• Admin

REGULAR MEETING MINUTES - March 9, 2022

REGULAR MEETING

March 9, 2022


ACKLEY CITY COUNCIL met in regular session March 09, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Dan Scallon, Joe Wessels, and Mike Abbas. Absent: Chuy Flores. Quorum present.


Crawford moved, Abbas seconded, to approve the March 09, 2022 Agenda as listed. Ayes-all. Motion carried.


Scallon moved, Abbas seconded, to approve the Consent Agenda by one motion: a) February 9, 2022 Regular Minutes and February 15, 2022 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: February 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; February 2022 Clerk Budget; February 2022 Deputy Clerk Utility Billing Reconciliation; February 2022 Ambulance; February 2022 Fire; January 2022 People Service. Ayes-all. Motion carried. Clerk Dennis reported that the ADC February 2022 report, as listed, was not in the council packet due to not being received in time.


Mayor Nuss reported there is some confusion on the Employee Handbook with the Overtime/Compensation time for law enforcement. He stated that officers can work up to 43 hours before overtime has to be paid but they cannot be listed as salary exempt just to avoid having to pay them overtime. Nuss reported the chief position is an administrative position and should be salaried. Abbas questioned as to if we could make the chief an hourly employee so there was some accountability and time sheets were done correctly. Nuss didn’t believe the chief could be hourly but did state that time sheets should still be filled out due to tracking paid time off. Clerk Dennis was asked to check on if the chief position needs to be salaried and get back to the council so that that section of the handbook can be addressed and corrected.


Nuss reported Chief Miller had been in contact with Dave McDaniel. Nuss updated council on some options for law enforcement coverage. The Sheriff’s office will continue to provide some patrol and answer emergencies until the city figures out what to do. Nuss suggested hiring a parttime code enforcement officer to handle the city code violators. The county can do city violations but there is an additional cost to provide that service. Nuss reported he has spoken to Flores whom informed him, his desire to start advertising for a chief. Scallon and Abbas agreed. Crawford moved, Scallon seconded to get the handbook corrected and start advertising for a new chief and in the meantime, request information on costs for the County to do city code enforcement. Ayes-all. Motion carried.


A. Gronewold is willing to take the CPO position but believes it would be more beneficial to the city to have a permanent employee take the course so that the City isn’t paying for it with the changing of the managers. Gronewold requested clarification in the pool handbook, if she were required to take the CPO class. K Meyer informed Gronewold they would continue to do the CPO things like they have been. Wessels moved, Abbas seconded to have Brock Holmgaard take the CPO class. Ayes-all. Motion carried.


Nuss reported he got a response from Erika Allen and she is not currently interested in serving as our attorney. Wessels and Crawford would like to meet each of the attorneys that were interested in representing the City. Nuss will contact Brian Miller, Riley Kock, and Seth Schroeder and request their presence for interviews at the April meeting.


Wessels moved, Abbas seconded to set public hearing for the plans, specifications, form of contract, and estimate of costs for the N. Butler St project to April 13, 2022 at 7 p.m. located in the Ackley Council Chambers. Ayes-all. Motion carried.


Wessels moved, Scallon seconded to set public hearing for the plans, specifications, form of contract, and estimate of costs for the new liner for the equalization basin to April 13, 2022 at 7 p.m. located in the Ackley Council Chambers. Ayes-all. Motion carried.


Becky/Gary Hemphill had requested chickens to the council. Due to personal reasons, they were unable to attend and requested request to be tabled until further notice. No discussion by council.


Mike Fistler, on behalf of the Friends of Prairie Bridges, proposes that they be billed for 100% of water usage and 50% for the sewer usage due to the septic system taking in some of the water. Crawford inquired as to when they pump out the septic system where does it go. Fistler was unsure. Wessels stated it goes to the wastewater plant. The system gets emptied once a year. Abbas doesn’t believe board should pay 100% of sewer due to the septic system. Crawford inquired as to the agreement and the lack of receiving bank statements with their quarterly financials. Fistler responded they are a 501C3 and doesn’t believe the city would need to have copies of the bank statements. Fistler was not prepared to discuss anything about the agreement other than putting to bed the billing of services. Wessels moved, Scallon seconded to accept the proposal of billing from Fistler and that Fistler address Crawford’s concerns at the May meeting. Ayes-all. Motion carried. Clerk Dennis reminded council that an ordinance change would need to happen in order for us to bill Friends the way it was proposed as that is not currently a billable way in the ordinance book.


