• Admin

REGULAR MEETING MINUTES | April 14, 2021

Updated: Apr 16

REGULAR MEETING

April 14, 2021

ACKLEY CITY COUNCIL met in regular session April 14, 2021 in the Ackley Council Chambers with Mayor Pro Tem Pat Hurt presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Hurt, Joe Wessels, Mike Abbas, Judy Crawford, and Chuy Flores. Quorum present.

Crawford moved, Abbas seconded, to approve the April 14, 2021 Agenda as listed. Ayes-all, Motion carried.

Abbas moved, Crawford seconded, to approve the Consent Agenda by one motion: a) March 10,2021 Regular Meeting Minutes and Marcy 15, 2021 Special Meeting minutes, as written. b) Bills approval, as listed. c) Place Reports on file: March 2021 Clerk Bank Reconciliation/Cash Report/Treasurer Report; March 2021 Clerk Budget Reports; March 2021 Deputy Clerk Utility Billing Reconciliation; March 2021 Ambulance Report; March 2021 Fire Report; March 2021 Ackley Development Report; 1st Qtr. 2021 Investment, Deputy Clerk Ambulance Write off, Prairie Bridges/Park Fest, and Airport Trustee Reports, March 2021 Council Committee Reports-Finance/Admin and Building/Parks. Ayes-All. Motion carried.

Clerk Dennis explained the findings in the FY20 Audit and reported she is working on the Accounting Procedures manual.

Paul Williams addressed the council regarding the use of an out-of-town contractor for a city job. He explained that he volunteers a bit of his time for community projects to include the pool shade structures. He stated he knows that he is not the cheapest but that he is local. Wessels inquired to him as to whether or not K. Meyer, Public Works Supervisor, had asked him to volunteer his time and machinery at the pool to which Paul stated he did not and that Paul volunteered to do this. Flores informed him he appreciates all that he gives to the community. Wessels and Crawford explained the council’s obligation to the citizens to spend the tax payer’s money and stay within the city budget.

Clerk Dennis explained that she had been approached by a Northwestern Mutual Representative and inquired as to if the City would be interested in offering their employees a long-term disability plan as a benefit. Council was in agreement that at this time, they would not be interested in offering any more benefits. Clerk Dennis was instructed to let the representative know.

Crawford moved, seconded by Abbas to waive the established dumpster rental and dumping fees for the Chamber of Commerce for the Ackley Sauerkraut Days. Ayes-all. Motion carried.

Motion made by Crawford, seconded by Abbas to approve the purchase of a Pool Controller and Installation from Carrico Aquatic in the amount of $2,926.35. Ayes-all. Motion carried.

K Meyer had reached out to 2 other companies for the pool grid/socks/gaskets and neither have gotten back to him. He has received a quote from Carrico Aquatic. In order to open the pool this season, these need to be replaced. Clerk Dennis stated that there was $10,000 from the 2016 GO bond that was to be used at the pool, she believed it was previously slated to be used towards the splash pad. Hurt had reported that he didn’t believe that $10,000 was being accounted for in the Pool Betterment Group’s figures. Meyer reported that the quote doesn’t have shipping as they were unable to know what that was. Motion by Wessels, seconded by Crawford to approve the purchase in the amount of $9,579.12 from Carrico Aquatic Resources using the 2016 GO Bond monies. Ayes-all. Motion carried.

Guidance given to Clerk Dennis to go ahead and advertise on the City Facebook page, all 3 newspapers for a week, flyers at the school, and on our City website for job posting of lifeguards.

Discussion regarding the Mutual Aid and Assistance Agreement for Iowa Water/Wastewater Agency Response Network. Wessels reached out to People Service and he reports that if there is an emergency disaster, People Service would call on their own company operators for assistance and that the City would have to pay those costs. Wessels was given guidance not to participate. Council has chosen to pass on this agreement.

Motion to open the public hearing for the 2021 Ackley Splash Pad/Pool Project by Abbas, seconded by Wessels at 7:30 p.m. Ayes-all. Motion carried. No comments, concerns, or objections were noted or made. Motion to close the public hearing by Wessels, seconded by Crawford at 7:30 p.m. Ayes-all. Motion carried.

