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REGULAR MEETING MINUTES - April 13, 2022


2022.04.13
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REGULAR MEETING

April 13, 2022


ACKLEY CITY COUNCIL met in regular session April 13, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Dan Scallon, Chuy Flores, Joe Wessels, Mike Abbas, and Judy Crawford. Quorum present.


Scallon moved, Flores seconded, to approve the April 13, 2022 Agenda as listed. Ayes-all. Motion carried.


Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) March 9, 2022 Regular Minutes and March 30, 2022 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: March 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; March 2022 Clerk Budget; March 2022 Deputy Clerk Utility Billing Reconciliation; March 2022 Ambulance; March 2022 Fire; March 2022 ADC; 1st Quarter 2022 Investment; 1st Quarter 2022 Dep Clerk Ambulance Write offs; 1st Quarter 2022 Prairie Bridges/Park Fest. Ayes-all. Motion carried.


Mayor Nuss, along with Council member Crawford, attended the Prairie Bridges board meeting. Taylor Nederhoff was present as PB board attorney. Nuss informed council that the 28E Agreement with Prairie Bridges was never recorded with the Secretary of State. City and Board needs to come to another agreement and this agreement needs to have a committee from both organizations. Scallon and Abbas along with Mayor will meet with the PB Board to come up with an agreement.


Nuss informed council at the 2nd phase of the Iowa Leagues Leadership academy, he learned that employers cannot make an employee salary just to avoid overtime. Clerk Dennis had gotten a response back from Attorney Connect with their opinion of the law on Ackley PD practices and the City’s overtime and compensatory in the employee handbook. B. Schipper inquired to Dennis on how we got in contact with Bradshaw Law. Dennis informed her of a benefit of our EMC insurance policy that the City receives 90 minutes of attorney advice and she emailed them. Schipper requested a copy of the email. No further discussion.


Thomas Wiarda has hired McDowell and Son’s to install a drainage tile into the ditch by the Wastewater plant. Nuss informed council that Wiarda does get charged a storm sewer for drainage and Wiarda needs an easement of about 100 feet. Wessels moved, Scallon seconded to allow an easement. Ayes-all. Motion carried.


Nuss informed council that the Sheriff’s office will continue to provide some patrol and answer emergencies until the city hires their own. The county cannot provide fulltime coverage. The City does have 2 deputies and a trooper living in town. The County will not do code enforcement. The County will standby for code enforcement, if need be, however, if a call comes in, the County will have to take the call. No further discussion.


Nuss reached out to the attorneys and all have declined to come to the meeting due to the busy tax season. All 4 attorneys would like to visit with council committee and the Mayor. Crawford and Wessels, along with the Mayor, will do interviews and bring suggestion back to council. Nuss will set up times and let council committee know.


Clerk Dennis informed council that she would need to do a budget amendment due to the splash pad project. Wessels moved, Abbas seconded to set public hearing for proposed budget amendment to May 11, 2022 at 7 p.m. to be held in the Ackley Council Chambers. Ayes-all. Motion carried.


Abbas moved, Scallon seconded to open public hearing for the plans, specifications, form of contract, and estimate of costs for the N. Butler St project at 7:18 p.m. Ayes-all. Motion carried.

No comments or concerns were presented.


Scallon moved, Flores seconded to close public hearing at 7:19 p.m. Ayes-all. Motion carried.

Wessels moved, Crawford seconded to open public hearing for the plans, specifications, form of contract, and estimate of costs for the new liner for the equalization basin at 7:19 p.m. Ayes-all. Motion carried.


No comments or concerns were presented.


Abbas moved, Scallon seconded to close public hearing at 7:20 p.m. Ayes-all. Motion carried.

No bids were received for the equalization basin. L. Gallentine presented a letter from Woodruff Construction whom were interested in bidding but not with the current condition of the basin or how the bid was taken out for letting. Woodruff is not interested in overlaying and leaving the current in place. Woodruff would not guarantee work due to possible gas bubbles forming. Crawford was interested in re-doing the plans with new specs. Wessels stated he would look into removal of current basin and update council next month. Council advised Gallentine to hold tight until next month.


Scallon moved, Flores seconded to open public hearing for the plans, specifications, form of contract, and estimate of costs for ambulance shed at 7:30 p.m. Ayes-all. Motion carried.

No comments or concerns were presented.


Abbas moved Crawford seconded to close public hearing at 7:31 p.m. Ayes-all. Motion carried.


