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REGULAR MEETING MINUTES | June 14, 2023

REGULAR MEETING

June 14, 2023


ACKLEY CITY COUNCIL met in regular session June 14, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Joe Wessels. Quorum present.

Crawford moved, Scallon seconded to approve the June 14, 2023 agenda, as listed. Ayes-all. Motion carried.

Abbas moved, Crawford seconded, to approve the Consent Agenda by one motion: a) May 10, 2023 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: May 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; May 2023 Clerk Budget; May 2023 Deputy Clerk Utility Billing Reconciliation; May 2023 Ambulance; May 2023 Fire; May 2023 Ackley Development Commission; and March 2023 PeopleService. Ayes-all. Motion carried.

No update on Butler Street sidewalks.

Discussion regarding the AVAS Proposed Merger with Eldora EMS. Wessels informed Council that Nick Graham may be willing to rent one of his 1st Avenue apartments to a crew to allow the 24-7 coverage to begin July 1, 2023. M. Carter, from Eldora EMS, reminded Council that the agreement was when living quarters are available, as well as, financially able to do a fulltime crew in Ackley but they would be covering the area. Clerk Dennis reminded Council that the GO Bond money could not be used for renting an apartment but was to be used for purchasing a building, building a building, or updating our current building. Mayor Nuss informed Council that with the change requests from last month, Nuss would be contacting City Attorney, S. Schroder, to draw up the contract with Eldora EMS and the City would need to hold a special meeting in order to get that contract reviewed and passed by the Council.

No update on Prairie Bridges Park 28E Agreement.

Roger Kregel, from Dumont Telephone, presented the Council with the route the fiber optic project would run in town. Kregel presented a DOT Right of Way permit on Hwy 57, that the City would need to approve. Dumont Telephone will be offering fiber services to those residents along the route and hoping to offer others once the project is complete. The project is expected to be a 2-to-3-year project. The right of way permit was questioned on what the Council considered an excavation. Dennis reminded Council of what L. Gallentine, from CGA, considered as excavations and Gallentine has not considered “pot holes” as excavations.

R. Shaffer, AVAS crew president, informed Council there are some lockers that the ambulance crew would like to get rid of as they have received bigger ones from Eldora EMS. Discussion about scrapping them or trying to sell them. Scallon moved, Flores seconded to approve selling them by way of the sealed bidding process for 2 weeks and if no one bids then AVAS to scrap them. Ayes-all. Motion carried. Dennis informed Council and AVAS, City needed to post them and could put them on League of Cities website at no cost. Council does not want to publish in paper.

No discussion or action regarding the AVAS budget amendment due to pursuing the merger details.

Abbas moved, Wessels seconded approving cigarette/tobacco/nicotine/vapor permits for Casey’s General Store and Dollar General Store. Ayes-all. Motion carried.

Wessels moved, Abbas seconded to approve the following appointments: Jane Bloodworth, Carol Van Hove, and Pat Scallon (non-voting member) to Historic Preservation Commission with terms expiring 7/9/26, Earl Akers to Library Board of Trustees with term expiring 6/30/29, and Amy Bear to Pool Betterment Committee with term expiring 12/31/26. Ayes-all. Motion carried.

Crawford moved, Flores seconded to pass Resolution 23-21 Authorizing the Mayor entering into Maintenance Contract with Mainstay Systems of Iowa, LLC. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.

Abbas moved, Flores seconded to pass Resolution 23-22 Authorizing Mayor signing Acceptance of Award for FFY2022 CWSRF Bipartisan Infrastructure Law (BIL) General Supplemental Grant. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.

Scallon moved, Crawford seconded to pass Resolution 23-23 Authorizing Mayor entering into Memorandum of Understanding: Intent to Contract Agreement with CGA Consultants. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.

Scallon moved, Crawford seconded to approve payment to Ackley Development Commission (ADC) in the amount of $14,000. for FY24 funding. Ayes-all. Motion carried.

Crawford moved, Scallon seconded to approve payment to Dorsey and Whitney in the amount of $13,000. for legal services on Series 2022 SFR Sewer Revenue Bond for Sanitary Sewer Phase II project (WWTP). Ayes-all. Motion carried.

Abbas moved, Flores seconded to approve payment to Williams Underground Services in the amount of $18,665. for exploratory street excavation/patches/backfill for Water Valve Placement Project and water main repair. Ayes-all. Motion carried.

Scallon moved, Flores seconded to approve payment to Carrico Aquatic Resources in the amount of $4,291.42 for pool chemicals. Ayes-all. Motion carried.

Wessels moved, Abbas seconded to approve payment to Affordable Tree Service in the amount of $5,200. for tree removal services. Ayes-all. Motion carried.

Crawford moved, Scallon seconded to approve payment to Office of Auditor of State in the amount of $7,421.21. for FY22 annual exam. Ayes-all. Motion carried.

