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REGULAR MEETING MINUTES | December 13, 2023

Updated: Jan 15

  REGULAR MEETING

                                                           December 13, 2023

 

ACKLEY CITY COUNCIL met in regular session December 13, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding.  The meeting was called to order at 7:00 pm.  Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Joe Wessels, and Mike Abbas. Quorum present.

Abbas moved, Flores seconded to approve the December 13, 2023 agenda, as listed. Ayes-all. Motion carried.

Scallon moved, Crawford seconded, to approve the Consent Agenda by one motion: a) November 08, 2023 Regular Minutes and November 13, 2023 Special Minutes, as written.  b) Bills approval, as listed.  c) Place Reports on file:  November 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; November 2023 Clerk Budget; November 2023 Deputy Clerk Utility Billing Reconciliation; November 2023 Ambulance; November 2023 Fire, November 2023 Ackley Development, and July/September/October 2023 PeopleService.  Ayes-all. Motion carried.

Abbas moved, Flores seconded to open the public hearing for the CDBG status of funded activities on 605 Main Street façade grant at 7:01 pm. Ayes-all. Motion carried. Clerk Dennis gave report on the general description of accomplishments to date, summary of expenditures to date, general description of remaining work, and the changes made to the project. No other comments or concerns were made. Crawford moved, Wessels seconded to close the public hearing for the CDBG status of funded activities on 605 Main Street façade grant at 7:04 pm. Ayes-all. Motion carried.

Clerk Dennis reported she had emailed M. Fistler from the Prairie Bridges Park Board and received an email back that Fistler would follow up with T. Nederhoff regarding the 28E agreement. No further update has been given. Crawford inquired as to if anyone has seen this agreement, other than the park board. Those in attendance have not.  

T. Eichmeier approached Flores about the city purchasing the Eichmeier Motor building. Flores is requesting the Council to look into that option. K. Meyer believes the garbage truck would fit into one of the stalls. Dennis reminded Council that if Council wanted to meet with Eichmeier all together and look at building, Dennis would need to post an agenda and treat it like a meeting. Wessels updated Council that he had not approached any contractors regarding the remodel of the existing building but that is the way the City should proceed. Wessel’s term is ending and wanted to be sure that the new council committee speak with S. Davis and O. Spencer from the Eldora crew. Nuss reported the west side of the current ambulance building has been surveyed. Tabled until January 2024 meeting.

Dennis was approached about changing the council meeting time. Discussion led to guidance given to Dennis to prepare a resolution for passage at the January 2024 meeting to change the start time to 6:00 pm.

Preliminary budget regarding House File 718, pool wages, admissions, concessions, and garbage funds. Guidance given to budget a $.50 raise for the pool staff and admission increases to the daily, lap, aerobic, and pool passes.

Dennis received a request from Robert Nazario requesting a resolution passage regarding the CO2 pipelines. Nuss suggested to the Council that the City stay mute regarding this issue as there is some litigations and legislature talks right now. Council agreed.

Oath of offices were given to Nuss, Abbas, and Maliah Roelfs. Dennis presented all 3 with their certification of election.

Dennis presented an updated job application with the required verbiage for civil rights and veteran’s preference consideration. Wessels moved, Abbas seconded to adopt the City of Ackley application. Ayes-all. Motion carried.

Discussion regarding an antenna that was installed at the airport by CNS Internet Service. There was no permission given to the owner of CNS, by the Council, to install any equipment on a city owned property. Dennis informed Council that Mediacom pays the City annual rent for their tower to be on a City owned property. Crawford moved, Flores seconded to send a letter of denial for this antenna installation. Ayes-Crawford, Flores, Wessels, Abbas. Abstain-Scallon. Motion carried. A letter will be sent to request the antenna be removed.

Draft Ordinance No 522 was presented for review. Abbas moved, Wessels seconded to set public hearing to January 10, 2024 at 7 pm in the Council Chambers for proposed ordinance amending the Chapter 69 of the Code of Ordinance of the City of Ackley pertaining to no parking zones. Ayes-all. Motion carried.

The guidance from S. Schroeder, City Attorney, regarding 3rd Avenue extension and street grading is the City needs to follow ordinance book regarding street grades. L. Gallentine, from CGA, had given Dennis the grading maps from 1904 and 1925. Abbas requested bid letters be mailed out to contractors for the removal of sod, hauling in rock, and grading the extension of 3rd Avenue for a half width of the street to accommodate D. Glenn’s property.

Two bids were requested and one was received for the Ackley Police Department door. The bidder does not do block window installation. Wessels moved, Abbas seconded to approve bid to Iowa Falls Glass in the amount of $6,443 for the APD north door replacement. Ayes-all. Motion carried.

Wessels moved, Abbas seconded to hold off on water shut off procedures until the 2-inch meter can be tested for Account 484999003. Ayes-all. Motion carried.

