REGULAR MEETING
July 10, 2024
ACKLEY CITY COUNCIL met in regular session July 10, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon. Absent: Chuy Flores and Maliah Roelfs. Quorum present.
Crawford moved, Abbas seconded to approve the July 10, 2024 agenda. Ayes-3. Absent-2. Motion carried.
Clerk Dennis informed Council the Airport Board report was not received and the word “day” was inadvertently left out in a sentence of the June minutes, with those items noted, Scallon moved, Abbas seconded to approve the Consent Agenda by one motion: a) June 12, 2024 Regular Minutes and June 26, 2024 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: June 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; June 2024 Clerk Budget; June 2024 Deputy Clerk Utility Billing Reconciliation; June 2024 Ambulance; June 2024 Fire, June 2024 PeopleService; June 2024 Ackley Development; June 2024 Deputy Clerk Nuisance; 1st Quarter 2024 Ackley Public Library Investment; 2nd Quarter 2024 Investment Report; 2nd Quarter 2024 Deputy Clerk Ambulance Write Off Report; and 2nd Quarter 2024 Prairie Bridges/Park Fest Nuisance. Ayes-3. Absent-2. Motion carried.
Nuss touched on each of City Attorney, Seth Schroeder’s, concerns regarding the proposed 28E agreement with the Friends of Prairie Bridges. The language in the proposed agreement is missing components of a 28E agreement by Iowa Code. Each item of concern was discussed. Guidance to request Schroeder to draft a new agreement working off the 2016 Agreement. The following items need to be addressed: insurance, previously agreed upon water/sewer charges, invoicing of equipment, and vendor/peddler fees, clarity on financially responsibility on park improvements, terms and auto renewals, and board requirements. Nuss reminded Council that when this agreement is drafted and approved by the City, it will then need to go to the Friends board.
There will no longer by living quarters for the ambulance shed but some items that need to be addressed are the trusses and request for new gutters, cabinets, and a generator.
Ambulance Plat of Survey will be addressed further into the meeting.
Crawford hasn’t gotten all the information regarding the police cruiser for sale. Crawford will request Sheriff McDaniel to assist in trying to figure out value of certain items and cruiser. Follow up next meeting.
Steve Walton called City Hall to inform Clerk, Walton will not be in attendance as Walton has spoken to Matt White, PeopleService, and Walton believes concerns have been addressed.
Pat Scallon, member of Ackley Heritage Center, addressed concerns with the depot building with the biggest concern being the roof leaking. Crawford suggested getting a few bids/quotes from roofing companies to get a cost of repair/replacement.
Maliah Roelfs arrives at 6:34 pm.
Nuss informed Council that in speaking with Schroeder, the City is able to charge and invoice actual costs incurred for nuisance violation fees. When a property owner does not pay for the costs incurred, the City can assess the property owner. Tabled until next month.
Abbas moved, Crawford seconded to approve the following: Ackley Pool Betterment Group disbandment and appointments of Jesse Oelmann and James King to Eldora-Ackley EMS Advisory Board with terms expiring 07/01/2025 and Deanna Arends to Eldora-Ackley EMS Advisory Board with term expiring 07/01/2026. Ayes-4. Absent-1. Motion carried.
Nuss moved item 22 above item 10 due to Lee Gallentine, CGA Consultant, needing to attend another meeting.
L. Gallentine, CGA consultant, reported on the Sanitary Sewer Phase II project. The new flow meter has been installed and there will be a change order for time, as there is some back log on electrical products. Abbas moved, Scallon seconded to approve Pay Application 14 in the amount of $54,061.65 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-4. Absent-1. Motion carried. Scallon moved, Roelfs seconded to approve Change Order No 2 on the Hardin Street Storm Sewer Project in the amount of $3,100 for the additional ADA sidewalk. Ayes-4. Absent-1. Motion carried. The 5th Avenue pocket wetland is complete. Crawford inquired as to the trees that haven’t been removed. Gallentine will touch base with McDowells and report back to Council.
Abbas moved, Scallon seconded to approve Resolution 24-24 Authorizing FY24 Year End Transfers. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent: Flores. Motion carried.
Crawford moved, Abbas seconded to approve Resolution 24-25 Temporarily Close Parking Spots on Main Street South of Victory Park. Roll call vote: Ayes- Abbas, Crawford, Scallon, Roelfs. Absent: Flores. Motion carried.
Crawford moved, Roelfs seconded to approve Resolution 24-26 Authorizing Clerk Entering into Equipment and Software Maintenance Agreement with Pitney Bowes. Roll call vote: Ayes- Crawford, Scallon, Roelfs, Abbas. Absent: Flores. Motion carried.
Scallon moved, Abbas seconded to approve Resolution 24-27 Authorizing the Mayor/Clerk Entering into Real Estate Contract for Purchase of Property. Roll call vote: Ayes-Scallon, Roelfs, Abbas, Crawford. Absent: Flores. Motion carried.
