REGULAR MEETING
December 11, 2024
ACKLEY CITY COUNCIL met in regular session December 11, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Chuy Flores, Maliah Roelfs, Mike Abbas, and Judy Crawford. Absent: Dan Scallon. Quorum present.
Abbas moved, Roelfs seconded to approve the December 11, 2024 agenda. Ayes-4. Absent-Scallon. Motion carried.
Crawford moved, Flores seconded to approve the Consent Agenda by one motion: a) November 13, 2024 Regular Minutes and November 15, 2024 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: November 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; November 2024 Clerk Budget; November 2024 Deputy Clerk Utility Billing Reconciliation; November 2024 Ambulance; October and November 2024 Fire, November 2024 PeopleService; October and November 2024 Ackley Development Commission, and November 2024 Deputy Clerk Nuisance. Ayes-4. Absent-Scallon. Motion carried.
Roelfs moved, Abbas seconded to open the public hearing for the first reading of proposed Ordinance No. 534 Repealing Chapter 24 Ambulance Service Board of Trustees and Chapter 37 Ackley Volunteer Ambulance Services at 6:02 pm. Ayes: Ayes-4. Absent-Scallon. Motion carried.
No comments received.
Crawford moved, Flores seconded to close the public hearing for the first reading of proposed Ordinance No. 534 Repealing Chapter 24 Ambulance Service Board of Trustees and Chapter 37 Ackley Volunteer Ambulance Services at 6:02 pm. Ayes-4. Absent-Scallon. Motion carried.
Crawford moved, Roelfs seconded to approve the first reading of proposed Ordinance No. 534 Repealing Chapter 24 Ambulance Service Board of Trustees and Chapter 37 Ackley Volunteer Ambulance Services. Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford. Absent-Scallon. Motion carried.
Crawford moved, Roelfs seconded to waive the second and third reading of the proposed Ordinance No. 534 Repealing Chapter 24 Ambulance Service Board of Trustees and Chapter 37 Ackley Volunteer Ambulance Services. Roll call vote: Roll call vote: Ayes-Roelfs, Abbas, Crawford, Flores. Absent-Scallon. Motion carried.
Abbas moved, Crawford seconded to adopt Ordinance No. 534 Repealing Chapter 24 Ambulance Service Board of Trustees and Chapter 37 Ackley Volunteer Ambulance Services. Roll call vote: Ayes-Abbas, Crawford, Flores, Roelfs. Absent-Scallon. Motion carried.
Roelfs moved, Flores seconded to open the public hearing for the first reading of proposed Ordinance No. 535 Amending Chapter 35 Fire Department Pertaining to Fees for Service at 6:05 pm. Ayes: Ayes-4. Absent-Scallon. Motion carried.
No comments received.
Roelfs moved, Crawford seconded to close the public hearing for the first reading of proposed Ordinance No. 535 Amending Chapter 35 Fire Department Pertaining to Fees for Service at 6:06 pm. Ayes-4. Absent-Scallon. Motion carried.
Abbas moved, Flores seconded to approve the first reading of proposed Ordinance No. 535 Amending Chapter 35 Fire Department Pertaining to Fees for Service. Roll call vote: Ayes-Crawford, Flores, Roelfs, Abbas. Absent-Scallon. Motion carried.
Crawford moved, Abbas seconded to waive the second and third reading of the proposed Ordinance No. 535 Amending Chapter 35 Fire Department Pertaining to Fees for Service. Roll call vote: Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford. Absent-Scallon. Motion carried.
Abbas moved, Roelfs seconded to adopt Ordinance No. 535 Amending Chapter 35 Fire Department Pertaining to Fees for Service. Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford. Absent-Scallon. Motion carried.
Dennis reported no response from Prairie Bridges board regarding 28E Agreement. Dennis requested guidance from Council. Dennis to make a phone call to board members.
No update on Ambulance Shed updates.
No update on Ambulance Plat of Survey.
Dennis called and left request for update from 1016 Park Ave owner and has not received a call back.
Dennis is awaiting owner change regarding vacating the alley between 6thAve/7th Ave and Franklin St/Worth St.
