REGULAR MEETING
July 12, 2023
ACKLEY CITY COUNCIL met in regular session July 12, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, and Joe Wessels. Absent: Chuy Flores. Quorum present.
Item #12 was stricken from the agenda by Mayor Nuss.
Abbas moved, Crawford seconded to approve the July 12, 2023 agenda, as listed, with Item #12 stricken. Ayes-4. Motion carried.
Crawford moved, Scallon seconded, to approve the Consent Agenda by one motion: a) June 14, 2023 Regular Minutes and June 21, 2023 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: June 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; June 2023 Clerk Budget; June 2023 Deputy Clerk Utility Billing Reconciliation; June 2023 Ambulance; June 2023 Fire; June 2023 Ackley Development Commission; April/May 2023 PeopleService; 1st Quarter 2023 Correction Ackley Public Library Investment; 2nd Quarter 2023 Investment; 2nd Quarter 2023 Deputy Clerk Ambulance Write Off; and 2nd Quarter 2023 Prairie Bridges/Park Fest. Ayes-4. Motion carried.
L. Gallentine, CGA, reported he is awaiting to hear from Marty Wymore, Region 6 Resource, about the grant application for Butler St. sidewalks.
Clerk Dennis updated Council on Prairie Bridges Park 28E Agreement. Councilman Abbas will speak to the Park Board and update Council at August meeting.
Dennis informed Council of Darla Glenn’s request for the City to extend 3rd Avenue to a property that will soon be transferred to her name. Glenn is building a garage and would like to be able to drive on a surface rather than grass. Wessels informed Council he had been approached by Glenn. Wessels would like to see 2-3 loads of gravel laid down as the property tax will be higher with the parcel having a building on it. No action taken due to being a discussion item only. Dennis to place on agenda for August meeting as an action item for Council to move on.
Speed feedback sign program was presented. Dennis to inquire to IDOT on details and report to Council in August.
Wessels moved, Scallon seconded to approve Clerk Dennis to invest Cemetery CD #46104 to Peoples Saving Bank in the amount of $10,350 for a period of 24 months at a percent of 4.5. Ayes-4. Motion carried.
Northway Well & Pump tested Well #2 for productivity. The report was presented by Nuss. Testing results went extremely well. There is a pinhole in some of the piping, however, it is not crucial to fix piping as well #2 is not currently in use. If a bigger pump is installed, there will need to be retro fitting to piping and mandates from IDNR. Well #2 can be ran as a backup, if needed. There will be an invoice for the testing of the pump. Upgrades on hold until City has knowledge of future project.
Crawford moved, Scallon seconded to approve the following EMS Joint Advisory Board appointments: Jesse Oelmann as AVAS Crew member, James King and Deanna Arends as Ackley Community Members. Ayes-4. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 23-25 Authorizing FY23 Year End Transfers. Roll call vote: Ayes-Crawford, Scallon, Wessels, and Abbas. Absent: Flores. Motion carried.
Wessels moved, Abbas seconded to pass Resolution 23-27 Re-zoning of 315 3rd Ave. Roll call vote: Ayes-Scallon, Wessels, Abbas, and Crawford. Absent: Flores. Motion carried.
Abbas moved, Scallon seconded to approve payment to Cornerstone Construction Contractors in the amount of $8,399.07. for 605 Main St. Façade Grant. Ayes-4. Motion carried.
Scallon moved, Wessels seconded to approve payment to Cornerstone Construction Contractors in the amount of $20,539.02. for 605 Main St. Façade Grant. Ayes-4. Motion carried.
Scallon moved, Abbas seconded to approve payment/purchase to Forgy Electric in the amount of $3,000. for AFD backup generator. Ayes-4. Motion carried.
C. Ubben, Peopleservice, reported Electric Pump has installed the 2 pumps at the Sherman Ave. lift station. Ubben updated Boomerang has installed the curtain at the Waste Water Treatment Plant as a part of San Sewer Phase II project. Abbas inquired as to why the alarm was going off at the lift station by Prairie Bridges. Ubben to look into it.
Scallon moved, Abbas seconded, to approve pay estimate #2 in the amount of $44,285.82. to Boomerang Corp for Sanitary Sewer Phase II WWTP project. Ayes-4. Motion carried.
