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REGULAR MEETING MINUTES | July 13, 2022

REGULAR MEETING

July 13, 2022


ACKLEY CITY COUNCIL met in regular session July 13, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Joe Wessels, and Mike Abbas. Quorum present.

Crawford moved, Abbas seconded, to approve the July 13, 2022 Agenda as listed. Ayes-all. Motion carried.

Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) June 8, 2022 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: June 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; June 2022 Clerk Budget; June 2022 Deputy Clerk Utility Billing Reconciliation; June 2022 Ambulance; May/June 2022 Fire; 2nd Quarter 2022 Investment, 2nd Quarter 2022 Deputy Clerk Ambulance Write Off, and 2nd Quarter 2022 Prairie Bridges/Park Fest. Ayes-all. Motion carried. Clerk Dennis reported no Peopleservice report was given.

Dennis informed council of the city buildings insured valuations with the EMC insurance policy and stated that the council needs to think about increasing those values. That will increase the premiums also. The buildings are currently under insured for replacement costs. J. Frazier informed council that EMC does a function cost on buildings when they set values.

Abbas informed council about the water in the ditch at the H. Janssen property at the corner of Butler St./10th Ave. Abbas understood that it is a farm tile that is plugged and is not the city’s responsibility. Abbas updated council that Janssen agreed to pay half to make it right. L. Gallentine voiced concerns on setting precedents on the city taking financial responsibility and assisting in fixing it when it is not the City’s tile. The ditch is plugged at the golf course. Abbas will talk to Janssen and inform him that the city is not willing to take on financial responsibility for a private tile and he would need to contact the golf course to work that out so that the tile can get unplugged.

K. Meyer reported the storm sewer located by the driveway at 903 Butler St would need to be dug up and fixed with some quick crete at one of the seams. Council informed him to go ahead and contact A. Harms to dig it up so that Public Works could put fabric down and fix the crack.

Nuss updated council that he has received a list from the fire chief and the water superintendent about fire hydrants that need to be replaced or repaired. Nuss reminded council that there was $100,000 budgeted for valves and that if some of that money isn’t used for valves, he believes that the city needs to work on getting the fire hydrants in better working condition. Crawford inquired about the types of hydrants the city has. Nuss informed that the city has been working with Mueller on hydrants and some of those require repairs and not replacement. Dennis reminded council that the valves are needed so that Main Street can be shut down in the event of water main breaks. The City has had a few main breaks and the fire department has had to open fire hydrants on both sides of the break in order to slow the water flow to get those breaks repaired as there are no valves. Abbas stated the city needed to get the valves installed as priority before hydrants. Wessels agreed the valves should be done first. Dennis inquired as to how many companies do this type of work on valves. Nuss informed council that there are 2 companies and the water superintendent informed him he would only suggest using one, which is Clouser out of Ames. Clouser only does the valve placement and does not do any of the digging around the main. Wessels stated the hole has to be dug out before Clouser will come in. Gallentine estimated that it would cost roughly $10,000-$15,000 per location. Crawford moved, Flores seconded to allow the water council committee to prioritize which valves need to be done and authorize them to what needs to done first for valves. Ayes-all. Motion carried.

Nuss updated council on the Iowa Code about responsibility of dead trees in the right of way. Nuss would like to see the council not allow any trees planted in the right of way. Crawford informed council that there are quite a few ash trees that are dead or dying. Nuss spoke to city attorney, S. Schroeder, whom stated the city needed to prioritize those dead/diseased trees and have a plan to take them down. Crawford suggested to not do any changes that were addressed in the June meeting. No action taken on proposed ordinance change to Chapter 151.

Dennis updated council on House File 2130 that the city could no longer collect the $30 fee for ATV/UTV. Dennis informed council that the codification company will get all the legislature changes to the City and council can decide to then do ordinance changes to the chapters that those pertain to. The City can still require the inspections and such on our city streets, if they want to keep that in. Tabled for future discussion.

Scallon moved, Flores seconded to open the public hearing at 7:42 p.m. on the first reading of the proposed Ordinance No. 520 Adoption of the Proposed Code of Ordinances of the City of Ackley, Iowa. Ayes-all. Motion carried. No oral or written comments or objections were received by the City Clerk prior to the meeting. Abbas moved, Scallon seconded to close the public hearing at 7:43 p.m. Ayes-all. Motion carried.

Scallon moved, Crawford seconded to approve the first reading of the proposed Ordinance No. 520 Adoption of the Proposed Code of Ordinances of the City of Ackley, Iowa. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, Crawford. Motion carried.

Scallon moved, Abbas seconded to waive the second and third readings of the proposed Ordinance No. 520 Adoption of the Proposed Code of Ordinances of the City of Ackley, Iowa. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, Scallon. Motion carried.

Abbas moved, Scallon seconded to adopt said proposed Ordinance No. 520. Roll call vote: Ayes- Wessels, Abbas, Crawford, Scallon, Flores. Motion carried.