Gallentine presented council with 1 bid from Steege Construction out of Waverly. The bid was $480,973. Gallentine informed their estimated cost was $300,000 due to the City’s budgeted estimated amount of $278,000. Due to current construction prices, Steege is in line with the current bid. Wessels informed council that the City could not afford that bid. Scallon moved, Wessels seconded to reject bid from Steege Construction in the amount of $480,973. Ayes-all. Motion carried. Flores to get with J. Frazier and come up with a new plan.


Wessels moved, Scallon seconded to approve liquor license amendment for American Legion Post #252. Ayes-all. Motion carried.


Abbas moved, Flores seconded to pass Resolution 22-13 Approving the Fraud Reporting Policy. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.

Crawford moved, Wessels seconded to pass Resolution 22-14 Approving the Capital Asset/Vehicle Inventory Policy. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.


Wessels moved, Flores seconded to pass Resolution 22-15 Establishing the Fees for the Use of the Swimming Pool and Services of Swimming Pool. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Wessels. Motion carried.


Scallon moved, Abbas seconded to pass Resolution 22-16 Entering into Contracts with IEDA and Sequel Architecture for 605 Main St Façade Grant and agreement for Section 106 compliance. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.


Scallon moved, Abbas seconded to pass Resolution 22-17 Authorizing Cell Phone Reimbursement. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.


Wessels moved, Crawford seconded to pass Resolution 22-18 Accepting Brandt’s Second Subdivision (outside city limits). Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.


Scallon moved, Wessels seconded to pass Resolution 22-19 Authorizing the Use of the American Rescue Plan Act Funds. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.


Dennis updated council on other communities and what they were receiving from their Mediacom lease, as well as, the requirement of recording document if it was a 10-year lease. Wessels moved, Abbas seconded to agree to the proposed changes. Ayes-4. Abstain-Scallon. Motion carried.


Scallon moved, Abbas seconded to approve purchase to MacQueen for street sweeper repair in the amount of $3,768.28. Ayes-all. Motion carried. Wessels inquired to K. Meyer if they had gotten other bids, Meyer reported they had not.


L. Gallentine reported D. Moore is working on revisions for Sanitary Sewer Phase II construction permit for the IDNR. Crawford moved, Flores seconded to approve change order #1 in the reduced amount of $16,800 for the Splash Pad project. Ayes-all Motion carried. N. Butler Street will go out to bid April 19 with the DOT. Gallentine updated council on building permits. Nuss inquired as to the sidewalk at the corner of 1st Ave. and Franklin St. Dennis informed him that a violation letter was sent in the fall. Bid letters for replacement was sent out and no responses were submitted. City will try again in the spring.


K. Meyer reports Public Works will not be turning on the water in the park for the Easter Egg hunt, they have been picking up sticks, took the police explorer in for a recall. He will be taking the explorer into Eichmeier Motor for a transmission additive.


Clerk reports annual exam is nearing completion with a preliminary report of 3 comments.

Crawford reports tree board will be planting trees the last weekend in April with a rain date of the first weekend in May. Nuss reported that the siren mentioned in T. Eichmeier report and that Eichmeier did not believe it needed to be replaced. Integrated the City needs to work on code enforcement due to complaints he is receiving.


J. Frazier understands that the City may not get a police force soon so inquired as to what the City could do about the city ordinance code for nuisance properties. Crawford advised Dennis to add Code Enforcement Officer to the agenda next month. Robert Nazario, whom is running for Iowa House District 54, addressed the council.


Wessels moved, Abbas seconded to adjourn at 8:23 p.m. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor



ATTEST: __________________________________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

880.21

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH

3.03

ACKLEY PUBLISHING CO INC

CHECKS/COPY PAPER/AMB FUNDRAISER

586.16

AIRGAS NORTH CENTRAL

CYLINDER RENTAL/HAZMAT DELIVERY

832.14

AMAZON

BOOKS/TISSUES/CRAFTS

737.33

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

3479.98

BON APPETIT

3 YR MAGAZINE

26.00

BOOK LOOK

ADULT/CHILDREN FICTIONAL BOOKS

601.61

BOUND TREE MEDICAL LLC

LNCS SENSOR/REUSABLE SENSOR/GLUCOSE

225.88

BROWN SUPPLY CO. INC.

