REGULAR MEETING MINUTES | April 09, 2025
- Admin
- Apr 15
- 6 min read
REGULAR MEETING
April 09, 2025
ACKLEY CITY COUNCIL met in regular session April 9, 2025 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Maliah Roelfs, Judy Crawford, Dan Scallon, and Chuy Flores. Absent: Mike Abbas. Quorum present.
Crawford moved, Scallon seconded to approve the April 9, 2025 agenda. Ayes-4. Motion carried.
Clerk Dennis reported a difference of $51.86 on the payables/bills report due to a software error that gWorks is working on. The Schumacher Elevator claim in the amount of $578 was presented in last month’s claims was actually $576. The check was voided and correct payment was sent out. With those notations, Roelfs moved, Flores seconded to approve the Consent Agenda by one motion: a) March 12, 2025 Regular Minutes and March 25, 2025 1 and 2 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: March 2025 Clerk Bank Reconciliation/Cash Report/Treasurer; March 2025 Clerk Budget; March 2025 Deputy Clerk Utility Billing Reconciliation; March 2025 Fire; March 2025 PeopleService; March 2025 Ackley Development Commission; and March 2025 Deputy Clerk Nuisance; 4th Quarter 2024 Ackley Public Library Investment; 1st Quarter 2025 Investment Report; 1st Quarter 2025 Deputy Clerk Ambulance Write Off Report; 1st Quarter 2025 Prairie Bridges/Park Fest; and 1st Quarter 2025 Airport Board of Trustees. Ayes-4. Motion carried.
Prairie Bridges 28E Agreement was discussed with Flores reporting Abbas has talked to members of the board and will report when Abbas returns. Scallon has inquired to a board member also. Crawford suggested turning the water off until we get a 28E Agreement in place, due to the water leaks and excess water usage that is a cost to the residents of Ackley. P. Williams, Board member, addressed the Council about getting meters installed at the permanent spots so the Board could monitor and bill the users for excess water usage, The meters would be installed and purchased at a cost to the park. Dennis inquired as to charging campers for water that the park itself isn’t currently being charged for. Williams has not spoken to the board but wanted to get the Council thoughts first. Dennis instructed by Council to reach out to Ferguson about having a second route in the metering software and would that be a cost. Williams to talk to Board and report back to Council.
No update on Ambulance Shed updates.
No update on vacating the alley between 6th Ave/7th Ave and Franklin St/Worth St.
City hall basement window replacement and black mold testing/removal was discussed. Roelfs to look into companies that remedy black mold and Dennis to look into basement window replacement. Both expenses will be paid for by the 2020A GO bond funds.
Nuss presented the council with the following EMS options: continuing with Eldora EMS being the primary response, switching Iowa Falls EMS to being the primary response, having 1st responders answering the call until an ambulance arrives on scene. The 1st responders would be voluntary only. If the City went with a 1st responder program, the City would need to have a Medical Director and a Service director of the own. Becoming a 1st responder would cost anywhere from $600-800/person with C. Larson, Iowa Falls EMS Director, believing it was a bit more. J. Frazier, past AVAS Service Director, would like to see the City continue to work with Eldora EMS as our primary responding team and run under their Service Director. The teams work better together. T Craighton, Hardin County EMS Director, reported several towns in the County running with 1st responder programs. In order to get reimbursed for some expenses by the County, there would need to be a 28E agreement in place. Crawford and Nuss continue to research options.
Dennis presented 3 bids for accounting software, gWorks, Edmunds Gov Tech, and Frey Municipal Software. Presented bids were cloud-based software, due to the need to purchase a new server, if the City didn’t go cloud based. There was no conversion cost for gWorks with an annual fee of $13,000. The cost of conversion for Edmunds was $19,135 with an annual fee of $10,500, and Frey conversion was $9,065 with annual fee of $10,698, Frey provided a 5-year agreement with a 2% increase. Edmunds was a 2-4% annual increase. gWorks wouldn’t give an annual fee increase. With the known issues of gWork’s cloud conversion, Dennis is apprehensive about committing to gWorks. Both clerks would need to go through training with which ever software the City went with. During the demo process, Dennis reported Frey as appearing to be the most user-friendly software. Crawford moved, Roelfs seconded to approve Frey Municipal Software bid in the amount of $19,763 for conversion and accounting software. Ayes-4. Motion carried.