Follow up regarding the prohibited sanitary sewer discharge for 405 Sherman Ave. There is no pretreatment agreement for this property. Property does not meet the DNR requirements for a pretreatment agreement. M. White, PeopleService, informed Council that he and H. Draeger met with the owners and informed owner of the issue. The trap on the premises is being pumped out every 4-5 weeks. Guidance from PeopleService is a violation letter needs to be sent to owner. Abbas moved, Flores seconded to send violation letter to owner and include in the letter that any future blockages are to be paid by the owner and an annual cleanout, more often if needed, must be done with the city inspection on the cleanout. Ayes-all. Motion carried.

Abbas moved, Wessels seconded to set public hearing for the proposed FY24 budget amendment to January 10, 2024 at 7 pm to be held in the Ackley Council Chambers. Ayes-all. Motion carried.

Abbas moved, Wessels seconded to set public hearing for CDBG Status of funds for Phase II Wastewater Treatment Plant to January 10, 2024 at 7 pm to be held in the Ackley Council Chambers. Ayes-all. Motion carried.

Wessels moved, Scallon seconded to approve Mayoral reappointment of Jeremy Stahl to Airport Board of Trustees term expiring 12/31/28. Ayes-all. Motion carried.

Scallon moved, Wessels seconded to pass Resolution 23-42 Authorizing Mayor Entering into Addendum between City of Ackley and Region 6 Resource Partners. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford.  Motion carried.

Crawford moved, Scallon seconded to pass Resolution 23-43 Authorizing Mayor Entering into STBG Programming Agreement between City of Ackley and Region 6 Planning Commission. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon.  Motion carried.

Crawford moved, Abbas seconded to approve payments to Williams Underground Services in the amounts of $26,069.90, $9,765.00, $3,045.00, and $6,300.00 for Main Street and Lincoln Avenue water main breaks and Butler St/5th Avenue water valve replacement. Ayes-all. Motion carried.

Dennis presented Chapter 90.04 for abandoned connections with the reminder that the City is required to follow their own ordinances. At some point, unknown time frame, a new water service line was installed to a property and the old water service line was not taken back to the corporation stop and sealed watertight and due to that error, there was what was believed to be a water main break that ended being a private water service line that the City is having to now pay for. Discussion regarding other properties that were recently taken down and those private lines not taken back to the mains and capped. Dennis to look into demo permits so that the City and PeopleService can get a better handle on water/sewer service lines being unhooked from mains. Abbas moved, Scallon seconded to approve payment to William’s Underground Services in the amount of $6,566.25 for private water service line on Butler St. Ayes-all. Motion carried.

Abbas moved, Scallon seconded to approve payment to CIT (Central Iowa Televising) in the amount of $17,780.58 for Zone 1 sanitary sewer cleaning/televising. Ayes-all. Motion carried.

White, PeopleService, introduced himself to the Council. White is the new water superintendent taking the place of C. Ubben.

Gallentine, CGA, updated council on the punch list for the EQ basin. There are 3-4 items left.  Abbas moved, Scallon seconded to approve Pay Application 7 in the amount of $1,193,922.75 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all. Motion carried. Keith from Boomerang was in attendance to discuss the excess ground dirt. Gallentine gave a few suggestions as follows: give it away, leave it for a future project, move it to another area, shape and seed it, or sell it. Consensus was to let it sit for a year and if the City doesn’t use it, the City can deal with it then. PeopleService will not be maintaining that mound. Scallon moved, Crawford seconded to approve Change Order 8 Ductile Iron Pipe, additional cost of $10,339.15. Ayes-all. Motion carried. Wessels moved, Abbas seconded to approve Change Order 9, Time Extension to June 30, 2024. Ayes-all. Motion carried. Dennis inquired to Gallentine if the City needed to budget some funds into FY25 due to the project not getting done in this fiscal year. Gallentine and Dennis to work on budgeted numbers for the next fiscal year. There is a subcontractor that has not gotten paid for the Splash Pad project. That subcontractor has filed a claim with the bonding company. No other updates for the Splash Pad.

K. Meyer, public works supervisor, reports department is doing maintenance on equipment, ready for snow removal, and been trimming some trees.

Dennis continues to work on the FY25 budget.

Flores is requesting Dennis to look into the speed signs from the DOT again. Aplington installed them on Highway 57 and Flores believes the signs do slow motorists down.

Nuss and Roelfs attended the Municipal Leadership Academy. Nuss encourages other council members to attend as the classes are educational. Nuss thanked Wessels for his years serving on the Council.

Wessels moved, Flores seconded to adjourn at 9:09 pm. Ayes-all. Motion carried.

 

_______________________________________

Michael Nuss, Mayor

ATTEST:

 

 ____________________________

Malena Dennis, City Clerk

 

ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

559.80

AFFORDABLE TREE SERVICE

REMOVAL OF TREES-2

2400.00

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

693.96

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

1193922.75

CARDMEMBER SERVICE

 COMPUTER/MONITORS/DVD/POSTAGE

3061.00

CENTRAL IOWA TELEVISING

CLEANING/TELEVISE ZONE 1

17780.58

CENTURYLINK

PHONES/FAX

405.60

CGA

SAN SEWR PH II/EQ BASIN/N BUTLER/AMB

30705.00

CLEAR THE CHAOS CLEANING

11/22/23 CLEANING

150.00

CLEMONS, MARJEAN

FRANKLIN CO SUPERVISR MTG/HARDIN CO       

42.58

CONSUMER REPORTS

1 YR MAGAZINE

26.00

DEMCO

BOOK JACKETS/LABEL/PROTECTORS

87.08

DENNIS, MALENA

MILEAGE BUDGET WORKSHOP

123.14

DIAMOND LAKE BOOK CO.

