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REGULAR MEETING MINUTES | June 9, 2021

Updated: Jun 18

REGULAR MEETING

June 9, 2021

ACKLEY CITY COUNCIL met in regular session June 9, 2021 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:58 p.m. Council members present: Joe Wessels, Mike Abbas, Judy Crawford, Chuy Flores, and Pat Hurt. Quorum present.


Abbas moved, Hurt seconded, to approve the June 9, 2021 Agenda as listed. Ayes-all, Motion carried.


Crawford moved, Abbas seconded, to approve the Consent Agenda by one motion May 12, 2021 Regular Meeting Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: May 2021 Clerk Bank Reconciliation/Cash Report/Treasurer Report; May 2021 Clerk Budget Reports; May 2021 Deputy Clerk Utility Billing Reconciliation; May 2021 Ambulance Report. Ayes-All. Motion carried.


Motion by Hurt, seconded by Flores to open Public Hearing at 7:00 p.m. for the purpose of reviewing a $1,972,000 (construction cost) Iowa Economic Development Authority (IEDA) application for wastewater treatment improvements/Sanitary Sewer Phase II project. Ayes-all. Motion carried.


Marty Wymore reported he is working on the application process with the City of Ackley to secure the grant funds. All the improvements are located at the current wastewater treatment facility which is in the SE part of Ackley. The project improvement area is located east of S56 on 110th Street in an agricultural area. No additional land is needed for the project. The City of Ackley’s current wastewater treatment facility does not comply with the NPDES permit established by the IDNR. The system specifically does not meet the ammonia, nitrogen, and E Coli permit standards. The City must complete improvements to the facility in a timely basis. Compliance with the NPDES standard requires construction activities. The chosen alternative is a SAGR treatment system, additional lagoon aeration, and UV disinfection. This is the least expensive and best option. The estimated construction cost is $1,972,000. The proposed project will be funded with a $500,000 CDBG award through the State of Iowa and a $1,472,000 SRF loan. The SRF will take the lead role on the Section 106 NEPA process. The CDBG application will be submitted on 10/1/21 to the IEDA. The City will know the outcome of CDBG funding in December 2021. The project can potentially proceed through the CDBG environmental process quickly if the SRF process is also complete. The project then could be let in Spring-Summer 2022 for construction in calendar years 2022 and 2023. The project benefits the entire City of Ackley which has a 51.4% low- and moderate-income percentage. $257,000 of CDBG funds will benefit persons of low and moderate incomes. No people or businesses will be displaced with the project. A community development and housing needs assessment was prepared during the public hearing with suggestions of revitalization of downtown Ackley, sewer main repairs, working on the 30-year project that the DNR is requiring, new water plant, new swimming pool, high speed internet, repairs of sidewalks, biking trails, airport runway lights, and building of new homes on vacant lots.


Motion by Hurt, seconded by Abbas to close the public hearing at 7:23 p.m. Ayes-all. Motion carried.


No translation services were requested or needed at the meeting.


Motion by Hurt, seconded by Flores to approve Resolution 21-24 Approving Community Development Block Grant Application for Sanitary Sewer Project Phase II. Roll call vote: Ayes Abbas, Crawford, Flores, Hurt, and Wessels. Motion carried.


Crawford was contacted by Pool Manager, A Gronewold, whom is having problems with having enough lifeguards, regarding the reimbursement of the lifeguard class. Crawford suggested having a 2-year contract with lifeguards and upon completion of those 2 years, reimbursing them for their class. She stated we would not be able to do this FY21 or FY22 as those budgets are already done but possibly in FY23. Mayor Nuss had reported that there was a lack of lifeguards across the state. Crawford to let Gronewold know of the discussion.


Clerk Dennis had reported that the owner of 618 Worth St. was interested in purchasing the alley beside his property which runs between 3rd/4th Ave. and Worth St. Nuss reported that there is a phone junction box in the alley and there could be development further back one day. There were concerns with vacating the alley. Motion by Hurt, seconded by Flores to not vacate the alley. Ayes-all. Motion caried. Clerk Dennis to let owner know of decision made.


