REGULAR MEETING
March 9, 2022
ACKLEY CITY COUNCIL met in regular session March 09, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Dan Scallon, Joe Wessels, and Mike Abbas. Absent: Chuy Flores. Quorum present.
Crawford moved, Abbas seconded, to approve the March 09, 2022 Agenda as listed. Ayes-all. Motion carried.
Scallon moved, Abbas seconded, to approve the Consent Agenda by one motion: a) February 9, 2022 Regular Minutes and February 15, 2022 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: February 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; February 2022 Clerk Budget; February 2022 Deputy Clerk Utility Billing Reconciliation; February 2022 Ambulance; February 2022 Fire; January 2022 People Service. Ayes-all. Motion carried. Clerk Dennis reported that the ADC February 2022 report, as listed, was not in the council packet due to not being received in time.
Mayor Nuss reported there is some confusion on the Employee Handbook with the Overtime/Compensation time for law enforcement. He stated that officers can work up to 43 hours before overtime has to be paid but they cannot be listed as salary exempt just to avoid having to pay them overtime. Nuss reported the chief position is an administrative position and should be salaried. Abbas questioned as to if we could make the chief an hourly employee so there was some accountability and time sheets were done correctly. Nuss didn’t believe the chief could be hourly but did state that time sheets should still be filled out due to tracking paid time off. Clerk Dennis was asked to check on if the chief position needs to be salaried and get back to the council so that that section of the handbook can be addressed and corrected.
Nuss reported Chief Miller had been in contact with Dave McDaniel. Nuss updated council on some options for law enforcement coverage. The Sheriff’s office will continue to provide some patrol and answer emergencies until the city figures out what to do. Nuss suggested hiring a parttime code enforcement officer to handle the city code violators. The county can do city violations but there is an additional cost to provide that service. Nuss reported he has spoken to Flores whom informed him, his desire to start advertising for a chief. Scallon and Abbas agreed. Crawford moved, Scallon seconded to get the handbook corrected and start advertising for a new chief and in the meantime, request information on costs for the County to do city code enforcement. Ayes-all. Motion carried.
A. Gronewold is willing to take the CPO position but believes it would be more beneficial to the city to have a permanent employee take the course so that the City isn’t paying for it with the changing of the managers. Gronewold requested clarification in the pool handbook, if she were required to take the CPO class. K Meyer informed Gronewold they would continue to do the CPO things like they have been. Wessels moved, Abbas seconded to have Brock Holmgaard take the CPO class. Ayes-all. Motion carried.
Nuss reported he got a response from Erika Allen and she is not currently interested in serving as our attorney. Wessels and Crawford would like to meet each of the attorneys that were interested in representing the City. Nuss will contact Brian Miller, Riley Kock, and Seth Schroeder and request their presence for interviews at the April meeting.
Wessels moved, Abbas seconded to set public hearing for the plans, specifications, form of contract, and estimate of costs for the N. Butler St project to April 13, 2022 at 7 p.m. located in the Ackley Council Chambers. Ayes-all. Motion carried.
Wessels moved, Scallon seconded to set public hearing for the plans, specifications, form of contract, and estimate of costs for the new liner for the equalization basin to April 13, 2022 at 7 p.m. located in the Ackley Council Chambers. Ayes-all. Motion carried.
Becky/Gary Hemphill had requested chickens to the council. Due to personal reasons, they were unable to attend and requested request to be tabled until further notice. No discussion by council.
Mike Fistler, on behalf of the Friends of Prairie Bridges, proposes that they be billed for 100% of water usage and 50% for the sewer usage due to the septic system taking in some of the water. Crawford inquired as to when they pump out the septic system where does it go. Fistler was unsure. Wessels stated it goes to the wastewater plant. The system gets emptied once a year. Abbas doesn’t believe board should pay 100% of sewer due to the septic system. Crawford inquired as to the agreement and the lack of receiving bank statements with their quarterly financials. Fistler responded they are a 501C3 and doesn’t believe the city would need to have copies of the bank statements. Fistler was not prepared to discuss anything about the agreement other than putting to bed the billing of services. Wessels moved, Scallon seconded to accept the proposal of billing from Fistler and that Fistler address Crawford’s concerns at the May meeting. Ayes-all. Motion carried. Clerk Dennis reminded council that an ordinance change would need to happen in order for us to bill Friends the way it was proposed as that is not currently a billable way in the ordinance book.