Dennis updated Council on progression of the FY26 budgeting. Dennis requested guidance regarding beautification projects, budget schedule, storm sewer projects, tree reserves, and ambulance supplies. During the storm sewer project discussion, L. Gallentine, CGA, presented project costs for Logan Ave extension, extending Cerro Gordo St., and area by Traditional Meat/GBBT to be $563,000. Gallentine requested permission to start surveying the projects this year. Dennis reminded Council that the projects are being discussed for next fiscal year budgeting and having fiscal responsibility regarding spending funds on projects that have not been budgeted and before an amendment can be done. Those expenses were not in the current budget amendment. Flores inquired as to the price of surveying. Gallentine estimated between $5,000-$10,000. Council guidance was to go ahead with the surveying.
Councilman Scallon arrived at 6:13 pm.
K. Meyer, Ackley Fire Chief, addressed Council on the 2013 Ranger that was previously approved by Council to sell. Ranger did not sell during the bid auction, where there was a minimum bid price. Dennis inquired as to if the Ranger was listed with Fenton Fire, as directed in the February 2024 meeting. AFD did not list due to the commission cost. Crawford suggested using PurpleWave. Meyer requested permission from Council to keep the current Ranger until the department decides the best way to dispose of the asset. Some options being selling the Ranger without the fire equipment on it, keeping it for the department as a second unit, or attempting another bidding process the way the Ranger is set up. Council ok’d keeping the Ranger for now.
Abbas moved, Crawford seconded to set public hearing for Proposed FY25 Budget Amendment to January 8, 2025 at 6 pm in the Ackley Council Chambers. Ayes-all. Motion carried.
Lori Holliday, from Perennial Pages Bookshoppe introduced herself and her new company. Crawford moved, Abbas seconded to approve beer/liquor license for Lori’s Books, Inc DBA Perennial Pages Bookshoppe and Dolgen Corp DBA Dollar General #18911. Ayes-all. Motion carried.
Crawford inquired as to why the Flores invoice was higher than the Council Committee approved lowest bid. During the replacement, it was determined the man holes needed to be adjusted, which meant more concrete was needed, increasing the cost. Crawford moved, Scallon seconded to approve payment to Flores Construction in the amount of $3,318 for2 man hole repair/replacements on Lincoln Ave and sidewalk/curb repair on Logan Ave/Cerro Gordo St. Ayes-4. Abstain-Flores. Motion carried.
Scallon moved, Flores seconded to approve payment to The Northway Corporation in the amount of $34,924.51 for Well #7 well top, drop pipe, and main fittings. Ayes-all. Motion carried.
Abbas moved, Roelfs seconded to approve payment to The Northway Corporation in the amount of $43,595.66 for Well #7 replacement/repair submersible motor/pump. Ayes-all. Motion carried. M. White, PeopleService Water Superintendent, reported well #7 is pretty much brand new. Dennis informed Council that EMC insurance paid on the invoice, minus deductible, due to mechanical failure from improper installation.
Scallon moved, Roelfs seconded to approve payment to gWorks in the amount of $13,000 for annual fee for SimpleCity Accounting Software. Ayes-all. Motion carried. Dennis is looking into other accounting software to find cheaper options. gWorks is going to a cloud-based software which has doubled the price of the software.
2 bids presented for roofing replacement. Hadwiger Roofing is honoring the estimate from July. This replacement roof was a part of the FY25 budget amendment. Abbas moved, Flores seconded to approve purchase to Hadwiger Roofing in the amount of $8,962.14 for wastewater control building roof. Ayes-all. Motion carried.
2 bids presented for fire gear. Flores moved, Crawford seconded to approve purchase from Macqueen in the amount of $3,300 for 1 set of fire gear. Ayes-all. Motion carried.
White, pump #2 at the Douglas Avenue lift station has been setting off alarm for overheat. White has called EP (Electric Pump) to look at pump #2. Dennis to present Resolution for passage in regards to the PeopleService Operation and Maintenance Agreement Renewal for next month meeting.
