REGULAR MEETING
August 14, 2024
ACKLEY CITY COUNCIL met in regular session August 14, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores and Maliah Roelfs. Quorum present.
Abbas moved, Scallon seconded to approve the August 14, 2024 agenda. Ayes-all. Motion carried.
With the removal of the July 2024 Ackley Development Report from the consent agenda, Roelfs moved, Flores seconded to approve the Consent Agenda by one motion: a) July 10, 2024 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: July 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; July 2024 Clerk Budget; July 2024 Deputy Clerk Utility Billing Reconciliation; July 2024 Ambulance; July 2024 Fire, July 2024 PeopleService; July 2024 Deputy Clerk Nuisance; FY2024 Outstanding Debt Obligation Report. Ayes-all. Motion carried.
City Attorney, Seth Schroeder, is working on the proposed 28E agreement with the Friends of Prairie Bridges.
Abbas approved Clerk Dennis to remove the engineering drawings for the Ambulance Building upgrade from future council packets due to the City not doing living quarters. Crawford is working with J. Frazier, ambulance personnel, on quotes for building upgrades.
Schroeder is waiting for the abstract in order to perform a title opinion on the Ambulance Plat of Survey parcel.
No update from Crawford regarding the sale of the police cruiser.
Discussion on the Ackley Development Commission’s (ADC) project list for TIF funding. Dennis informed Council regarding TIF debt and GO Bond debt and how each affect the budget and in what capacity. Dennis presented Council the latest Urban Renewal Plan and what would need to happen in order to do any of the ADC projects that are not in the current plan. Council was advised to prioritize the project list for further discussion.
Discussion regarding the nuisance violation fees/rates that the City can charge. Dennis and K. Meyer, Public Works Supervisor, will work on a fee schedule for these fees.
Discussion on 1019 Park Ave and the sanitary sewer backup issue. The owner is inquiring to Dennis on unpaid invoices. During the Phase I Sanitary Sewer relining project, this sewer service line was not opened up. M. White and H. Draeger, PeopleService, believe this issue is between CGA Consultants and Munici Pipe. White turned over the sign off sheets to CGA for review and this property lateral was not one that was signed off on to not open. Guidance given to Dennis to contact Schroeder regarding the unpaid invoices.
Abbas moved, Roelfs seconded to approve the legislature codification changes for FY 22-24 along with getting the other ordinances that were adopted since the last codification. Ayes-all. Motion carried.
Update regarding the hearing outcome for shut off procedures for Account 484990003. Dennis has not received the actual written agreement from the attorneys but Nuss presented what was discussed. A mechanical meter is to be installed and read on the same date/time as the digital meter, the meter is to be certified prior to installation, White is to be on site for the installation, and all costs for meter and installation is to be paid by the owner. With those stipulations along with paying monthly billing timely and in full, Abbas moved, Scallon seconded to approve the payment agreement of 22 equal payments of $524.01 on Account 484990003. Ayes-all. Motion carried.
Flores moved, Abbas seconded to allow owner of 138 Franklin St. to cut the curb on Douglas Ave for a future driveway. Ayes-all. Motion carried.
Abbas moved, Flores seconded to approve purchase and installation of two “Slow Children at Play” signs at the intersection of Blackhawk St. and 4th Ave. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to approve Resolution 24-30 Approving the Annual Financial Report for FYE June 30, 2024. Roll call vote: Ayes-Crawford, Scallon, Flores, Roelfs, Abbas. Motion carried.
Crawford moved, Scallon seconded to approve Resolution 24-31 Setting Wages for Tina Groninga. Roll call vote: Ayes-Scallon, Flores, Roelfs, Abbas, Crawford. Motion carried.
Roelfs moved, Flores seconded to approve Resolution 24-32 Approving the Annual City Street Financial Report for FYE June 30, 2024. Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford, Scallon. Motion carried.
Scallon moved, Abbas seconded to approve Resolution 24-33 Authorizing the Mayor Entering into Purchase Agreement between the City of Ackley and Elliott Sanitation Equipment. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon, Flores. Motion carried.
Crawford moved, Scallon seconded to approve payment to Carrico Aquatic Resources in the amount of $2,873.96 for pool chemicals. Ayes-all. Motion carried.
Roelfs moved, Abbas seconded to approve payment to Ken’s Repair in the amount of $11,599 for 2024 Lazer mower from Capital Project LOST funds. Ayes-all. Motion carried.
Dennis presented 2 bids for similar printers – one from Access Systems and one from Amazon. The Ackley Library received grant money towards the purchase of the printer. Scallon moved, Roelfs seconded to approve payment in the amount of $2,684 to Access Systems for the library Ricoh printer. Ayes-all. Motion carried.
No discussion on PeopleService item. Abbas inquired as to the Lincoln Ave water main repair. Dennis will inquire to White, Water Superintendent, and report back.