Abbas moved, Flores seconded to adopt the Proclamation of Rail Safety Week. Ayes-all. Motion carried.

Scallon moved, Flores seconded approving the Liquor/Beer license for the Friends of Prairie Bridges for August Park Fest, pending dram shop endorsement. Ayes-all. Motion carried.

Crawford moved, Scallon seconded to pass Resolution 22-30 Authorizing the Mayor Entering into a Professional Services Agreement with Impact 7G for 605 Main Street CDBG-CV Façade Grant. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.

Abbas moved, Scallon seconded to pass Resolution 22-31 Authorizing the Mayor Entering into Contract with Iowa Economic Development Authority for CDBG Grant for Sanitary Sewer Phase II Project. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, Wessels. Motion carried.

Crawford moved, Abbas seconded to pass Resolution 22-32 Authorizing FY22 Year End Transfers. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, Abbas. Motion carried.

Scallon moved, Abbas seconded to pass Resolution 22-33 Hiring Trent Meyer as Public Works Assistant. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, Crawford. Motion carried.

Scallon moved, Crawford seconded to pass Resolution 22-34 Setting vehicle mileage reimbursement rate for final 6 months of calendar year 2022. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, Scallon. Motion carried.

Crawford moved, Abbas seconded to pass Resolution 22-35 Establishing the Fee for the Intro to Lifeguarding Lessons. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, Flores. Motion carried.

No action taken on Resolution 22-36 Hiring Temporary Part Time Code Enforcement Officer.

Abbas moved, Flores seconded to approve payment to William Underground Services for Pool/Park Ave water main repair in the amount of $2,775.00. Ayes-all. Motion carried.

L. Gallentine updated council that the Sanitary Sewer Phase II project should be ready to set public hearing at August meeting for bid opening in September. Scallon moved, Abbas seconded to approve Change Order 2 for the Splash Pad for a decrease of $7,500 for the removal of the slide but piping it in and completion date to August 26, 2022. Ayes-all. Motion carried. N. Butler Street asphalt is done. Heartland will be installing some new sewer castings as the old ones were no good. Gallentine gave an update on the building permits.

K. Meyer reports street patching will start soon, the pool water is good, and PW will be working on cleaning out storm intakes.

Dennis updated Council that she will be out of the office next week due to clerk school. Region 6 may be requesting a special meeting the last week of July. Dennis informed she would reach out to Julie Winter to find out all details and will relay when she knows.

Wessels was called to the school demolition about the storm sewer that runs there. The city has previously tried to jet out one of those storm sewers. The school is installing new storm sewers. When that happens, the school is to contact Wessels, whom will contact Gallentine and Meyer to meet them on site.

Nuss and Frazier gave accolades to the public works department on the work they continue to do. Nuss reports that the City got a notice from the DNR that we were not participating in the flood insurance program but the City has. At present, the city has not heard back from the DNR about the letter in question. Nuss has sent letters to property owners to clean up properties, some have completed the clean-up. J. Boelman will be retiring in September. Mid-American has replaced the 2 poles by the bank and are waiting for locates for the one by the grocery store.

Crawford moved, Wessels seconded to adjourn at 8:15 p.m. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor


ATTEST: ____________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

563.60

ACKLEY DEVELOPMENT COMMIS

ECONOMIC DEVELOPMENT CONTRACT

14000.00

ACKLEY PUBLISHING CO INC

SHUT OFF NOTICES

123.65

AGSOURCE COOPERATIVE SERV

POOL TESTING

68.00

AIRGAS NORTH CENTRAL

CYLINDER RENTAL

857.01

AMAZON

CRAFTS/BOOKS

213.77

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

2378.90

BOOK LOOK

PICTURE BOOKS/CH FICTION

1121.14

BOUND TREE MEDICAL LLC

BEDPANS/SUCTION KIT/BLANKETS

201.17

BROWN SUPPLY CO. INC.

FLAT SOLID COVER/MANHOLE FRAMS

775.00

BUILDERS FIRST SOURCE

CABINET BASES

191.60

CARDMEMBER SERVICE

CONCESSIONS/WHEN I WORK/THRIFT BOOKS

4650.65

CARRICO AQUATIC RESOURCES

CHEMICALS

1018.67

CASEYS GENERAL STORES

FUEL

120.01

CASHATT CONSTRUCTION, LLC

REPLACE ROOF-STEEL-(WINDSTORM)

12200.00

CENTER POINT LARGE PRINT

CHRISTIAN LEVEL II/MYSTERY SERIES

1121.76

CENTURYLINK

PHONES/FAX

377.19

CGA

N BUTLER ST/SANITARY SEWER II

14263.05

CLEAR THE CHAOS CLEANING

6/8/22 & 6/22/22 CLEANING

250.00

COURIER COMMUNICATIONS

CHIEF WANTED AD

21.75

DEMCO

SLIM CASES/LABEL PROTECTO/OFFICE SUPPLIES

771.77

DOLLAR GENERAL

PAPERTOWELS

10.00

EBS

HEALTH INSURANC

3533.00

FEDERAL W/H

FED/FICA TAX

4484.83

FRANK DUNN CO.