L. Gallentine from CGA Consultants reported the City of Ackley received 1 bid letting. This bid from Ricchio Inc came in at $589,488.00. He informed council the price could be the late in the year bidding and/or the price in materials is high. He recommends rejecting the bid and taking it back out in the fall or December 2021 for spring 2022. Gallentine also stated final plans were in by Ramaker. Wessels moved, seconded by Flores to reject bids and rebid in the fall. Ayes-all. Motion carried.

Crawford reported that it was difficult to get over the threshold on the City Hall door and she has received 2 door replacement bids for the handicap accessibility. The door would not have the push button feature but would be handicap accessible. It would come in the color of black and she would paint the other 2 doors to match. Motion by Crawford, seconded by Wessels to approve the bid from Iowa Falls Glass in the amount of $5,686.00. Ayes-all. Motion carried.

J. Frazier reported the AVAS had a great fundraiser turnout. Hardin County Endowment has agreed to pay 75% of the Stryker purchase. Crawford moved, Abbas seconded to approve purchase of Stryker stair chair in the amount of $6,867.80. Ayes-all. Motion carried. Frazier also inquired as to selling AVAS property on swap pages. Clerk Dennis informed her that all items for sale need to be published for bid sale and sealed bids needed to be turned in.

Motion by Wessels, seconded by Abbas to approve payment in the amount of $177,500.00 to Ferguson Waterworks for Meter Replacement Project. Ayes-all. Motion carried. Wessels reported that Ferguson was to start the meter replacement May 10, 2021.

Motion by Crawford, seconded by Hurt to approve payment in the amount of $2,657.93 to WBC Mechanical for City Hall/Police Department boiler repair. Ayes-All. Motion carried.

Crawford inquired to Wessels about the water line break we have by City Hall, Wessels reported that it will be worked on soon and that the sump pump will be re-directed at the same time this work is being done.

Motion by Crawford, seconded by Wessels to approve payment in the amount of $27,625.00 to Quality Roofing & Siding for CDBG Grant on 502 Logan Ave. Ayes-All. Motion carried.

Motion by Hurt, seconded by Flores to approve payment in the amount of $3,125.00 to Ramaker & Associates for Splash Pad Project. Ayes-All. Motion carried. Guidance given to Clerk to send in the IDPH application with TBD in the contract box. Crawford inquired as to if this was the last bill from Ramaker and Hurt responded with yes, he believes so.

After a short discussion about the option to appoint or have a special election for the vacant Mayor position, Crawford moved, seconded by Wessels to set the date for notice of intent to fill vacancy by appointment to May 12, 2021 at 7 p.m. in the council chambers. Ayes-all. Motion carried.

Motion by Crawford, seconded by Hurt to approve Resolution 21-13 Hiring Amber Gronewold for Pool Manager and setting wages for employees for the 2021 season. Roll call vote: Ayes-Wessels, Abbas, Crawford, Flores, and Hurt. Motion carried.

Motion by Wessels, seconded by Abbas to approve Resolution 21-14 Temporarily Closing Certain Streets for 2021 Sauerkraut Days. Roll call vote: Ayes-Abbas, Crawford, Flores, Hurt, and Wessels Motion carried.

Motion by Crawford, seconded by Abbas to approve Resolution 21-15 Authorizing Mayor Pro Tem and City Clerk to Execute Certain Financial Institution Documents. Roll call vote: Ayes- Crawford, Flores, Hurt, Wessels and Abbas. Motion carried.

Motion by Hurt, seconded by Abbas to approve Resolution 21-16 Authorizing the Voidance of Invoice #1254 Reimbursement of Law Enforcement Academy/Meals/Uniforms. Roll call vote: Ayes-Flores, Hurt, Abbas, and Crawford. Nays: Wessels. Motion carried.

Motion by Crawford, seconded by Wessels to approve Resolution 21-17 Hiring Carrie Stahl as Deputy City Clerk. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford and Flores. Motion carried.

Don Moore is working with the IDNR regarding the next phase of the Sanitary Sewer Project. He stated the City needs to redo the anti-degradation report after the signing of the agreement with Tri-Rinse. He will work on this paperwork. Gallentine presented update on building permits.