Dennis presented the council with a Clerk job description. Nuss requested an additional duty be added. With that addition, Scallon moved, Abbas seconded to approve the Clerk job description. Ayes-all. Motion carried.
City code codification was discussed with the council deciding on alternates for chapters in question. Dennis to let the codification company know of the decisions to move forward.
Scallon moved, Abbas seconded to open the public hearing for proposed budget for fiscal year 2023 at 8:35 p.m. Ayes-all. Motion carried.
No written or oral comments/concerns/objections were given or shared.
Abbas moved, Wessels seconded to close the public hearing for the proposed budget for fiscal year 2023 at 8:36 p.m. Ayes-all. Motion carried.
Wessels moved, Scallon seconded to pass Resolution 22-08 Adopting FY23 budget. Roll call vote: Ayes-Scallon, Wessels, Abbas, Crawford. Absent-Flores. Motion carried.
Abbas moved, Wessels seconded to pass Resolution 22-09 Setting FY23 salaries/wages for City of Ackley employees. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 22-10 Authorizing FY23 budgeted transfers. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
Wessels moved, Scallon seconded to pass Resolution 22-11 Hiring Amber Gronewold as Pool Manager and setting wages for swimming pool employees for 2022 season. Roll call vote: Ayes- Wessels, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
Scallon moved, Wessels seconded to pass Resolution 22-12 Authorizing Mayor entering into a statement of work agreement with Access Systems regarding IT care. Roll call vote: Ayes-Abbas, Crawford, Scallon, Wessels. Absent-Flores. Motion carried.
Mediacom proposal was presented for entering into new lease agreement. Request for a 10-year lease with an additional 10 year after. Increase of rent to $1,500 a year from current $1,000. Crawford requested Dennis to reach out to some other communities and see what they are getting for rent. Report back in April meeting.
Abbas moved, Scallon seconded to approve payment to William’s Underground Services for Logan Ave/Cerro Gordo St. watermain repair in the amount of $3,843.75. Ayes-all. Motion carried.
L. Gallentine reported D. Moore is working with Marty Wymore on dates for the CDBG grant for Sanitary Sewer Phase II. The IDPH approved plans for Splash Pad. Gronewold reported group is waiting to hear from the Hardin County Endowment Grant and the Church Women United to see if they have enough funds raised before we do a change order for deductions. Gallentine presented the Ambulance Building design to council. The design layout is with the bays finished but the office spaces not finished. He does not have an estimated cost of building. He stated the building does need to meet the Class 4 criteria but it is ready to go out to bid, as presented. Abbas moved, Scallon seconded to set the public hearing to April 13, 2022 at 7 p.m. in Ackley Council Chambers for plans, specifications, form of contract, and estimate of costs. Ayes-3. Nays-Wessels. Motion carried. Gallentine updated council on building permits.
K. Meyer reports Public Works has been picking up sticks, the pool slide steps are done painted and look good, received a lifeguard chair for free from Gladbrook, and there are some Ash trees in the park that need some attention. Meyer requested Crawford and the tree board to take a look at the trees. 322 Lincoln Ave owner is now encroaching into the water tower property. Guidance given to find out if the Sherriff’s office will stand by if we serve them a junk/junk vehicle notice, in the event the public works needs to go clean up the property.
Clerk reports she is in the process of the annual report on the Treasury site for the ARP funds, the State Auditor’s office will be here March 28-29 for the annual exam, and thanked the department heads, council, and Mayor for their assistance on getting the budget complete.
Abbas asked for guidance on giving an answer to a concerned citizen about them wanting to remove their sidewalk, the ordinance states they cannot without replacing it. Mayor informed him he could do that on his own as that was simply letting them know they need to go by the ordinance. Scallon shared his concern with the light pole on Sherman Ave. Meyer reported it has been reported to MidAmerican a couple of times.
No public comments.
