REGULAR MEETING
May 10, 2023
ACKLEY CITY COUNCIL met in regular session May 10, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Joe Wessels. Quorum present.
Mayor Nuss moved item 19 prior to item 18. Scallon moved, Abbas seconded to approve the May 10, 2023 agenda, as listed with adjustment. Ayes-all. Motion carried.
Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) April 12, 2023 Regular Minutes, and April 19, 2023 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: April 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; April 2023 Clerk Budget; April 2023 Deputy Clerk Utility Billing Reconciliation; April 2023 Ambulance; April 2023 Fire; and April 2023 Ackley Development Commission. Ayes-all. Motion carried.
Dumont Telephone did not present with their agenda topic.
Crawford moved, Scallon seconded to approve Clerk Dennis to invest CD #46081 to GNB Bank in the amount of $5,000 for a period of 48 months at a percent of 3.15. Ayes-all. Motion carried.
Wessels moved, Abbas seconded to approve Beer/Liquor License for Ackley Recreation Club. Ayes-All. Motion carried.
Crawford moved, Flores seconded to pass Resolution 23-17 Re-Establishing Residency Guidelines for the Police Officers. Roll call vote: Ayes- Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Wessels moved, Scallon seconded to pass Resolution 23-18 Hiring Brandi Valverde as Police Officer. Roll call vote: Ayes- Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.
Crawford moved, Wessels seconded to pass Resolution 23-19 Hiring Michele Rotgers as Deputy City Clerk. Roll call vote: Ayes- Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Abbas moved, Scallon seconded to pass Resolution 23-20 Authorizing Mayor entering into Provider Services Agreement between Molina HealthCare of Iowa and Ackley Volunteer Ambulance Service. Roll call vote: Ayes-Abbas, Crawford, Scallon, and Flores. Nays-Wessels. Motion carried.
Clerk Dennis informed council of fire budget and remaining funds available with the current billings that need to yet be paid until the next fiscal year begins. Crawford moved, Flores seconded to approve purchase of $8,553.68 and payment to Sandry Fire Supply in the amount of $1,500.00 from the Fire Truck/Equipment Reserve fund for bunker gear. Ayes-all. Motion carried. The remaining balance will be paid in FY24.
Scallon moved, Abbas seconded to approve June 1, 2023 payment to Paul Williams for Development Agreement in the amount of $4,725.30. Ayes-all. Motion carried.
Due to the invoice to Electric Pump being more than the original approved bid, Dennis brought it back for council re-approval. Wessels moved, Scallon seconded to approve payment to Electric Pump in the amount of $3,732.89 for Pump #2 at Sherman Ave Lift Station. Ayes-all. Motion carried. C. Ubben from PeopleService addressed Council regarding another pump that would be installed from EP at no cost to the City due to their error in believing the new installed pump would communicate with the other already installed pump.
Ubben informed Council of issues at the EQ basin. The newly placed liner is appearing to not be lying correctly. L. Gallentine addressed concerns with the liner, explaining to council the warm/cold temperatures will affect how the liner lays. The manufacturer of the liner signed off on the install but if the Council is not happy with the install, now is the time to get it corrected. The liner appears to lay differently from one side to the other. Flores stated he believed it was the underground soil and not necessarily the liner itself that is the issue. Crawford moved, Wessels seconded to hold payment no.2 in the amount of $78,208.75 to Woodruff Construction until the liner issue has been resolved. Ayes-all. Motion carried.
L. Gallentine, from CGA, informed council that Boomerang submitted the shop drawings on Sanitary Sewer Phase II project. Contractor still working on close out for N. Butler St project. No updated information on Franklin Street north of the railroad tracks.
K. Meyer, public works, reported contractor has been working on Splash Pad, storm sewer manhole on Hwy 57/Franklin St is repaired, pool filter system is 95% complete, crew is mowing, and has city wide clean up this weekend. Abbas has requested they fix the barricades by GNB bank.
