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REGULAR MEETING MINUTES | August 10, 2022

REGULAR MEETING

August 10, 2022


2022.08.10
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ACKLEY CITY COUNCIL met in regular session August 10, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Chuy Flores, Joe Wessels, and Mike Abbas. Absent: Dan Scallon Quorum present.

Abbas moved, Crawford seconded, to approve the August 10, 2022 Agenda as listed. Ayes-all. Motion carried.

Correction to the July 13, 2022 minutes, Clerk Dennis informed council the storm sewer issue was not located at the grade school demo but rather the high school construction site, with that correction, Crawford moved, Flores seconded, to approve the Consent Agenda by one motion: a) July 13, 2022 Regular Minutes, with correction and July 27, 2022 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: July 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; July 2022 Clerk Budget; July 2022 Deputy Clerk Utility Billing Reconciliation; July 2022 Ambulance; July 2022 Fire; July 2022 Ackley Development Commission, 2nd Quarter 2022 Airport Board of Trustee, Outstanding Obligation FY 2022. Ayes-all. Motion carried.

Councilman Wessels addressed the council on his concern with his utility billing account at 1112 Main Street. Wessels informed council he spoke with J. Boelman at the March fire meeting to request Boelman to look at a water valve leak and water be shut off at curb. Wessels continued to get billed and paid for services to which he claimed he was not receiving. MJ Nichols stated she witnessed Boelman turn the water off at the curb on March 11, 2022 when she was working at the property. Wessels informed Council that Boelman also installed new water meter, but did not hook it up entirely. Wessels inquired on his May 25, 2022 bill to Deputy Clerk C. Stahl to which she informed Wessels she was not aware the water was off nor a work order requested to be done. Stahl and Dennis contacted Boelman whom stated the water was not off at the curb and Stahl did a work order to shut it off the day Wessels came to City Hall. Crawford and Flores inquired to Clerk Dennis on how water gets transferred or shut off and on for accounts. Procedure is persons contact City Hall and that a work order is done by one of the clerks and given to Boelman to do. Wessels is not arguing the billing of the recycle nor storm sewer charge. Abbas inquired to Dennis about the Peopleservice contract. Mayor Nuss to contact Boelman and Peopleservice and to follow up on Wessels’ billing at September meeting.

Dennis informed council about the possibilities of the mortgage that the City has on 402 2nd Ave. This mortgage was due to a CDBG grant that the owner received – the grant money was forgivable over a course of 5 years of ownership and the owner now needs to sell the property. Option one is to forgive the remaining loan balance and do a release of the mortgage or option two is to receive the remaining mortgage due of $14,999 and if the council did request the mortgage be paid off, the monies paid could not go into the general fund, the money would need to be in a fund strictly for promoting housing in the community. Crawford concerned with setting a precedent by forgiving funds. Abbas moved, Flores seconded to require the loan be paid off before the city releases the mortgage. Ayes-all. Motion carried.

Discussion on installing 4 individual meters at 712 Logan Ave. Dennis shared the owner’s concerns and request with the council. Abbas moved, Flores seconded to allow 4 meters placed, at the cost to the owner, inside the complex with the understanding that the owner would be responsible for their own meter reading and billing to tenants and owner would continue being financially responsible for the main meter read utility billing. Otherwise, there would need to be 4 installed meters, at the cost to the owner, along with 4 service lines with curb stop shuts offs located in the city right of way. Ayes-all. Motion carried.

Dennis informed council of their options of the current UTV/ATV ordinances according to the new changes of the state code. Council would like to continue seeing no ATV use in city limits. Council would like to no longer require tags or inspections on UTVs and strictly use state code guidelines. Clerk Dennis to work on those updated changes and bring them back for council review.

D. Moore updated council on the new cost estimate of the relining of the equalization basin. The previous cost estimate was $259,000 and the new cost is $385,000. This cost included tearing out and removal of the old basin and installation of new basin. The warranty of the new basin would be 20 years. Crawford moved, Wessels seconded to set public hearing for plans, specifications, form of contract, and estimate of costs for relining the equalization basin to September 14, 2022 at 7 pm in council chambers. Ayes-all. Motion carried.

