REGULAR MEETING
April 14, 2021
ACKLEY CITY COUNCIL met in regular session April 14, 2021 in the Ackley Council Chambers with Mayor Pro Tem Pat Hurt presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Hurt, Joe Wessels, Mike Abbas, Judy Crawford, and Chuy Flores. Quorum present.
Crawford moved, Abbas seconded, to approve the April 14, 2021 Agenda as listed. Ayes-all, Motion carried.
Abbas moved, Crawford seconded, to approve the Consent Agenda by one motion: a) March 10,2021 Regular Meeting Minutes and Marcy 15, 2021 Special Meeting minutes, as written. b) Bills approval, as listed. c) Place Reports on file: March 2021 Clerk Bank Reconciliation/Cash Report/Treasurer Report; March 2021 Clerk Budget Reports; March 2021 Deputy Clerk Utility Billing Reconciliation; March 2021 Ambulance Report; March 2021 Fire Report; March 2021 Ackley Development Report; 1st Qtr. 2021 Investment, Deputy Clerk Ambulance Write off, Prairie Bridges/Park Fest, and Airport Trustee Reports, March 2021 Council Committee Reports-Finance/Admin and Building/Parks. Ayes-All. Motion carried.
Clerk Dennis explained the findings in the FY20 Audit and reported she is working on the Accounting Procedures manual.
Paul Williams addressed the council regarding the use of an out-of-town contractor for a city job. He explained that he volunteers a bit of his time for community projects to include the pool shade structures. He stated he knows that he is not the cheapest but that he is local. Wessels inquired to him as to whether or not K. Meyer, Public Works Supervisor, had asked him to volunteer his time and machinery at the pool to which Paul stated he did not and that Paul volunteered to do this. Flores informed him he appreciates all that he gives to the community. Wessels and Crawford explained the council’s obligation to the citizens to spend the tax payer’s money and stay within the city budget.
Clerk Dennis explained that she had been approached by a Northwestern Mutual Representative and inquired as to if the City would be interested in offering their employees a long-term disability plan as a benefit. Council was in agreement that at this time, they would not be interested in offering any more benefits. Clerk Dennis was instructed to let the representative know.
Crawford moved, seconded by Abbas to waive the established dumpster rental and dumping fees for the Chamber of Commerce for the Ackley Sauerkraut Days. Ayes-all. Motion carried.
Motion made by Crawford, seconded by Abbas to approve the purchase of a Pool Controller and Installation from Carrico Aquatic in the amount of $2,926.35. Ayes-all. Motion carried.
K Meyer had reached out to 2 other companies for the pool grid/socks/gaskets and neither have gotten back to him. He has received a quote from Carrico Aquatic. In order to open the pool this season, these need to be replaced. Clerk Dennis stated that there was $10,000 from the 2016 GO bond that was to be used at the pool, she believed it was previously slated to be used towards the splash pad. Hurt had reported that he didn’t believe that $10,000 was being accounted for in the Pool Betterment Group’s figures. Meyer reported that the quote doesn’t have shipping as they were unable to know what that was. Motion by Wessels, seconded by Crawford to approve the purchase in the amount of $9,579.12 from Carrico Aquatic Resources using the 2016 GO Bond monies. Ayes-all. Motion carried.
Guidance given to Clerk Dennis to go ahead and advertise on the City Facebook page, all 3 newspapers for a week, flyers at the school, and on our City website for job posting of lifeguards.
Discussion regarding the Mutual Aid and Assistance Agreement for Iowa Water/Wastewater Agency Response Network. Wessels reached out to People Service and he reports that if there is an emergency disaster, People Service would call on their own company operators for assistance and that the City would have to pay those costs. Wessels was given guidance not to participate. Council has chosen to pass on this agreement.
Motion to open the public hearing for the 2021 Ackley Splash Pad/Pool Project by Abbas, seconded by Wessels at 7:30 p.m. Ayes-all. Motion carried. No comments, concerns, or objections were noted or made. Motion to close the public hearing by Wessels, seconded by Crawford at 7:30 p.m. Ayes-all. Motion carried.