Scallon moved, Abbas seconded to adjourn at 9:09 p.m. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST: __________________________________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
TECHNICAL SUPPORT/BACKUP/PD PRINT
1111.16
ACKLEY CHAMBER OF COMMERC
MEMBERSHIP DUES
50.00
AIRGAS NORTH CENTRAL
CYLINDER RENTAL/OXYGEN/HAZMAT DEL
801.67
AMAZON
BOOKS/PATIO FURNITURE/TAPE/GLUE
1789.46
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
4179.73
BOUND TREE MEDICAL LLC
JELLY/ELECTRODES/TEST STRIPS
114.14
CARDMEMBER SERVICE
SURFACEPROCASE/WHENIWORK/CERTLE
110.75
CASEYS GENERAL STORES
FUEL
80.39
CASHATT CONSTRUCTION, LLC
ROOF LEAK REPAIR(WINDSTORM)
285.00
CENTURYLINK
PHONES/FAX
377.24
CGA
AMB SHED/SANT SEWER/EQ BASIN
14563.90
CLEAR THE CHAOS CLEANING
2/9/22 AND 2/23/22 CLEANING
250.00
DIAMOND LAKE BOOK CO.
ARTS/CRAFTS/FOSSILS/ROCKS/PLAN
221.55
EBS
HEALTH INSURANC
3565.74
FEDERAL W/H
FED/FICA TAX
3654.34
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
FEB LANDFILL/4TH QTR FY 21/22
13777.95
HARDIN COUNTY TREASURER
LIEN CERTIFICAT FEE-RINDELS/DOLGEN
10.00
HAWTH PRODUCTIONS
WEB MANAGEMENT OCT21-FEB22
750.00
HEART OF IOWA
847-2222 COMMUNICATIONS
59.24
IA DEPT OF PUBLIC HEALTH
POOL REGISTRATION RENEWAL
35.00
IMFOA
2022-2023 DUES-DENNIS
50.00
INNOVATIVE AG SERVICES CO
GAS/DIESEL
750.72
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
500.00
IPERS
IPERS - REGULAR
2669.38
JUNIOR LIBRARY GUILD
KID BOOKS
260.00
MEDIACOM
PHONE/FAX/INTERNET
154.25
MILLER, JEROME
REFUND-OVERPYMENT IN ERROR
1284.00
MODERN MARKETING
TOTE BAGS
154.42
MORT'S WATER COMPANY
WATER MAIN BREAK/408 MAIN ST
1583.96
NAPA AUTO PARTS
SHOCK/DEF/FILTERS
464.59
NUCARA PHARMACY
EPI PEN-ADULT
300.00
P.C.C.
AMBULANCE BILLING FEES
696.88
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
14635.00
POSTMASTER
UTILITY BILL POSTAGE
275.00
RADIO COMMUNICATIONS CO
PAGER VOLUME BUTTON REPAIR
154.02
REGION 6 PLANNING COMMISS
MEMBERSHIP DUES FY 21/22
799.50
ROTO ROOTER
KITCHEN SINK DRAIN REPAIR
200.00
SALES TAX/LOST
SALES TAX PAYMENT
595.05
SCHUMACHER ELEVATOR COMP
ANNUAL TEST-DEPOT
520.00
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAXES
532.00
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
2 CELLS/1 JETPACK
414.36
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1942.54
WILLIAMS EXCAVATION LLC
WATERMAIN REPAIR-LOGAN/CERRO G
3843.75
DEPOSIT REFUNDS
REFUND DATE 02/25/2022
68.76
DEPOSIT REFUNDS
REFUND DATE 03/08/2022
595.16
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
13095.05
CLAIMS TOTAL
96651.55
EXPENSES BY FUND
GENERAL FUND
42756.59
AMERICAN RESCUE PLAN FUND
4289.40
LIBRARY RESERVE FUND
1685.93
ROAD USE TAX FUND
8068.52
CAP PROJ-GO BOND 2020A FUND
6635.00
WATER FUND
16747.38
WATER DEPOSITS FUND
68.76
SEWER FUND
8633.36
CAP SEWER IMPROVEMENTS FUND
3639.50
GARBAGE FUND
3744.26
STORM WATER FUND
382.85
TOTAL
96651.55
REVENUE -
GENERAL
36658.56
LIBRARY RESERVE TOTAL
650.00
FIRE TRUCK/EQUIP
0.04
ROAD USE TAX
17593.35
EMPLOYEE BENEFIT TOTAL
1389.91
EMERGENCY FUND
96.47
TIF TOTAL
223.45
DEBT SERVICE TOTAL
1889.13
WATER
36833.02
WATER DEPOSITS
915.00
SEWER TOTAL
51086.38
SEWER - SINKING
16306.67
SEWER - RESERVES
25476.74
GARBAGE
12827.69
STORM SEWER
13095.04
TOTAL
215041.45