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REGULAR MEETING MINUTES | May 10, 2023

REGULAR MEETING

May 10, 2023


ACKLEY CITY COUNCIL met in regular session May 10, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Joe Wessels. Quorum present.

Mayor Nuss moved item 19 prior to item 18. Scallon moved, Abbas seconded to approve the May 10, 2023 agenda, as listed with adjustment. Ayes-all. Motion carried.

Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) April 12, 2023 Regular Minutes, and April 19, 2023 Special Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: April 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; April 2023 Clerk Budget; April 2023 Deputy Clerk Utility Billing Reconciliation; April 2023 Ambulance; April 2023 Fire; and April 2023 Ackley Development Commission. Ayes-all. Motion carried.

Dumont Telephone did not present with their agenda topic.

Crawford moved, Scallon seconded to approve Clerk Dennis to invest CD #46081 to GNB Bank in the amount of $5,000 for a period of 48 months at a percent of 3.15. Ayes-all. Motion carried.

Wessels moved, Abbas seconded to approve Beer/Liquor License for Ackley Recreation Club. Ayes-All. Motion carried.

Crawford moved, Flores seconded to pass Resolution 23-17 Re-Establishing Residency Guidelines for the Police Officers. Roll call vote: Ayes- Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.

Wessels moved, Scallon seconded to pass Resolution 23-18 Hiring Brandi Valverde as Police Officer. Roll call vote: Ayes- Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.

Crawford moved, Wessels seconded to pass Resolution 23-19 Hiring Michele Rotgers as Deputy City Clerk. Roll call vote: Ayes- Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.

Abbas moved, Scallon seconded to pass Resolution 23-20 Authorizing Mayor entering into Provider Services Agreement between Molina HealthCare of Iowa and Ackley Volunteer Ambulance Service. Roll call vote: Ayes-Abbas, Crawford, Scallon, and Flores. Nays-Wessels. Motion carried.

Clerk Dennis informed council of fire budget and remaining funds available with the current billings that need to yet be paid until the next fiscal year begins. Crawford moved, Flores seconded to approve purchase of $8,553.68 and payment to Sandry Fire Supply in the amount of $1,500.00 from the Fire Truck/Equipment Reserve fund for bunker gear. Ayes-all. Motion carried. The remaining balance will be paid in FY24.

Scallon moved, Abbas seconded to approve June 1, 2023 payment to Paul Williams for Development Agreement in the amount of $4,725.30. Ayes-all. Motion carried.

Due to the invoice to Electric Pump being more than the original approved bid, Dennis brought it back for council re-approval. Wessels moved, Scallon seconded to approve payment to Electric Pump in the amount of $3,732.89 for Pump #2 at Sherman Ave Lift Station. Ayes-all. Motion carried. C. Ubben from PeopleService addressed Council regarding another pump that would be installed from EP at no cost to the City due to their error in believing the new installed pump would communicate with the other already installed pump.

Ubben informed Council of issues at the EQ basin. The newly placed liner is appearing to not be lying correctly. L. Gallentine addressed concerns with the liner, explaining to council the warm/cold temperatures will affect how the liner lays. The manufacturer of the liner signed off on the install but if the Council is not happy with the install, now is the time to get it corrected. The liner appears to lay differently from one side to the other. Flores stated he believed it was the underground soil and not necessarily the liner itself that is the issue. Crawford moved, Wessels seconded to hold payment no.2 in the amount of $78,208.75 to Woodruff Construction until the liner issue has been resolved. Ayes-all. Motion carried.

L. Gallentine, from CGA, informed council that Boomerang submitted the shop drawings on Sanitary Sewer Phase II project. Contractor still working on close out for N. Butler St project. No updated information on Franklin Street north of the railroad tracks.

K. Meyer, public works, reported contractor has been working on Splash Pad, storm sewer manhole on Hwy 57/Franklin St is repaired, pool filter system is 95% complete, crew is mowing, and has city wide clean up this weekend. Abbas has requested they fix the barricades by GNB bank.