L. Gallentine from CGA Consultants reported the City of Ackley received 1 bid letting. This bid from Ricchio Inc came in at $589,488.00. He informed council the price could be the late in the year bidding and/or the price in materials is high. He recommends rejecting the bid and taking it back out in the fall or December 2021 for spring 2022. Gallentine also stated final plans were in by Ramaker. Wessels moved, seconded by Flores to reject bids and rebid in the fall. Ayes-all. Motion carried.
Crawford reported that it was difficult to get over the threshold on the City Hall door and she has received 2 door replacement bids for the handicap accessibility. The door would not have the push button feature but would be handicap accessible. It would come in the color of black and she would paint the other 2 doors to match. Motion by Crawford, seconded by Wessels to approve the bid from Iowa Falls Glass in the amount of $5,686.00. Ayes-all. Motion carried.
J. Frazier reported the AVAS had a great fundraiser turnout. Hardin County Endowment has agreed to pay 75% of the Stryker purchase. Crawford moved, Abbas seconded to approve purchase of Stryker stair chair in the amount of $6,867.80. Ayes-all. Motion carried. Frazier also inquired as to selling AVAS property on swap pages. Clerk Dennis informed her that all items for sale need to be published for bid sale and sealed bids needed to be turned in.
Motion by Wessels, seconded by Abbas to approve payment in the amount of $177,500.00 to Ferguson Waterworks for Meter Replacement Project. Ayes-all. Motion carried. Wessels reported that Ferguson was to start the meter replacement May 10, 2021.
Motion by Crawford, seconded by Hurt to approve payment in the amount of $2,657.93 to WBC Mechanical for City Hall/Police Department boiler repair. Ayes-All. Motion carried.
Crawford inquired to Wessels about the water line break we have by City Hall, Wessels reported that it will be worked on soon and that the sump pump will be re-directed at the same time this work is being done.
Motion by Crawford, seconded by Wessels to approve payment in the amount of $27,625.00 to Quality Roofing & Siding for CDBG Grant on 502 Logan Ave. Ayes-All. Motion carried.
Motion by Hurt, seconded by Flores to approve payment in the amount of $3,125.00 to Ramaker & Associates for Splash Pad Project. Ayes-All. Motion carried. Guidance given to Clerk to send in the IDPH application with TBD in the contract box. Crawford inquired as to if this was the last bill from Ramaker and Hurt responded with yes, he believes so.
After a short discussion about the option to appoint or have a special election for the vacant Mayor position, Crawford moved, seconded by Wessels to set the date for notice of intent to fill vacancy by appointment to May 12, 2021 at 7 p.m. in the council chambers. Ayes-all. Motion carried.
Motion by Crawford, seconded by Hurt to approve Resolution 21-13 Hiring Amber Gronewold for Pool Manager and setting wages for employees for the 2021 season. Roll call vote: Ayes-Wessels, Abbas, Crawford, Flores, and Hurt. Motion carried.
Motion by Wessels, seconded by Abbas to approve Resolution 21-14 Temporarily Closing Certain Streets for 2021 Sauerkraut Days. Roll call vote: Ayes-Abbas, Crawford, Flores, Hurt, and Wessels Motion carried.
Motion by Crawford, seconded by Abbas to approve Resolution 21-15 Authorizing Mayor Pro Tem and City Clerk to Execute Certain Financial Institution Documents. Roll call vote: Ayes- Crawford, Flores, Hurt, Wessels and Abbas. Motion carried.
Motion by Hurt, seconded by Abbas to approve Resolution 21-16 Authorizing the Voidance of Invoice #1254 Reimbursement of Law Enforcement Academy/Meals/Uniforms. Roll call vote: Ayes-Flores, Hurt, Abbas, and Crawford. Nays: Wessels. Motion carried.
Motion by Crawford, seconded by Wessels to approve Resolution 21-17 Hiring Carrie Stahl as Deputy City Clerk. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford and Flores. Motion carried.