Moore updated council on the Sanitary Sewer Phase II project. The estimated costs are $2.92 million. The DNR is requiring that the wastewater treatment plant be built on the basis that the equalization basin is not self-contained and that basin needs to be treated also. Wessels moved, Abbas seconded to set public hearing for plans, specifications, form of contract, and estimate of costs for sanitary sewer phase II project to September 14, 2022 at 7 pm in council chambers. Ayes-all. Motion carried.

Crawford moved, Flores seconded the approve liquor/beer license for The Presbyterian Village DBA Grand JiVante. Ayes-all. Motion carried.

Crawford moved, Abbas seconded to pass Resolution 22-37 Authorizing the Mayor Entering into Agreement with Region 6 Resources and approving the Grant Procurement Policy. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford. Absent-Scallon. Motion carried.

Abbas moved, Wessels seconded to pass Resolution 22-38 Authorizing the Mayor Entering into Lease Agreement with MCC Iowa LLC. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford. Absent-Scallon. Motion carried.

Wessels moved, Flores seconded to pass Resolution 22-39 Temporarily closing parking spots on Main Street. Roll call vote: Ayes-Wessels, Abbas, Crawford, Flores. Absent-Scallon. Motion carried.

Clerk Dennis informed council that per state code 380.4 those that need to abstain for reason of conflict should and the remaining votes will be counted. A majority of those remaining votes is needed to pass the resolution. Flores moved, Crawford seconded to pass Resolution 22-40 Approving the Ackley Fire Department policies and procedures. Roll call vote: Ayes-Crawford, Flores. Abstain-Wessels, Abbas. Absent-Scallon. Motion carried.

Abbas moved, Wessels seconded to approve payment to Sequel Architecture PLC for CDBG Façade Grant in the amount of $3,190.00. Ayes-all. Motion carried.

Crawford moved, Flores seconded to approve payment to Region 6 Resources for CDBG General Admin Services for CDBG CV Grant in the amount of $2,542.00. Ayes-all. Motion carried.

Abbas moved, Flores seconded to accept change order #1 for the North Butler Street Project for an increase of $1,834.00. Ayes-all. Motion carried.

Crawford moved, Abbas seconded to approve pay estimate #1 in the amount of $252,337.86 to Heartland Asphalt for the North Butler Street Project. Ayes-all. Motion carried.

K. Meyer reported storm sewer at 903 Butler St is fixed, pea rock has been delivered to the park, pool inspection had one comment, T. Meyer is doing good, and B. Holmgaard is starting to street sweep.

Dennis informed council that Bob Knipfel has another sink hole where the abandoned city sanitary sewer line is in his hay field. Council informed public works to take a look at it. Dennis requested those remaining old code books be turned into City Hall and new ones checked out.

Abbas concerned with a nuisance property on Mitchell St. Nuss will get back to sending out letters to nuisance properties. Nuss reported T. Cline’s intention for his property at 301 Mitchell St. is for the ADC to take over the property, at present the ADC has not been interested. Nuss wants to sit with Attorney Schroeder about the city’s options. He would like some feedback from the council.

Crawford moved, Abbas seconded to adjourn at 8:18 p.m. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor


ATTEST: ____________________________

Malena Dennis, City Clerk


1350

JACKETS-2

283.66

ACCESS SYSTEMS

TECNICAL SUPPORT/BACKUP

563.60

ACKLEY COMMUNITY FOUNDATI

ENDOWMENT FOR PUBLIC PURPOSES

5000.00

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH

4.23

AGSOURCE COOPERATIVE SERV

POOL TESTING

40.50

AIRGAS NORTH CENTRAL

OXYGEN

248.32

AMAZON

BOOKS

555.35

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

932.05

BLACKTOP SERVICE COMPANY

COLD MIX

799.25

BRAINS AND BIBLES

MILEAGE/PROGRAM FEE

138.75

CARRICO AQUATIC RESOURCES

CHEMICALS

3099.03

CENTURYLINK

PHONES/FAX

377.53

CGA

N BUTLER/EQBASIN/PHASE II

33403.80

CLEAR THE CHAOS CLEANING

7/27/22 CLEANING

150.00

DENNIS, MALENA

MILEAGE/MEAL

367.02

EBS

HEALTH INSURANC

3533.00

ESO SOLUTIONS, INC.

