REGULAR MEETING
July 13, 2022
ACKLEY CITY COUNCIL met in regular session July 13, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Joe Wessels, and Mike Abbas. Quorum present.
Crawford moved, Abbas seconded, to approve the July 13, 2022 Agenda as listed. Ayes-all. Motion carried.
Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) June 8, 2022 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: June 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; June 2022 Clerk Budget; June 2022 Deputy Clerk Utility Billing Reconciliation; June 2022 Ambulance; May/June 2022 Fire; 2nd Quarter 2022 Investment, 2nd Quarter 2022 Deputy Clerk Ambulance Write Off, and 2nd Quarter 2022 Prairie Bridges/Park Fest. Ayes-all. Motion carried. Clerk Dennis reported no Peopleservice report was given.
Dennis informed council of the city buildings insured valuations with the EMC insurance policy and stated that the council needs to think about increasing those values. That will increase the premiums also. The buildings are currently under insured for replacement costs. J. Frazier informed council that EMC does a function cost on buildings when they set values.
Abbas informed council about the water in the ditch at the H. Janssen property at the corner of Butler St./10th Ave. Abbas understood that it is a farm tile that is plugged and is not the city’s responsibility. Abbas updated council that Janssen agreed to pay half to make it right. L. Gallentine voiced concerns on setting precedents on the city taking financial responsibility and assisting in fixing it when it is not the City’s tile. The ditch is plugged at the golf course. Abbas will talk to Janssen and inform him that the city is not willing to take on financial responsibility for a private tile and he would need to contact the golf course to work that out so that the tile can get unplugged.
K. Meyer reported the storm sewer located by the driveway at 903 Butler St would need to be dug up and fixed with some quick crete at one of the seams. Council informed him to go ahead and contact A. Harms to dig it up so that Public Works could put fabric down and fix the crack.
Nuss updated council that he has received a list from the fire chief and the water superintendent about fire hydrants that need to be replaced or repaired. Nuss reminded council that there was $100,000 budgeted for valves and that if some of that money isn’t used for valves, he believes that the city needs to work on getting the fire hydrants in better working condition. Crawford inquired about the types of hydrants the city has. Nuss informed that the city has been working with Mueller on hydrants and some of those require repairs and not replacement. Dennis reminded council that the valves are needed so that Main Street can be shut down in the event of water main breaks. The City has had a few main breaks and the fire department has had to open fire hydrants on both sides of the break in order to slow the water flow to get those breaks repaired as there are no valves. Abbas stated the city needed to get the valves installed as priority before hydrants. Wessels agreed the valves should be done first. Dennis inquired as to how many companies do this type of work on valves. Nuss informed council that there are 2 companies and the water superintendent informed him he would only suggest using one, which is Clouser out of Ames. Clouser only does the valve placement and does not do any of the digging around the main. Wessels stated the hole has to be dug out before Clouser will come in. Gallentine estimated that it would cost roughly $10,000-$15,000 per location. Crawford moved, Flores seconded to allow the water council committee to prioritize which valves need to be done and authorize them to what needs to done first for valves. Ayes-all. Motion carried.
Nuss updated council on the Iowa Code about responsibility of dead trees in the right of way. Nuss would like to see the council not allow any trees planted in the right of way. Crawford informed council that there are quite a few ash trees that are dead or dying. Nuss spoke to city attorney, S. Schroeder, whom stated the city needed to prioritize those dead/diseased trees and have a plan to take them down. Crawford suggested to not do any changes that were addressed in the June meeting. No action taken on proposed ordinance change to Chapter 151.
Dennis updated council on House File 2130 that the city could no longer collect the $30 fee for ATV/UTV. Dennis informed council that the codification company will get all the legislature changes to the City and council can decide to then do ordinance changes to the chapters that those pertain to. The City can still require the inspections and such on our city streets, if they want to keep that in. Tabled for future discussion.
Scallon moved, Flores seconded to open the public hearing at 7:42 p.m. on the first reading of the proposed Ordinance No. 520 Adoption of the Proposed Code of Ordinances of the City of Ackley, Iowa. Ayes-all. Motion carried. No oral or written comments or objections were received by the City Clerk prior to the meeting. Abbas moved, Scallon seconded to close the public hearing at 7:43 p.m. Ayes-all. Motion carried.
Scallon moved, Crawford seconded to approve the first reading of the proposed Ordinance No. 520 Adoption of the Proposed Code of Ordinances of the City of Ackley, Iowa. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, Crawford. Motion carried.
Scallon moved, Abbas seconded to waive the second and third readings of the proposed Ordinance No. 520 Adoption of the Proposed Code of Ordinances of the City of Ackley, Iowa. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, Scallon. Motion carried.
Abbas moved, Scallon seconded to adopt said proposed Ordinance No. 520. Roll call vote: Ayes- Wessels, Abbas, Crawford, Scallon, Flores. Motion carried.
Abbas moved, Flores seconded to adopt the Proclamation of Rail Safety Week. Ayes-all. Motion carried.
