REGULAR MEETING MINUTES | May 11, 2022
May 11, 2022
ACKLEY CITY COUNCIL met in regular session May 11, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, and Joe Wessels. Absent: Chuy Flores. Quorum present.
Abbas moved, Scallon seconded, to approve the May 11, 2022 Agenda as listed. Ayes-all. Motion carried.
Crawford moved, Scallon seconded, to approve the Consent Agenda by one motion: a) April 13, 2022 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: April 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; April 2022 Clerk Budget; April 2022 Deputy Clerk Utility Billing Reconciliation; April 2022 Ambulance; April 2022 Fire; April 2022 ADC; Feb/March 2022 Peopleservice. Ayes-all. Motion carried.
Councilman Flores arrived at 7:02 p.m.
Mayor Nuss inquired to the council if they wished to change the current structure of the employee handbook regarding the overtime and compensatory time for the law enforcement. Crawford suggested the chief be salary with the officers being hourly employees. Abbas concerned with accountability in our police department with the calling in and out of service to the county being a requirement and the tracking of hours. Flores inquired as to if the council could require certain hours of the department. Clerk Dennis informed them they could require them as the council/mayor. Nuss informed that time sheets would need to be done for chief and officers with review by mayor and the council committee, if they would prefer. The required hours were discussed for the chief’s salary and the number of hours were discussed for the officers before overtime needed to be paid. Dennis was instructed to work on the changing of the employee handbook to state the officers would receive OT after 43 hours worked and the minimum requirement for the chief at 38 hours a week. Council also requested Dennis to start the advertising of the police chief. B. Shipper had a follow up question as to the Attorney Connect contact and whether she had received the formal requested email communications. Dennis informed Schipper that she had sent them to her. Dennis further explained that clerks have and use many different resources and Attorney Connect being one.
Dennis went over the FY21 audit, reporting that there were just 2 findings, both being repeated from last year.
Julie Winter from Region 6 Resources gave the Downtown Revitalization Grant update. There are 6 interested participants, however, Winter suggested the City may need to look at resolve on the 700 block of Main St before applying for the grant as that may make a difference in receiving grants. There is a total of $500,000 available. Winter informed that the grant is available annually so the city could look into this next year also.
Further City code codification was addressed and decided on.
Wessels had spoken to a couple of contractors regarding the removal of the current EQ Basin, neither has gotten back to him. Wessels spoke to J. Boelman whom reported the wind has torn more of the EQ basin. Council instructed L. Gallentine from CGA to re-do the current plans to include removal of current basin. Council would like to take the plan out to bid in August with bids due in September.
Wessels informed council of the current condition of the Civic Center roof. Ron’s Roofing instructed Wessels that the Pizza Ranch building would need to be contacted regarding their wall needing fixed as it is creating issues for our wall. Roof companies estimated civic center roof being about 20-30 years old. Service Roofing’s bid had insulation included in their bid to which Ron’s did not. There were questions presented on both bids. Wessels to inquire to both companies and bring those answers back to council next month. Wessels was also asked to reach out to Pizza Ranch owner about their wall.
Discussion on hiring a code enforcement officer until the police department is back up and running. This person will address code violations. Sue Beving addressed the council of concerns with garbage in her neighborhood. Crawford moved, Flores seconded to advertise and hire a seasonal part time code enforcement officer to work up to 20 hours a week with a wage of $20 an hour, until we have a police officer. Ayes-all. Motion carried. Dennis was instructed to work on a help wanted ad and publish in the local papers.
Dar DeKoter made a written request to council for livestock. Dar reported she wanted to do things correctly and get permission from the council – she reports there are many chickens running around Ackley. DeKoter’s request included her chickens being in a confined coop. Nuss informed council of the city code and the maximum number of livestock is three. Scallon and Flores voiced concerns with allowing chickens in town. Crawford moved, Wessels seconded to allow 3 chickens and no roosters as long as they were confined in pen. Ayes-3. Nays-2. Motion carried.
Nuss reported with the decision of a code enforcement officer, there won’t be any discussion needed for the 407 10th Ave. Livestock Nuisance.
Nuss informed council about the interviews with the attorneys. Crawford preferred Seth Schroeder. Wessels preferred Brian Miller. Both council members and mayor stated all attorneys had different areas they liked better than the others. Crawford moved, Scallon seconded to appoint Schroeder as City Attorney to a 2-year term. Ayes-all. Motion carried.
Dennis informed council she would be gone the first weekend in November. Due to the dates and timing of bank statements, she inquired as to if the council wanted to move the council meeting back a week to November 16th or leave it with the understanding, they would not receive their council packets until the Tuesday before the meeting. Council was ok with getting their packets on Tuesday, 24 hours prior to the meeting. No action needed.
Abbas had requested the discussion of adding a 3rd public works employee. Abbas wanted to know what they wanted to do, hire a seasonal part time person or full-time person. A full-time person was budgeted. Meyer requested a full-time person. Clerk Dennis reminded council that as the clerk she felt she needed to remind them that with revenues decreasing each year and expenses increasing, the city needed to be sure we could take care of the current employees we have. Flores stated we needed to move forward with a full-time person. Abbas moved, Flores seconded to advertise locally for a full-time public works employee. Ayes-all. Motion carried.
Scallon moved, Flores seconded to approve liquor license/beverage garden pending dram shop insurance for Ackley Chamber of Commerce for Sauerkraut Days. Ayes-all. Motion carried.
Abbas moved, Flores seconded approving the ambulance fees for service. Ayes-all. Motion carried.
