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REGULAR MEETING MINUTES | April 10, 2024

 REGULAR MEETING

April 10, 2024

 

ACKLEY CITY COUNCIL met in regular session April 10, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding.  The meeting was called to order at 6:00 pm.  Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Maliah Roelfs, and Mike Abbas. Quorum present.

Flores moved, Scallon seconded to approve the April 10, 2024 agenda. Ayes-all. Motion carried.

Abbas moved, Roelfs seconded, to approve the Consent Agenda by one motion: a) March 13, 2024 Regular Minutes and March 26, 2024 1 and 2 Special Minutes, as written.  b) Bills approval, as listed.  c) Place Reports on file:  March 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; March 2024 Clerk Budget; March 2024 Deputy Clerk Utility Billing Reconciliation; March 2024 Ambulance; March 2024 Fire, February and March 2024 PeopleService; March 2024 Ackley Development; 4th Quarter 2023 Ackley Public Library Investment; 1st Quarter 2024 Investment Report; 1st Quarter 2024 Deputy Clerk Ambulance Write Off Report; 1st Quarter 2024 Prairie Bridges/Park Fest: and 1st Quarter 2024 Airport Board of Trustees. Ayes-all. Motion carried.

No update regarding Prairie Bridges 28E Agreement, Ambulance building updates, nor Ambulance plat of survey.

Lee Gallentine, CGA Consultants, presented Council with information regarding the Sanitary Sewer Phase II culvert addition. Due to the grading of the project and raising of the driveway, Gallentine suggests a culvert be put in place. Abbas concerned with the mis-grading of the project to begin with. Gallentine informed Council that Boomerang would install the culvert with no cost to the City and the City’s only expense would be the actual purchase of the culvert at $12 foot for 40 feet. The culvert would be metal. Clerk Dennis informed Council that the City would need to pick up and deliver the culvert to the site. Crawford moved, Flores seconded to approve purchase in amount not to exceed $500 to Hardin County Engineering for the culvert addition. Ayes-all. Motion carried.

Jon Forgy requested the City vacate the alley between 2nd/3rd Avenues and Blue Earth\Worth Streets to allow the parcel that sits across the alley be 1 continuous parcel for development. Due to utility infrastructure, Crawford moved, Roelfs seconded to deny the vacate alley request. Ayes-all. Motion carried.

Darwin Pfaltzgraff, Ackley Chamber of Commerce, requested Clerk Dennis to present to Council for approval of utility pole covers for the downtown poles for Sauerkraut Days. Covers would be around the bases of the poles. Not every pole would have a cover. The covers have the date of Sauerkraut Days along with a head of cabbage and are green and white in color. Abbas moved, Flores seconded to approve the placement of the utility pole covers. Ayes-all. Motion carried.

Abbas moved, Roelfs seconded to approve Resolution 24-09 Temporarily Closing Certain Streets and No Parking on Certain Streets for the 2024 Ackley Car Show. Roll call vote: Ayes- Scallon, Flores, Roelfs, Abbas, and Crawford. Motion carried.   

In order to be considered a Tree City, the city needs to approve an Arbor Day Proclamation. This will allow the city to receive a new Tree City flag as the current one is tattered. Crawford moved, Abbas seconded to approve Armor Day Proclamation to April 26, 2024. Ayes-all. Motion carried.

Tree removal bids were sent to 3 contractors. Dennis and K. Meyer, Public Works Supervisor, requested each tree be bid individually in order to get the most trees removed with the money budgeted. Due to each one being bid separately, the council is able to approve bids separately. Crawford moved, Flores seconded to approve bid in the amount of $3,148 to Fine Line Brothers and in the amount of $6,350 to Affordable Tree Service for the removal of all trees listed on bid request. Ayes-all. Motion carried.

Matt White, PeopleService Water Superintendent, explained the increase in waste flow at the Waste Water Treatment Plant.

Gallentine, updated council on the punch list for the EQ basin. Scallon moved, Abbas seconded to approve payment no 5 in the amount of 9,899.58 to Woodruff Construction for EQ Basin, with request to hold payment until pay request is signed. Ayes-all. Motion carried. Scallon moved, Flores seconded to approve Pay Application 11 in the amount of $47,500 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all.  Motion carried. CGA originally thought seeding would be enough for erosion run off but due to the re-grading change of the Phase II project, CGA now believes there needs to be some rip rap installed.  Abbas moved, Scallon seconded to approve change order 11 in the amount of $6,782.01. Ayes-all. Motion carried. Discussion about the storm sewer on 1st Avenue by the post office. Gallentine talked to the contractor for the Hardin Street Storm Sewer project who is willing to do a change order to get the 1st Avenue one fixed while doing the project. Gallentine estimated the 1st Avenue fix to be $20-25,0000. Dennis to look at budget numbers for the project and reminded council that even though storm sewer has funds in the cash line, the city needs to budget to spend them.

Update on building permits.

Nuss gave Public Works Department update. 3rd Avenue extension is done and department continues to do spring cleanup.

Dennis gave update on annual exam, upcoming vacation, 301 Mitchell Street, reminder of the special meeting next Wednesday to adopt the budget, little humans will be cleaning up city parks on April 25th, and inquired as to the Deputy Clerk hiring progress.

