REGULAR MEETING
June 14, 2023
ACKLEY CITY COUNCIL met in regular session June 14, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Joe Wessels. Quorum present.
Crawford moved, Scallon seconded to approve the June 14, 2023 agenda, as listed. Ayes-all. Motion carried.
Abbas moved, Crawford seconded, to approve the Consent Agenda by one motion: a) May 10, 2023 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: May 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; May 2023 Clerk Budget; May 2023 Deputy Clerk Utility Billing Reconciliation; May 2023 Ambulance; May 2023 Fire; May 2023 Ackley Development Commission; and March 2023 PeopleService. Ayes-all. Motion carried.
No update on Butler Street sidewalks.
Discussion regarding the AVAS Proposed Merger with Eldora EMS. Wessels informed Council that Nick Graham may be willing to rent one of his 1st Avenue apartments to a crew to allow the 24-7 coverage to begin July 1, 2023. M. Carter, from Eldora EMS, reminded Council that the agreement was when living quarters are available, as well as, financially able to do a fulltime crew in Ackley but they would be covering the area. Clerk Dennis reminded Council that the GO Bond money could not be used for renting an apartment but was to be used for purchasing a building, building a building, or updating our current building. Mayor Nuss informed Council that with the change requests from last month, Nuss would be contacting City Attorney, S. Schroder, to draw up the contract with Eldora EMS and the City would need to hold a special meeting in order to get that contract reviewed and passed by the Council.
No update on Prairie Bridges Park 28E Agreement.
Roger Kregel, from Dumont Telephone, presented the Council with the route the fiber optic project would run in town. Kregel presented a DOT Right of Way permit on Hwy 57, that the City would need to approve. Dumont Telephone will be offering fiber services to those residents along the route and hoping to offer others once the project is complete. The project is expected to be a 2-to-3-year project. The right of way permit was questioned on what the Council considered an excavation. Dennis reminded Council of what L. Gallentine, from CGA, considered as excavations and Gallentine has not considered “pot holes” as excavations.
R. Shaffer, AVAS crew president, informed Council there are some lockers that the ambulance crew would like to get rid of as they have received bigger ones from Eldora EMS. Discussion about scrapping them or trying to sell them. Scallon moved, Flores seconded to approve selling them by way of the sealed bidding process for 2 weeks and if no one bids then AVAS to scrap them. Ayes-all. Motion carried. Dennis informed Council and AVAS, City needed to post them and could put them on League of Cities website at no cost. Council does not want to publish in paper.
No discussion or action regarding the AVAS budget amendment due to pursuing the merger details.
Abbas moved, Wessels seconded approving cigarette/tobacco/nicotine/vapor permits for Casey’s General Store and Dollar General Store. Ayes-all. Motion carried.
Wessels moved, Abbas seconded to approve the following appointments: Jane Bloodworth, Carol Van Hove, and Pat Scallon (non-voting member) to Historic Preservation Commission with terms expiring 7/9/26, Earl Akers to Library Board of Trustees with term expiring 6/30/29, and Amy Bear to Pool Betterment Committee with term expiring 12/31/26. Ayes-all. Motion carried.
Crawford moved, Flores seconded to pass Resolution 23-21 Authorizing the Mayor entering into Maintenance Contract with Mainstay Systems of Iowa, LLC. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Abbas moved, Flores seconded to pass Resolution 23-22 Authorizing Mayor signing Acceptance of Award for FFY2022 CWSRF Bipartisan Infrastructure Law (BIL) General Supplemental Grant. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.
Scallon moved, Crawford seconded to pass Resolution 23-23 Authorizing Mayor entering into Memorandum of Understanding: Intent to Contract Agreement with CGA Consultants. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.
Scallon moved, Crawford seconded to approve payment to Ackley Development Commission (ADC) in the amount of $14,000. for FY24 funding. Ayes-all. Motion carried.
Crawford moved, Scallon seconded to approve payment to Dorsey and Whitney in the amount of $13,000. for legal services on Series 2022 SFR Sewer Revenue Bond for Sanitary Sewer Phase II project (WWTP). Ayes-all. Motion carried.
Abbas moved, Flores seconded to approve payment to Williams Underground Services in the amount of $18,665. for exploratory street excavation/patches/backfill for Water Valve Placement Project and water main repair. Ayes-all. Motion carried.
Scallon moved, Flores seconded to approve payment to Carrico Aquatic Resources in the amount of $4,291.42 for pool chemicals. Ayes-all. Motion carried.
Wessels moved, Abbas seconded to approve payment to Affordable Tree Service in the amount of $5,200. for tree removal services. Ayes-all. Motion carried.
Crawford moved, Scallon seconded to approve payment to Office of Auditor of State in the amount of $7,421.21. for FY22 annual exam. Ayes-all. Motion carried.
Due to the final invoice being more than the original approved bid, Dennis requested approval for the additional amount due. C. Ubben, from PeopleService, further explained the reason was a difference in valve sizes. Crawford moved, Flores seconded to approve payment to Clouser Plumbing and Technologies in the amount of $53,500. for Water Valve Placement Project. Ayes-all. Motion carried.
