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REGULAR MEETING MINUTES | January 10, 2024

  REGULAR MEETING

  January 10, 2024

 

ACKLEY CITY COUNCIL met in regular session January 10, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding.  The meeting was called to order at 7:00 pm.  Council members present: Maliah Roelfs, Judy Crawford, and Dan Scallon. Absent: Mike Abbas and Chuy Flores. Quorum present.

Crawford moved, Scallon seconded to approve the January 10, 2024 agenda, as listed. Ayes-3. Absent-2. Motion carried.

With the removal of the 4th Quarter 2023 Deputy Clerk Ambulance Write off Report, Scallon moved, Roelfs seconded, to approve the Consent Agenda by one motion: a) December 13, 2023 Regular Minutes, as written.  b) Bills approval, as listed.  c) Place Reports on file:  December 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; December 2023 Clerk Budget; December 2023 Deputy Clerk Utility Billing Reconciliation; December 2023 Ambulance; December 2023 Fire, December 2023 PeopleService, December 2023 Ackley Development, 3rd Quarter 2023 Ackley Public Library Investment; 4th Quarter 2023 Prairie Bridges/Park Fest: and 4th Quarter 2023 Airport Board of Trustees.  Ayes-3. Absent-2. Motion carried.

Crawford moved, Scallon seconded to open the public hearing for the CDBG status of funded activities on Sanitary Sewer WWTP Phase II project at 7:02 pm. Ayes-3. Absent-2. Motion carried. Clerk Dennis gave the report on the general description of accomplishments to date. The wastewater treatment improvements project currently has expended $1,178,462.  The CDBG share is $243,144 and the SRF share is $935,318.  The remaining $256,856 of CDBG funds will be requested as the project continues construction.  The wastewater treatment improvements will be completed in later calendar year 2024.  No other comments or concerns were made. Scallon moved, Crawford seconded to close the public hearing for the CDBG status of funded activities on Sanitary Sewer WWTP Phase II at 7:03 pm. Ayes-3. Absent-2. Motion carried.

Roelfs moved, Scallon seconded to open the public hearing for the first reading of Proposed Ordinance No. 522 Amending Chapter 69 of the Code of the City of Ackley Pertaining to the No Parking Zones at 7:04 pm. Ayes-3. Absent-2. Motion carried. No comments or concerns were made or received. Scallon moved, Crawford seconded to close the public hearing for the first reading of Proposed Ordinance No. 522 Amending Chapter 69 of the Code of the City of Ackley Pertaining to the No Parking Zones at 7:04 pm. Ayes-3. Absent-2. Motion carried.

Scallon moved, Roelfs seconded to open the public hearing for the FY24 Proposed Budget Amendment at 7:05 pm. Ayes-3. Absent-2. Motion carried. No comments or concerns were made or received. Scallon moved, Crawford seconded to close the public hearing for the FY24 Proposed Budget Amendment at 7:06 pm. Ayes-3. Absent-2. Motion carried.

Roelfs moved, Scallon seconded to approve the first reading of the Proposed Ordinance No. 522 Amending Chapter 69 of the Code of the City of Ackley Pertaining to the No Parking Zones. Ayes-3. Absent-2. Motion carried. Scallon moved, Roelfs seconded to set a public hearing for the second reading of the Proposed Ordinance No. 522 Amending Chapter 69 of the Code of the City of Ackley Pertaining to the No Parking Zones to February 14, 2024 at 6 pm in the Council Chambers. Ayes-3. Absent-2. Motion carried.

Scallon moved, Roelfs seconded to approve Resolution 24-01 Amending Current Budget for FY June 30, 2024. Roll call vote: Ayes-Crawford, Scallon, Roelfs. Absent: Flores and Abbas. Motion carried.   

Clerk Dennis reported she had spoken to M. Fistler from the Prairie Bridges Park Board on December 27, 2023. Dennis emailed T. Nederhoff, on the same date, with an update request and to date has not received a response. Guidance given to Dennis to send a letter and phone call to inform Board that the City of Ackley will pursue an agreement drafted up by the City Attorney, Seth Schroeder.   Dennis reported on the water leak at the park and leak appears to be fixed. Paul Williams, Prairie Bridges board member, is scheduling a time with White, PeopleService, to show White where the water lines and installed shut offs are located.

Discussion regarding the plans for the existing Ambulance shed. Gallentine is to work up specifications/estimates for bidding on the remodel of sleep quarters. The survey for the additional parcel was presented to Council and Dennis to forward that survey to the City Attorney.

James King, Deanna Arends, and Jesse Oelmann from the Eldora-Ackley EMS Advisory Board gave verbal report to the council. The Eldora-Ackley EMS will be hosting a Hot Beef Fundraiser and funds raised will go to the merged entity. Discussion regarding revisiting the Merger Agreement due to budgeting and coming up on the first-year end. Crawford inquired as to the EMS response time and Oelmann reported within 5 minutes to the shed. J. Frazier will request figures from City of Eldora for City of Ackley budgeting purposes. Discussion about rotating vehicles between the 2 communities.