Discussion on Chapter 77 Golf Cart and Chapter 78 ATV/UTV ordinance. Janice Rinnels voiced concerns regarding not being able to drive on Main St. Flores gave his input on the changes he would like to see. Motion by Hurt, seconded by Flores for Clerk to pass the changes onto Mike Smith for ordinance changes on Chapters 77 and 78. Ayes-all. Motion carried.


Motion by Abbas, seconded by Hurt to approve payment to the Ackley Development Commission for contract funding in the amount of $14,000 payable July 1, 2021. Ayes-all. Motion carried.


Motion by Wessels, seconded by Flores to approve Liquor/Beer License for Ackley Recreation Club. Ayes-all. Motion carried.


Clerk Dennis stated that she got an email today that the dram shop insurance was approved for Friends of Prairie Bridges. Motion by Wessels, seconded by Abbas to approve liquor/beer license for Friends of Prairie Bridges. Ayes-all. Motion carried.


Motion by Abbas, seconded by Crawford to approve cigarette/tobacco/nicotine/vapor permits for Casey’s General Store #1921 and Dollar General Store #18911. Ayes-all. Motion carried.


Motion by Crawford, seconded by Abbas to approve the following appointments: Teri Elmore and Doug Boheman to Library Board of Trustees with terms expiring 6/30/27, Lynn Arends and Jane Bangasser to Historic Preservation Commission with terms expiring 7/9/24, and Nan Bartling as non-voting member to the Historic Preservation Commission with term expiring 7/9/24. Ayes-all. Motion carried.


Motion by Wessels, seconded by Hurt to approve Resolution 21-25 Temporarily Close Mitchell Street June 26, 2021 for luncheon. Roll call vote: Ayes Crawford, Flores, Hurt, Wessels, Abbas. Motion carried.


Motion by Crawford, seconded by Abbas to approve Resolution 21-26 Temporarily Closing Certain Streets for Ragbrai. Roll call vote: Ayes-Flores, Hurt, Wessels, Abbas, Crawford. Motion carried.


Motion by Hurt, seconded by Abbas to approve Resolution 21-27 Authoring addendum between City of Ackley and Region Six Resource Partners for general administrative and technical services. Roll call vote: Ayes-Hurt, Wessels, Abbas, Crawford, Flores. Motion carried.


Motion by Hurt, seconded by Crawford to approve Resolution 21-28 Authorizing entering into lease Agreement for maintenance/repair of primary road between City of Ackley and the Iowa Department of Transportation. Roll call vote: Ayes-Flores, Hurt, Wessels, Abbas, Crawford. Motion carried.


Motion by Crawford, seconded by Flores to approve Resolution 21-29 Authorizing mayor and city clerk to execute certain financial institutional documents. Roll call vote: Ayes-Abbas, Crawford, Flores, Hurt, Wessels. Motion carried.


Motion by Abbas, seconded by Hurt to approve Resolution 21-30 Authorizing entering into contract for preventative maintenance between AVAS and Zoll Medical Corporation. Roll call vote: Ayes Crawford, Flores, Hurt, Wessels, Abbas. Motion carried.


Motion by Crawford, seconded by Hurt to approve payment to McDowell and Sons for city wide clean up in the amount of $2,600.25. Ayes-all. Motion carried.


Motion by Crawford, seconded by Abbas to approve payment to Office of State Auditor for FY 20 exam in the amount of $6,217.75. Ayes-all. Motion carried.


Motion by Wessels, seconded by Flores to approve payment to Franklin County Engineer/IA DOT for North Franklin Street Bridge replacement in the amount of $72,556.50. Ayes-all. Motion carried.


Motion by Abbas, seconded by Hurt to approve June 1, 2021 payments for development agreements to the following developers: LaVelle Properties-$767.25, Paul Williams-$4,931.27, Jesus Flores-$6,068.64, and Harley/Anita Harms-$5,189.48. Ayes-4, Abstain-Flores. Motion carried.