Due to the final invoice being more than the original approved bid, Dennis requested approval for the additional amount due. C. Ubben, from PeopleService, further explained the reason was a difference in valve sizes. Crawford moved, Flores seconded to approve payment to Clouser Plumbing and Technologies in the amount of $53,500. for Water Valve Placement Project. Ayes-all. Motion carried.

Ubben informed Council of the 5th Ave lift station generator. Ziegler Cat has been able to find 1 head for the replacement and been unable to find other new or used parts. The generator is back together and back on site. Ubben to try and locate another generator or keep trying to find replacement parts.

Abbas moved, Scallon seconded, to approve pay estimate #1 in the amount of $114,000. to Boomerang Corp for Sanitary Sewer Phase II WWTP project. Ayes-all. Motion carried.

Follow-up regarding the eq basin liner, Will McAllister, from Woodruff Construction, believes in the product and the supplier. McAllister states the liner is easily patchable, if need be. Ubben to watch for breakdowns or tears. Scallon moved, Abbas seconded to approve Change Order #1 for an increase in the amount of $7,950. for the sludge removal for Equalization Basin Relining. Ayes-all. Motion carried.

Flores moved, Abbas seconded to approve pay estimate #2 in the amount of $78,208.75 to Woodruff Construction for Equalization Basin Project. Ayes-all Motion carried.

L. Gallentine, from CGA, presented Council with pay estimate #1 in the amount of $245,632. to AAA Construction for Splash Pad project. Gallentine informed Council this amount was based on what part of the project is complete. Council concerns with leaking water under the poured concrete and the patch job that was done. The chlorinator is not hooked up and the pump is loud in the pump house. Discussion on Dave Peters from Carrico finishing the install of some work. K. Meyer, public works supervisor, educated Council that AAA Construction may be subcontracting Carrico and the City would be out of the middle of any issues that may arise. Wessels moved, Flores seconded to refuse pay estimate #1 in the amount of $245,632. to AAA Construction. Ayes-all. Motion carried.

Gallentine is navigating the DOT closing documents for N. Butler St project.

No updated information on Franklin Street north of the railroad tracks.

Due to G. Frick’s inability to attend meeting, Dennis presented Frick’s requests. Axon cameras are currently being used by the state fairground personal, in hopes that personal would purchase them. Frick allowed them to use the cameras so staff was aware that the cameras were working. Dennis informed Council that a posting of the bid items would need to be done to allow anyone to bid on said cameras. Crawford moved, Flores seconded to allow use for one month and return or bid on the cameras. Ayes-all. Motion carried.

The replacement street light bulb outside the police department was discussed. Frick requested the bulb be replaced with a “Police” bulb. Council has requested a normal bulb be placed due to the police department not being manned 24-7, Council didn’t want residents to believe that personnel was here to assist them all hours of the day.

Crawford moved, Flores seconded to approve selling the sellable products with a bidding process and destroying the items that are not sellable. Items will be sold “As Is”. Ayes-all. Motion carried.

K. Meyer, public works supervisor, updated Council on the installed signs for the splash pad and site restoration is done.

Flores shared concerns about wanting a date for the 24/7 ambulance.

Nuss updated Council on library led lighting and their activities. Nuss worked with K. Meyer, Frick, and T. Eichmeier for the Hazard Mitigation Plan, Well #2 casing is in good shape and the Council need to discuss the future of that well at the next meeting. P. Williams has informed Nuss that there is still water flowing after the valve placements.

Wessels moved, Abbas seconded to adjourn at 8:33 pm. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor


ATTEST:


____________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP/COPIER MTNC

1320.39

ACKLEY PUBLISHING CO INC

WINDOW ENVELOPES (3)