K. Meyer reported the concrete is poured for the shade structures at the pool. They are working on getting pea rock for the City park.

No clerk comments.

Councilman Flores has concerns with the ATV/UTV ordinance. He is inquiring as to if the City can do a trail off of N. 12th Street around the back side of Triple T on City Property to get to Prairie Bridges. He was instructed to get all his information and bring it to the council for the May council meeting. Crawford stated that ATV/UTVs were not street legal and if the council chooses to re-visit the ordinance, they could require inspections. K Meyer stated there were ways to get to the park by not going on Franklin St.

E. Ringenberg stated his concerns with property taxes in the City and how the business district is dying. He is also concerned with the City debt. His taxes had increased on a property he owns. Mayor Pro Tem had addressed this with the assessment of properties hadn’t been done in years and now the county is working on that.

Wessels moved, Crawford seconded to adjourn at 8:41 p.m. Ayes-5. Motion carried.

ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

865.27


ACCESS SYSTEMS LEASING

COPIER LEASE PAYMENT

179.91


ACKLEY PUBLISHING CO INC

ENVELOPE/GOLFCART TAGS/SHUTOFF

219.05


AFLAC

AFLAC AFTER TAX

133.62


AG MACHINERY SERVICE

CYLINDER REPAIR

118.83


AIRGAS NORTH CENTRAL

CYLINDER RENTAL

400.13


AMAZON

BOOKS/MEMORY STICKS/PENS/CRAFT

727.20


BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

2262.90


BOOK LOOK

BOOKS

354.79


BOUND TREE MEDICAL LLC

O2 REGULATOR/IMMOBLIZER/PED TA

313.64


BRANDT SAND, GRAVEL & AG

ROCK/SHADE STRUCTURES

33.90


BRUENING ROCK PRODUCTS

ROAD ROCK

254.40


BUILDERS FIRST SOURCE

REFLECTIX EXPANSION JNT

21.99


CAMPBELL SUPPLY COMPANY

DUMPSTER STRAPS

146.60


CARDMEMBER SERVICE

WHEN I WORK/THRIFT BOOKS/CERT L

63.97


CARRICO AQUATIC RESOURCES

POXOLON PAINT

143.66


CASEYS GENERAL STORES

FUEL

168.23


CENTURYLINK

PHONES/FAX

377.48


CGA

SANITARY SEWER IMPROVEMENTS-2

8531.50


CLEAR THE CHAOS CLEANING

3/10/21 AND 3/24/21 CLEANING

200.00


COLLECTION SERVICES CENTR

CHILD SUPPORT

2965.44


COOKS COUNTRY

MAGAZINE

12.00


COUNTRY LIVING

MAGAZINE

12.00


COURIER COMMUNICATIONS

CHIEF WANTED AD

139.46


DEPARTMENT OF NATURAL RES

NPDES AMENDMENT FEE

85.00


DOLLAR GENERAL

BATTERIES/STRIPS/WATER/GATORADE

146.35


EBS

HEALTH INSURANC

4273.70


FEDERAL W/H

FED/FICA TAX

12489.23


FERGUSON ENTERPRISES, INC

WATER METERS/HEAD REPLACEMEN

177500.00


FOSTER COACH SALES, INC.

CLOCK FOR 323

62.51


FRANKLIN COUNTY AUDITOR

FRANKLIN COUNTY DISPATCH LEVY

825.00


HARDIN COUNTY OFFICE SUPP

POCKET FILE FOLDERS - 2 BOXES

53.98


HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90


HARDIN COUNTY SOLID WASTE

MARCH LANDFILL

1504.25


HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE-HENNICK

15.00


HARMS, LARRY

JAN-MAR 21 RENT PD GARAGE

375.00


HAWKEYE COMMUNICATION

APR-JUN CAMERA MAINTENANCE

345.00


HEART OF IOWA

847-2222 COMMUNICATIONS

59.65


INNOVATIVE AG SERVICES CO

GAS/DIESEL

1315.67


IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00


IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

8000.00


IOWA LEAGUE OF CITIES

CLERK INSTITUTE-DENNIS

480.00


IOWA WORKFORCE DEVELOPMEN

1ST QTR UNEMPLOYMENT

83.66


IPERS

IPERS - REGULAR

4158.42


JAMAR HEALTH PRODUCTS

BARIATRIC SLIDE SHEETS

148.66


JETCO, INC.