MAGAZINES

161.70

DOLLAR GENERAL

TABLE COVERS/SPOONS/FORKS

15.40

EBS

HEALTH INSURANC

5662.58

ELECTRIC PUMP

TRANSDUCER REPAID/WATERTOWER

1098.75

FAST FIBERGLASS, LLC

SLIDE/LANDING PAD/FREIGHT                           

5527.50

FEDERAL W/H

FED/FICA TAX

4110.23

FORGY ELECTRIC

TUBE HEATER BLOWER MOTOR

487.20

FRANK DUNN CO.

COLD PATCH

950.00

FRANKLIN COUNTY AUDITOR

ELECTION

281.74

GREEN BELT BANK & TRUST

2020A GO BOND

5320.01

GWORKS

W-2/1099/ENVELOPES

131.47

HANSEN FAMILY HOSPITAL

VALVERDE PHYSICAL

77.00

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

NOVEMBER LANDFILL/3RD QTR FY23/24                 

14828.90

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

HGTV MAGAZINE

1 YR MAGAZINE

12.00

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

935.30

INNOVATIVE AG SERVICES CO

FUEL/DIESEL

1047.20

IOWA DEPT OF PUBLIC SAFE

JUL 23-SEPT 23

300.00

IOWA FINANCE AUTHORITY

2018/2022 SEWER REVENUE SRF/PHASE I/II

31854.38

IOWA PARK & RECREATION AS

CPO CEU WORKSHOP/KMEYER/BHOLMA

350.00

IPERS

IPERS - REGULAR

3035.99

JOHN DEERE FINANCIAL

REPELLANT/MOTHBALLS

53.36

M&G TIRE SERVICE

TAURUS TIRE REPAIR

30.24

MEDIACOM

PHONE/FAX/INTERNET

175.56

MID IOWA AUTO PARTS, LLC

FUEL FILTERS/OIL FILTERS/OIL

203.03

MIDAMERICAN ENERGY COMPANY

ELECTRIC

5026.34

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

14648.78

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POSTMASTER

UTILITY BILL POSTAGE

340.00

QUALITY CARPET CLEANING &

CARPET CLEANING

923.40

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SVC-PH II

634.00

SALES TAX/LOST

SALES TAX PAYMENT

1005.45

SHIELD PEST CONTROL

MONTHLY SERVICES

60.00

STATE WITHHOLDING

STATE TAXES

473.08

THE PIONEER WOMAN

1 YR MAGAZINE

18.00

TIME MAGAZINE

1 YR MAGAZINE

30.00

TIMES-CITIZEN CO.

PUBLIC HEARING CDBG GRANT/MINUTES      

220.32

UMB BANK

2014A/2016A GO BOND

2275.00

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELLS/2 JETPACKS

47.25

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2546.30

WILLIAMS EXCAVATION LLC

WATERMAIN/VALVES REPAIRS 

51746.15

 

CLAIMS TOTAL

1427494.50





EXPENSES BY FUND


 

GENERAL FUND

40132.76

 

LIBRARY RESERVE FUND

484.54

 

CEMETERY RESERVES FUND

2400.00

 

ROAD USE TAX FUND

13679.43

 

DEBT SERVICE FUND

7595.01

 

CAP PROJ - SPLASH PAD FUND

5527.50

 

CAP PROJ-GO BOND 2020A FUND

472.50

 

WATER FUND

66144.97

 

SEWER FUND

28676.07

 

SEWER - SINKING FUND

31854.38

 

CAP SEWER IMPROVEMENTS FUND

1224119.25

 

GARBAGE FUND

5492.35

 

STORM WATER FUND

915.74


TOTAL

1427494.50





REVENUE BY FUND



GENERAL

103325.17


FIRE TRUCK/EQUIP

4335.95


ROAD USE TAX

17699.49


EMPLOYEE BENEFIT TOTAL

18789.04


EMERGENCY FUND

1431.69


LOST TOTAL

21565.39


LOST - DEBT SERVICE TOTAL

5391.35


TIF TOTAL

6262.67


DEBT SERVICE TOTAL

29518.38


CAPITAL PROJECTS - LOST TOTAL

5391.34


CEMETERY PERPETUAL CARE

240.00


WATER

45162.76


WATER DEPOSITS

900.00


SEWER TOTAL

57825.74


SEWER - SINKING

16345.02


SEWER - RESERVES/SURPLUS

0.00


CAP SEWER IMPROVEMENTS TOTAL

68300.00


GARBAGE

15046.14


STORM SEWER

15473.97


TOTAL

433004.10

 

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