Abbas moved, Scallon seconded to open public hearing on FY22 budget amendment at 9:03 p.m. Ayes-all. Motion carried.
No comments or concerns were presented.
Scallon moved, Abbas seconded to close public hearing at 9:04 p.m. Ayes-all. Motion carried.
Scallon moved, Flores seconded to pass Resolution 22-20 Amending Current Budget for FY June 30, 2022. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 22-21 Temporarily Closing Certain Streets for the 2022 Sauerkraut Days. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.
Crawford moved, Scallon seconded to pass Resolution 22-22 Approving the Investment Policy. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Strike Resolution 22-23 Setting Public Hearing to Consider the Sale.
Abbas moved, Flores seconded to pass Resolution 22-24 Approving Bid for North Butler Street. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Wessels. Motion carried.
Scallon moved, Flores seconded to pass Resolution 22-25 Approving Required Programs, Policies and Plans Associated with the City of Ackley 2021 CDBG for Covid-19 - 605 Main St. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Abbas moved, Crawford seconded to approve June 1, 2022 payments for development agreements to the following developers: LaVelle Properties-$1,013.70, Paul Williams-$4,951.04, Jesus Flores-$6,093.70 and Harley/Anita Harms-$5,210.86 Ayes-4, Abstain-Flores. Motion carried.
J. Frazier from the Ambulance Service reported the west side of the ambulance shed had gotten some wind damage in December. Insurance claim had paid to replace one side of the roof. Frazier had gotten 2 bids to replace the roof with metal. One bid had tearing off included. Scallon moved, Abbas seconded to accept bid in the amount of $12,200 to Cashett Roofing. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to approve purchase to J & M Displays for annual fireworks in the amount of $4,500. Ayes-all. Motion carried.
L. Gallentine reported there will be a change order for the splash pad for a slide and pumps, in addition to an extension of completion date. Update on building permits.
K. Meyer reports Public Works has been working at the pool, mowing, and city wide clean up is this weekend.
Abbas informed council of a concern about standing water in the ditch on the corner of 10th Ave and Butler St. It has been determined to be a plugged farm tile. This would not be the City’s responsibility. Abbas inquired to Clerk if we had paid Harrison for the tree removal, Dennis has responded with no, the City has not as the job is not done. Crawford would like to see the city require having residents fill out an application to plant trees in the city right of way. Nuss reported he has spoken to A. Gronewold about the pool committee and the golf tournament funds, Gronewold would like to use the funds for equipment at the pool. Dennis cautioned the council and mayor about the use of committee funds and the resolution that states all their fundraising monies are to be used for the splash pad project and once project is complete, the committee is to be disbanded. The more funds they raise, the less GO Bond money has to go towards the construction and can be used for other projects. Council committee and Prairie Bridges board is still working on the new 28E agreement. Nuss will also be working on the water valves that need to be replaced in FY23.
Crawford moved, Flores seconded to adjourn at 9:35 p.m. Ayes-all. Motion carried.
Michael Nuss, Mayor
Malena Dennis, City Clerk
COMPUTER INSTALLATION/TECH SUPPORT/BACKUP
ACKLEY PUBLIC LIBRARY
REIMBURSE PETTY CASH
ACKLEY PUBLISHING CO INC
WINDOW ENVELOPES (3)
AIRGAS NORTH CENTRAL
BLACK HILLS/IOWA GAS UTIL
BOUND TREE MEDICAL LLC
NASO AIRWAYS/O2 MASKS
BRUENING ROCK PRODUCTS
CAPITAL SANITARY SUPPLY
CENTRAL IOWA DISTRIBUTING
AMB SHED/SAN SEWER II/EQ BASIN/N BUTLER
CLEAR THE CHAOS CLEANING
4/13/22 & 4/27/22 CLEANING
CREATIVE PRODUCT SOURCE
DANKO EMERGENCY EQUIP
DE LA RIVA, ANGELA
ELECTRICAL ENGINEERING &
SERVICE ON GENERATOR
FOOD & CONSUMER SAFETY BU
CONCESSION STAND FOOD LICENSE
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
HARDIN COUNTY SOLID WASTE
HARDIN COUNTY TREASURER
LIEN CERTIFICATION-PILOT CREEK
WEB MANAGEMENT MAR22-APR22
HEART OF IOWA
INNOVATIVE AG SERVICES CO
IOWA FALLS EMS
TIER, PARAMEDIC INTERCEPT
IPERS - PROTECT
J & M DISPLAYS, INC.
MACQUEEN EQUIPMENT, LLC
SWEEPER IMPELLER BEARINGS
MARTIN'S FLAG COMPANY
MIDAMERICAN ENERGY COMP
AMBULANCE BILLING FEES
UTILITY BILL POSTAGE
SALES TAX PAYMENT
SHIELD PEST CONTROL
MINUTES/BUDGET AMENDMENT/AMB TY
2 CELL/1 JETPACK
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
Z & Z GLASS
BATHROOM WINDOW REPAIR
TOTAL PAYROLL CHECKS
EXPENSES BY FUND
AMERICAN RESCUE PLAN FUND
LIBRARY RESERVE FUND
CEMETERY RESERVES FUND
ROAD USE TAX FUND
CAP PROJ-GO BOND 2020A FUND
CAP SEWER IMPROVEMENTS FUND
STORM WATER FUND
AMBULANCE RIG/EQUIP RESER TOTA
ROAD USE TAX
EMPLOYEE BENEFIT TOTAL
LOST - DEBT SERVICE TOTAL
DEBT SERVICE TOTAL
CAPITAL PROJECTS - LOST TOTAL
SEWER - SINKING
SEWER - RESERVES