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REGULAR MEETING MINUTES | December 8, 2021

Updated: Jan 7


2021.12.08
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REGULAR MEETING

December 8, 2021


ACKLEY CITY COUNCIL met in regular session December 8, 2021 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Joe Wessels, Mike Abbas, and Chuy Flores. Absent: Judy Crawford. Quorum present.


Abbas moved, Flores seconded, to approve the December 8, 2021 Agenda as listed. Ayes-all. Motion carried.


Abbas moved, Flores seconded, to approve the Consent Agenda by one motion: a) November 8, 2021 Special and November 10, 2021 Regular Meeting Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: November 2021 Clerk Bank Reconciliation/Cash Report/Treasurer; November 2021 Clerk Budget; November 2021 Deputy Clerk Utility Billing Reconciliation; November 2021 Police; November 2021 Ambulance; November 2021 Fire; November 2021 Ackley Development; October 2021 People Service. Ayes-all. Motion carried.

Wessels moved, Abbas seconded to open the public hearing at 7:01 pm. for the Plans, Specs, Forms of Contract, and Estimate of Costs of the 2021 Ackley Splash Pad/Pool project. No comments or objections were noted. Moved by Wessels, seconded by Flores to close the public hearing at 7:02 p.m. Lee Gallentine from CGA presented the council with the 2 bids received for the project. Bids by AAA Construction in the amount of $363,900 and by Ricchio Inc in the amount of $599,488. Gallentine reported that Ricchio didn’t bid per the bid requirements. Clerk Dennis informed council that the pool committee currently has cash on hand of Barlow monies $49,616, reserve $72,168, and city commitment of $197,905 for a total of $319,689. Mayor Nuss inquired as to how long the City had before a decision needed to be made. Gallentine instructed 60 days but he suggested a decision be made at January meeting. Wessels moved, seconded by Flores to table the approval/rejection of the bids until the January 2022 meeting. Ayes-all. Motion carried.


6-yard dumpster tabled until the January meeting.


John Trimble addressed the council about his concerns regarding his meter readings and his persistent errors in billings. John has stated the clerks are always very helpful in getting his concerns taken care of but believes their time be more beneficial on other city business. Nuss informed him of the billings in arrears by a month. John reported that even a month later, by the time he gets his bill, his meter is not registering what was billed out already. John has brought in pictures of his meter to show the clerks the errors. No action taken.


Sandy Scallon had requested to be on the agenda but was unable to make the meeting. Scallon requested to be on the January meeting. Nuss had inquired to the council what their thoughts are on this continued request of being on the agenda. The council has instructed the Mayor that the Council no longer needs to address this issue, it’s been addressed previously. The City billed according to the ordinance. Guidance given to Clerk to not put request on January agenda.


Abbas moved, seconded by Flores to allow the ambulance to take the requested items, 2 Stryker Stair Pro chairs and 2 Ferno Cots, out for sealed bids. Ayes-all. Motion carried.

Todd Lewis from MidAmerican Energy presented Clerk Dennis with the options and figures to upgrade the downtown lighting to LEDs. The cost of electricity is cheaper per kWh to go with LEDs. Abbas moved, Wessels seconded to go ahead and get the downtown street lights changed out to LED bulbs at no cost to the City. Ayes-all. Motion carried.


Clerk Dennis updated the council on Wessels request to get in touch with Simple City about setting up a new rate in the billing system. Once an ordinance change has been done, the City would need to send the ordinance to Simple City and they can set up another rate table. Dennis also informed Mike Fistler of the attorney’s response regarding his request to check about property that may be given/gifted to the board. Prairie Bridges is owned by the City and all things given is the property of the City. The board is the management of the park and the City is the owner.


Moved by Wessels, seconded by Flores to approve the following appointments Rhian Gronewold and Christ Richtsmeier (Attd) to Ambulance Service Board of Trustees with terms expiring 12/31/27, Gary Oelmann to Airport Board of Trustees with term expiring 12/31/26, Doug Boheman and Teri Elmore to Tree Board with terms expiring 12/31/24, Guy Metzgar to Board of Adjustments with term expiring 12/31/26, Mike Abbas to Cemetery Board with term expiring 12/31/26, Bo Schipper and Jesse Willems to Planning and Zoning Commission with terms expiring 12/31/26, Amber Gronewold, Brynn Brass, Trent Mennenga, Lisa Clark, Sharese Willems, and Ashley Claussen to Pool Betterment Committee with terms expiring 12/31/26 or until such time all funds are raised for Splash pad, and Dan Scallon as City Rep to Pool Betterment Committee. Ayes-all. Motion carried.


