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REGULAR MEETING MINUTES | July 12, 2023

REGULAR MEETING

July 12, 2023


ACKLEY CITY COUNCIL met in regular session July 12, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, and Joe Wessels. Absent: Chuy Flores. Quorum present.

Item #12 was stricken from the agenda by Mayor Nuss.

Abbas moved, Crawford seconded to approve the July 12, 2023 agenda, as listed, with Item #12 stricken. Ayes-4. Motion carried.

Crawford moved, Scallon seconded, to approve the Consent Agenda by one motion: a) June 14, 2023 Regular Minutes and June 21, 2023 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: June 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; June 2023 Clerk Budget; June 2023 Deputy Clerk Utility Billing Reconciliation; June 2023 Ambulance; June 2023 Fire; June 2023 Ackley Development Commission; April/May 2023 PeopleService; 1st Quarter 2023 Correction Ackley Public Library Investment; 2nd Quarter 2023 Investment; 2nd Quarter 2023 Deputy Clerk Ambulance Write Off; and 2nd Quarter 2023 Prairie Bridges/Park Fest. Ayes-4. Motion carried.

L. Gallentine, CGA, reported he is awaiting to hear from Marty Wymore, Region 6 Resource, about the grant application for Butler St. sidewalks.

Clerk Dennis updated Council on Prairie Bridges Park 28E Agreement. Councilman Abbas will speak to the Park Board and update Council at August meeting.

Dennis informed Council of Darla Glenn’s request for the City to extend 3rd Avenue to a property that will soon be transferred to her name. Glenn is building a garage and would like to be able to drive on a surface rather than grass. Wessels informed Council he had been approached by Glenn. Wessels would like to see 2-3 loads of gravel laid down as the property tax will be higher with the parcel having a building on it. No action taken due to being a discussion item only. Dennis to place on agenda for August meeting as an action item for Council to move on.

Speed feedback sign program was presented. Dennis to inquire to IDOT on details and report to Council in August.

Wessels moved, Scallon seconded to approve Clerk Dennis to invest Cemetery CD #46104 to Peoples Saving Bank in the amount of $10,350 for a period of 24 months at a percent of 4.5. Ayes-4. Motion carried.

Northway Well & Pump tested Well #2 for productivity. The report was presented by Nuss. Testing results went extremely well. There is a pinhole in some of the piping, however, it is not crucial to fix piping as well #2 is not currently in use. If a bigger pump is installed, there will need to be retro fitting to piping and mandates from IDNR. Well #2 can be ran as a backup, if needed. There will be an invoice for the testing of the pump. Upgrades on hold until City has knowledge of future project.

Crawford moved, Scallon seconded to approve the following EMS Joint Advisory Board appointments: Jesse Oelmann as AVAS Crew member, James King and Deanna Arends as Ackley Community Members. Ayes-4. Motion carried.

Scallon moved, Abbas seconded to pass Resolution 23-25 Authorizing FY23 Year End Transfers. Roll call vote: Ayes-Crawford, Scallon, Wessels, and Abbas. Absent: Flores. Motion carried.

Wessels moved, Abbas seconded to pass Resolution 23-27 Re-zoning of 315 3rd Ave. Roll call vote: Ayes-Scallon, Wessels, Abbas, and Crawford. Absent: Flores. Motion carried.

Abbas moved, Scallon seconded to approve payment to Cornerstone Construction Contractors in the amount of $8,399.07. for 605 Main St. Façade Grant. Ayes-4. Motion carried.

Scallon moved, Wessels seconded to approve payment to Cornerstone Construction Contractors in the amount of $20,539.02. for 605 Main St. Façade Grant. Ayes-4. Motion carried.

Scallon moved, Abbas seconded to approve payment/purchase to Forgy Electric in the amount of $3,000. for AFD backup generator. Ayes-4. Motion carried.

C. Ubben, Peopleservice, reported Electric Pump has installed the 2 pumps at the Sherman Ave. lift station. Ubben updated Boomerang has installed the curtain at the Waste Water Treatment Plant as a part of San Sewer Phase II project. Abbas inquired as to why the alarm was going off at the lift station by Prairie Bridges. Ubben to look into it.

Scallon moved, Abbas seconded, to approve pay estimate #2 in the amount of $44,285.82. to Boomerang Corp for Sanitary Sewer Phase II WWTP project. Ayes-4. Motion carried.