137.92

AFFORDABLE TREE SERVICE

REMOVE 5 CITY PARK TREES

5200.00

AIRGAS NORTH CENTRAL

CYLINDER RENTAL/HAZMET DELIVERY

365.15

AMERICAN SOCIETY OF COMP/

ANNUAL LICENSE FEE

432.50

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

682.64

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

114000.00

BOUND TREE MEDICAL LLC

COT BATTERY/MEDICAL SUPPLIES

984.05

CARDMEMBER SERVICE

TREES/WHEN I WORK/UB POSTAGE/EMT KITS/ADO

4303.23

CARRICO AQUATIC RESOURCES

POLTANK 48 SQFT FILTER/CHEMICALS/SHIPPING

62791.42

CENTER POINT LARGE PRINT

PLATNIUM FICTION SERIES

589.68

CENTRAL IOWA DISTRIBUTING

PAPER TOWELS/SHIPPING

81.00

CENTURYLINK

PHONES/FAX

377.38

CGA

EQUALIZATION BASIN/SAN SWR PHASE II

25627.60

CLEAR THE CHAOS CLEANING

5/24/23 CLEANING

150.00

CLEMONS, MARJEAN

LIBRARY DIRECTORS’ ROUNDTABLE MILAGE

76.50

CLOUSER PLUMBING TECHNOLO

WATER VALVE PLACEMENT PROJ

53500.00

COUNTRY SAMPLER

1 YR MAGAZINE

20.00

DENNIS, MALENA

TIF/TAX ABATEMENT CONFERENCE MILAGE

59.87

DORSEY & WHITNEY LLP

2022 SRF SEWER IMPROVEMNT FINA

13000.00

EBS

HEALTH INSURANC

5489.73

FEDERAL W/H

FED/FICA TAX

5444.73

FIRE SERVICE TRAINING BUR

FF1 T MEYER

50.00

FORGY ELECTRIC

LED LIGHTING

1780.92

GNB

2018 GO VEHICLE ACQUISTION

40743.17

GREEN BELT BANK & TRUST

2020A GO BOND

231770.02

HARDIN COUNTY OFFICE SUPP

PAPER/SCOTCH TAPE

98.77

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

MAY LANDFILL FEES

1595.55

HEART OF IOWA

847-2222 COMMUNICATIONS

61.60

IA DEPT OF PUBLIC HEALTH

EMT FEE/BACKGROUND CK/R.SHAFFE

80.00

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

720.34

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1673.90

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA FINANCE AUTHORITY

2018/2022 SEWER REVENUE SRF

166195.11

IOWA LEAGUE OF CITIES

MAYOR ASSOC DUES 2023

30.00

IOWA PRISON INDUSTRIES

UTILITY BILLS/SHIPPING

880.00

IPERS

IPERS - REGULAR

3482.54

JOHN DEERE FINANCIAL

PIPE/CAULK/COUPLING

88.56

KEN'S REPAIR

MOWER BLADES/WEEDEATER STRING

294.16

MARTIN'S FLAG COMPANY

PARK FLAG/SHIPPING

105.56

MCDOWELL & SONS INC.

CITYWIDE CLEAN UP

1767.40

MEDIACOM

PHONE/FAX/INTERNET

174.51

MIDAMERICAN ENERGY COMPAN

ELECTRIC

4981.66

MILLS PHONE SERVICE

BATTERY BACK UP FOR PHONES

155.00

MORT'S WATER COMPANY

405 SHERMAN COLLAPSED SWR LINE

2366.98

MUNICIPAL ELECTRONICS DIV

MOBILE RADAR GUN/SHIPPING

625.00

OFFICE OF AUDITOR OF STAT

ANNUAL EXAM/FILING FEE FY22

7421.31

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

16209.00

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15437.00

POSTMASTER

UTILITY BILL POSTAGE

320.00

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SVC-PH II

3072.00

SALES TAX/LOST

SALES TAX PAYMENT

631.23

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAX

633.67

SUNSET LAW ENFORCEMENT

AMMUNITION

290.19

TIMES-CITIZEN CO.

5/10/23 MINUTES

156.48

UMB BANK

2014A GO BOND/2016A GO BOND

68143.75

UNIFORM WAREHOUSE

PATROL SHIRT-2/FRICK

124.02

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELL PHONES/2 JETPACKS

352.09

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2049.57

WILLIAMS EXCAVATION LLC

WATER VALVE PLACEMENT PROJ

50165.00

WILLIAMS, PAUL C.

2023 TIF REBATE FOR 2021

4725.30

WOMAN'S DAY

1 YR WOMAN'S DAY

10.70

WOODRUFF CONSTRUCTION

EQUALIZATION BASIN RELINING

78208.75

ZIEGLER INC.

5TH AVE LFT STATN GENERATOR REPAIR

3981.44

CLAIMS TOTAL

1011224.74

EXPENSES BY FUND

GENERAL FUND

52424.79

AMERICAN RESCUE PLAN FUND

93285.85

LIBRARY RESERVE FUND

109.03

TREE RESERVES FUND

855.94

ROAD USE TAX FUND

17662.78

TIF FUND

4725.30

DEBT SERVICE FUND

340656.94

CAPITAL PROJECTS - LOST FUND

58500.00

WATER FUND

113679.87

SEWER FUND

15246.27

SEWER - SINKING FUND

166195.11

CAP SEWER IMPROVEMENTS FUND

140622.50

GARBAGE FUND

5158.39

STORM WATER FUND

2101.97

TOTAL

1011224.74

REVENUE

GENERAL

103016.18

LIBRARY RESERVE TOTAL

100

FIRE TRUCK/EQUIP

11237.25

ROAD USE TAX

19847.09

EMPLOYEE BENEFIT TOTAL

7084.72

EMERGENCY FUND

555.55

LOST TOTAL

23735.81

LOST - DEBT SERVICE TOTAL

5933.95

TIF

889.29

DEBT SERVICE TOTAL

10518.8

CAPITAL PROJECTS - LOST TOTAL

5933.95

WATER

41500.34

WATER DEPOSITS

1050

SEWER TOTAL

55872.65

SEWER - SINKING

16328.28

SEWER - RESERVES

23239.66

CAP SEWER IMPROVEMENTS

42699.5

GARBAGE

13267.46

STORM SEWER

14845.15

TOTAL

397655.63



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