Moved by Abbas, seconded by Wessels to pass Resolution 21-48 Amending the Employee Handbook regarding Sick Time. Roll call vote: Ayes-Abbas, Flores, and Wessels. Absent-Crawford. Motion carried.


Moved by Wessels, seconded by Abbas to pass Resolution 21-49 Authorizing Mayor Entering into the LIHWAP Vender Agreement. Roll call vote: Ayes-Flores, Wessels, and Abbas. Absent-Crawford. Motion carried.


Moved by Abbas, seconded by Flores to pass Resolution 21-50 Approving Architect to Provide Architectural Services for 605 Main St for CDBG Façade Grant Application. Roll call vote: Ayes-Flores, Wessels, and Abbas. Absent-Crawford. Motion carried.


Wessels has received 2 bids for the storm sewer culvert located around the 1204 Butler St area. One bid from Scallon’s Lawn Care in the amount of $1,387.40 and one from HH Construction in the amount of $1,485.00. Wessels suggested going with HH Construction as they had a MAT liner and Scallon’s does not. Moved by Wessels, seconded by Flores to accept the bid from HH Construction in the amount of $1,485 for the repair of the storm sewer culvert. Ayes-all. Motion carried.


Wessels informed council he had Williams Excavation televise the storm sewer between 4th/5th Streets down Hardin St to find the issue with the blockage. They determined that there was dirt and mud clogging the storm sewer. Wessels and Abbas made the decision to go ahead and have William’s Excavation jet out the storm sewer. Clerk Dennis reminded them that this was brought up last month for budgeting purposes for next fiscal year.


Lee Gallentine from CGA informed council that the plans were ready to be sent to the DNR for Phase II of the sanitary sewer project and requested guidance from council on whether to let Don Moore know if he could go ahead and send the plans on to get the construction permit going, Council gave him the go ahead. Gallentine reported the Dept of Transportation has the plans on the North Butler Street project. Nuss inquired as to if this project would be complete in FY22. Clerk Dennis inquired as to if she needed to budget that project again in FY23 due to possibly not being complete in FY22. Guidance given to do so.


Public Works reports the department is gearing up for snow, done some maintenance on equipment, and will be cleaning storm intakes.


Mayor Nuss informed council that he and Judy Crawford will be meeting with Teresa Keninger regarding the Cougar’s Den and their rent to the city. The police department may be downsizing to 2 computers rather than 5 as they are currently paying IT on 5 computers. Chief Miller is looking at cutting expenses in her department. One computer will be for the office and one for the cars. Nuss reports the chief has received very few applications for the advertised position. Chief Miller reports we are not competitive enough. APD needs to offer more pay or pay for college classes. Conversation about 2 officers and the county or 3 officers. Clerk Dennis reminded council of their guidance to budget for 2 officers and the county and if they are wanting 3 officers, she needs to know as that is a big part of the budgeting process is wages. Nuss informed council of free internet from CNS if the City allows them to put a tower on/by the municipal building.


Public comment from Dan Scallon that he would like to see 3 officers.

Wessels moved, Abbas seconded to adjourn at 8:08 p.m. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor



ATTEST: __________________________________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP/PD COPIER

959.47

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

480.44

AMAZON

BOOKS/SHIPPING/SUPPLIES

347.55

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

677.75

BOUND TREE MEDICAL LLC

LUCAS BACK PLATE/STRAPS

487.34

BRANDT SAND, GRAVEL & AG

8TH AVE AND MAIN ST WATERMAIN

382.8

BROWN SUPPLY CO. INC.