Crawford voiced a concern on storm sewer on 3rd Ave/State Street and would like to see Council get a list together of projects and prioritize. Flores shared concern regarding the curb and gutter at Logan Ave/Cerro Gordo Street where the water main repair was done by Paul Williams a few years ago. Past Councilman Wessels had instructed Williams that the City would take care of the curb and this has not been done.

Nuss informed Council on the Hardin County Endowment Grant received by the Library and the Friends of the Library. The library grant is for a new copier and the Friends grant is for updates to the library meeting room and bathroom. The Eldora/AVAS also received a grant for a generator for Station 1 in Eldora. There is a meeting with the City of Eldora regarding the ambulance merger on April 16, 2024. The meeting on essentials services didn’t go as well as Nuss had expected.

Public comment from Gallentine, ADC, spoke to council regarding a day care study that the ADC is having done. The ADC will be paying for the case study. The cost is $3,000. The ADC also informed the school of the study.

Scallon moved, Roelfs seconded to adjourn at 6:59 pm. Ayes-all.  Motion carried.

 

_______________________________________

Michael Nuss, Mayor

 

ATTEST:

 

____________________________

Malena Dennis, City Clerk

 

ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

1152.08

AMERICAN LEGION EMBLEM SA

VICTORY PARK FLAG (2)/SHIPPING

110.93

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1445.16

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

47500.00

CAPITAL ONE

DVDS

42.88

CARDMEMBER SERVICE

SHOWER REPAIR KIT/POSTAGE/PHONE HOLDER               

104.60

CENTER POINT LARGE PRINT

LARGE PRINT BOOKS

77.00

CENTRAL IOWA DISTRIBUTING

GARBAGE BAGS/SHIPPING

66.00

CENTURYLINK

PHONES/FAX

405.60

CGA

SAN SEWR PHASE II/HARDIN ST STORM/5TH AVE RE 

15591.60

CLEAR THE CHAOS CLEANING

3/27/24 CLEANING

150.00

CLEMONS, MARJEAN

HARDIN CO LIBRARIANS MTG

32.83

COLLECTION SERVICES CENTR

CHILD SUPPORT

145.00

DEPOSIT REFUNDS

REFUND DATE 03/25/2024

51.99

EBS

HEALTH INSURANC

4740.51

FEDERAL W/H

FED/FICA TAX

5095.26

FOOD & CONSUMER SAFETY BU

CONCESSION STAND FOOD LICENSE

150.00

GLOBE LIFE LIBERTY NATION

GLOBE PRETAX

217.82

HARDIN COUNTY OFFICE SUPP

COPY PAPER-3 BOXES/GLUE STICKS

134.99

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

MARCH LANDFILL FEES

1330.45

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

IA DEPT OF PUBLIC HEALTH

POOL/SPLASH PAD REGISTRATION

70.00

IAMU

2024-25 WATER MEMBERSHIP

841.00

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

716.41

INNOVATIVE AG SERVICES CO

DIESEL/GAS

701.09

IOWA DEPT OF REVENUE

GARNISHMENT

82.50

IOWA FALLS GLASS

REPLACEMENT DOOR-APD

6443.00

IPERS

IPERS - REGULAR

3003.04

MEDIACOM

PHONE/INTERNET/FAX

346.47

MID IOWA AUTO PARTS, LLC

42-334 BATTERIES/DIESEL EXHAUST FLUID/SLACK AD              

583.61

MIDAMERICAN ENERGY COMP

ELECTRIC

5387.46

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

19419.39

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

PIONEER WOMAN

1 YR MAGAZINE

10.00

POSTMASTER

UTILITY BILL POSTAGE

362.52

SALES TAX/LOST

SALES TAX PAYMENT

951.13

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

436.04

TIMES-CITIZEN CO.

ORDINANCE 523

781.81

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

PHONES/JETPACKS/INTERNET                     

110.64

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2313.88

WILLIAMS EXCAVATION LLC

CURBSTOP REPAIR/410 3RD AVE.

1147.50

WOODRUFF CONSTRUCTION

EQUALIZATION BASIN RELINING

9899.58

 

CLAIMS TOTAL

153825.17





EXPENSES BY FUND


 

GENERAL FUND

32110.72

 

LIBRARY RESERVE FUND

87.00

 

ROAD USE TAX FUND

12349.66

 

CAP PROJ-GO BOND 2020A FUND

6443.00

 

WATER FUND

14423.90

 

WATER DEPOSITS FUND

51.99

 

SEWER FUND

19796.64

 

CAP SEWER IMPROVEMENTS FUND

61649.20

 

GARBAGE FUND

5050.42

 

STORM WATER FUND

1862.64


TOTAL

153825.17





REVENUE



GENERAL

63023.11


FIRE TRUCK/EQUIP

0.04


ROAD USE TAX

13037.75


EMPLOYEE BENEFIT TOTAL

8240.47


EMERGENCY FUND

627.91


LOST TOTAL

15418.43


LOST - DEBT SERVICE TOTAL

3854.61


TIF TOTAL

12546.66


DEBT SERVICE TOTAL

14554.00


CAPITAL PROJECTS - LOST TOTAL

3854.60


WATER

48693.61


WATER DEPOSITS

300.00


SEWER TOTAL

58136.81


SEWER - SINKING

35036.00


CAP SEWER IMROVEMENTS TOTAL

1537304.36


GARBAGE

12969.30


STORM SEWER

14298.09


TOTAL

1841895.75

 

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