L. Gallentine, CGA consultant, reported on the Sanitary Sewer Phase II project. The steel exterior metal on the ultraviolet building is not made from the USA, per the specifications, and will be removed and re-done. The testing of the air lines has passed and due to this Pay Application 15 (Alternate) was signed and presented for payment. Abbas moved, Flores seconded to approve Pay Application 15 (Alternate) in the amount of $221,332.90 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all. Motion carried. Flores shared concerns with the UV building. Flores and White will meet with Gallentine to get a list of concerns to present to the contractor for follow-up. Gallentine informed Council the new EQ basin has holes in it. The holes appear to have been done by something drug across the basin. Gallentine is unsure if the warranty will cover this issue. Patching is an option. Follow up next meeting. Hardin Street/4th Ave/5th Ave storm sewer project is in progress. Abbas moved, Crawford seconded to approve the ADA sidewalk insert on the SW corner of 4th Ave/Hardin St. Ayes-all. Motion carried. Estimated cost would be $500. Meyer questioned the leveling of the track ruts on the SE corner of the 5th Avenue pocket wetland. Gallentine to reach out to McDowell’s to inquire. Dennis to hold payment until issue is resolved. Gallentine received design drawings on the splash pad. Meyer shared concerns with the drawings. Gallentine will follow up regarding those concerns. Gallentine to get the Franklin Street north of the Railroad Tracks project activated in the Iowa Dept of Transportation web portal. Discussion regarding the dirt pile at the WWTP. Meyer to get prices on fill dirt and report back to council next month on pricing. Building permit update.
Meyer, Public Works Department, reported a plugged storm sewer on State St/2nd Ave/3rd Ave. Mort’s Water was not able to get it jetted open so Williams Underground Services will attempt to clear the storm main. What was believed to be a storm sewer plug/collapse is a water main leak by Sunset Distributing. In testing the flow, there is chlorine present. Sunset is wanting the City to trench around the hayfield in the back of the property to keep the water off the hay. Further follow up.
Dennis updated Council on the FY24 annual exam, out of the office the end of August, 301 Mitchell St, inquiry to peddler fee, charges, and the PB park, past Chief Frick inquired as to the purchase of the breathalyzers.
Abbas inquired as to the removal or moving the barricades closer to the 301 Mitchell St. Nuss shared that there are more than 2 Iowa communities that bill for storm sewer.
Abbas moved, Flores seconded to adjourn at 7:27 pm. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS | RICOH PRINTER/COPIER MAINTENANCE/IT | 3363.54 |
ACKLEY PUBLIC LIBRARY | REIMBURSE PETTY CASH/POSTAGE | 4.62 |
AGSOURCE COOPERATIVE SERV | POOL TESTING | 42.50 |
BLACK HILLS/IOWA GAS UTIL | UTILITIES-GAS | 804.03 |
BOOMERANG CORP | SANITARY SEWER IMPROVEMENT-2 | 221332.90 |
CAPITAL ONE | DVD/TAPE/BRUSH | 47.46 |
CAPITAL SANITARY SUPPLY | PAPERTOWELS | 66.34 |
CARDMEMBER SERVICE | CONCESSIONS/POSTAGE/BOOKS/DVD/CABLE | 2170.61 |
CARRICO AQUATIC RESOURCES | CHEMICALS/FREIGHT | 2873.96 |
CARSTENS PLUMBING & HEATI | MINI SPLIT LEAK | 90.00 |
CENTURYLINK | PHONES/FAX | 405.62 |
CGA | SAN PHASE II/5TH AVE WETLAND/HARDIN | 12813.30 |