Dennis presented the council with a Clerk job description. Nuss requested an additional duty be added. With that addition, Scallon moved, Abbas seconded to approve the Clerk job description. Ayes-all. Motion carried.


City code codification was discussed with the council deciding on alternates for chapters in question. Dennis to let the codification company know of the decisions to move forward.

Scallon moved, Abbas seconded to open the public hearing for proposed budget for fiscal year 2023 at 8:35 p.m. Ayes-all. Motion carried.


No written or oral comments/concerns/objections were given or shared.


Abbas moved, Wessels seconded to close the public hearing for the proposed budget for fiscal year 2023 at 8:36 p.m. Ayes-all. Motion carried.


Wessels moved, Scallon seconded to pass Resolution 22-08 Adopting FY23 budget. Roll call vote: Ayes-Scallon, Wessels, Abbas, Crawford. Absent-Flores. Motion carried.


Abbas moved, Wessels seconded to pass Resolution 22-09 Setting FY23 salaries/wages for City of Ackley employees. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.


Scallon moved, Abbas seconded to pass Resolution 22-10 Authorizing FY23 budgeted transfers. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.


Wessels moved, Scallon seconded to pass Resolution 22-11 Hiring Amber Gronewold as Pool Manager and setting wages for swimming pool employees for 2022 season. Roll call vote: Ayes- Wessels, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.


Scallon moved, Wessels seconded to pass Resolution 22-12 Authorizing Mayor entering into a statement of work agreement with Access Systems regarding IT care. Roll call vote: Ayes-Abbas, Crawford, Scallon, Wessels. Absent-Flores. Motion carried.


Mediacom proposal was presented for entering into new lease agreement. Request for a 10-year lease with an additional 10 year after. Increase of rent to $1,500 a year from current $1,000. Crawford requested Dennis to reach out to some other communities and see what they are getting for rent. Report back in April meeting.


Abbas moved, Scallon seconded to approve payment to William’s Underground Services for Logan Ave/Cerro Gordo St. watermain repair in the amount of $3,843.75. Ayes-all. Motion carried.


L. Gallentine reported D. Moore is working with Marty Wymore on dates for the CDBG grant for Sanitary Sewer Phase II. The IDPH approved plans for Splash Pad. Gronewold reported group is waiting to hear from the Hardin County Endowment Grant and the Church Women United to see if they have enough funds raised before we do a change order for deductions. Gallentine presented the Ambulance Building design to council. The design layout is with the bays finished but the office spaces not finished. He does not have an estimated cost of building. He stated the building does need to meet the Class 4 criteria but it is ready to go out to bid, as presented. Abbas moved, Scallon seconded to set the public hearing to April 13, 2022 at 7 p.m. in Ackley Council Chambers for plans, specifications, form of contract, and estimate of costs. Ayes-3. Nays-Wessels. Motion carried. Gallentine updated council on building permits.


K. Meyer reports Public Works has been picking up sticks, the pool slide steps are done painted and look good, received a lifeguard chair for free from Gladbrook, and there are some Ash trees in the park that need some attention. Meyer requested Crawford and the tree board to take a look at the trees. 322 Lincoln Ave owner is now encroaching into the water tower property. Guidance given to find out if the Sherriff’s office will stand by if we serve them a junk/junk vehicle notice, in the event the public works needs to go clean up the property.


Clerk reports she is in the process of the annual report on the Treasury site for the ARP funds, the State Auditor’s office will be here March 28-29 for the annual exam, and thanked the department heads, council, and Mayor for their assistance on getting the budget complete.


Abbas asked for guidance on giving an answer to a concerned citizen about them wanting to remove their sidewalk, the ordinance states they cannot without replacing it. Mayor informed him he could do that on his own as that was simply letting them know they need to go by the ordinance. Scallon shared his concern with the light pole on Sherman Ave. Meyer reported it has been reported to MidAmerican a couple of times.


No public comments.


Scallon moved, Abbas seconded to adjourn at 9:09 p.m. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor



ATTEST: __________________________________________________

Malena Dennis, City Clerk



ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP/PD PRINT

1111.16

ACKLEY CHAMBER OF COMMERC

MEMBERSHIP DUES

50.00

AIRGAS NORTH CENTRAL

CYLINDER RENTAL/OXYGEN/HAZMAT DEL

801.67

AMAZON

BOOKS/PATIO FURNITURE/TAPE/GLUE

1789.46

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

4179.73

BOUND TREE MEDICAL LLC

JELLY/ELECTRODES/TEST STRIPS

114.14

CARDMEMBER SERVICE

SURFACEPROCASE/WHENIWORK/CERTLE

110.75

CASEYS GENERAL STORES

FUEL

80.39

CASHATT CONSTRUCTION, LLC

ROOF LEAK REPAIR(WINDSTORM)

285.00

CENTURYLINK

PHONES/FAX

377.24

CGA

AMB SHED/SANT SEWER/EQ BASIN

14563.90

CLEAR THE CHAOS CLEANING

2/9/22 AND 2/23/22 CLEANING

250.00

DIAMOND LAKE BOOK CO.

