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REGULAR MEETING MINUTES | February 8, 2023

REGULAR MEETING

February 8, 2023


ACKLEY CITY COUNCIL met in regular session February 8, 2023 in the Ackley Council Chambers with Mayor Pro Tem Judy Crawford presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Joe Wessels. Quorum present.

Scallon moved, Abbas seconded to approve the February 8, 2023 agenda, as listed. Ayes-all. Motion carried.

Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) January 11, 2023 Regular Minutes, January 25 and January 31, 2023 Special Minutes as written. b) Bills approval, as listed. c) Place Reports on file: January 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; January 2023 Clerk Budget; January 2023 Deputy Clerk Utility Billing Reconciliation; January 2023 Ambulance; January 2023 Fire; December 2022 PeopleService; January 2023 Ackley Development Commission. Ayes-all. Motion carried.

Clerk Dennis updated Council on the AVAS/Eldora EMS financial subcommittee meeting and their proposal for the financials going forward with the merger. Subcommittee has broken the merger into two Phases. AVAS is not equipped with sleep quarters so this phased financial merger allows the City to set that up before Eldora can provide full time staff at the AVAS station. Eldora will be answering all calls and will be covering the area during all phases of the merger. Wessels shared concerns with not having 24/7 paramedic coverage. Wessels shared thoughts on renting an apartment for the crew to sleep in until the City has decided what to do about the building situation. Wessels inquired to Crawford if the Ambulance President has approached Iowa Falls EMS or the Iowa Falls Council. Crawford responded that yes, Frazier had spoken to C. Larson but not the Iowa Falls Council. L. Schumacher voiced concerns about the merger. Flores shared concerns with all the different ideas about the shed and the amount of times Frazier has changed the plans. Dennis informed council that Frazier stated she was available to be on the phone for this topic if they would like Frazier to join. Dennis informed council where the funds are standing with the 2020GO Bond. Scallon moved, Crawford seconded to approve the financial subcommittee’s proposal and move forward to the next step. Ayes-3. Nays-Wessels and Flores. Motion carried. Wessels inquired to clerk if there was a conflict of interest with Abbas voting yes and being on the ambulance board of trustees. Dennis informed Wessels she did not believe so as there was no personal gain one way or the other with his vote and reminded Wessels its no different than 3 firemen being on the council and voting for anything related to the fire department.

Dennis informed Council of the options of Draft 1 or Draft 2 of the proposed FY24 budget. The difference between the two was draft 1 had wish list cuts and draft 2 had additional department heads cut, knowing that the revenue was being decreased due to the legislature change, Dennis believed it would be beneficial to do those cuts now. K. Meyer asked Dennis if the revenue didn’t decrease by the amount of the expense cuts, if the departments could get those funds back, Dennis informed him, yes, a budget amendment would need to be done but it was possible. Scallon moved, Abbas seconded to approve FY24 Proposed Budget Draft 2. Ayes-all. Motion carried.

Abbas moved, Wessels seconded to set public hearing for the adoption of FY24 Proposed Budget Draft 2 to March 8, 2023 at 7 pm to be held in the Ackley Council Chambers. Ayes-all. Motion carried.

Abbas moved, Flores seconded to approve Beer/Liquor License for Grumpy’s Bar. Ayes-4. Dan Scallon recused himself by abstaining. Motion carried.

Wessels moved, Abbas seconded to approve Beer/Liquor License for American Legion Post #252 pending dram shop insurance. Ayes-All. Motion carried.

Resolution 23-07 Authorizing Mayor to sign PeopleService Agreement Addendum was tabled due to Wessels requesting Abbas to seek other options for water/sewer services. Wessels concerned with amount of funds paid to PeopleService monthly.

Abbas moved, Scallon seconded to pass Resolution No. 23-08 Authorizing Transfer of Park Reserve funds to General Fund to pay for tire swing replacement. Roll call vote: Ayes-Scallon, Flores, Abbas, Crawford. Nays-Wessels Motion carried.

Dennis informed council due to having extra heavy cleaning, CIT’s invoice was higher than their original quote. Abbas moved, Flores seconded to approve payment to CIT Sewer Solutions in the amount of $6,703 for the NW Quadrant sanitary sewer cleaning. Ayes-all. Motion carried.

D. Moore, CGA, updated council on Sanitary Sewer Phase II project. Moore suggested contacting MidAmerican Energy to see if they would be willing to give the City a lower rate for the electricity that the Sager system will be using. Sludge is staying on site for the eq basin project. No updates on Splash pad nor N. Butler St projects.

Chief Frick requested the purchase of an infrared drone. Meyer inquired as to if one needed to be licensed to fly the drone. Abbas inquired as to if a FAA license would be needed. Council would like to see Frick apply for a grant for that purchase. Subject tabled.

K. Meyer, public works, requested permission to replace a few of the Christmas banners rather than ordering a Christmas Wreath this year. Meyer informed council the banners were looking a little rough. Council approved the go ahead. Public Works has done some work on the small slide for the pool.

Clerk Dennis updated council on clerk vacation days, EMC suggestions for City Hall, City Hall would be closed a few hours on the 13th for an estate hearing that needs attended to, the UTV draft ordinance is done and will be presented next month, and wanted to thank department heads for all the hard work put in on the budget.

Public comment from Justin Bartling regarding the AVAS merger and services. Brendan Chaney addressed council on concerns about the AVAS merger and the lack of crews that Eldora EMS has and how Eldora plans to cover Ackley.

Wessels moved, Flores seconded to adjourn at 8:28 pm. Ayes-all. Motion carried.