FREIGHT/SKIDLOADER BROOM

707.37

BRUENING ROCK PRODUCTS

8TH AVE AND MAIN ST WATERMAIN

179.35

CARDMEMBER SERVICE

KOZYARD GAZBO/WHEN I WORK/SUPPLIES

2970.38

CASEYS GENERAL STORES

FUEL

87.76

CENTER POINT LARGE PRINT

CHRISTIAN LEVEL I SERIES

546.48

CENTURYLINK

PHONES/FAX

377.38

CGA

SANIT SEWER/AMB SHED/BASIN/N BUTLER

8084.4

CLEAR THE CHAOS CLEANING

11/10/21 AND 11/24/21 CLEANING

250

COOKS COUNTRY

MAGAZINE

19.95

COURIER COMMUNICATIONS

OFFICER WANTED AD

12.45

DENNIS, MALENA

MILAGE BUDGET WORKSHOP

50.62

EAST WEST BOOKS

NON-FICTION BOOKS

150.93

EBS

HEALTH INSURANC

4431.18

FARMHOUSE STYLE

MAGAZINE

19.98

FEDERAL W/H

FED/FICA TAX

11005.18

FORGY ELECTRIC

CITY HALL ADA DOOR REPLACEMENT

862.79

FRANKLIN COUNTY TREASURER

LIEN CERTIFICATION FEE-SIEMS

5

GNB

2018 GO VEHICLE ACQUISTION

1494.5

GREEN BELT BANK & TRUST

2020A GO BOND

10560.07

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.9

HARDIN COUNTY SOLID WASTE

3RD QTR FY 21/22/NOVEMBER LANDFILL

14364.25

HEART OF IOWA

847-2222 COMMUNICATIONS

59.24

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1510.37

IOWA DEPT OF AGRICULTURE

PESTICIDE APPLICATR CERT-MEYER

15

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

2750

IOWA FALLS GLASS

CITY HALL ADA DOOR REPLACEMENT

5497.06

IOWA FALLS STATE BANK

2019 AMBULANCE

350.76

IOWA FINANCE AUTHORITY

2018 SEWER REVENUE SRF INTERES

28280

IOWA LAW ENFORCEMENT ACAD

MEDICAL CERTIFICATIONS-MILLER

150

IOWA LEAGUE OF CITIES

NUSS-MLA PART 1-3/MAYOR ASSOC FEES

250

IPERS

IPERS - REGULAR

3531.32

JOHN DEERE FINANCIAL

ORANGE/WHITE MARKING FLAGS

63.95

JUNIOR LIBRARY GUILD

BOOKS

133

KEN'S REPAIR

MOWER BUSHING/BEARING/ASSY

435

KOOP, ESTA

REFUND-PAID IN ERROR

50

LAVELLE PROPERTIES, LLC

DEC 2021 TIF REBATE FOR 2020

462.55

M&G TIRE SERVICE

MOWER/SKIDLOADER/DUMPTRUCK TIRES

10205.23

MEDIACOM

PHONE/FAX/INTERNET

134.73

MIDAMERICAN ENERGY COMPAN

ELECTRIC

4735.56

MORT'S WATER COMPANY

WATER MAIN BREAK/408 MAIN ST

2020.1

NAPA AUTO PARTS

DEF/CAP SCREW/LOCKBOLTS/SHACKLE

186.32

P.C.C.

AMBULANCE BILLING FEES

743.55

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14635

POSTMASTER

UTILITY BILL POSTAGE

270

READER'S DIGEST

2 YEAR MAGAZINE

20

SALES TAX/LOST

SALES TAX PAYMENT

748

SHIELD PEST CONTROL

MONTHLY SERVICES

30

STATE WITHHOLDING

STATE TAX

1852

TIME

1 YR MAGAZINE

40

TIMES-CITIZEN CO.

11/8 AND 11/10/21 MINUTES

186.72

TITAN MACHINERY - GRUNDY

SKID LOADER FILTERS

73.35

UMB BANK

2014A/2016A GO BOND

4012.5

USDA RF

MONTHLY PAYMENT

1151

VERIZON

CELL PHONES/INTERNET/FAX/JETPACKS

348.3

WAL-MART COMMUNITY

CORNSTARCH/AJAX/VEG OIL

19.1

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2209

WILLIAMS EXCAVATION LLC

4TH/5TH AVE/HARDIN ST-TELEVISI

1050

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

27274.51

CLAIMS TOTAL

178443.49

EXPENSES BY FUND

GENERAL FUND

48344.31

AMERICAN RESCUE PLAN FUND

1676

LIBRARY RESERVE FUND

2680.16

SWIMMING POOL RESERVES FUND

189.95

ROAD USE TAX FUND

35062.18

TIF FUND

462.55

DEBT SERVICE FUND

16417.83

CAP PROJ-GO BOND 2020A FUND

7646.15

WATER FUND

13848.29

SEWER FUND

9252.52

SEWER - SINKING FUND

28280

CAP SEWER IMPROVEMENTS FUND

5122.1

GARBAGE FUND

8029.58

STORM WATER FUND

1431.87

TOTAL

178443.49


REVENUE

GENERAL

67935.83

AMERICAN RESCUE PLAN

373.97

LIBRARY RESERVE TOTAL

495

FIRE TRUCK/EQUIP

2023.69

ROAD USE TAX

14034.66

EMPLOYEE BENEFIT TOTAL

7489.57

EMERGENCY FUND

519.76

LOST TOTAL

43773.27

LOST- DEBT SERV

10943.31

TIF TOTAL

7344.72

DEBT SERVICE TOTAL

11161.05

CAP PROJECTS - LOST

10943.32

WATER

42010.8

WATER DEPOSITS

750

SEWER TOTAL

56275.76

SEWER - SINKING

16306.67

SEWER - RESERVES

30023.37

GARBAGE

13122.57

STORM SEWER

14114.77

TOTAL

349642.09


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