Lodge to come back and seed for the equalization basin project. Abbas moved, Wessels seconded to approve pay estimate #3 in the amount of $49,700.20 to Woodruff Construction for Equalization Basin Project. Ayes-4 Motion carried.

K. Meyer reported AAA Construction has finished up some punch list items from the inspection at the splash pad. The motor has been quieted down. Hydrostat is back in place. Meyer is awaiting the compliance sheets and manual for the splash pad. Abbas moved, Crawford seconded to approve pay estimate #1 in the amount of $245,632 to AAA Construction on the splash pad project. Ayes-4. Motion carried.

Gallentine is navigating the DOT closing documents for N. Butler St project.

G. Frick, Police Chief, will be hosting National Night Out in Victory Park on August 1, 2023 from 6-7:30 pm for the public. Hotdogs and smores will be served. Frick has requested to deliver Casey’s Pizza using the patrol car. Frick will be paying for the gas in the patrol car and the donations for delivery will be given to the Special Olympics. Council okayed the use of the car during the event. Frick and Officer ValVerde would like to personally purchase challenge coins to sell. The Police Dept would like to use those funds for trinkets and such. Clerk Dennis informed Frick about the selling of goods/products versus receiving donations for the coins. There is a cash line set up for donation revenues as well as donation purchases so the money coming in can go out on those cash lines. If the City sells goods/products, the City will then need to pay sales tax on those said items. Discussion about setting up a 501C3 was had. Frick inquired as to setting up a separate checking account for the challenge coins. Clerk Dennis educated Council and Frick about the setting up of outside accounts and a reminder of the results of our Audit back in 2016ish about those said accounts.

K. Meyer, public works supervisor, updated Council on the inspection of the pool filter project. Meyer will be receiving bids on some electrical work that needs to be done at the pool.

Nuss still working on the Hazard Mitigation Plan.

Wessels moved, Scallon seconded to adjourn at 8:17 pm. Ayes-4. Motion carried.


_______________________________________

Michael Nuss, Mayor


ATTEST:


____________________________

Malena Dennis, City Clerk


AAA CONSTRUCTION, INC

SPLASH PAD

245632.00

ACKLEY DEVELOPMENT COMMIS

ECONOMIC DEVELOPMENT CONTRACT

14000.00

ACKLEY PUBLISHING CO INC

GOLF CART TAGS (125)

49.07

AGSOURCE COOPERATIVE SERV

POOL TESTING

42.00

AIRGAS NORTH CENTRAL

OXYGEN/CYLINDER RENTAL/HAZMAT DEL

774.35

AMERICAN SOCIETY OF COMP/

ANNUAL LICENSE FEE

432.50

BETTER HOMES & GARDENS MA

1 YR MAGAZINE

17.12

BIG IRON LLC

PROTECTIVE VEST-VALVERDE

527.61

BLACK HILLS/IOWA GAS UTIL

UTILTIES-GAS

919.82

BOOMERANG CORP

SANITARY SWEWER IMPROVEMENT-2

44285.82

BRANDT SAND, GRAVEL & AG

SITE RESTORATION/BLACK DIRT

116.47

CARRICO AQUATIC RESOURCES

CHEMICALS

794.80

CASEYS GENERAL STORES

FUEL-PD

69.68

CENTER POINT LARGE PRINT

WESTERN SERIES BOOKS

524.88

CENTURYLINK

PHONES/FAX/INTERNET

377.38

CGA

SAN SEWR PHASE II/EQUALIZATION BASIN

13782.80

CLEAR THE CHAOS CLEANING

6/21/23 CLEANING

150.00

CORNERSTONE COMMERICIAL

626 MAIN ST/FACADE GRANT

28938.09

DEPOSIT REFUNDS

REFUNDS

298.93

DOLLAR GENERAL

BATTERIES/ANT BAIT/PAPER TOWELS

36.62

EBS

HEALTH INSURANC

6564.62

ELDORA POLICE DEPARTMENT

FIREARMS QUALIFICATION-VALVERD

100.00

EMBLEM ENTERPRISES, INC

UNIFORM PATCHES-50

236.92

FEDERAL W/H

FED/FICA TAX

7339.28

FORGY ELECTRIC

BACK UP GENERATOR/ELECTRICAL

4039.04

FRANK DUNN CO.