Darrell DeVries requested permission from Council to have livestock. Crawford moved, Roelfs seconded to approve request up to 8 hens, as presented. Ayes-4. Motion carried.
Per the Ordinance book, the City is to have an Application for Dog License. Scallon moved, Flores seconded to approve the Application for Dog License, as presented. Ayes-4. Motion carried.
Ackley Helping Hands group inquired to Dennis about sprucing up the welcome areas, city park, and shelter house. Phase I would be planting perennials, cleaning up the flower areas, removing the landscaping bricks, cleaning up the inside of the shelter house, and painting the upper half outside. Phase II would be painting the inside of the shelter house, installing new ceiling fan, and install shelving. Crawford moved, Roelfs seconded to approve the Group’s request, at the group’s expense, pending council approval of paint colors and double-checking removal of flower beds. Ayes-4. Motion carried.
Scallon moved, Roelfs seconded to pass Resolution 25-13 Temporarily Close Certain Streets and No Parking for the 2025 Car Show. Roll call vote: Ayes-Crawford, Scallon, Flores, Roelfs. Absent-Abbas. Motion carried.
Scallon moved, Flores seconded to pass Resolution 25-14 Approving the Hardin County 28E Fire/Mutual Aid Agreement. Roll call vote: Ayes-Crawford, Scallon, Flores, Roelfs. Absent-Abbas. Motion carried.
Roelfs moved, Scallon seconded to adopt the Proclamation of Arbor Day 2025. Ayes-4. Motion carried.
Scallon moved, Crawford seconded to approve payment in the amount of $2,552.79 to Williams Underground Services for 703 Mitchell St water service line repair. Ayes-4. Motion carried. Dennis informed Council that the property owner has been invoiced.
Bids were presented from CTI and Williams Underground Services for Zone 2 storm sewer cleaning. Crawford moved, Flores seconded to approve bid from Williams Underground Services in the amount of $10,800. Ayes-4. Motion carried.
J. Sweeney, CGA Consultants, Sanitary Sewer Phase II project is near complete. During the full service start up, there were a couple breaks reported. Those are to be repaired by Friday. Electrical inspection has passed but no documents have been received.
Nuss gave Public Works Dept monthly report. Pool and shelter house is on the spring tasks to start on.
Dennis submitted the ARPA annual report, IMFOA spring conference is Thursday and Friday, and reminder of the budget meeting next Wednesday the 16th at 6 pm.
No council comments. Nuss reminded Council about prioritizing goals/projects for the next GO Bond.
James Sweeney talked about Alden’s city park ash trees and the grants/programs Alden did for those trees.
Scallon moved, Flores seconded to adjourn at 7:32 pm. Ayes-4. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS | TECHNICAL SUPPORT/BACKUP | 1178.64 |
ACKLEY PUBLIC LIBRARY | REIMBURSE PETTY CASH/POSTAGE | 5.11 |
BLACK HILLS/IOWA GAS UTIL | UTILITIES-GAS | 2513.56 |
CAPITAL ONE | BOOKS/FEBREEZE/HDMI CABLE | 84.63 |
CENTER POINT LARGE PRINT | LARGE PRINT BOOKS-15 | 364.35 |