EHR ANNUAL RUN REPORT SOFTWARE

2398.66

FEDERAL W/H

FED/FICA TAX

6952.27

FORGY ELECTRIC

OUTLET REPLACEMENT

78.46

GRONEWOLD, AMBER

CONCESSION REIMBURSEMENT

94.20

HARDIN COUNTY ENVIROMENTL

POOL INSPECTION

270.00

HARDIN COUNTY OFFICE SUPP

2 DESKTOP CALENDARS

13.98

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT]

3144.90

HARDIN COUNTY SOLID WASTE

JULY LANDFILL FEES

2000.35

HEART OF IOWA

847-2222 COMMUNICATIONS

61.60

HEARTLAND ASPHALT INC.

NORTH BUTLER STREET PROJECT

252337.86

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1323.41

IOWA DEPT OF NATURAL RESO

ANN NPDES WASTEWATER PERMIT

210.00

IPERS

IPERS - PROTECT

4998.04

JOHN DEERE FINANCIAL

TOILET FILL VALVE KIT

45.56

KEN'S REPAIR

LAWNMOWER BLADES/WEED STRING

122.23

MEDIACOM

PHONE/FAX/INTERNET

154.92

MIDAMERICAN ENERGY COMPAN

ELECTRIC

7158.36

NAPA AUTO PARTS

SHOP TOWELS

78.19

P.C.C.

AMBULANCE BILLING FEES

637.42

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15437.00

POSTMASTER

UTILITY BILL POSTAGE

300.00

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SERVICES

2542.00

SALES TAX/LOST

SALES TAX PAYMENT

1145.57

SANDRY FIRE SUPPLY LLC

FISTLER BUNKER PANT REPAIR

117.27

SEQUEL ARCHITECTURE, PLC

605 MAIN ST - FACADE WORK

3190.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

1018.00

STOREY KENWORTHY

INK CARTRIDGES

57.52

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELLS/1 JETPACK/PHONE/FAX

415.79

VESERIS

MOSQUITO SPRAY

384.00

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2000.18

WILLIAMS EXCAVATION LLC

JETVAC INDUSTRIAL DR/TRI-RINSE

1050.00

ZOLL MEDICAL CORPORATION

1 YR PREVENTATIVE MAINTENANCE

560.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

28635.67

CLAIMS TOTAL

389610.50

EXPENSES BY FUND

GENERAL FUND

58213.97

AMERICAN RESCUE PLAN FUND

13447.60

LIBRARY RESERVE FUND

5325.88

ROAD USE TAX FUND

10582.11

CAP PROJ-GO BOND 2020A FUND

268158.86

WATER FUND

12705.25

SEWER FUND

11193.61

CAP SEWER IMPROVEMENTS FUND

3658.10

GARBAGE FUND

5349.20

STORM WATER FUND

975.92

TOTAL

389610.50

REVENUE

GENERAL

51487.16

LIBRARY RESERVE TOTAL

252.26

FIRE TRUCK/EQUIP

0.04

AMBULANCE RIG/EQUIP RESER TOTA

0.01

ROAD USE TAX

16920.07

EMPLOYEE BENEFIT TOTAL

2511.27

EMERGENCY FUND

174.27

LOST TOTAL

17266.33

LOST - DEBT SERVICE TOTAL

4316.58

TIF TOTAL

77.85

DEBT SERVICE TOTAL

3360.15

CAPITAL PROJECTS - LOST TOTAL

4316.58

CEMETERY PERPETUAL CARE TOTAL

120

WATER

42228.1

WATER DEPOSITS

150

SEWER TOTAL

56661.93

SEWER - SINKING

16328.34

SEWER - RESERVES

26723.66

GARBAGE

12829.6

STORM SEWER

14375.72

TOTAL

270099.92



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