ARTS/CRAFTS/FOSSILS/ROCKS/PLAN

221.55

EBS

HEALTH INSURANC

3565.74

FEDERAL W/H

FED/FICA TAX

3654.34

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

FEB LANDFILL/4TH QTR FY 21/22

13777.95

HARDIN COUNTY TREASURER

LIEN CERTIFICAT FEE-RINDELS/DOLGEN

10.00

HAWTH PRODUCTIONS

WEB MANAGEMENT OCT21-FEB22

750.00

HEART OF IOWA

847-2222 COMMUNICATIONS

59.24

IA DEPT OF PUBLIC HEALTH

POOL REGISTRATION RENEWAL

35.00

IMFOA

2022-2023 DUES-DENNIS

50.00

INNOVATIVE AG SERVICES CO

GAS/DIESEL

750.72

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

500.00

IPERS

IPERS - REGULAR

2669.38

JUNIOR LIBRARY GUILD

KID BOOKS

260.00

MEDIACOM

PHONE/FAX/INTERNET

154.25

MILLER, JEROME

REFUND-OVERPYMENT IN ERROR

1284.00

MODERN MARKETING

TOTE BAGS

154.42

MORT'S WATER COMPANY

WATER MAIN BREAK/408 MAIN ST

1583.96

NAPA AUTO PARTS

SHOCK/DEF/FILTERS

464.59

NUCARA PHARMACY

EPI PEN-ADULT

300.00

P.C.C.

AMBULANCE BILLING FEES

696.88

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14635.00

POSTMASTER

UTILITY BILL POSTAGE

275.00

RADIO COMMUNICATIONS CO

PAGER VOLUME BUTTON REPAIR

154.02

REGION 6 PLANNING COMMISS

MEMBERSHIP DUES FY 21/22

799.50

ROTO ROOTER

KITCHEN SINK DRAIN REPAIR

200.00

SALES TAX/LOST

SALES TAX PAYMENT

595.05

SCHUMACHER ELEVATOR COMP

ANNUAL TEST-DEPOT

520.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

532.00

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELLS/1 JETPACK

414.36

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1942.54

WILLIAMS EXCAVATION LLC

WATERMAIN REPAIR-LOGAN/CERRO G

3843.75

DEPOSIT REFUNDS

REFUND DATE 02/25/2022

68.76

DEPOSIT REFUNDS

REFUND DATE 03/08/2022

595.16

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

13095.05

CLAIMS TOTAL

96651.55

EXPENSES BY FUND

GENERAL FUND

42756.59

AMERICAN RESCUE PLAN FUND

4289.40

LIBRARY RESERVE FUND

1685.93

ROAD USE TAX FUND

8068.52

CAP PROJ-GO BOND 2020A FUND

6635.00

WATER FUND

16747.38

WATER DEPOSITS FUND

68.76

SEWER FUND

8633.36

CAP SEWER IMPROVEMENTS FUND

3639.50

GARBAGE FUND

3744.26

STORM WATER FUND

382.85

TOTAL

96651.55

REVENUE -

GENERAL

36658.56

LIBRARY RESERVE TOTAL

650.00

FIRE TRUCK/EQUIP

0.04

ROAD USE TAX

17593.35

EMPLOYEE BENEFIT TOTAL

1389.91

EMERGENCY FUND

96.47

TIF TOTAL

223.45

DEBT SERVICE TOTAL

1889.13

WATER

36833.02

WATER DEPOSITS

915.00

SEWER TOTAL

51086.38

SEWER - SINKING

16306.67

SEWER - RESERVES

25476.74

GARBAGE

12827.69

STORM SEWER

13095.04

TOTAL

215041.45



2022.03.09
.docx
Download DOCX • 44KB

44 views0 comments

Recent Posts

See All

REGULAR MEETING May 11, 2022 ACKLEY CITY COUNCIL met in regular session May 11, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Co

REGULAR MEETING April 13, 2022 ACKLEY CITY COUNCIL met in regular session April 13, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m.

REGULAR MEETING February 09, 2022 ACKLEY CITY COUNCIL met in regular session February 09, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:0