Gallentine, CGA, presented schedule of completion for Sanitary Sewer Phase II project. Abbas moved, Roelfs seconded to approve Pay Application 19 in the amount of $142,447.16 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all. Motion carried. The Hardin St/4th Ave/5th Ave storm sewer project is complete. Gallentine to present Dennis with lien waivers before releasing of final pay in 30 days. Crawford moved, Abbas seconded to approve Pay Application 2 (Final) in the amount of $10,671.97 to Hudson Hardware Plumbing & Heating. Ayes-all. Motion carried. Soil Compaction testing was not done on the Splash Pad. Council will need to make a decision on how to handle that situation. Franklin Street north of the Railroad tracks will go out to DOT bid letting in March/April.
K. Meyer, Public Works Department, City Hall outside lights were checked and the underground wires are shorting out. Forgy to give some options for those lights without having to tear up the new concrete. Gallentine ok’d Public Works to move the street name sign at the corner of Butler St/Main St to the opposite corner due to the utilities in that right of way and the issues of having to fix the sign from semi’s hitting it. City Hall had boiler issues, Carstens was able to fix while PW has been bleeding the registers, and the plows are ready for snow removal.
Dennis inquired as to if January 13, 2025 works for the AGWSR joint meeting with the Council. 2 members will not be able to be in attendance. FY24 annual exam should be wrapping up in the next month, the State Auditor’s office was inquiring to the DNR and IFA on whether the $1,000,000 loan forgiveness is federal funds and how their office was to handle the auditing of those funds. The Auditor’s office wanted to be sure the City has performed the requirements and that the Auditor’s office does theirs also.
Scallon is working on getting a couple bids for the Depot roof repair/replacement. This will be budgeted in FY26. One contractor, believes it would have more damage to other tiles if they attempted to replace the leaking ones. Asbestos in the tiles will be addressed in the bid.
Scallon moved, Abbas seconded to adjourn at 7:31 pm. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS | TECHNICAL SUPPORT/BACKUP/COPIER MAINT | 735.99 |
BLACK HILLS/IOWA GAS UTIL | UTILITIES-GAS | 492.29 |
BOOMERANG CORP | SANITARY SEWER IMPROVEMENT-2 | 142447.16 |
CAPITAL ONE | FEBREZE/TOWELS/MR CLN ERASER | 15.76 |
CENTER POINT LARGE PRINT | LARGE PRINT BOOKS-9 | 219.33 |
CENTURYLINK | PHONES/FAX | 435.89 |
CGA | SAN SEWR PHASE II/HARDIN ST STORM | 22600.70 |
CLEMONS, MARJEAN | HARDIN CO LIB MTG MILEAGE | 21.44 |
DEMCO | LABEL PROTECTORS | 52.47 |
DENNIS, MALENA | MILEAGE BUDGET WORKSHOP | 49.58 |
DOLLAR GENERAL | PAPER TOWELS | 38.00 |
EBS | HEALTH INSURANC | 4924.79 |
FEDERAL W/H | FED/FICA TAX | 4257.50 |
FLORES CONSTRUCTION | LOGAN/CERRO GORDO CURB/LINCOLN AVE | 3318.00 |