Gallentine reported on communication with Marty Wymore from Region 6 Resources and the grant availability for the sidewalks on Butler St. The grant would be 80% construction with the City paying 20% of construction and 100% of engineering costs. Dennis reminded council about the commitment of RUT funds for FY25 for Franklin Street north of the railroad tracks so there are not currently any funds available unless council wants to GO bond or borrow. Council requested Gallentine to go ahead and fill out the grant application to see if Ackley would be a recipient for later use.

Discussion regarding the AVAS merger with Eldora. Nuss informed Council of the can and can nots for first responders. Crawford and Scallon inquired to Wessels, Flores, and Abbas what their proposed alternatives were starting July 1, 2023. Flores informed Council they were working on some things for a plan. Crawford asked them to share those plans with the rest of the council. Nuss informed Council he had spoken to the Department of Public Health. C. Richtsmeier, B. Swasand, J. Gardner, J. Bartling, and R. Shaffer addressed council with concerns. Abbas wants a date on when Ackley will have crews in town more than 2 days a week. Wessels shared concerns with response times of Eldora and Iowa Falls. Flores inquired as to commitment of crew if the merger didn’t work out. Dennis informed Council that currently, the Ambulance service is sitting negative $15,000. for the year.

Crawford moved, Scallon seconded to move forward with Eldora with new detail added to Merger to include net leasing of equipment and rigs, more personnel in Ackley, AVAS name stays on vehicles, better time frame of personnel in Ackley, and Eldora providing financial analysis. Roll call vote: Ayes-Wessels, Crawford, Flores, Scallon, Abbas. Motion carried. R. Shaffer was voted in as the new Ambulance Crew President and will act as the Service Director, taking over for J. Frazier.

Dennis inquired as to the follow up with the 28E agreement with Friends of Prairie Bridges. Abbas will check with PB attorney and park board. Crawford inquired as to if our city attorney should be doing the 28E agreement.

Dennis updated Council on the annual exam, the need for department heads to keep a watchful eye on their budgets as some departments are over budget, working on the USDA budget report, annual ARP report is complete, and the annual SAM registration is done.

Crawford welcomed R. Shaffer as the Ambulance President and thanked Frazier for her years of fulfilling the role. Nuss updated on he Hazard Mitigation plan and congratulated the Library on their Tier III for state accreditation.

B. Swasand thanked all for the work they put into the City of Ackley.

Wessels moved, Abbas seconded to adjourn at 9:24 pm. Ayes-all. Motion carried.


_______________________________________

Michael Nuss, Mayor


ATTEST:


____________________________

Malena Dennis, City Clerk



ACCESS SYSTEMS

COPIER MAINTENANCE/SUPPLY SHIPPING

110.84

ACKLEY PUBLISHING CO INC

WATER SHUT OFF DOOR HANGERS500

138.26

AIRGAS NORTH CENTRAL

CYLINDER RENTAL/HAZMAT DELIVERY

721.18

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1683.62

BOOK LOOK

CHRISTIAN FICTION/KIDS

557.65

BOUND TREE MEDICAL LLC

2 ZOLL RECHARGABLE BATTERIES

1039.50

CAPITAL ONE

PAPERPLATES/COFFEE STIRS

14.12

CARDMEMBER SERVICE

ZOLL MOUNTBRACKET/WHEN I WORK/POSTA

847.83

CENTURYLINK

PHONES/FAX

377.38

CGA

SAN SEWR PHASE II/N BUTLER ST/EQ BASIN

17139.85

CHICAGO CENTRAL & PACIFIC

2023-2024 DEPOT LAND RENT

721.00

CLEAR THE CHAOS CLEANING

4/19/23 CLEANING

150.00

CLEMONS, MARJEAN

HARDIN CO LIBRARIANS MTG

48.47

DAKOTA SUPPLY GROUP

GUTTER BROOMS-SWEEPER

163.61

DEMCO

PRELAMINATED STARS/LABELS

54.11

DENNIS, MALENA

MILEAGE IMFOA SPRING CONFERENC

113.58

DOLLAR GENERAL

WATER/GATORADE/WASP SPRAY

59.25

EBS

HEALTH INSURANC

5489.73

ELECTRIC PUMP

SHERMAN AV LIFT STATION PUMP/OMNI SITE

7151.64

FEDERAL W/H

FED/FICA TAX

5395.85

FERGUSON ENTERPRISES, INC

ROOF ANTENNA/PWR CABLE

360.76

FRICK, GERALD

MILEAGE/FOOD - TASER INS SCHOO

30.00

GOOD HOUSEKEEPING

1 YR MAGAZINE

17.09

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

APRIL LANDFILL FEES

1867.25

HARDIN COUNTY TREASURER

LIEN CERT-ACKLEY PROP MGMT

5.00

HEART OF IOWA

847-2222 COMMUNICATIONS

61.60

HOUSE BEAUTIFUL

1 YEAR RENEWAL

32.07

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

312.13

INNOVATIVE AG SERVICES CO

GAS/DIESEL

2165.87

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

3250.00

IOWA FALLS FIRE EXTINGUIS

ANNUAL INSPECTION/TAG

674.51

IOWA LAW ENFORCEMENT ACA

MMPI VALEDE/NEAL

250.00

IPERS

IPERS - PROTECT

4803.89

JASPER ENGINEERING & EQUI

OMNISITE AMP PROBE

191.91

KEN'S REPAIR

LAWNMOWER PULLEY/OIL

50.88

MACQUEEN EQUIPMENT, LLC

SWEEPER RUBBER GROMMETS/FREIGHT

26.78

MEDIACOM

PHONE/FAX/INTERNET

174.51

MERCY COLLEGE OF HEALTH

EMT CLASS-R SHAFFER

950.00

MIDAMERICAN ENERGY CO

ELECTRIC

5343.56

NAPA AUTO PARTS

OIL/BATTERY/ANTIFREEZE

177.79

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

16551.71

PEOPLE BOOKS

1 YEAR MAGAZINE

75.40

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

15437.00

POSTMASTER

UTILITY BILL POSTAGE

320.00

SALES TAX/LOST

SALES TAX PAYMENT

607.76

SANDRY FIRE SUPPLY LLC

BUNKER GEAR/PARTIAL PAYMENT

1500.00

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAXES

844.79

TIMES-CITIZEN CO.

WATER REPORT/APR MINS/ORD 521

612.60

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELLS/2 JETPACKS

333.71

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1905.34

CLAIMS TOTAL

105237.28

EXPENSES BY FUND

GENERAL FUND

39042.85

AMERICAN RESCUE PLAN FUND

4851.85

LIBRARY RESERVE FUND

17.12

FIRE TRUCK/EQUIP RESERVES FUND

1500.00

ROAD USE TAX FUND

12943.24

CAP PROJ-GO BOND 2020A FUND

338.50

WATER FUND

12248.06

SEWER FUND

16560.52

CAP SEWER IMPROVEMENTS FUND

11949.50

GARBAGE FUND

5365.27

STORM WATER FUND

420.37

TOTAL

105237.28

REVENUE

GENERAL

179188.08

LIBRARY RESERVE TOTAL

47.33

FIRE TRUCK/EQUIP

0.04

TREE RESERVES TOTAL

1000.00

ROAD USE TAX

17912.20

EMPLOYEE BENEFIT TOTAL

51071.66

EMERGENCY FUND

4004.76

LOST TOTAL

13913.69

LOST - DEBT SERVICE TOTAL

3478.42

TIF

18724.45

DEBT SERVICE TOTAL

78055.51

CAPITAL PROJECTS - LOST TOTAL

3478.42

CEMETERY PERPETUAL CARE

60.00

WATER

32028.62

WATER DEPOSITS

175.00

SEWER TOTAL

46428.54

SEWER - SINKING

16328.34

SEWER - RESERVES

5009.29

GARBAGE

11092.91

STORM SEWER

12747.24

TOTAL

494744.50

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