COLD PATCH

998.00

FRANKLIN COUNTY AUDITOR

FRANKLIN COUNTY DISPATCH LEVY

1043.00

FRICK, GERALD

FLASH DRIVE

13.50

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

1ST QTR FY23/24/LANDFILL

15390.45

HARMS, LARRY

CEMETERY LOT REFUND

120.00

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

427.97

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1277.62

IOWA DEPT OF NATURAL RESO

ANNUAL WATER SUPPLY FEE FY24

175.94

IOWA LEAGUE OF CITIES

MEMBERSHIP DUES FY 23/24

1240.00

IPERS

IPERS - REGULAR

5796.18

JOHN DEERE FINANCIAL

FREEZE POPS

23.97

KELTEK INCORPORATED

WOLFCOM CAMERA INSTALLATION

453.00

LANDUS COOPERATIVE

LAWNSPRAY

212.25

M&G TIRE SERVICE

2019 PD CAR/OIL CHANGE/BATTERY

343.45

MAINSTAY SYSTEMS OF IOWA

IT/CAR LAPTOPS/PRINTERS FY24

960.00

MEDIACOM

PHONE/FAX/INTERNET

174.51

MID IOWA AUTO PARTS, LLC

BOLTS/CAPS/WASHERS/NUTS

27.50

MIDAMERICAN ENERGY COMPAN

ELECTRIC

6727.65

MID-AMERICAN PUBLISHING

1 YR NEWSPAPER/HAMPTON CHRONIC

64.00

MID-AMERICAN RESEARCH CHM

WIPEOUT WEEDKILLER

279.90

MIDWEST TAPE, LLC

DIGITAL MEDIA SERVICE

2000.00

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

OVERDRIVE

FY24 BRIDGES E-BOOK SUB FEE

635.79

P.C.C.

AMBULANCE BILLING FEES

1066.35

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

26262.54

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POSTMASTER

UTILITY BILL POSTAGE

320.00

R COMM

2 VERTEX ANTENNA

58.00

SALES TAX/LOST

SALES TAX PAYMENT

2470.57

SANDRY FIRE SUPPLY LLC

BUNKER GEAR

7053.68

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STANARD & ASSOCIATES INC.

POST FORM C/MANUAL/STUDY GUIDE

78.00

STATE WITHHOLDING

STATE TAX

992.12

THE NORTHWAY CORPORATION

WELL #2 BRUSHING/TELEVISING

15590.00

TIMES-CITIZEN CO.

6/14/23 & 6/21/23 MINUTES/TC SUBSCRIPT

303.48

UMB BANK

2014A/2016A GO BOND

500.00

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELL/2 JETPACKS

352.09

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

3709.00

WOODRUFF CONSTRUCTION

EQUALIZATION BASIN RELINING PR

49700.20

CLAIMS TOTAL

538563.91

EXPENSES BY FUND

GENERAL FUND

119243.86

LIBRARY RESERVE FUND

542.00

FIRE TRUCK/EQUIP RESERVES FUND

3000.00

ROAD USE TAX FUND

13407.66

DEBT SERVICE FUND

500.00

CAP PROJ - SPLASH PAD FUND

245759.27

WATER FUND

30629.44

WATER DEPOSITS FUND

286.04

SEWER FUND

62819.43

CAP SEWER IMPROVEMENTS FUND

56262.82

GARBAGE FUND

5675.04

STORM WATER FUND

438.35

TOTAL

538563.91

REVENUE

GENERAL

56319.13

POLICE CAR RESERVE

5000.00

EMERGENCY MGMT RESERVE

500.00

FIRE TRUCK/EQUIP

19033.93

ROAD USE TAX

24685.18

EMPLOYEE BENEFIT TOTAL

2769.41

EMERGENCY FUND

217.18

LOST TOTAL

18958.08

LOST - DEBT SERVICE TOTAL

4739.52

DEBT SERVICE TOTAL

112912.88

CAPITAL PROJECTS - LOST TOTAL

4739.52

CAP PROJ - SPLASH PAD

353.05

CAP PROJ - GO BOND 2020A

62107.37

CEMETERY PERPETUAL CARE

60.00

WATER

67766.22

WATER RESERVE

200000.00

WATER DEPOSITS

1200.00

SEWER TOTAL

127467.00

SEWER - SINKING

16345.00

SEWER - RESERVES

46909.88

GARBAGE

12685.29

STORM SEWER

14401.96

TOTAL

799170.60


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