FORGY ELECTRIC | WELL #7 | 475.00 |
FRANK DUNN CO. | COLD PATCH | 1978.00 |
GLOBE LIFE LIBERTY NATION | GLOBE PRETAX | 217.82 |
GREEN BELT BANK & TRUST | 2020A GO BOND | 2695.63 |
GWORKS | 2025 SIMPLECITY LICENSE FEE | 13000.00 |
HARDIN COUNTY SHERIFF | CONTRACT LAW ENFORCEMENT | 3144.90 |
HARDIN COUNTY SOLID WASTE | NOVEMBER LANDFILL/3RD QTR FY24/25 | 14924.05 |
HARDIN COUNTY TREASURER | LIEN CERT-SIDDING | 5.00 |
HEART OF IOWA | 847-2222 COMMUNICATIONS | 68.21 |
HUDSON HARDWARE PLUMBING | HARDIN ST/4TH/5TH AVE/POST OFF | 10671.97 |
INGRAM LIBRARY SERVICES | BOOKS/SHIPPING | 431.93 |
INNOVATIVE AG SERVICES CO | GAS/DIESEL | 770.99 |
IOWA FINANCE AUTHORITY | 2018/2022 SEWER REVENUE SRF | 52634.97 |
IPERS | IPERS - REGULAR | 4836.22 |
JOHN DEERE FINANCIAL | BOOTS- K. MEYER | 194.99 |
LUCKY LUKE, LLC | BOOKS/SHIPPING | 34.89 |
M&G TIRE SERVICE | 2012 FREIGHTLINER TIRES (4)/GMC TIRES | 4103.86 |
MACQUEEN EQUIPMENT, LLC | GEAR TAGS | 203.69 |
MEDIACOM | PHONE/FAX/INTERENET | 295.85 |
MID IOWA AUTO PARTS, LLC | ELECTRIAL TAPE/SWEEPER DEF | 31.98 |
MIDAMERICAN ENERGY COMPAN | ELECTRIC | 4494.76 |
PAYROLL CHECKS | TOTAL PAYROLL CHECKS | 15349.17 |
PEOPLESERVICE INC. | WATER/WASTEWATER SERVICE | 17211.00 |
PITNEY BOWES INC. | POSTAGE MACHINE | 500.00 |
POSTMASTER | UTILITY BILL POSTAGE | 374.08 |
QUALITY CARPET CLEANING & | CARPET CLEANING | 461.15 |
SALES TAX/LOST | SALES TAX PAYMENT | 955.39 |
SHIELD PEST CONTROL | MONTHLY SERVICES | 30.00 |
STATE WITHHOLDING | STATE TAXES | 770.25 |
THE NORTHWAY CORPORATION | WELL #7 SUBMERSIBLE MOTOR/PUMP/PIPING | 78520.17 |
TIMES-CITIZEN CO. | PUBLIC HEARINGS/ORD 534/535/MINUTES | 228.48 |
UMB BANK | 2016/2018A GO BOND | 1906.25 |
USDA RF | MONTHLY PAYMENT | 1151.00 |
VERIZON | MODEM/PHONES | 65.92 |
WATER EXCISE TAX | WATER EXCISE TAX PAYMENT | 2592.01 |
WILLIAMS UNDERGROUND SERV | REPLACE WWTP MAIN GATE VALVE | 9000.00 |
ZOSKE ELECTRICAL SERVICES | DIAGNOSE WELL #7 | 703.50 |
| CLAIMS TOTAL | 424641.98 |
EXPENSES BY FUND | ||
| GENERAL FUND | 48588.77 |
| LIBRARY RESERVE FUND | 219.33 |
| ROAD USE TAX FUND | 15361.59 |
| DEBT SERVICE FUND | 4601.88 |
| CAP PROJ-FRANKLIN ST N RR FUND | 7163.85 |
| WATER FUND | 94942.40 |
| SEWER FUND | 23767.42 |
| SEWER - SINKING FUND | 52634.97 |
| CAP SEWER IMPROVEMENTS FUND | 157424.01 |
| GARBAGE FUND | 6920.99 |
| STORM WATER FUND | 13016.77 |
TOTAL | 424641.98 | |
REVENUE | ||
GENERAL | 67001.27 | |
FIRE TRUCK/EQUIP | 4443.56 | |
ROAD USE TAX | 19064.61 | |
EMPLOYEE BENEFIT TOTAL | 4651.84 | |
LOST TOTAL | 18754.65 | |
LOST - DEBT SERVICE TOTAL | 4688.66 | |
TIF TOTAL | 6800.32 | |
DEBT SERVICE TOTAL | 11384.09 | |
CAPITAL PROJECTS - LOST TOTAL | 4688.66 | |
WATER | 43844.35 | |
WATER DEPOSITS | 900.00 | |
SEWER TOTAL | 57809.03 | |
SEWER - SINKING | 35036.00 | |
GARBAGE | 11284.02 | |
STORM SEWER | 14261.71 | |
TOTAL | 304612.77 |
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