Roelfs moved, Scallon seconded to approve Resolution 24-28 Approving the Purchase Policy. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent: Flores. Motion carried.
Abbas moved, Roelfs seconded to approve Resolution 24-29 Approving the Accounting Policies and Procedures Manual. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent: Flores. Motion carried.
Crawford moved, Scallon seconded to approve payment to Heronimus, Schmidt, Schroder, & Geer in the amount of $3,705 for 2023 legal fees. Ayes-4. Absent-1. Motion carried.
Scallon moved, Abbas seconded to approve payment to Ackley Development Commission in the amount of $14,000 for FY25 funding. Ayes-4. Absent-1. Motion carried.
Per Mayor Nuss, there was a 6–8-foot break in the storm sewer causing the ground above to collapse and due to this along with the forecast of 3-4 inches of rain coming, Nuss declared the storm sewer repair as an emergency so no bids were received. The repair took longer than it was supposed to due to inability to get piping product. Roelfs moved, Abbas seconded to approve payment to Williams Underground Services in the amount of $6,500 for State St/5th Ave Storm Sewer repair. Ayes-4. Absent-1. Motion carried. Dennis inquired to K. Meyer, Public Works, if department plans to reseed yard as resident has shared concerns. Meyer informed Dennis and Council that this would get done.
Abbas moved, Roelfs seconded to approve payment to Rotgers Farm Shop in the amount of $7,665.74 for street sweeper repair. Ayes-4. Absent-1. Motion carried.
Abbas moved, Scallon seconded to approve payment to Affordable Tree Service in the amount of $3,550 for Emergency Tree Removal. Ayes-4. Absent-1. Motion carried.
White informed Council about the Ultraviolet Disinfectant building. Rain water was getting into the building due to possible grading issues. White has reached out to CGA with the issue. White presented a bid for the Sulzer pump that needs repaired/replaced. This pump was installed in 2005.
Meyer, Public Works Department, is spraying weeds, working at the cemetery and the street sweeper has a check engine light on. Meyer has contacted Rotgers Farm Shop regarding this. Meyer believes it is under warranty.
Dennis informed Council of the FY24 annual exam being done the week of July 22, possible October date being added for a vender night in the park, the possibility of the group requesting the streets be closed for the vendor nights due to safety, and the deputy clerk will be attending a class for the lead line inventory for the DNR and will be out of the office July29 for the class.
Dar DeKoter and Juan Rolden addressed council regarding a nuisance neighbor and wanted to know how the City is going to handle issues of this nature.
Crawford moved, Abbas seconded to adjourn at 7:21 pm. Ayes-4. Absent-1. Motion carried.
_____________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS | TECHNICAL SUPPORT/BACKUP | 1307.12 |
ACKLEY DEVELOPMENT COMMIS | ECONOMIC DEVELOPMENT CONTRACT | 14000.00 |
ACKLEY PUBLIC LIBRARY | REIMBURSE PETTY CASH/POSTAGE | 15.26 |
ACKLEY PUBLISHING CO INC | PAPER/GOLD/GREEN | 20.52 |
AFFORDABLE TREE SERVICE | TREE REMOVAL/VIC PARK/922 2ND | 3550.00 |
AGSOURCE COOPERATIVE SERV | POOL TESTING | 42.50 |
ALLRECIPES | 1 YR MAGAZINE | 8.00 |
BLACK HILLS/IOWA GAS UTIL | UTILITIES-GAS | 1564.32 |
BOOMERANG CORP | SANITARY SEWER IMPROVEMENT-2 | 54061.65 |
CARRICO AQUATIC RESOURCES | STENNER ROLLER ASSBLY | 66.60 |
CENTURYLINK | PHONES/FAX | 405.55 |
CGA | SAN SEWR PHASE II/EQ BASIN/RETENT POND | 19308.85 |