Follow up on the demolition permit request. Dennis presented an example from another community. Guidance by Council to have Clerk work up a permit for the City of Ackley for follow up at February meeting.

Stan Siems from CNS Internet Service presented Council and Mayor with an Iowa Department of Transportation Right of Way permit to be signed off from the City, in order to continue with the fiber optic expansion for CNS Internet. This particular right of way permit is for Highway 57.  Siems reported the agreement with MidAmerican Energy is complete, in order for CNS to use MidAmerican poles for the fiber optic expansion within the City. L. Gallentine, CGA Consultants informed Siems that CNS would need to do right of way permits if the plans include digging into City right of ways. Siems reported the airport situation was not intentional on their part. Crawford informed Siems there was no issue with CNS Internet expansion but that CNS needed to get approval from the Council. Crawford moved, Roelf seconded to approve CNS Internet Services for their expansion. Ayes-2. Abstain-Scallon. Absent-2. Motion carried.

Iowa Department of Transportation does still have the speed feedback sign program. Scallon moved, Crawford seconded to approve signing the application for the feedback signs. Ayes-3 Absent-2. Motion carried.

Three bids were sent out for the 3rd Avenue Extension Project. Two bids were received and presented to Council. Roelfs moved, Scallon seconded to approve Scallon Lawn Care in the amount of $1,550 for the 3rd Avenue Extension Project. Ayes-3 Absent-2. Motion carried.

Scallon moved, Roelfs seconded to approve beer/liquor license for Dolgen Corp DBA Dollar General. Ayes-3. Absent-2. Motion carried.

Scallon moved, Roelfs seconded to approve Mayoral reappointments of Mike Abbas as Representative and Chuy Flores as Alternate to the Hardin County Solid Waste Disposal Commission and Recycling and Judy Crawford for Mayor Pro Tem.  Ayes-3. Absent-2. Motion carried.

Roelfs moved, Scallon seconded to appoint Malena Dennis as City Clerk for a 2-year term. Ayes-3. Absent-2. Motion carried.

Crawford moved, Scallon seconded to appoint Seth Schroeder as City Attorney for a 2-year term. Ayes-3. Absent-2. Motion carried.

Crawford moved, Roelfs seconded to pass Resolution 24-02 Setting Vehicle Mileage Reimbursement Rate for calendar year 2024. Roll call vote: Ayes-Scallon, Roelfs, Crawford. Absent-Flores and Abbas.  Motion carried.

Crawford moved, Scallon seconded to pass Resolution 24-03 Designating Ackley World Journal for the official newspaper for the City of Ackley for calendar year 2024. Roll call vote: Ayes-Roelfs, Crawford, Scallon.  Absent-Flores and Abbas Motion carried.

Scallon moved, Roelfs seconded to pass Resolution 24-04 Setting Meeting Time and Place for the Ackley City Council. Roll call vote: Ayes-Roelfs, Crawford, Scallon.  Absent- Flores and Abbas Motion carried.

Roelfs moved, Scallon seconded to pass Resolution 24-05 Authorizing the Mayor to sign the PeopleService Letter of Acknowledgement. Roll call vote: Ayes-Crawford, Scallon, Roelfs.  Absent- Abbas and Flores.  Motion carried.

Crawford moved, Roelfs seconded to approve payment to Williams Underground Services in the amount of $17,260 for Lincoln Ave/13th St water valve insertion. Ayes-3. Absent-2. Motion carried.

Crawford moved, Scallon seconded to approve final payment to Cornerstone Commercial Contractors in the amount of $23,696.46 for 605 Main Street Façade Grant. Ayes-3. Absent-2. Motion carried.

Matt White, PeopleService, reported what was thought to be a water main break on Sherman Ave was actually a private water line at Tri-Rinse. Tri-Rinse has installed an insert shut off valve into their vault for shut off purposes. White is attempting to get access to that vault, in case of emergencies. White informed Council of the test results of the Traditional Meats meter. The meter tested with 99.9% average accuracy. White will work with H. Draeger, PeopleService, on the ability to shut down Main Street.

Gallentine, CGA, updated council on the punch list for the EQ basin. Progress on Sanitary Sewer Phase II is currently pending weather.  Scallon moved, Roelfs seconded to approve Pay Application 8 in the amount of $531,500.94 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-3. Absent-2. Motion carried. Close out for N. Butler St is with the Iowa Department of Transportation. Gallentine will be presenting plans and specifications, at the February meeting, for bidding on the Hardin Street Storm Sewer project. No update from AAA Construction on the Splash Pad. Discussion regarding abandonment for that project. Council requested the Clerk to contact City Attorney on our next step to deem it abandoned by the Contractor.

K. Meyer, public works supervisor, gave department report. There was a roof leak at the Civic Center. The contractor was called and the leak has been patched. The leak did ruin some ceiling tiles. Meyer working to find matching ones.  Meyer has received garbage truck replacement quote and has given it to the clerk.

Dennis will be out of the office February 1-5, continues to work on the FY25 budget, fire townships are complete, and reported Tom Eiten would be interested in purchasing or taking 4-5 dump truck loads of dirt from the waste water treatment plant.