Gallentine reported on communication with Marty Wymore from Region 6 Resources and the grant availability for the sidewalks on Butler St. The grant would be 80% construction with the City paying 20% of construction and 100% of engineering costs. Dennis reminded council about the commitment of RUT funds for FY25 for Franklin Street north of the railroad tracks so there are not currently any funds available unless council wants to GO bond or borrow. Council requested Gallentine to go ahead and fill out the grant application to see if Ackley would be a recipient for later use.
Discussion regarding the AVAS merger with Eldora. Nuss informed Council of the can and can nots for first responders. Crawford and Scallon inquired to Wessels, Flores, and Abbas what their proposed alternatives were starting July 1, 2023. Flores informed Council they were working on some things for a plan. Crawford asked them to share those plans with the rest of the council. Nuss informed Council he had spoken to the Department of Public Health. C. Richtsmeier, B. Swasand, J. Gardner, J. Bartling, and R. Shaffer addressed council with concerns. Abbas wants a date on when Ackley will have crews in town more than 2 days a week. Wessels shared concerns with response times of Eldora and Iowa Falls. Flores inquired as to commitment of crew if the merger didn’t work out. Dennis informed Council that currently, the Ambulance service is sitting negative $15,000. for the year.
Crawford moved, Scallon seconded to move forward with Eldora with new detail added to Merger to include net leasing of equipment and rigs, more personnel in Ackley, AVAS name stays on vehicles, better time frame of personnel in Ackley, and Eldora providing financial analysis. Roll call vote: Ayes-Wessels, Crawford, Flores, Scallon, Abbas. Motion carried. R. Shaffer was voted in as the new Ambulance Crew President and will act as the Service Director, taking over for J. Frazier.
Dennis inquired as to the follow up with the 28E agreement with Friends of Prairie Bridges. Abbas will check with PB attorney and park board. Crawford inquired as to if our city attorney should be doing the 28E agreement.
Dennis updated Council on the annual exam, the need for department heads to keep a watchful eye on their budgets as some departments are over budget, working on the USDA budget report, annual ARP report is complete, and the annual SAM registration is done.
Crawford welcomed R. Shaffer as the Ambulance President and thanked Frazier for her years of fulfilling the role. Nuss updated on he Hazard Mitigation plan and congratulated the Library on their Tier III for state accreditation.
B. Swasand thanked all for the work they put into the City of Ackley.
Wessels moved, Abbas seconded to adjourn at 9:24 pm. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACCESS SYSTEMS
COPIER MAINTENANCE/SUPPLY SHIPPING
110.84
ACKLEY PUBLISHING CO INC
WATER SHUT OFF DOOR HANGERS500
138.26
AIRGAS NORTH CENTRAL
CYLINDER RENTAL/HAZMAT DELIVERY
721.18
BLACK HILLS/IOWA GAS UTIL
UTILITIES-GAS
1683.62
BOOK LOOK
CHRISTIAN FICTION/KIDS
557.65
BOUND TREE MEDICAL LLC
