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REGULAR MEETING MINUTES | February 12, 2020


ACKLEY CITY COUNCIL met in regular session February 12, 2020 in the Ackley City Hall Council Chambers with Mayor Pat Daggs presiding. The meeting was called to order at 7:01 p.m. Council members present: Judy Crawford, Pat Hurt, Joe Wessels, and Mike Abbas. Absent: None. Quorum present.

Hurt moved, Crawford seconded, to approve the February 12, 2020 Agenda as listed. Ayes-All. Motion carried.

Hurt moved, Abbas seconded, to approve the Consent Agenda by one motion: a) January 8, 2020 Regular Meeting Minutes; January 28, 2020 Special Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: January 2020 Clerk Bank Reconciliation/Cash Report/Treasurer Report; January 2020 Clerk Budget Reports; January 2020 Deputy Clerk Utility Billing Reconciliation; January 2020 Fire Report; January 2020 Ambulance Report; January 2020 Council Committee Reports-Buildings & Parks/Public Safety/Streets. Ayes-All.

Motion carried.

Wessels moved, Crawford seconded, to open the public hearing at 7:02 p.m. on the second reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Wessels seconded, to close the public hearing at 7:02 p.m. Ayes-All. Motion carried.

Wessels moved, Hurt seconded, to approve the second reading of proposed Ordinance No. 517 Amending the Code of Ordinances of the City of Ackley, Iowa by Amending Section 69.08 Pertaining to No Parking Zones. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.

Hurt moved, Wessels seconded, to waive the third reading of proposed Ordinance No. 517. Roll call vote: Ayes-Wessels, Abbas, Crawford, Hurt. Motion carried.

Hurt moved, Abbas seconded, to adopt said proposed Ordinance No. 517. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.

Abbas moved, Crawford seconded, to open the public hearing at 7:04 p.m. on the plans, specifications, forms of contract, and estimate of cost for 2020 Water Main Extension, City Hall Sidewalk Replacement, and City Hall Storm Sewer Repair. Ayes-All. Motion carried. No oral or written comments or objections were received. Hurt moved, Abbas seconded, to close the public hearing at 7:05 p.m. Ayes-All. Motion carried.

City Engineer Lee Gallentine presented the two bids that were received for the 2020 Water Main Extension, City Hall Sidewalk Replacement, and City Hall Storm Sewer Repair. Veith Construction’s total base bid was $367,980.93 and MP Backhoe’s total base bid was $332,296.10. Due to the high cost of the storm sewer repair, Council would like to know how much it would cost to replace it and move it to the street. There were also some concerns on sidewalk quantity for the water main extension. Hurt moved, Abbas seconded, to table a decision until the February 19th special meeting. Ayes-All. Motion carried.

The Pool Betterment Committee shared information on the splash pad/baby pool project. The current estimate for the total project cost is $398,593.

Mike Fistler, Prairie Bridges Park Board Member, presented information on the deteriorating status of three bridges in the park, and the cost to replace them. The cost for each bridge with the concrete is estimated at $75,250. They would like to replace one bridge this year, and Fistler asked if the City could help out. Fistler stated that the park board had some money to put towards it, and has asked Hardin County Economic Development Director Angela De La Riva to help with grants. Council did not commit to contributing anything at this time, but considering the City is needing to finish up the budget for next year, they did agree to put $30,000 in the FY21 budget for this project.

Hurt moved, Abbas seconded, to adopt Resolution No. 20-05 Setting the Date for Public Hearings and Additional Action on Proposals to Enter into General Obligation Loan Agreements and to Borrow Money Thereunder. Roll call vote: Ayes-Crawford, Hurt, Wessels, Abbas. Motion carried.

Wessels moved, Crawford seconded, to adopt Resolution No. 20-08 Authorizing Entering into an Operation and Maintenance Agreement with PeopleService. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford. Motion carried.

Crawford moved, Hurt seconded, to adopt Resolution No. 20-09 Amending the Ackley Police Manual by Establishing Cellular Phone Guidelines for Police Officers. Roll call vote: Ayes-Wessels, Abbas,

Crawford, Hurt. Motion carried.

Hurt moved, Abbas seconded, to adopt Resolution No. 20-10 Authorizing Entering into an Agreement and Contract for Fire Protection with Washington Township. Roll call vote: Ayes-Abbas, Crawford, Hurt, Wessels. Motion carried.

Wessels moved, Hurt seconded, to approve the liquor licenses for Casey’s General Store #1921, American Legon Post #252, and Grumpy’s Bar. Ayes-All. Motion carried.

Crawford moved, Abbas seconded, to appoint Jesus Flores to fill the vacancy on the council left by Pat Daggs with term ending December 31, 2021. Ayes-All. Motion carried.

Wessels moved, Hurt seconded, to approve payment to Arpy’s Construction for $35,590 for the Community Development Block Grant Owner Occupied Housing Rehabilitation at 404 Worth Street.

Ayes-All. Motion carried.

Hurt moved, Abbas seconded, to approve the purchase of a riding lawnmower from Ken’s Repair for $7,875. Ayes-All. Motion carried.