CENTRAL IOWA DISTRIBUTING | GARBAGE BAGS/SHIPPING | 252.00 |
CENTURYLINK | PHONES/FAX | 435.91 |
CGA | FRANKL ST N RR/DESIGN/SANSEWR PHASE II | 23708.85 |
CLEMONS, MARJEAN | HARDIN CO LIB MTG MILEAGE | 41.16 |
DAKOTA SUPPLY GROUP | DISP GUTTER BROOM SWEEPER/SHIPPING | 230.30 |
DEMCO | BOOK JACKET COVERS | 92.14 |
P REGAN | REFUND DATE 03/25/2025 | 45.01 |
JOHN/KERRI HANSON | REFUND DATE 03/25/2025 | 233.66 |
EBS | HEALTH INSURANC | 4924.79 |
FEDERAL W/H | FED/FICA TAX | 4267.55 |
FOOD & CONSUMER SAFETY BU | CONCESSION STAND FOOD LICENSE | 150.00 |
GLOBE LIFE LIBERTY NATION | GLOBE PRETAX | 217.82 |
HARDIN COUNTY EMER MGT | FFI/HAZMAT-FLORES/IBELING/POWELL | 613.47 |
HARDIN COUNTY SHERIFF | CONTRACT LAW ENFORCEMENT | 3144.90 |
HARDIN COUNTY SOLID WASTE | MARCH LANDFILL FEES | 1888.70 |
HEART OF IOWA | 847-2222 COMMUNICATIONS | 68.21 |
HGTV MAGAZINE | 1 YR MAGAZINE | 19.97 |
HOUSE BEAUTIFUL | 1 YR MAGAZINE | 32.07 |
IA DEPT OF PUBLIC HEALTH | POOL/SPLASH PAD REGISTRATION | 70.00 |
INGRAM LIBRARY SERVICES | BOOKS/SHIPPING | 739.17 |
INNOVATIVE AG SERVICES CO | DIESEL/GAS | 932.64 |
IPERS | IPERS - REGULAR | 3375.02 |
JOHN DEERE FINANCIAL | COMPOUNT/TAPE | 19.97 |
LORI'S BOOKS, INC | BOOK | 22.00 |
MACQUEEN EQUIPMENT, LLC | STREET SWEEPER NOZ-C/LOCK TEE | 204.40 |
MEDIACOM | PHONE/FAX/INTERNET | 305.85 |
MID IOWA AUTO PARTS, LLC | HOSE/FITTINGS-PLOW | 380.12 |
MIDAMERICAN ENERGY COMPAN | ELECTRIC | 5752.12 |
OTTER CREEK FARMS INC. | AIRPORT LEASE | 750.00 |
PAYROLL CHECKS | TOTAL PAYROLL CHECKS | 15630.16 |
PEOPLE BOOKS | MAGAZIN-20 ISSUES | 15.00 |
PEOPLESERVICE INC. | WATER/WASTEWATER SERVICE | 17211.00 |
POSTMASTER | UTILITY BILL POSTAGE | 378.56 |
ROSS CLEANING | 3/26/25 CLEANING | 175.00 |
SALES TAX/LOST | SALES TAX PAYMENT | 871.12 |
STATE WITHHOLDING | STATE TAXES | 349.24 |
TIMES-CITIZEN CO. | PROPOSED BUDGET/MINUTES | 318.99 |
USDA RF | MONTHLY PAYMENT | 1151.00 |
VERIZON | INTERNET/PHONE | 91.86 |
WATER EXCISE TAX | WATER EXCISE TAX PAYMENT | 2433.05 |
WILLIAMS UNDERGROUND SERV | WATER SERVCE LINE-703 MITCHELL | 2552.79 |
Z & Z GLASS | REPLACE BACK WINDOW-SWEEPER | 350.00 |
CLAIMS TOTAL | 98591.86 | |
| ||
EXPENSES BY FUND | ||
| GENERAL FUND | 26174.59 |
| LIBRARY RESERVE FUND | 431.39 |
| ROAD USE TAX FUND | 14602.63 |
| CAP PROJ-FRANKLIN ST N RR FUND | 15308.85 |
| WATER FUND | 16036.97 |
| WATER DEPOSITS FUND | 195.01 |
| SEWER FUND | 11055.14 |
| CAP SEWER IMPROVEMENTS FUND | 8400.00 |
| GARBAGE FUND | 5887.97 |
| STORM WATER FUND | 499.31 |
TOTAL | 98591.86 | |
REVENUE | ||
GENERAL | 69741.91 | |
FIRE TRUCK/EQUIP | 0.04 | |
ROAD USE TAX | 14581.47 | |
EMPLOYEE BENEFIT TOTAL | 10416.19 | |
LOST TOTAL | 19389.92 | |
LOST - DEBT SERVICE TOTAL | 4847.48 | |
TIF TOTAL | 3962.13 | |
DEBT SERVICE TOTAL | 10232.43 | |
CAPITAL PROJECTS - LOST TOTAL | 4947.48 | |
WATER | 47208.84 | |
WATER DEPOSITS | 750.00 | |
SEWER TOTAL | 64804.36 | |
SEWER - SINKING | 35036.00 | |
GARBAGE | 13446.19 | |
STORM SEWER | 16244.95 | |
TOTAL | 315609.39 |
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