HIGH PERFORMANCE PATCH

499.00

FRANKLIN COUNTY AUDITOR

FRANKLIN COUNTY DISPATCH LEVY

985.00

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

1ST QTR FY 22/23/LANDFILL FEES

14126.10

HAWTH PRODUCTIONS

WEB MANAGEMENT MAY22-JUN22

300.00

HEART OF IOWA

847-2222 COMMUNICATIONS

61.60

IBELING INSURANCE SERVICE

EMC RENEWAL 22/23

79843.00

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1580.40

IOWA DEPT OF NATURAL RESO

ANNUAL WATER SUPPLY FEE FY23

176.12

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA LEAGUE OF CITIES

MEMBERSHIP DUES FY22/23

1192.00

IOWA OUTDOORS

1 YR MAGAZINE

12.00

IOWA STATE UNIVERSITY

CLERK INSTITUTE-DENNIS

64.00

IOWA WORKFORCE DEVELOPMEN

2ND QTR UNEMPLOYMENT

50.02

IPERS

IPERS - REGULAR

2444.08

JUNIOR LIBRARY GUILD

UPPER ELEMENTARY/JUNIOR HIGH

525.98

LANDUS COOPERATIVE

LAWN SPRAY

456.83

MARTIN'S FLAG COMPANY

VETS PARK - IOWA FLAG

58.91

MEDIACOM

PHONE/FAX/INTERNET

154.11

MIDAMERICAN ENERGY COMPAN

ELECTRIC

6442.00

MID-AMERICAN PUBLISHING

HAMPTON CHRONICLE-1 YR NEWSPAP

59.00

NAPA AUTO PARTS

EPOXY/CABLE TIES/PTEX

50.57

NORTHEAST IOWA RESPONSE G

FY 22/23 MEMBERSHIPFEE NIRG

794.50

OFFICE OF AUDITOR OF STAT

ANNUAL EXAM/FILING FEE FY21

6968.79

OLMSTEAD CONCRETE

SIDEWALK REPLACE-422 1ST AVE

568.00

OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00

P.C.C.

AMBULANCE BILLING FEES

741.05

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15437.00

POSTMASTER

UTILITY BILL POSTAGE

275.00

RADIO COMMUNICATIONS CO

RADIOS/ANTENNAS/BATTERIES - 2

265.80

SALES TAX/LOST

SALES TAX PAYMENT

657.55

SEQUEL ARCHITECTURE, PLC

605 MAIN ST - FACADE WORK

2010.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAX

513.00

TIMES-CITIZEN CO.

1 YR TCC/MINUTES/NOTICE/WATER REPORT

538.20

UMB BANK

2014A/2016A GO BOND

500.00

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

CELL PHONES/INTERNET

414.21

WAL-MART COMMUNITY

FOOD BAGS/PLASTIC CUPS

24.00

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1872.77

WILLIAMS EXCAVATION LLC

WATERMAIN REPAIR-PARK AVE/POOL

2775.00

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

18274.33

CLAIMS TOTAL

230402.34

EXPENSES BY FUND

GENERAL FUND

129894.32

LIBRARY RESERVE FUND

2034.40

ROAD USE TAX FUND

17473.76

EMPLOYEE BENEFIT FUND

22555.25

DEBT SERVICE FUND

500.00

CAP PROJ-GO BOND 2020A FUND

11972.85

WATER FUND

20170.00

SEWER FUND

13243.31

CAP SEWER IMPROVEMENTS FUND

2290.20

GARBAGE FUND

9375.62

STORM WATER FUND

892.63

TOTAL

230402.34

REVENUE

GENERAL

58868.96

LIBRARY RESERVE TOTAL

3810.00

POLICE CAR RESERVES TOTAL

5000.00

EMERGENCY MGMT RESERVES TOTAL

500.00

FIRE TRUCK/EQUIP

18487.58

AMBULANCE RIG/EQUIP RESER TOTA

6087.21

TREE RESERVE

80.00

ROAD USE TAX

28039.72

EMPLOYEE BENEFIT TOTAL

2767.99

EMERGENCY FUND

192.09

LOST TOTAL

17266.33

LOST - DEBT SERVICE TOTAL

4316.58

TIF TOTAL

3637.36

DEBT SERVICE TOTAL

140053.49

CAPITAL PROJECTS - LOST TOTAL

4316.58

CAP PROJ - SPLASH PAD TOTAL

177.76

CEMETERY PERPETUAL CARE TOTAL

360.00

WATER

34894.09

WATER - RESERVES TOTAL

200000.00

WATER DEPOSITS

1200.00

SEWER TOTAL

50587.19

SEWER - SINKING

16328.34

SEWER - RESERVES

19981.47

GARBAGE

12206.13

STORM SEWER

13540.63

TOTAL

642699.50



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