YELLOW PAINT/13TH ST SIGN

299.00

CAMPBELL SUPPLY COMPANY

CIRCULAR SAW BLADE/2

119.94

CARDMEMBER SERVICE

POSTAGE MACHINE/WHEN I WORK/WASH/FL

921.80

CASEY'S GENERAL STORE

FUEL

25.09

CENTER POINT LARGE PRINT

WESTERN SERIES BOOKS

524.88

CENTURYLINK

PHONES/FAX/INTERNET

377.24

CGA

AMB SHED/SAN SEWER II/N BUTLER ST

22460.80

CLEAR THE CHAOS CLEANING

3/9/22 AND 3/23/22 CLEANING

250.00

COLLECTION SERVICES CENTR

CHILD SUPPORT

125.00

COLO PUBLIC LIBRARY

DVDS

2.00

DOLLAR GENERAL

WINDEX/LYSOL SPRAY/ASPIRIN

22.50

EBS

HEALTH INSURANC

3565.74

FEDERAL W/H

FED/FICA TAX

8442.41

FIRE SERVICE TRAINING BUR

HAZMAT/FF1 SCHUMACHER

100.00

HARDIN COUNTY OFFICE SUPP

PAPERCLIPS

7.90

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

MARCH LANDFILL

1397.55

HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE-HENNICK

5.00

HEART OF IOWA

847-2222 COMMUNICATIONS

59.24

IAMU

2022-23 WATER MEMBERSHIP

770.00

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1629.78

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA DIVISION OF LABOR SE

BOILER INSPECTION

40.00

IOWA WORKFORCE DEVELOPMEN

1ST QTR UNEMPLOYMENT

52.46

IPERS

IPERS - REGULAR

2506.22

M&G TIRE SERVICE

4 GARBAGE TRUCK TIRES

2172.00

MAIN STREET DESIGNS

CANDLE WREATH

1249.54

MEDIACOM

PHONE/FAX/INTERNET

154.25

MIDAMERICA BOOKS

CHILDRENS NONFICTION BOOKS

518.43

MIDAMERICAN ENERGY COMPAN

ELECTRIC

10848.54

MID-AMERICAN RESEARCH CHM

OIL/SOLVENT

175.04

MORT'S WATER COMPANY

SINK PLUMBING

125.00

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

P.C.C.

AMBULANCE BILLING FEES

507.33

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14635.00

POSTMASTER

UTILITY BILL POSTAGE

275.00

RADIO COMMUNICATIONS CO

PORTABLE RADIO

353.23

SALES TAX/LOST

SALES TAX PAYMENT

583.37

SCHIPPER HOME CONSTRUCTIO

SOFFIT/FASCIA/WALL REPAIR

1600.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAX

496.00

TASTE OF HOME

1 YR MAGAZINE

13.89

TIMES-CITIZEN CO.

1/31/22 & 2/3/22 SPC MTG MINUTE/BUDGET

725.07

TOTAL CARE OF IOWA

REFUND MEMBER #1599615C

123.82

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELL/2 JETPACKS

421.70

VESERIS

MOSQUITO SPRAY

215.00

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1841.79

ZOLL MEDICAL CORPORATION

CPR ELECTRODES

460.00

DEPOSIT REFUNDS

REFUND DATE 03/28/2022

177.61

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

32931.26

CLAIMS TOTAL

127055.66

EXPENSES BY FUND

GENERAL FUND

55685.53

LIBRARY RESERVE FUND

859.71

ROAD USE TAX FUND

16427.64

EMPLOYEE BENEFIT FUND

44.49

CAP PROJ-GO BOND 2020A FUND

16651.20

WATER FUND

14389.21

WATER DEPOSITS FUND

171.45

SEWER FUND

9637.63

CAP SEWER IMPROVEMENTS FUND

5809.60

GARBAGE FUND

6894.82

STORM WATER FUND

484.38

TOTAL

127055.66

REVENUE -

GENERAL

90651.08

FIRE TRUCK/EQUIP

0.04

ROAD USE TAX

9986.21

EMPLOYEE BENEFIT TOTAL

2982.32

EMERGENCY FUND

206.95

LOST TOTAL

29353.98

LOST - DEBT SERVICE TOTAL

7338.49

TIF TOTAL

1060.2

DEBT SERVICE TOTAL

4145.23

CAPITAL PROJECTS - LOST TOTAL

7338.49

CEMETERY PERPETUAL CARE

240

WATER

35871.95

WATER DEPOSITS

450

SEWER TOTAL

54329.54

SEWER - SINKING

16306.67

SEWER - RESERVES

28931.11

GARBAGE

13132.87

STORM SEWER

14668.59

TOTAL

316993.72



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