Nuss presented Council/Clerk with potential projects, while the City works through the FY25 Budget.

Dale Brass, Chair of the Airport Board of Trustees, voiced concerns and disappointment with how the City handled the CNS Antenna at the airport and the locking of the airport office door. Mike Siems, from CNS Internet, shared his concerns with the violation letter to remove the equipment from the airport building. Crystal Hunter shared concerns regarding Mediacom having the option to install equipment on City property but that the option wasn’t given to the CNS Internet. Reem Properties addressed Council regarding utility billing on a property they own which is installed with a 2-inch meter. Crawford advised to set up a meeting with the Mayor and Council Committee. Crystal Hunter addressed Council for the Neighborhood Watch. Pat Ubben shared frustrations with City Hall, violation letters, the handling of the CNS Internet issue, and the buildings downtown.

Crawford moved, Scallon seconded to adjourn at 8:57 pm. Ayes-3. Absent-2. Motion carried.

 

_______________________________________

Michael Nuss, Mayor

 

ATTEST:

 

 ____________________________

Malena Dennis, City Clerk

 

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH/STAMPS

70.43

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1459.75

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

531500.94

CAPITAL ONE

AFTER SCHOOL FRIENDS-SNACKS

39.30

CENTER POINT LARGE PRINT

WESTERN SERIES BOOKS

563.85

CENTURYLINK

PHONES/FAX

405.60

CGA

SAN SEWR PH II/EQ BASIN/N BUTLER/AMBU

29221.22

CLEAR THE CHAOS CLEANING

12/27/23 CLEANING

125.00

CORNERSTONE COMMERICIAL

626 MAIN ST/FACADE GRANT

23696.46

EAST WEST BOOKS

BOOKS

141.94

EBS

HEALTH INSURANC

5662.58

ELECTRIC PUMP

REPLACE WWTP PUMP #3 SEAL LEAK

6343.00

FEDERAL W/H

FED/FICA TAX

4137.07

FERGUSON ENTERPRISES, INC

TJ & TJ METER

1204.11

FOLLETT SCHOOL SOLUTIONS

1 YR SERVICE RENEWAL

1042.36

HARDIN COUNTY OFFICE SUPP

GLUE STICKS

5.99

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

DECEMBER LANDFILL FEES

1833.15

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

330.18

INNOVATIVE AG SERVICES CO

FUEL/DIESEL

520.21

IPERS

IPERS - REGULAR

4566.88

JOHN DEERE FINANCIAL

BOOTS - K MEYER/B.HOLMGAARD

344.98

MEDIACOM

PHONE/FAX/INTERNET

193.05

MID IOWA AUTO PARTS, LLC

AIR COMPRESSOR OIL/BATTERIES/FILTERS/CLEANR           

277.48

MIDAMERICAN ENERGY COMPAN

ELECTRIC

5109.31

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

14803.90

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POSTMASTER

UTILITY BILL POSTAGE

340.00

SALES TAX/LOST

SALES TAX PAYMENT

845.28

SANDRY FIRE SUPPLY LLC

GAS DETECTOR/SWIVEL ROCKER                    

2106.79

SEQUEL ARCHITECTURE, PLC

605 MAIN ST - FACADE WORK

840.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

704.95

TIMES-CITIZEN CO.

12/13/23 MINUTES/PUBLIC NOTICES/BUD AMEN             

352.16

UMB BANK

2014A/2016A GO BOND

500.00

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

CELL PHONE/MODEM/JETPACKS                     

110.57

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2339.38

WILLIAMS EXCAVATION LLC

WATER VALVE/LINCOLN/13TH ST

17260.00

Z&Z MEDICAL, INC

2 WARMER BLANKETS/SHIPPING

1395.09


CLAIMS TOTAL

682066.36





EXPENSES BY FUND



GENERAL FUND

49439.83


LIBRARY RESERVE FUND

1606.21


FIRE TRUCK/EQUIP RESERVES FUND

2061.94


ROAD USE TAX FUND

12975.03


DEBT SERVICE FUND

500.00


CAP PROJ-GO BOND 2020A FUND

320.00


WATER FUND

31587.03


SEWER FUND

16886.26


CAP SEWER IMPROVEMENTS FUND

560121.26


GARBAGE FUND

6042.08


STORM WATER FUND

526.72


TOTAL

682066.36





REVENUE



GENERAL

66657.00


LIBRARY RESERVE TOTAL

880.00


FIRE TRUCK/EQUIP

12271.02


ROAD USE TAX

19258.88


EMPLOYEE BENEFIT TOTAL

6107.18


EMERGENCY FUND

465.34


LOST TOTAL

20179.28


LOST - DEBT SERVICE TOTAL

5044.82


TIF TOTAL

1743.33


DEBT SERVICE TOTAL

9507.87


CAPITAL PROJECTS - LOST TOTAL

5044.82


WATER

42786.72


WATER DEPOSITS

750.00


SEWER TOTAL

54202.60


SEWER - SINKING

16345.00


CAP SEWER IMPROVEMENTS TOTAL

492629.12


GARBAGE

12732.70


STORM SEWER

17539.72


TOTAL

784145.40

 

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