Lee Gallentine from CGA updated council on building permits. He had reported that he denied a building permit for 408 Blackhawk St. and has noticed that they continued to put up a fence after the denial. Motion by Abbas, seconded by Hurt to send resident a violation letter stating they needed to restore to original condition or have property surveyed to show that the newly erected fence is on their own property. Ayes-all. Motion carried.

Don Moore from CGA reported that the DNR has approved our permit.


K. Meyer from Public Works reported the starter for the pool pump was down and scheduled for repair, it would cost a couple hundred dollars. Historic 20 signs are installed.


Clerk Dennis reported that while installation of water meters has started, Ferguson has found quite a few that are placed vertically and wanted to know what the council wanted to do about replacing them. Ferguson has suggested 3 plans-go ahead and place them vertically rather than horizontally, order setters for those so the meters can be placed in the correct way, or return some meters and order new ones that can sit vertically. The cost of the setter is $75-90 each. Wessels reported he had talked to Jack, water superintendent, and he is suggesting they go ahead and place them vertically. Crawford voiced concerns about placing them incorrectly. Guidance given by council for Clerk Dennis to have them hold installations and to inquire to Ferguson/Neptune and request in writing that the warranty would not be voided if they were installed incorrectly.


Wessels reports he has gotten 3 bids to fill the abandoned man holes on the Knipfel property.

Hurt reported there was a petition started to add speed limit signs on 10th Ave. Petition has about 30 signatures. Crawford believes a stop sign would be a better solution for the speeders. Hurt requested discussion item for speed limit signs be added to the agenda for next month.


Abbas inquired as to the old church property and where we were on that. Clerk Dennis to work on this disposal of property.


Mayor Nuss reported the building located on the corner of Mitchell St. and Main St. has the SW corner of the building cracking. The Fire chief was notified and barricades were placed on the sidewalk. Owner reported they had 2 engineers say the wall was ok and safe. Guidance was given to them to send those letters from the engineers to City Hall to put on file. City Hall has not received them. Nuss reported the corner of Butler St. and Main St. the SE side of the gutter is destroyed. About 50-70 feet needs added to bid letting for the North Butler St project. Retention pond on 5th Ave needs cleaned up. Mert Brass would like to use the alley access behind his property. This is not a platted alley and has city utilities.


No public comments.


Abbas moved, Wessels seconded to adjourn at 8:42 p.m. Ayes-5. Motion carried.


ACCESS SYSTEMS LEASING

COPIER LEASE PAYMENT/MAINTEN

179.91

AMAZON

CHILDREN/ADULT BOOKS/LIGHTS

1080.94

AMERICAN SOCIETY OF COMP/

LIC FEE CPI ADJ

4.17

ANTHEM INS

REFUND ACK 7941:1 PAID IN ERRO

971.71

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

858.00

BLACKTOP SERVICE COMPANY

COLD MIX

569.25

BOOK LOOK

CHRISTIAN FICTION

887.99

BOUND TREE MEDICAL LLC

DEFIB PADS/AIRWAY KITS/TRACH T

326.56

BRANDT SAND, GRAVEL & AG

CITY HALL/PD WATER MAIN CRACK

94.50

CARDMEMBER SERVICE

4 PARK TOILETS/POSTAGE/WHEN I

997.87

CARRICO AQUATIC RESOURCES

12 LEAF FILTERS/COVERS/CHEMICAL

12498.43

CARSTENS PLUMBING & HEATI

WATER HEATER

786.09

CENTER POINT LARGE PRINT

PLATFORM FICTION SERIES

560.88

CENTRAL IOWA DISTRIBUTING

TOWELS/GARBAGE BAGS/DELIVERY

244.00

CENTURYLINK

PHONES/FAX

377.54

CGA

SANITARY SEWER IMPROVEMENT-2

25423.01

CLEAR THE CHAOS CLEANING

5/12/21 AND 5/26/21 CLEANING

250.00

COBIE, JORDAN

CASTLEBRANC BACKGROUND CHECK

90.00

CONSUMER REPORTS

2 YR MAGAZINE

47.08

CORNFED DESIGNS

5K TSHIRTS

352.00

CREATIVE PRODUCT SOURCE

SUMMER READING BAGS

192.71

DIAMOND LAKE BOOK CO.