WTP WELL 7 STARTER

292.65


JOHN DEERE FINANCIAL

CHLORINATOR PIPE

2.79


KEN'S REPAIR

GAS/OIL MIX

8.95


KING CONSTRUCTION & OVERH

TRIP CHARGE/RESTOCKING CHARGE

100.00


MAIN STREET DESIGNS

CANDLE WREATH

989.93


MEDIACOM

PHONE/FAX/INTERNET

277.62


MIDAMERICAN ENERGY COMPAN

ELECTRIC

10913.09


MORT'S WATER COMPANY

WELLHOUSE LINE LINCOLN/11TH ST

2135.18


MP BACKHOE LLC

2019/20 WATERMAIN PROJ-LOGAN A

17362.53


NAPA AUTO PARTS

SANDER HOSES/SWEEPER PARTS/DEG

173.59


NUCARA PHARMACY

JR EPI PENS

285.00


OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00


P.C.C.

AMBULANCE BILLING FEES

880.81


PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14320.00


POSTMASTER

UTILITY BILL POSTAGE

255.00


QUALITY ROOFING & SIDING

CDBG-KURTH/502 LOGAN AVE.

27625.00


RAMAKER & ASSOCIATES, INC

SPLASH PAD

3400.00


SALES TAX/LOST

SALES TAX PAYMENT

885.00


SCHOLTE, THERESA

BLS/CPR - RECERTIFICATIONS

764.00


SHIELD PEST CONTROL

MONTHLY SERVICES

30.00


STATE WITHHOLDING

STATE TAXES

955.00


TASER INTERNATIONAL

ULTIMATE EVIDENCE.COM YR 5

3300.00


TIMES-CITIZEN CO.

2/22,03/10,03/15/21 MINUTES

604.34


USDA RF

MONTHLY PAYMENT

1151.00


VERIZON

3 CELL/2 CAR

582.62


WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2105.00


WBC MECHANICAL

BOILER REPAIRS

2657.93


DEPOSIT REFUNDS

REFUND DATE 03/15/2021

37.19


PAYROLL CHECKS

TOTAL PAYROLL CHECKS

45927.69

CLAIMS TOTAL

372,783.86

EXPENSES BY FUND

GENERAL FUND

113412.23

LIBRARY RESERVE FUND

548.97

CEMETERY RESERVES FUND

254.40

ROAD USE TAX FUND

19560.35

EMPLOYEE BENEFIT FUND

74.88

CAP PROJ-GO BOND 2016A FUND

6540.50

CAP PROJ - SPLASH PAD FUND

3400.00

CAP PROJ - COUGARS DEN FUND

1111.75

CAP PROJ-GO BOND 2020A FUND

2657.93

WATER FUND

192257.03

WATER DEPOSITS FUND

37.19

CAPITAL WATER PROJECTS FUND

9710.28

SEWER FUND

9306.34

CAP SEWER IMPROVEMENTS FUND

7464.00

GARBAGE FUND

5093.14

STORM WATER FUND

1354.87

REVENUE


GENERAL

44607.81


FIRE TRUCK/EQUIP

0.04


AMBULANCE RIG

500.00


ROAD USE TAX

6878.18


EMPLOYEE BENEFIT

2434.93


EMERGENCY

157.57


LOST TOTAL

12842.79


LOST- DEBT SERV

3210.69


TIF TOTAL

2884.88


DEBT SERVICE

3499.08


CAP PROJECTS - LOST

3210.70


CEMETERY PERPETUAL CARE

60.00


WATER

42889.72


WATER DEPOSITS

600.00


SEWER TOTAL

60810.11


SEWER - SINKING

16280.01


SEWER - RESERVES

36274.17


CAP SEWER IMPROVEMENTS

38288.39


GARBAGE

15844.34


STORM SEWER

15362.61


TOTAL

306636.02



_______________________________________

Pat Hurt, Mayor Pro Tem

ATTEST: __________________________________________________

Malena Dennis, City Clerk

2021.04.14 (1)
.docx
Download DOCX • 45KB



47 views0 comments

Recent Posts

See All