Lodge to come back and seed for the equalization basin project. Abbas moved, Wessels seconded to approve pay estimate #3 in the amount of $49,700.20 to Woodruff Construction for Equalization Basin Project. Ayes-4 Motion carried.
K. Meyer reported AAA Construction has finished up some punch list items from the inspection at the splash pad. The motor has been quieted down. Hydrostat is back in place. Meyer is awaiting the compliance sheets and manual for the splash pad. Abbas moved, Crawford seconded to approve pay estimate #1 in the amount of $245,632 to AAA Construction on the splash pad project. Ayes-4. Motion carried.
Gallentine is navigating the DOT closing documents for N. Butler St project.
G. Frick, Police Chief, will be hosting National Night Out in Victory Park on August 1, 2023 from 6-7:30 pm for the public. Hotdogs and smores will be served. Frick has requested to deliver Casey’s Pizza using the patrol car. Frick will be paying for the gas in the patrol car and the donations for delivery will be given to the Special Olympics. Council okayed the use of the car during the event. Frick and Officer ValVerde would like to personally purchase challenge coins to sell. The Police Dept would like to use those funds for trinkets and such. Clerk Dennis informed Frick about the selling of goods/products versus receiving donations for the coins. There is a cash line set up for donation revenues as well as donation purchases so the money coming in can go out on those cash lines. If the City sells goods/products, the City will then need to pay sales tax on those said items. Discussion about setting up a 501C3 was had. Frick inquired as to setting up a separate checking account for the challenge coins. Clerk Dennis educated Council and Frick about the setting up of outside accounts and a reminder of the results of our Audit back in 2016ish about those said accounts.
K. Meyer, public works supervisor, updated Council on the inspection of the pool filter project. Meyer will be receiving bids on some electrical work that needs to be done at the pool.
Nuss still working on the Hazard Mitigation Plan.
Wessels moved, Scallon seconded to adjourn at 8:17 pm. Ayes-4. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
AAA CONSTRUCTION, INC
SPLASH PAD
245632.00
ACKLEY DEVELOPMENT COMMIS
ECONOMIC DEVELOPMENT CONTRACT
14000.00
ACKLEY PUBLISHING CO INC
GOLF CART TAGS (125)
49.07
AGSOURCE COOPERATIVE SERV
POOL TESTING
42.00
AIRGAS NORTH CENTRAL
OXYGEN/CYLINDER RENTAL/HAZMAT DEL
774.35
AMERICAN SOCIETY OF COMP/
ANNUAL LICENSE FEE
432.50
BETTER HOMES & GARDENS MA
1 YR MAGAZINE
17.12
BIG IRON LLC
PROTECTIVE VEST-VALVERDE
527.61
BLACK HILLS/IOWA GAS UTIL
UTILTIES-GAS
919.82
BOOMERANG CORP
SANITARY SWEWER IMPROVEMENT-2
44285.82
BRANDT SAND, GRAVEL & AG
SITE RESTORATION/BLACK DIRT
116.47
CARRICO AQUATIC RESOURCES
CHEMICALS
794.80
CASEYS GENERAL STORES
FUEL-PD
69.68
CENTER POINT LARGE PRINT
WESTERN SERIES BOOKS
524.88
CENTURYLINK
PHONES/FAX/INTERNET
377.38
CGA
SAN SEWR PHASE II/EQUALIZATION BASIN
13782.80
CLEAR THE CHAOS CLEANING
6/21/23 CLEANING
150.00
CORNERSTONE COMMERICIAL
626 MAIN ST/FACADE GRANT
28938.09
DEPOSIT REFUNDS
REFUNDS
298.93
DOLLAR GENERAL
BATTERIES/ANT BAIT/PAPER TOWELS
36.62
EBS
HEALTH INSURANC
6564.62
ELDORA POLICE DEPARTMENT
FIREARMS QUALIFICATION-VALVERD
100.00
EMBLEM ENTERPRISES, INC
UNIFORM PATCHES-50
236.92
FEDERAL W/H
FED/FICA TAX
7339.28
FORGY ELECTRIC
BACK UP GENERATOR/ELECTRICAL
4039.04
FRANK DUNN CO.
