND
1,025.00
FIRE TRUCK/EQUIP RESERVES FUND
1.06
AMBULANCE RESERVES FUND
0.04
ROAD USE TAX FUND
21,604.25
EMPLOYEE BENEFIT FUND
1,322.76
EMERGENCY FUND
88.91
LOST FUND
13,449.40
LOST - DEBT SERVICE FUND
3,362.35
TIF FUND
16,525.54
DEBT SERVICE FUND
4,316.01
CAPITAL PROJECTS - LOST FUND
3,362.35
WATER FUND
34,383.57
WATER DEPOSITS FUND
1,350.00
SEWER FUND
50,906.86
SEWER SINKING FUND
40,645.02
SEWER RESERVES/SURPLUS FUND
48,623.36
CAP SEW IMPROVEMENTS FUND
965.85
GARBAGE FUND
12,501.88
STORM WATER FUND
13,027.21
TOTAL
768,034.88
___________________________________
Pat Daggs, Mayor
ATTEST: _______________________________
Kelly DeBerg, City Clerk