2 ZOLL RECHARGABLE BATTERIES
1039.50
CAPITAL ONE
PAPERPLATES/COFFEE STIRS
14.12
CARDMEMBER SERVICE
ZOLL MOUNTBRACKET/WHEN I WORK/POSTA
847.83
CENTURYLINK
PHONES/FAX
377.38
CGA
SAN SEWR PHASE II/N BUTLER ST/EQ BASIN
17139.85
CHICAGO CENTRAL & PACIFIC
2023-2024 DEPOT LAND RENT
721.00
CLEAR THE CHAOS CLEANING
4/19/23 CLEANING
150.00
CLEMONS, MARJEAN
HARDIN CO LIBRARIANS MTG
48.47
DAKOTA SUPPLY GROUP
GUTTER BROOMS-SWEEPER
163.61
DEMCO
PRELAMINATED STARS/LABELS
54.11
DENNIS, MALENA
MILEAGE IMFOA SPRING CONFERENC
113.58
DOLLAR GENERAL
WATER/GATORADE/WASP SPRAY
59.25
EBS
HEALTH INSURANC
5489.73
ELECTRIC PUMP
SHERMAN AV LIFT STATION PUMP/OMNI SITE
7151.64
FEDERAL W/H
FED/FICA TAX
5395.85
FERGUSON ENTERPRISES, INC
ROOF ANTENNA/PWR CABLE
360.76
FRICK, GERALD
MILEAGE/FOOD - TASER INS SCHOO
30.00
GOOD HOUSEKEEPING
1 YR MAGAZINE
17.09
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
3144.90
HARDIN COUNTY SOLID WASTE
APRIL LANDFILL FEES
1867.25
HARDIN COUNTY TREASURER
LIEN CERT-ACKLEY PROP MGMT
5.00
HEART OF IOWA
847-2222 COMMUNICATIONS
61.60
HOUSE BEAUTIFUL
1 YEAR RENEWAL
32.07
INGRAM LIBRARY SERVICES
BOOKS/SHIPPING
312.13
INNOVATIVE AG SERVICES CO
GAS/DIESEL
2165.87
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
3250.00
IOWA FALLS FIRE EXTINGUIS
ANNUAL INSPECTION/TAG
674.51
IOWA LAW ENFORCEMENT ACA
MMPI VALEDE/NEAL
250.00
IPERS
IPERS - PROTECT
4803.89
JASPER ENGINEERING & EQUI
OMNISITE AMP PROBE
191.91
KEN'S REPAIR
LAWNMOWER PULLEY/OIL
50.88
MACQUEEN EQUIPMENT, LLC
SWEEPER RUBBER GROMMETS/FREIGHT
26.78
MEDIACOM
PHONE/FAX/INTERNET
174.51
MERCY COLLEGE OF HEALTH
EMT CLASS-R SHAFFER
950.00
MIDAMERICAN ENERGY CO
ELECTRIC
5343.56
NAPA AUTO PARTS
OIL/BATTERY/ANTIFREEZE
177.79
PAYROLL CHECKS
TOTAL PAYROLL CHECKS
16551.71
PEOPLE BOOKS
1 YEAR MAGAZINE
75.40
PEOPLESERVICE INC.
WATER/WASTEWATER SERVICE
15437.00
POSTMASTER
UTILITY BILL POSTAGE
320.00
SALES TAX/LOST
SALES TAX PAYMENT
607.76
SANDRY FIRE SUPPLY LLC
BUNKER GEAR/PARTIAL PAYMENT
1500.00
SHIELD PEST CONTROL
MONTHLY SERVICES
30.00
STATE WITHHOLDING
STATE TAXES
844.79
TIMES-CITIZEN CO.
WATER REPORT/APR MINS/ORD 521
612.60
USDA RF
MONTHLY PAYMENT
1151.00
VERIZON
2 CELLS/2 JETPACKS
333.71
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
1905.34
CLAIMS TOTAL
105237.28
EXPENSES BY FUND
GENERAL FUND
39042.85
AMERICAN RESCUE PLAN FUND
4851.85
LIBRARY RESERVE FUND
17.12
FIRE TRUCK/EQUIP RESERVES FUND
1500.00
ROAD USE TAX FUND
12943.24
CAP PROJ-GO BOND 2020A FUND
338.50
WATER FUND
12248.06
SEWER FUND
16560.52
CAP SEWER IMPROVEMENTS FUND
11949.50
GARBAGE FUND
5365.27
STORM WATER FUND
420.37
TOTAL
105237.28
REVENUE
GENERAL
179188.08
LIBRARY RESERVE TOTAL
47.33
FIRE TRUCK/EQUIP
0.04
TREE RESERVES TOTAL
1000.00
ROAD USE TAX
17912.20
EMPLOYEE BENEFIT TOTAL
51071.66
EMERGENCY FUND
4004.76
LOST TOTAL
13913.69
LOST - DEBT SERVICE TOTAL
3478.42
TIF
18724.45
DEBT SERVICE TOTAL
78055.51
CAPITAL PROJECTS - LOST TOTAL
3478.42
CEMETERY PERPETUAL CARE
60.00
WATER
32028.62
WATER DEPOSITS
175.00
SEWER TOTAL
46428.54
SEWER - SINKING
16328.34
SEWER - RESERVES
5009.29
GARBAGE
11092.91
STORM SEWER
12747.24
TOTAL
494744.50