COLD PATCH
998.00
FRANKLIN COUNTY AUDITOR
FRANKLIN COUNTY DISPATCH LEVY
1043.00
FRICK, GERALD
FLASH DRIVE
13.50
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
1ST QTR FY23/24/LANDFILL
15390.45
HARMS, LARRY
CEMETERY LOT REFUND
120.00
HEART OF IOWA
847-2222 COMMUNICATIONS
64.50
INGRAM LIBRARY SERVICES
BOOKS/SHIPPING
427.97
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1277.62
IOWA DEPT OF NATURAL RESO
ANNUAL WATER SUPPLY FEE FY24
175.94
IOWA LEAGUE OF CITIES
MEMBERSHIP DUES FY 23/24
1240.00
IPERS
IPERS - REGULAR
5796.18
JOHN DEERE FINANCIAL
FREEZE POPS
23.97
KELTEK INCORPORATED
WOLFCOM CAMERA INSTALLATION
453.00
LANDUS COOPERATIVE
LAWNSPRAY
212.25
M&G TIRE SERVICE
2019 PD CAR/OIL CHANGE/BATTERY
343.45
MAINSTAY SYSTEMS OF IOWA
IT/CAR LAPTOPS/PRINTERS FY24
960.00
MEDIACOM
PHONE/FAX/INTERNET
174.51
MID IOWA AUTO PARTS, LLC
BOLTS/CAPS/WASHERS/NUTS
27.50
MIDAMERICAN ENERGY COMPAN
ELECTRIC
6727.65
MID-AMERICAN PUBLISHING
1 YR NEWSPAPER/HAMPTON CHRONIC
64.00
MID-AMERICAN RESEARCH CHM
WIPEOUT WEEDKILLER
279.90
MIDWEST TAPE, LLC
DIGITAL MEDIA SERVICE
2000.00
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
OVERDRIVE
FY24 BRIDGES E-BOOK SUB FEE
635.79
P.C.C.
AMBULANCE BILLING FEES
1066.35
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
26262.54
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
16533.00
POSTMASTER
UTILITY BILL POSTAGE
320.00
R COMM
2 VERTEX ANTENNA
58.00
SALES TAX/LOST
SALES TAX PAYMENT
2470.57
SANDRY FIRE SUPPLY LLC
BUNKER GEAR
7053.68
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STANARD & ASSOCIATES INC.
POST FORM C/MANUAL/STUDY GUIDE
78.00
STATE WITHHOLDING
STATE TAX
992.12
THE NORTHWAY CORPORATION
WELL #2 BRUSHING/TELEVISING
15590.00
TIMES-CITIZEN CO.
6/14/23 & 6/21/23 MINUTES/TC SUBSCRIPT
303.48
UMB BANK
2014A/2016A GO BOND
500.00
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
2 CELL/2 JETPACKS
352.09
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
3709.00
WOODRUFF CONSTRUCTION
EQUALIZATION BASIN RELINING PR
49700.20
CLAIMS TOTAL
538563.91
EXPENSES BY FUND
GENERAL FUND
119243.86
LIBRARY RESERVE FUND
542.00
FIRE TRUCK/EQUIP RESERVES FUND
3000.00
ROAD USE TAX FUND
13407.66
DEBT SERVICE FUND
500.00
CAP PROJ - SPLASH PAD FUND
245759.27
WATER FUND
30629.44
WATER DEPOSITS FUND
286.04
SEWER FUND
62819.43
CAP SEWER IMPROVEMENTS FUND
56262.82
GARBAGE FUND
5675.04
STORM WATER FUND
438.35
TOTAL
538563.91
REVENUE
GENERAL
56319.13
POLICE CAR RESERVE
5000.00
EMERGENCY MGMT RESERVE
500.00
FIRE TRUCK/EQUIP
19033.93
ROAD USE TAX
24685.18
EMPLOYEE BENEFIT TOTAL
2769.41
EMERGENCY FUND
217.18
LOST TOTAL
18958.08
LOST - DEBT SERVICE TOTAL
4739.52
DEBT SERVICE TOTAL
112912.88
CAPITAL PROJECTS - LOST TOTAL
4739.52
CAP PROJ - SPLASH PAD
353.05
CAP PROJ - GO BOND 2020A
62107.37
CEMETERY PERPETUAL CARE
60.00
WATER
67766.22
WATER RESERVE
200000.00
WATER DEPOSITS
1200.00
SEWER TOTAL
127467.00
SEWER - SINKING
16345.00
SEWER - RESERVES
46909.88
GARBAGE
12685.29
STORM SEWER
14401.96
TOTAL
799170.60