Scallon moved, Flores seconded approving the Liquor/Beer license for the Friends of Prairie Bridges for August Park Fest, pending dram shop endorsement. Ayes-all. Motion carried.
Crawford moved, Scallon seconded to pass Resolution 22-30 Authorizing the Mayor Entering into a Professional Services Agreement with Impact 7G for 605 Main Street CDBG-CV Façade Grant. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Abbas moved, Scallon seconded to pass Resolution 22-31 Authorizing the Mayor Entering into Contract with Iowa Economic Development Authority for CDBG Grant for Sanitary Sewer Phase II Project. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, Wessels. Motion carried.
Crawford moved, Abbas seconded to pass Resolution 22-32 Authorizing FY22 Year End Transfers. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, Abbas. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 22-33 Hiring Trent Meyer as Public Works Assistant. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, Crawford. Motion carried.
Scallon moved, Crawford seconded to pass Resolution 22-34 Setting vehicle mileage reimbursement rate for final 6 months of calendar year 2022. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, Scallon. Motion carried.
Crawford moved, Abbas seconded to pass Resolution 22-35 Establishing the Fee for the Intro to Lifeguarding Lessons. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, Flores. Motion carried.
No action taken on Resolution 22-36 Hiring Temporary Part Time Code Enforcement Officer.
Abbas moved, Flores seconded to approve payment to William Underground Services for Pool/Park Ave water main repair in the amount of $2,775.00. Ayes-all. Motion carried.
L. Gallentine updated council that the Sanitary Sewer Phase II project should be ready to set public hearing at August meeting for bid opening in September. Scallon moved, Abbas seconded to approve Change Order 2 for the Splash Pad for a decrease of $7,500 for the removal of the slide but piping it in and completion date to August 26, 2022. Ayes-all. Motion carried. N. Butler Street asphalt is done. Heartland will be installing some new sewer castings as the old ones were no good. Gallentine gave an update on the building permits.
K. Meyer reports street patching will start soon, the pool water is good, and PW will be working on cleaning out storm intakes.
Dennis updated Council that she will be out of the office next week due to clerk school. Region 6 may be requesting a special meeting the last week of July. Dennis informed she would reach out to Julie Winter to find out all details and will relay when she knows.
Wessels was called to the school demolition about the storm sewer that runs there. The city has previously tried to jet out one of those storm sewers. The school is installing new storm sewers. When that happens, the school is to contact Wessels, whom will contact Gallentine and Meyer to meet them on site.
Nuss and Frazier gave accolades to the public works department on the work they continue to do. Nuss reports that the City got a notice from the DNR that we were not participating in the flood insurance program but the City has. At present, the city has not heard back from the DNR about the letter in question. Nuss has sent letters to property owners to clean up properties, some have completed the clean-up. J. Boelman will be retiring in September. Mid-American has replaced the 2 poles by the bank and are waiting for locates for the one by the grocery store.
Crawford moved, Wessels seconded to adjourn at 8:15 p.m. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST: ____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP
563.60
ACKLEY DEVELOPMENT COMMIS
ECONOMIC DEVELOPMENT CONTRACT
14000.00
ACKLEY PUBLISHING CO INC
SHUT OFF NOTICES
123.65
AGSOURCE COOPERATIVE SERV
POOL TESTING
68.00
AIRGAS NORTH CENTRAL
CYLINDER RENTAL
857.01
AMAZON
CRAFTS/BOOKS
213.77
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
2378.90
BOOK LOOK
PICTURE BOOKS/CH FICTION
1121.14
BOUND TREE MEDICAL LLC
BEDPANS/SUCTION KIT/BLANKETS
201.17
BROWN SUPPLY CO. INC.
FLAT SOLID COVER/MANHOLE FRAMS
775.00
BUILDERS FIRST SOURCE
CABINET BASES
191.60
CARDMEMBER SERVICE
CONCESSIONS/WHEN I WORK/THRIFT BOOKS
4650.65
CARRICO AQUATIC RESOURCES
CHEMICALS
1018.67
CASEYS GENERAL STORES
FUEL
120.01
CASHATT CONSTRUCTION, LLC
REPLACE ROOF-STEEL-(WINDSTORM)
12200.00
CENTER POINT LARGE PRINT
CHRISTIAN LEVEL II/MYSTERY SERIES
1121.76
CENTURYLINK
PHONES/FAX
377.19
CGA
N BUTLER ST/SANITARY SEWER II
14263.05
CLEAR THE CHAOS CLEANING
6/8/22 & 6/22/22 CLEANING
250.00
COURIER COMMUNICATIONS
CHIEF WANTED AD
21.75
DEMCO
SLIM CASES/LABEL PROTECTO/OFFICE SUPPLIES
771.77
DOLLAR GENERAL
PAPERTOWELS
10.00
EBS
HEALTH INSURANC
3533.00
FEDERAL W/H
FED/FICA TAX
4484.83
FRANK DUNN CO.