Ubben informed Council of the 5th Ave lift station generator. Ziegler Cat has been able to find 1 head for the replacement and been unable to find other new or used parts. The generator is back together and back on site. Ubben to try and locate another generator or keep trying to find replacement parts.
Abbas moved, Scallon seconded, to approve pay estimate #1 in the amount of $114,000. to Boomerang Corp for Sanitary Sewer Phase II WWTP project. Ayes-all. Motion carried.
Follow-up regarding the eq basin liner, Will McAllister, from Woodruff Construction, believes in the product and the supplier. McAllister states the liner is easily patchable, if need be. Ubben to watch for breakdowns or tears. Scallon moved, Abbas seconded to approve Change Order #1 for an increase in the amount of $7,950. for the sludge removal for Equalization Basin Relining. Ayes-all. Motion carried.
Flores moved, Abbas seconded to approve pay estimate #2 in the amount of $78,208.75 to Woodruff Construction for Equalization Basin Project. Ayes-all Motion carried.
L. Gallentine, from CGA, presented Council with pay estimate #1 in the amount of $245,632. to AAA Construction for Splash Pad project. Gallentine informed Council this amount was based on what part of the project is complete. Council concerns with leaking water under the poured concrete and the patch job that was done. The chlorinator is not hooked up and the pump is loud in the pump house. Discussion on Dave Peters from Carrico finishing the install of some work. K. Meyer, public works supervisor, educated Council that AAA Construction may be subcontracting Carrico and the City would be out of the middle of any issues that may arise. Wessels moved, Flores seconded to refuse pay estimate #1 in the amount of $245,632. to AAA Construction. Ayes-all. Motion carried.
Gallentine is navigating the DOT closing documents for N. Butler St project.
No updated information on Franklin Street north of the railroad tracks.
Due to G. Frick’s inability to attend meeting, Dennis presented Frick’s requests. Axon cameras are currently being used by the state fairground personal, in hopes that personal would purchase them. Frick allowed them to use the cameras so staff was aware that the cameras were working. Dennis informed Council that a posting of the bid items would need to be done to allow anyone to bid on said cameras. Crawford moved, Flores seconded to allow use for one month and return or bid on the cameras. Ayes-all. Motion carried.
The replacement street light bulb outside the police department was discussed. Frick requested the bulb be replaced with a “Police” bulb. Council has requested a normal bulb be placed due to the police department not being manned 24-7, Council didn’t want residents to believe that personnel was here to assist them all hours of the day.
Crawford moved, Flores seconded to approve selling the sellable products with a bidding process and destroying the items that are not sellable. Items will be sold “As Is”. Ayes-all. Motion carried.
K. Meyer, public works supervisor, updated Council on the installed signs for the splash pad and site restoration is done.
Flores shared concerns about wanting a date for the 24/7 ambulance.
Nuss updated Council on library led lighting and their activities. Nuss worked with K. Meyer, Frick, and T. Eichmeier for the Hazard Mitigation Plan, Well #2 casing is in good shape and the Council need to discuss the future of that well at the next meeting. P. Williams has informed Nuss that there is still water flowing after the valve placements.
Wessels moved, Abbas seconded to adjourn at 8:33 pm. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP/COPIER MTNC
1320.39
ACKLEY PUBLISHING CO INC
WINDOW ENVELOPES (3)
137.92
AFFORDABLE TREE SERVICE
REMOVE 5 CITY PARK TREES
5200.00
AIRGAS NORTH CENTRAL
CYLINDER RENTAL/HAZMET DELIVERY
365.15
AMERICAN SOCIETY OF COMP/
ANNUAL LICENSE FEE
432.50