CLEAR THE CHAOS CLEANING | 7/24/24 CLEANING | 150.00 |
DEPOSIT REFUNDS | REFUND DATE 07/25/2024 | 121.44 |
DEPOSIT REFUNDS | REFUND DATE 07/31/2024 | 8.02 |
EBS | HEALTH INSURANC | 4924.79 |
ELLIOTT EQUIPMENT CO. | GARBAGE TRUCK | 130900.00 |
FEDERAL W/H | FED/FICA TAX | 8087.84 |
FORGY ELECTRIC | INSTALLING INTERNET CABLE | 230.00 |
GLOBE LIFE LIBERTY NATION | GLOBE PRETAX | 217.82 |
GRONEWOLD, AMBER | REIMBURSE SAM'S CLUB CONCESSIO | 348.50 |
GRONINGA, TINA | DNR LEAD LINE CLASS-MILEAGE | 78.39 |
HARDIN COUNTY OFFICE SUPP | 2 DESKTOP CALENDARS/STAPLE/POST ITS | 36.45 |
HARDIN COUNTY SHERIFF | CONTRACT LAW ENFORCEMENT | 3144.90 |
HARDIN COUNTY SOLID WASTE | JULY LANDFILL FEES | 2162.60 |
HARDIN COUNTY TREASURER | HER/WIL/PAL/ACKPRP/SID/MJC LIE | 35.00 |
HEART OF IOWA | 847-2222 COMMUNICATIONS | 68.21 |
HERONIMUS, SCHMIDT, ALLEN | LEGAL FEE/PBP28E/EMS AGMT/2INC | 1320.00 |
IBELING INSURANCE SERVICE | EMC RENEWAL 24/25 | 100304.00 |
INGRAM LIBRARY SERVICES | BOOKS/SHIPPING | 746.86 |
INNOVATIVE AG SERVICES CO | GAS/DIESEL | 1085.93 |
IOWA OUTDOORS | 1 YR MAGAZINE | 12.00 |
IPERS | IPERS - REGULAR | 3248.00 |
JOHN DEERE FINANCIAL | GLOVES/TOILET SCREW | 64.92 |
KEN'S REPAIR | 2024 LAZER MOWER/BLADES | 11672.47 |
MACQUEEN EQUIPMENT, LLC | HOSE/2 | 268.35 |
MCDOWELL & SONS INC. | 5TH AVE WETLAND RESTORATION | 16000.60 |
MEDIACOM | PHONE/INTERNET/FAX | 295.71 |
MID IOWA AUTO PARTS, LLC | 07 TAN P/U SWAY BAR | 71.98 |
MIDAMERICAN ENERGY COMPAN | ELECTRIC | 7027.83 |
MIDWEST LIVING | MAGAZINE | 16.05 |
MUNICIPAL EMERGENCY SERVI | SERVICE AIRPACKS | 929.74 |
NORTHEAST IOWA RESPONSE G | FY 24/25 MEMBERSHIP FEE NIRG | 799.50 |
OVERDRIVE | FY25 BRIDGES E-BOOK SUB FEE | 683.76 |
PAYROLL CHECKS | TOTAL PAYROLL CHECKS | 33096.11 |
PEOPLESERVICE INC. | WATER/WASTEWATER SERVICE | 17211.00 |
PITNEY BOWES INC. | POSTAGE METERING MACHINE/INK | 1088.72 |
POSTMASTER | UTILITY BILL POSTAGE | 378.00 |
SALES TAX/LOST | SALES TAX PAYMENT | 1518.50 |
SHIELD PEST CONTROL | MONTHLY SERVICES | 30.00 |
STATE WITHHOLDING | STATE TAXES | 523.27 |
TIMES-CITIZEN CO. | 7/10/24 MINUTES | 171.84 |
TITAN PRO SCI | ROUNDUP | 54.40 |
USDA RF | MONTHLY PAYMENT | 1151.00 |
VERIZON | 2 JETPACKS | 47.27 |
VESERIS | MOSQUITO SPRAY/FREIGHT | 261.62 |
WATER EXCISE TAX | WATER EXCISE TAX PAYMENT | 2465.72 |
WILLIAMS UNDERGROUND SERV | JET VAC WATER VALVE BOXES | 500.00 |
| CLAIMS TOTAL | 597573.99 |
EXPENSES BY FUND | ||
| GENERAL FUND | 95873.31 |
| LIBRARY RESERVE FUND | 2919.19 |
| ROAD USE TAX FUND | 23501.37 |
| EMPLOYEE BENEFIT FUND | 24236.47 |
| CAPITAL PROJECTS - LOST FUND | 11599.00 |
| CAP PROJ-GO BOND 2020A FUND | 150.30 |
| WATER FUND | 25766.66 |
| WATER DEPOSITS FUND | 129.46 |
| SEWER FUND | 16390.86 |
| CAP SEWER IMPROVEMENTS FUND | 229064.50 |
| GARBAGE FUND | 146181.88 |
| STORM WATER FUND | 21760.99 |
TOTAL | 597573.99 | |
REVENUE | ||
GENERAL | 68147.86 | |
FIRE TRUCK/EQUIP | 0.04 | |
ROAD USE TAX | 18194.09 | |
EMPLOYEE BENEFIT TOTAL | 1674.09 | |
EMERGENCY FUND | 127.56 | |
LOST TOTAL | 22934.60 | |
LOST - DEBT SERVICE TOTAL | 5733.65 | |
TIF TOTAL | 470.00 | |
DEBT SERVICE TOTAL | 2604.93 | |
CAPITAL PROJECTS - LOST TOTAL | 5733.65 | |
WATER | 47407.58 | |
WATER DEPOSITS | 1050.00 | |
SEWER TOTAL | 68977.68 | |
SEWER - SINKING | 35036.00 | |
CAP SEWER IMPROVEMENTS TOTAL | 330089.06 | |
GARBAGE | 16460.77 | |
STORM SEWER | 16342.38 | |
TOTAL | 640983.94 |
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