HIGH PERFORMANCE PATCH
499.00
FRANKLIN COUNTY AUDITOR
FRANKLIN COUNTY DISPATCH LEVY
985.00
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
1ST QTR FY 22/23/LANDFILL FEES
14126.10
HAWTH PRODUCTIONS
WEB MANAGEMENT MAY22-JUN22
300.00
HEART OF IOWA
847-2222 COMMUNICATIONS
61.60
IBELING INSURANCE SERVICE
EMC RENEWAL 22/23
79843.00
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1580.40
IOWA DEPT OF NATURAL RESO
ANNUAL WATER SUPPLY FEE FY23
176.12
IOWA DEPT OF PUBLIC SAFE
ON-LINE WARRANTS AND ARTICLES
300.00
IOWA LEAGUE OF CITIES
MEMBERSHIP DUES FY22/23
1192.00
IOWA OUTDOORS
1 YR MAGAZINE
12.00
IOWA STATE UNIVERSITY
CLERK INSTITUTE-DENNIS
64.00
IOWA WORKFORCE DEVELOPMEN
2ND QTR UNEMPLOYMENT
50.02
IPERS
IPERS - REGULAR
2444.08
JUNIOR LIBRARY GUILD
UPPER ELEMENTARY/JUNIOR HIGH
525.98
LANDUS COOPERATIVE
LAWN SPRAY
456.83
MARTIN'S FLAG COMPANY
VETS PARK - IOWA FLAG
58.91
MEDIACOM
PHONE/FAX/INTERNET
154.11
MIDAMERICAN ENERGY COMPAN
ELECTRIC
6442.00
MID-AMERICAN PUBLISHING
HAMPTON CHRONICLE-1 YR NEWSPAP
59.00
NAPA AUTO PARTS
EPOXY/CABLE TIES/PTEX
50.57
NORTHEAST IOWA RESPONSE G
FY 22/23 MEMBERSHIPFEE NIRG
794.50
OFFICE OF AUDITOR OF STAT
ANNUAL EXAM/FILING FEE FY21
6968.79
OLMSTEAD CONCRETE
SIDEWALK REPLACE-422 1ST AVE
568.00
OTTER CREEK FARMS INC.
AIRPORT LEASE
750.00
P.C.C.
AMBULANCE BILLING FEES
741.05
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15437.00
POSTMASTER
UTILITY BILL POSTAGE
275.00
RADIO COMMUNICATIONS CO
RADIOS/ANTENNAS/BATTERIES - 2
265.80
SALES TAX/LOST
SALES TAX PAYMENT
657.55
SEQUEL ARCHITECTURE, PLC
605 MAIN ST - FACADE WORK
2010.00
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAX
513.00
TIMES-CITIZEN CO.
1 YR TCC/MINUTES/NOTICE/WATER REPORT
538.20
UMB BANK
2014A/2016A GO BOND
500.00
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
CELL PHONES/INTERNET
414.21
WAL-MART COMMUNITY
FOOD BAGS/PLASTIC CUPS
24.00
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1872.77
WILLIAMS EXCAVATION LLC
WATERMAIN REPAIR-PARK AVE/POOL
2775.00
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
18274.33
CLAIMS TOTAL
230402.34
EXPENSES BY FUND
GENERAL FUND
129894.32
LIBRARY RESERVE FUND
2034.40
ROAD USE TAX FUND
17473.76
EMPLOYEE BENEFIT FUND
22555.25
DEBT SERVICE FUND
500.00
CAP PROJ-GO BOND 2020A FUND
11972.85
WATER FUND
20170.00
SEWER FUND
13243.31
CAP SEWER IMPROVEMENTS FUND
2290.20
GARBAGE FUND
9375.62
STORM WATER FUND
892.63
TOTAL
230402.34
REVENUE
GENERAL
58868.96
LIBRARY RESERVE TOTAL
3810.00
POLICE CAR RESERVES TOTAL
5000.00
EMERGENCY MGMT RESERVES TOTAL
500.00
FIRE TRUCK/EQUIP
18487.58
AMBULANCE RIG/EQUIP RESER TOTA
6087.21
TREE RESERVE
80.00
ROAD USE TAX
28039.72
EMPLOYEE BENEFIT TOTAL
2767.99
EMERGENCY FUND
192.09
LOST TOTAL
17266.33
LOST - DEBT SERVICE TOTAL
4316.58
TIF TOTAL
3637.36
DEBT SERVICE TOTAL
140053.49
CAPITAL PROJECTS - LOST TOTAL
4316.58
CAP PROJ - SPLASH PAD TOTAL
177.76
CEMETERY PERPETUAL CARE TOTAL
360.00
WATER
34894.09
WATER - RESERVES TOTAL
200000.00
WATER DEPOSITS
1200.00
SEWER TOTAL
50587.19
SEWER - SINKING
16328.34
SEWER - RESERVES
19981.47
GARBAGE
12206.13
STORM SEWER
13540.63
TOTAL
642699.50