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
682.64
BOOMERANG CORP
SANITARY SEWER IMPROVEMENT-2
114000.00
BOUND TREE MEDICAL LLC
COT BATTERY/MEDICAL SUPPLIES
984.05
CARDMEMBER SERVICE
TREES/WHEN I WORK/UB POSTAGE/EMT KITS/ADO
4303.23
CARRICO AQUATIC RESOURCES
POLTANK 48 SQFT FILTER/CHEMICALS/SHIPPING
62791.42
CENTER POINT LARGE PRINT
PLATNIUM FICTION SERIES
589.68
CENTRAL IOWA DISTRIBUTING
PAPER TOWELS/SHIPPING
81.00
CENTURYLINK
PHONES/FAX
377.38
CGA
EQUALIZATION BASIN/SAN SWR PHASE II
25627.60
CLEAR THE CHAOS CLEANING
5/24/23 CLEANING
150.00
CLEMONS, MARJEAN
LIBRARY DIRECTORS’ ROUNDTABLE MILAGE
76.50
CLOUSER PLUMBING TECHNOLO
WATER VALVE PLACEMENT PROJ
53500.00
COUNTRY SAMPLER
1 YR MAGAZINE
20.00
DENNIS, MALENA
TIF/TAX ABATEMENT CONFERENCE MILAGE
59.87
DORSEY & WHITNEY LLP
2022 SRF SEWER IMPROVEMNT FINA
13000.00
EBS
HEALTH INSURANC
5489.73
FEDERAL W/H
FED/FICA TAX
5444.73
FIRE SERVICE TRAINING BUR
FF1 T MEYER
50.00
FORGY ELECTRIC
LED LIGHTING
1780.92
GNB
2018 GO VEHICLE ACQUISTION
40743.17
GREEN BELT BANK & TRUST
2020A GO BOND
231770.02
HARDIN COUNTY OFFICE SUPP
PAPER/SCOTCH TAPE
98.77
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
MAY LANDFILL FEES
1595.55
HEART OF IOWA
847-2222 COMMUNICATIONS
61.60
IA DEPT OF PUBLIC HEALTH
EMT FEE/BACKGROUND CK/R.SHAFFE
80.00
INGRAM LIBRARY SERVICES
BOOKS/SHIPPING
720.34
INNOVATIVE AG SERVICES CO
GAS/DIESEL
1673.90
IOWA DEPT OF PUBLIC SAFE
ON-LINE WARRANTS AND ARTICLES
300.00
IOWA FINANCE AUTHORITY
2018/2022 SEWER REVENUE SRF
166195.11
IOWA LEAGUE OF CITIES
MAYOR ASSOC DUES 2023
30.00
IOWA PRISON INDUSTRIES
UTILITY BILLS/SHIPPING
880.00
IPERS
IPERS - REGULAR
3482.54
JOHN DEERE FINANCIAL
PIPE/CAULK/COUPLING
88.56
KEN'S REPAIR
MOWER BLADES/WEEDEATER STRING
294.16
MARTIN'S FLAG COMPANY
PARK FLAG/SHIPPING
105.56
MCDOWELL & SONS INC.
CITYWIDE CLEAN UP
1767.40
MEDIACOM
PHONE/FAX/INTERNET
174.51
MIDAMERICAN ENERGY COMPAN
ELECTRIC
4981.66
MILLS PHONE SERVICE
BATTERY BACK UP FOR PHONES
155.00
MORT'S WATER COMPANY
405 SHERMAN COLLAPSED SWR LINE
2366.98
MUNICIPAL ELECTRONICS DIV
MOBILE RADAR GUN/SHIPPING
625.00
OFFICE OF AUDITOR OF STAT
ANNUAL EXAM/FILING FEE FY22
7421.31
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
16209.00
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15437.00
POSTMASTER
UTILITY BILL POSTAGE
320.00
REGION 6 PLANNING COMMISS
CDBG GENERAL ADMIN SVC-PH II
3072.00
SALES TAX/LOST
SALES TAX PAYMENT
631.23
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAX
633.67
SUNSET LAW ENFORCEMENT
AMMUNITION
290.19
TIMES-CITIZEN CO.
5/10/23 MINUTES
156.48
UMB BANK
2014A GO BOND/2016A GO BOND
68143.75
UNIFORM WAREHOUSE
PATROL SHIRT-2/FRICK
124.02
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
2 CELL PHONES/2 JETPACKS
352.09
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
2049.57
WILLIAMS EXCAVATION LLC
WATER VALVE PLACEMENT PROJ
50165.00
WILLIAMS, PAUL C.
2023 TIF REBATE FOR 2021
4725.30
WOMAN'S DAY
1 YR WOMAN'S DAY
10.70
WOODRUFF CONSTRUCTION
EQUALIZATION BASIN RELINING
78208.75
ZIEGLER INC.
5TH AVE LFT STATN GENERATOR REPAIR
3981.44
CLAIMS TOTAL
1011224.74
EXPENSES BY FUND
GENERAL FUND
52424.79
AMERICAN RESCUE PLAN FUND
93285.85
LIBRARY RESERVE FUND
109.03
TREE RESERVES FUND
855.94
ROAD USE TAX FUND
17662.78
TIF FUND
4725.30
DEBT SERVICE FUND
340656.94
CAPITAL PROJECTS - LOST FUND
58500.00
WATER FUND
113679.87
SEWER FUND
15246.27
SEWER - SINKING FUND
166195.11
CAP SEWER IMPROVEMENTS FUND
140622.50
GARBAGE FUND
5158.39
STORM WATER FUND
2101.97
TOTAL
1011224.74
REVENUE
GENERAL
103016.18
LIBRARY RESERVE TOTAL
100
FIRE TRUCK/EQUIP
11237.25
ROAD USE TAX
19847.09
EMPLOYEE BENEFIT TOTAL
7084.72
EMERGENCY FUND
555.55
LOST TOTAL
23735.81
LOST - DEBT SERVICE TOTAL
5933.95
TIF
889.29
DEBT SERVICE TOTAL
10518.8
CAPITAL PROJECTS - LOST TOTAL
5933.95
WATER
41500.34
WATER DEPOSITS
1050
SEWER TOTAL
55872.65
SEWER - SINKING
16328.28
SEWER - RESERVES
23239.66
CAP SEWER IMPROVEMENTS
42699.5
GARBAGE
13267.46
STORM SEWER
14845.15
TOTAL
397655.63