Abbas moved, Crawford seconded, to approve the purchase of shade umbrellas for the pool from Waterloo Tent & Tarp for $12,570. Ayes-All. Motion carried.

Crawford moved, Wessels seconded, to approve the job description for the Public Works Supervisor position. Ayes-All. Motion carried.

Discussion was held on the illegal parking, street storage, junk, etc. at 322 Lincoln Avenue. The property owner is a habitual offender and has received written requests to move items several times in the past, to which he has usually complied. Council directed Police Chief Brian Shimon to deliver a letter to the property owner. The letter is to state that this is the final time he will receive a letter for items sitting in the street. In the future, those items will just be removed by the City without warning.

Discussion on the FY21 budget was held.

Mayor Daggs wanted Council to be aware of the Keep Iowa Beautiful program in case they knew of anyone that wanted to get involved.

De La Riva has the Derelict Building Grant for the church at 420 State Street almost complete. She is still waiting to receive the necessary bids to submit the grant application.

De La Riva gave an update on economic development activities. The Ackley Development Commission has elected new officers. Jeff Frazier will be the President for the next three years.

Work at 626 Main Street is taking place inside. The County is doing strategic planning. And, De La Riva stated she is working on grants for various projects.

Don Moore, CGA, reported on the progress of the Sanitary Sewer Continuing Improvement Plan. He recommended not paying the next pay estimate until several items were received from Municipal Pipe Tool. Abbas moved, Crawford seconded, to approve payment to Municipal Pipe Tool for $198,095.73 for Sanitary Sewer Improvements Project-Phase 1 Pay Estimate No. 13, but hold the check until lien waivers were received. If lien waivers are not received by the special meeting on February 19th, the check is to be voided, and the pay request is to go back on the March regular meeting agenda. Ayes-Crawford, Hurt, Abbas. Nays-Wessel. Motion carried.

Lee Gallentine, CGA, reported that they have completed the survey for the North Butler Street Project. He also reported that building permits are all up to date.

Kendall Meyer, Public Works Supervisor, stated that new employee Brock Holmgaard is doing good. There were no other comments from the Public Works department.

There were no comments from the City Clerk.

Mayoral & Council Comments: Wessels explained that he is working towards a solution for the locator that was purchased in June and has never been used.

Public Comments: None.

With no further discussion, Wessels moved, Hurt seconded, to adjourn at 9:11 p.m. Ayes-All. Motion carried.

ACCESS SYSTEMS

COMPUTERS/MOVE/SUPPORT/SERVER

11,741.17

ACCESS SYSTEMS LEASING

COPIER LEASE/MAINT PAYMENT

174.92

ACKLEY CHAMBER OF COMMERC

MEMBERSHIP DUES/PIE DONATION

80.00

ACKLEY PUBLISHING CO INC

WINDOW ENV/SHUT OFF HANGERS

220.56

ACKLEY RECREATION CLUB

BALLROOM/COURSE RENTAL/DEPOSIT

450.00

ACKLEY SUPER FOODS

PAPER/GATE LATCH, SCREWS & PLATE

35.10

AFLAC

AFLAC

284.13

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

714.34

AMAZON

BOOKS

277.03

ARPY'S CONSTRUCTION

CDBG-404 WORTH ST

35,950.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1,444.63

BOOK LOOK

BOOKS

430.73

BUILDERS FIRST SOURCE

PAINT FOR BOOKCASES

93.60

CAMPBELL SUPPLY COMPANY

RAINSUIT-HOLMGAARD

35.99

CARDMEMBER SERVICE

CREDIT CARD PURCHASES

2,011.36

CARSTENS PLUMBING & HEATI

WATER HEATER

1,227.53

CENTER FOR EDUCATION & EM

EMPLOYMENT LAW BOOK/NEWSLETTR

254.95

CENTURYLINK

PHONES/FAX

386.34

CGA

ENGINEERING SERVICES

37,161.10

COUNTRY WOMAN

1 YR MAGAZINE

14.98

CRAIG & SMITH

LEGAL FEES

498.75

DEBERG, KELLY

MILEAGE PEOPLES SAVINGS BANK

6.90

FEDERAL W/H

FED/FICA TAX

9,028.87

FIRE SERVICE TRAINING BUR

FIRE FIGHTING BOOKS

372.00

FORGY ELECTRIC

LED BULBS

208.00

GALLS INC.

DRUG TEST KITS

189.99

GWORKS

SIMPLECITY USER GROUP TRAINING

198.00

HARDIN COUNTY AUDITOR

ELECTION

822.38

HARDIN COUNTY SOLID WASTE

JANUARY LANDFILL FEES

1,649.44

HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE

5.00

HARKEN LUMBER CO.