CLEAR THE CHAOS CLEANING | 6/26/24 CLEANING | 150.00 |
DEMCO | BOOK DISPLAY SHELVES-2 | 108.79 |
DENNIS, MALENA | MILEAGE/CLERK ACADEMY | 248.90 |
DEPOSIT REFUNDS | REFUND DATE 06/25/2024 | 210.17 |
DOLLAR GENERAL | AFTERBITE/BACTINE/BANDAIDS/ANT TRAPS | 25.31 |
EBS | HEALTH INSURANC | 4924.79 |
FEDERAL W/H | FED/FICA TAX | 5061.53 |
FORGY ELECTRIC | LED LIGHTS | 82.98 |
FRANK DUNN CO. | COLD PATCH | 949.00 |
FRANKLIN COUNTY AUDITOR | FRANKLIN COUNTY DISPATCH LEVY | 1011.00 |
GLOBE LIFE LIBERTY NATION | GLOBE PRETAX | 217.82 |
HARDIN COUNTY SHERIFF | CONTRACT LAW ENFORCEMENT | 3144.90 |
HARDIN COUNTY SOLID WASTE | 1ST QTR FY24/25-JUNE LANDFILL | 14739.25 |
HEART OF IOWA | 847-2222 COMMUNICATIONS | 68.09 |
HERONIMUS, SCHMIDT, ALLEN | LEGAL FEES | 5400.00 |
INGRAM LIBRARY SERVICES | BOOKS/SHIPPING | 448.83 |
INNOVATIVE AG SERVICES CO | GAS/DIESEL | 955.49 |
IOWA DEPT OF NATURAL RESO | ANNUAL WATER SUPPLY FEE FY25 | 175.44 |
IOWA LEAGUE OF CITIES | MEMBERSHIP DUES FY 24/25 | 1271.00 |
IPERS | IPERS - REGULAR | 3051.21 |
LOZANO CONCRETE | STREETS DEPT SIDEWALK REPLACEM | 3906.00 |
M&G TIRE SERVICE | 2004 CHEVY BATTERIES/BUMPER/LABOR | 662.60 |
MCDOWELL & SONS INC. | BLACK DIRT/VICTORY PARK/CITY H | 156.06 |
MEDIACOM | PHONE/INTERNET/FAX | 276.60 |
MID IOWA AUTO PARTS, LLC | CONNECTORS/TAPE-HEATERS | 22.97 |
MIDAMERICAN ENERGY COMPAN | ELECTRIC | 7436.58 |
MID-AMERICAN PUBLISHING | 1 YR HAMPTON CHRONICAL NEWSPAP | 64.00 |
MIDCO DIVING & MARINE SER | WATER TOWER CLEANING/TELEVISIN | 4326.00 |
OTTER CREEK FARMS INC. | AIRPORT LEASE | 750.00 |
PAYROLL CHECKS | TOTAL PAYROLL CHECKS | 20742.71 |
PEOPLESERVICE INC. | WATER/WASTEWATER SERVICE | 17211.00 |
POSTMASTER | UTILITY BILL POSTAGE | 360.93 |
ROTGERS FARM SHOP | SWEEPER-REBUILD INJECTOR/FILTER | 7665.74 |
SALES TAX/LOST | SALES TAX PAYMENT | 1025.37 |
SHIELD PEST CONTROL | MONTHLY SERVICES | 30.00 |
SIGNS & DESIGNS | CAN AM DECALS | 100.00 |
STATE WITHHOLDING | STATE TAXES | 518.51 |
TIMES-CITIZEN CO. | MINUTES/ORDINANCE | 320.28 |
UMB BANK | 2014A/2016A GO BOND | 500.00 |
USDA RF | MONTHLY PAYMENT | 1151.00 |
VERIZON | 2 JETPACKS/2 CELL PHONES/MODEM | 352.84 |
WATER EXCISE TAX | WATER EXCISE TAX PAYMENT | 2222.12 |
WILLIAMS EXCAVATION LLC | STATE ST/5TH AVE STORM REPAIR | 6500.00 |
| CLAIMS TOTAL | 212896.18 |
EXPENSES BY FUND | ||
| GENERAL FUND | 68510.28 |
| LIBRARY RESERVE FUND | 8.00 |
| ROAD USE TAX FUND | 28521.41 |
| DEBT SERVICE FUND | 500.00 |
| CAP PROJ-DEMO/REP OF BLDG FUND | 300.00 |
| CAP PROJ-GO BOND 2020A FUND | 108.03 |
| WATER FUND | 17753.35 |
| WATER DEPOSITS FUND | 210.17 |
| SEWER FUND | 11750.96 |
| CAP SEWER IMPROVEMENTS FUND | 70666.60 |
| GARBAGE FUND | 5076.04 |
| STORM WATER FUND | 9491.34 |
TOTAL | 212896.18 | |
REVENUE | ||
GENERAL | 64108.68 | |
LIBRARY RESERVE TOTAL | 184.83 | |
POLICE CAR RESERVES TOTAL | 5000.00 | |
EMERGENCY MGMT RESERVES TOTAL | 500.00 | |
FIRE TRUCK/EQUIP | 14474.04 | |
ROAD USE TAX | 25494.78 | |
EMPLOYEE BENEFIT TOTAL | 2734.05 | |
EMERGENCY FUND | 208.36 | |
LOST TOTAL | 16843.52 | |
LOST - DEBT SERVICE TOTAL | 4210.88 | |
TIF TOTAL | 1459.26 | |
DEBT SERVICE TOTAL | 74922.90 | |
CAPITAL PROJECTS - LOST TOTAL | 4210.88 | |
CAP PROJ - SPLASH PAD TOTAL | 56181.43 | |
WATER | 38903.95 | |
WATER - RESERVES TOTAL | 200000.00 | |
WATER DEPOSITS | 600.00 | |
SEWER TOTAL | 154037.93 | |
SEWER - SINKING | 79528.25 | |
GARBAGE | 11525.21 | |
STORM SEWER | 13988.05 | |
TOTAL | 769117.00 |
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