Don Moore is working with the IDNR regarding the next phase of the Sanitary Sewer Project. He stated the City needs to redo the anti-degradation report after the signing of the agreement with Tri-Rinse. He will work on this paperwork. Gallentine presented update on building permits.
K. Meyer reported the concrete is poured for the shade structures at the pool. They are working on getting pea rock for the City park.
No clerk comments.
Councilman Flores has concerns with the ATV/UTV ordinance. He is inquiring as to if the City can do a trail off of N. 12th Street around the back side of Triple T on City Property to get to Prairie Bridges. He was instructed to get all his information and bring it to the council for the May council meeting. Crawford stated that ATV/UTVs were not street legal and if the council chooses to re-visit the ordinance, they could require inspections. K Meyer stated there were ways to get to the park by not going on Franklin St.
E. Ringenberg stated his concerns with property taxes in the City and how the business district is dying. He is also concerned with the City debt. His taxes had increased on a property he owns. Mayor Pro Tem had addressed this with the assessment of properties hadn’t been done in years and now the county is working on that.
Wessels moved, Crawford seconded to adjourn at 8:41 p.m. Ayes-5. Motion carried.
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP
865.27
ACCESS SYSTEMS LEASING
COPIER LEASE PAYMENT
179.91
ACKLEY PUBLISHING CO INC
ENVELOPE/GOLFCART TAGS/SHUTOFF
219.05
AFLAC
AFLAC AFTER TAX
133.62
AG MACHINERY SERVICE
CYLINDER REPAIR
118.83
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
400.13
AMAZON
BOOKS/MEMORY STICKS/PENS/CRAFT
727.20
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
2262.90
BOOK LOOK
BOOKS
354.79
BOUND TREE MEDICAL LLC
O2 REGULATOR/IMMOBLIZER/PED TA
313.64
BRANDT SAND, GRAVEL & AG
ROCK/SHADE STRUCTURES
33.90
BRUENING ROCK PRODUCTS
ROAD ROCK
254.40
BUILDERS FIRST SOURCE
REFLECTIX EXPANSION JNT
21.99
CAMPBELL SUPPLY COMPANY
DUMPSTER STRAPS
146.60
CARDMEMBER SERVICE
WHEN I WORK/THRIFT BOOKS/CERT L
63.97
CARRICO AQUATIC RESOURCES
POXOLON PAINT
143.66
CASEYS GENERAL STORES
FUEL
168.23
CENTURYLINK
PHONES/FAX
377.48
CGA
SANITARY SEWER IMPROVEMENTS-2
8531.50
CLEAR THE CHAOS CLEANING
3/10/21 AND 3/24/21 CLEANING
200.00
COLLECTION SERVICES CENTR
CHILD SUPPORT
2965.44
COOKS COUNTRY
MAGAZINE
12.00
COUNTRY LIVING
MAGAZINE
12.00
COURIER COMMUNICATIONS
CHIEF WANTED AD
139.46
DEPARTMENT OF NATURAL RES
NPDES AMENDMENT FEE
85.00
DOLLAR GENERAL
BATTERIES/STRIPS/WATER/GATORADE
146.35
EBS
HEALTH INSURANC
4273.70
FEDERAL W/H
FED/FICA TAX
12489.23
FERGUSON ENTERPRISES, INC
WATER METERS/HEAD REPLACEMEN
177500.00
FOSTER COACH SALES, INC.
CLOCK FOR 323
62.51
FRANKLIN COUNTY AUDITOR
FRANKLIN COUNTY DISPATCH LEVY
825.00
HARDIN COUNTY OFFICE SUPP
POCKET FILE FOLDERS - 2 BOXES
53.98
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
MARCH LANDFILL
1504.25
HARDIN COUNTY TREASURER
LIEN CERTIFICATION FEE-HENNICK
15.00
HARMS, LARRY
JAN-MAR 21 RENT PD GARAGE
375.00
HAWKEYE COMMUNICATION
APR-JUN CAMERA MAINTENANCE
345.00
HEART OF IOWA
847-2222 COMMUNICATIONS
59.65
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1315.67
IOWA DEPT OF PUBLIC SAFE
ON-LINE WARRANTS AND ARTICLES
300.00
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
8000.00
IOWA LEAGUE OF CITIES
CLERK INSTITUTE-DENNIS
480.00
IOWA WORKFORCE DEVELOPMEN
1ST QTR UNEMPLOYMENT
83.66
IPERS
IPERS - REGULAR
4158.42
JAMAR HEALTH PRODUCTS
BARIATRIC SLIDE SHEETS
148.66
JETCO, INC.