GATE MATERIALS

224.63

HARLAND TECHNOLOGY SERVIC

EMAIL

272.16

HAWTH PRODUCTIONS

WEB MANAGEMENT - JAN 20

150.00

HEART OF IOWA

847-2222 COMMUNICATIONS

97.45

IAMU

2020 AFFILIATE MEMBERSHIP

400.00

IMFOA

2020-21 DUES - DEBERG

50.00

INNOVATIVE AG SERVICES CO

DIESEL/GAS

1,960.02

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA FALLS FIRE EXTINGUIS

ANNUAL INSPECTION AND TAG

426.00

IOWA PARK & RECREATION AS

AQUATIC CEU-WILLMS

150.00

IOWA PRISON INDUSTRIES

STREET NAME SIGNS/UTILITY BILLS

147.55

IOWA WORKFORCE DEVELOPMEN

4TH QTR 2019 UNEMPLOYMENT

21.42

IPERS

IPERS

8,608.51

J & S LOCKSMITH

CHANGE KEY PAD CODES

79.40

LEON UNIFORM COMPANY

HOLMAN-SHIRT

89.98

MASTER METER SYSTEMS

ANNUAL MAINTENANCE FEE

1,500.00

MCDANIEL, PATRICIA

BOOK

25.00

MEDIACOM

PHONE/FAX/INTERNET

129.64

MIDAMERICAN ENERGY COMPAN

ELECTRIC

4,250.42

MID-STATES ORGANIZED CRIM

2020 ANNUAL MEMBERSHIP FEES

100.00

MIDWEST LIVING

1 YR MAGAZINE

8.00

MILLS PHONE SERVICE

MOVE PHONE/FAX/PRINTER LINES

349.10

MORT'S PLUMBING & HEATING

REPLACE FURNACE MOTOR

111.75

MORT'S WATER COMPANY

CURB VALVE REPAIR-503 MITCHELL

721.06

MUNICIPAL PIPE TOOL COMPA

SANITARY SEWER IMPROVEMENTS-1

198,095.73

NAPA AUTO PARTS

FLUID/HOSE/HOSE ENDS/WIPER

439.96

ORIENTAL TRADING

CRAFT SUPPLIES

52.72

P.C.C.

AMBULANCE BILLING FEES

1,851.83

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16,320.00

POSTMASTER

UTILITY BILL POSTGE

250.00

PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANCE

6,223.00

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SERVICES

3,306.00

RELIASTAR LIFE INS CO

LIFE INSURANCE

109.33

REMINISCE

2 YR MAGAZINE

16.00

SALES TAX/LOST

SALES TAX PAYMENT

778.00

SCHOLTE, THERESA

CPR/FIRST AID/BLS-5 MEMBERS

236.00

SHIELD PEST CONTROL

MONTHLY SERVICES

50.00

STATE WITHHOLDING

STATE TAXES

1,708.00

SUNSET DISTRIBUTORS

GUN CLEANER/BORE SNAKES

74.81

TIMES-CITIZEN CO.

HELP WANTED AD/ORD/MIN/TC SUB

454.88

USDA RF

COUGARS DEN MONTHLY PAYMENT

1,151.00

VERIZON

CELL PHONES/INTERNET/PHONE

507.87

WAL-MART COMMUNITY

CLEANING SUPPLIES/TRASH BAGS

27.79

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1,998.00

DEPOSIT REFUNDS

REFUND DATE 01/27/2020

227.76

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

36,212.67

CLAIMS TOTAL

396,231.23

EXPENSES BY FUND

GENERAL FUND

111,430.35

LIBRARY RESERVE FUND

80.00

TREE RESERVES FUND

3.50

ROAD USE TAX FUND

11,958.80

EMPLOYEE BENEFIT FUND

17.03

CAP PROJ-GO BOND 2016A FUND

205.20

CAPITAL PROJECTS - LOST FUND

7,721.64

CAP PROJ - COUGARS DEN FUND

88.00

CAP PROJ-GO BOND 2020A FUND

2,884.75

WATER FUND

14,291.40

WATER DEPOSITS FUND

146.16

CAPITAL WATER PROJECTS FUND

1,110.40

SEWER FUND

10,071.26

CAP SEWER IMPROVEMENTS FUND

230,968.48

GARBAGE FUND

4,754.71

STORM WATER FUND

499.55

TOTAL

396,231.23

REVENUE - JANUARY 2020

GENERAL FUND

500,573.46

LIBRARY RESERVE FUND

1,025.00

FIRE TRUCK/EQUIP RESERVES FUND

1.06

AMBULANCE RESERVES FUND

0.04

ROAD USE TAX FUND

21,604.25

EMPLOYEE BENEFIT FUND

1,322.76

EMERGENCY FUND

88.91

LOST FUND

13,449.40

LOST - DEBT SERVICE FUND

3,362.35

TIF FUND

16,525.54

DEBT SERVICE FUND

4,316.01

CAPITAL PROJECTS - LOST FUND

3,362.35

WATER FUND

34,383.57

WATER DEPOSITS FUND

1,350.00

SEWER FUND

50,906.86

SEWER SINKING FUND

40,645.02

SEWER RESERVES/SURPLUS FUND

48,623.36

CAP SEW IMPROVEMENTS FUND

965.85

GARBAGE FUND

12,501.88

STORM WATER FUND

13,027.21

TOTAL

768,034.88

___________________________________

Pat Daggs, Mayor

ATTEST: _______________________________

Kelly DeBerg, City Clerk


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