_______________________________________

Michael Nuss, Mayor


ATTEST:


____________________________

Malena Dennis, City Clerk



ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

592.80

ACKLEY CHAMBER OF COMMERC

TECHNICAL SUPPORT/BACKUP

100.00

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH/STAMPS

83.32

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

349.89

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

4838.27

BOOK LOOK

BOOKS

557.70

BROWN SUPPLY CO. INC.

4 GUTTER BUMPER GUARDS

320.00

CAPITAL ONE

LIGHT BULB/DISHSOAP/ENVELOP

15.12

CARDMEMBER SERVICE

EUREKA VACUUM/WHEN WORK/POST/FLASHLIGHT

439.82

CARSTENS PLUMBING & HEATI

FURNANCE FAN MOTOR

496.91

CENTRAL IOWA TELEVISING

CLEANING/TELEVISE IND DR/SHERM

6703.00

CENTURYLINK

PHONES/FAX

377.52

CGA

SAN SEWR PHASE II/EQ BASIN

13354.20

CLEAR THE CHAOS CLEANING

1/25/23 CLEANING

150.00

CLEMONS, MARJEAN

FRANKLIN CO SUPERVISORS MTG

27.51

DENNIS, MALENA

MILEAGE/SPC MTG/ELDORA EMS

20.70

DEPOSIT REFUNDS

REFUND DATE 01/25/2023

2.90

DOLLAR GENERAL

LAUNDRY SOAP/BLEACH/SHOUT/PERO

80.85

EBS

HEALTH INSURANC

6368.75

FEDERAL W/H

FED/FICA TAX

7080.04

FOLLETT SCHOOL SOLUTIONS

1 YR SERVICE RENEWAL

980.10

FOOD NETWORK MAGAZINE

1 YEAR MAGAZINE

29.97

FORGY ELECTRIC

FIRE DEPT OUTLETS

189.56

FRICK, GERALD

REIMURSE CASEYS FUEL RECEIPT

20.00

HARDIN COUNTY OFFICE SUPP

CORRECTION TAPE

7.95

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

JANUARY LANDFILL FEES

1432.75

HARDIN COUNTY TREASURER

LIEN CERT/TRIMBLE/GARCIA

10.00

HEART OF IOWA

847-2222 COMMUNICATIONS

61.60

HGTV MAGAZINE

MAGAZINE-8 ISSUES

15.00

IMFOA

FINANCE CERTIFICATION/DUES-DENNIS

175.00

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

820.07

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1943.05

IPERS

IPERS - PROTECT

4917.19

JOHN DEERE FINANCIAL

PUZZLES/WOODEN TOYSET

34.74

M&G TIRE SERVICE

42-325 BATTERY INSTALLATION

97.19

MEDIACOM

PHONE/FAX/INTERNET

174.88

MIDAMERICAN ENERGY COMPAN

ELECTRIC

6272.15

MIRACLE RECREATION EQUIP

TIRE SWING

486.54

NAPA AUTO PARTS

BATTERY/FILTERS/HOSES/FITTINGS

1056.96

NORTHLAND SECURITIES

SRF LOAN-SANT SEWER IMP PH 2

4000.00

NUCARA PHARMACY

EPI PEN-2 JUNIORS

300.00

P.C.C.

AMBULANCE BILLING FEES

728.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

28488.48

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15437.00

PITNEY BOWES INC.

POSTAGE MACHINE INK CARTRIDGE

132.78

POSTMASTER

UTILITY BILL POSTAGE

320.00

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SERVICES/605 MAIN ST

2761.50

SALES TAX/LOST

SALES TAX PAYMENT

604.80

SANDRY FIRE SUPPLY LLC

GAS POWERED FANS-2

5597.74

SCHOLTE, THERESA

CPR RECERTIFICATIONS-6 MEMBERS

360.00

SEQUEL ARCHITECTURE, PLC

605 MAIN ST - FACADE GRANT

120.00

SHAEFFER, IRENE

DOS 7/29/22 ACK-220729-1741:1

109.30

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

835.10

TIMES-CITIZEN CO.

PROPERTY LEVY/MINUTES/PD NOTICE

591.46

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

1 CELL/1 JETPACK/INTERNET

265.28

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2012.12

WOLFCOM ENTERPRISES

INCAR CAM/BODYCAM/MONITR/STORA

8273.98

CLAIMS TOTAL

135947.44

EXPENSES BY FUND

GENERAL FUND

66169.37

AMERICAN RESCUE PLAN FUND

738.00

LIBRARY RESERVE FUND

1135.37

ROAD USE TAX FUND

15029.20

WATER FUND

13105.21

SEWER FUND

16962.16

CAP SEWER IMPROVEMENTS FUND

16616.20

GARBAGE FUND

5680.18

STORM WATER FUND

511.75

TOTAL

135947.44

REVENUE

GENERAL

55830.31

LIBRARY RESERVE TOTAL

280.00

FIRE TRUCK/EQUIP

4239.93

AMBULANCE RIG/EQUIP RESER TOTA

0.01

ROAD USE TAX

15836.64

EMPLOYEE BENEFIT TOTAL

878.84

EMERGENCY FUND

68.91

LOST TOTAL

17857.11

LOST - DEBT SERVICE TOTAL

4464.27

TIF

3077.31

DEBT SERVICE TOTAL

1800.89

CAPITAL PROJECTS - LOST TOTAL

4464.27

WATER

36946.64

WATER DEPOSITS

1075.00

SEWER TOTAL

53873.90

SEWER - SINKING

16328.34

SEWER - RESERVES

27880.69

GARBAGE

12620.53

STORM SEWER

14454.34

TOTAL

271977.93


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