WTP WELL 7 STARTER
292.65
JOHN DEERE FINANCIAL
CHLORINATOR PIPE
2.79
KEN'S REPAIR
GAS/OIL MIX
8.95
KING CONSTRUCTION & OVERH
TRIP CHARGE/RESTOCKING CHARGE
100.00
MAIN STREET DESIGNS
CANDLE WREATH
989.93
MEDIACOM
PHONE/FAX/INTERNET
277.62
MIDAMERICAN ENERGY COMPAN
ELECTRIC
10913.09
MORT'S WATER COMPANY
WELLHOUSE LINE LINCOLN/11TH ST
2135.18
MP BACKHOE LLC
2019/20 WATERMAIN PROJ-LOGAN A
17362.53
NAPA AUTO PARTS
SANDER HOSES/SWEEPER PARTS/DEG
173.59
NUCARA PHARMACY
JR EPI PENS
285.00
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
880.81
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
14320.00
POSTMASTER
UTILITY BILL POSTAGE
255.00
QUALITY ROOFING & SIDING
CDBG-KURTH/502 LOGAN AVE.
27625.00
RAMAKER & ASSOCIATES, INC
SPLASH PAD
3400.00
SALES TAX/LOST
SALES TAX PAYMENT
885.00
SCHOLTE, THERESA
BLS/CPR - RECERTIFICATIONS
764.00
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAXES
955.00
TASER INTERNATIONAL
ULTIMATE EVIDENCE.COM YR 5
3300.00
TIMES-CITIZEN CO.
2/22,03/10,03/15/21 MINUTES
604.34
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
3 CELL/2 CAR
582.62
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2105.00
WBC MECHANICAL
BOILER REPAIRS
2657.93
DEPOSIT REFUNDS
REFUND DATE 03/15/2021
37.19
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
45927.69
CLAIMS TOTAL
372,783.86
EXPENSES BY FUND
GENERAL FUND
113412.23
LIBRARY RESERVE FUND
548.97
CEMETERY RESERVES FUND
254.40
ROAD USE TAX FUND
19560.35
EMPLOYEE BENEFIT FUND
74.88
CAP PROJ-GO BOND 2016A FUND
6540.50
CAP PROJ - SPLASH PAD FUND
3400.00
CAP PROJ - COUGARS DEN FUND
1111.75
CAP PROJ-GO BOND 2020A FUND
2657.93
WATER FUND
192257.03
WATER DEPOSITS FUND
37.19
CAPITAL WATER PROJECTS FUND
9710.28
SEWER FUND
9306.34
CAP SEWER IMPROVEMENTS FUND
7464.00
GARBAGE FUND
5093.14
STORM WATER FUND
1354.87
REVENUE
GENERAL
44607.81
FIRE TRUCK/EQUIP
0.04
AMBULANCE RIG
500.00
ROAD USE TAX
6878.18
EMPLOYEE BENEFIT
2434.93
EMERGENCY
157.57
LOST TOTAL
12842.79
LOST- DEBT SERV
3210.69
TIF TOTAL
2884.88
DEBT SERVICE
3499.08
CAP PROJECTS - LOST
3210.70
CEMETERY PERPETUAL CARE
60.00
WATER
42889.72
WATER DEPOSITS
600.00
SEWER TOTAL
60810.11
SEWER - SINKING
16280.01
SEWER - RESERVES
36274.17
CAP SEWER IMPROVEMENTS
38288.39
GARBAGE
15844.34
STORM SEWER
15362.61
TOTAL
306636.02
_______________________________________
Pat Hurt, Mayor Pro Tem
ATTEST: __________________________________________________
Malena Dennis, City Clerk