CHILDREN FIC/NON-FICTION BOOKS

245.40

DOLLAR GENERAL

RADIO/PAPER TOWELS/BATTERIES

40.25

EBS

HEALTH INSURANC

4238.17

FEDERAL W/H

FED/FICA TAX

4250.56

FLORES, JESUS

2021 TIF REBATE FOR 2019

6068.64

FOOD & CONSUMER SAFETY BU

CONCESSION STAND FOOD LICENSE

150.00

FORGY ELECTRIC

POOL/AIRPORT ELECTICAL WORK

640.69

GNB

2018 GO VEHICLE ACQUISTION

37136.60

GREEN BELT BANK & TRUST

2020A GO BOND

214342.40

GWORKS

METER READER INTERFACE INSTALL

1782.00

HARDIN COUNTY ENVIROMENTL

POOL INSPECTION

270.00

HARDIN COUNTY OFFICE SUPP

STAPLES/PENS/CORRECTION TAPE

49.26

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

MAY LANDFILL

1163.80

HARMS, HARLEY AND ANITA

2021 TIF REBATE FOR 2019

5189.48

HAWTH PRODUCTIONS

WEB MANAGEMENT MAY-JUN 2021

300.00

HEART OF IOWA

847-2222 COMMUNICATIONS

59.65

HOFMEISTER, BRANDON

AIRPORT OFFICE CEILING

1358.87

HOUSE BEAUTIFUL

2 YR MAGAZINE

42.74

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1479.77

IOWA DEPARTMENT OF TRANSP

N FRANKLIN ST BRIDGE

72556.50

IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANTS AND ARTICLES

300.00

IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

250.00

IOWA FALLS STATE BANK

2019 AMBULANCE

23701.49

IOWA FINANCE AUTHORITY

2018 SEWER SRF LOAN PYMENT

164566.43

IOWA LEAGUE OF CITIES

FY22 GRANTFINDER SUBSCRIPTION

50.00

IPERS

IPERS - REGULAR

2820.96

JOHN DEERE FINANCIAL

PAINT ROLLERS

11.37

LAVELLE PROPERTIES, LLC

JUN 2021 TIF REBATE FOR 2019

767.25

MCDOWELL & SONS INC.

ROLL OFFS/CITY WIDE CLEAN UP

2600.25

MEDIACOM

PHONE/FAX/INTERNET

135.23

MERCY COLLEGE OF HEALTH

EMT CLASS-COBIE/BITTNER

1900.00

MIDAMERICAN ENERGY COMPAN

ELECTRIC

4782.39

MORT'S PLUMBING & HEATING

WATER HEATER INSTALLATION

1488.00

MORT'S WATER COMPANY

17TH ST/LINCOLN AVE WATER MAIN

2138.09

NAPA AUTO PARTS

EXPLORER WIPER BLADES

65.15

NEUBERGER, BRIANNE

IOWA SPORTS SUPPLY-5K MEDALS

39.00

OFFICE OF AUDITOR OF STAT

ANNUAL EXAM/FILING FEE FY20

6217.75

P.C.C.

AMBULANCE BILLING FEES

1101.29

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14320.00

POSTMASTER

UTILITY BILL POSTAGE

255.00

PRAIRIE BRIDGES PARK

HAMILTON'S SANDBLASTING

3016.01

SALES TAX/LOST

SALES TAX PAYMENT

792.00

SCHOLASTIC INC.

CHILDREN BOOKS

292.95

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAX

592.00

STRYKER SALES CORPORATION

AMBULANCE STAIR CHAIRS

6867.77

THE PURPLE COW

4 POLOS

90.00

TIMES-CITIZEN CO.

WATER QUALITY REPORT

494.40

UMB BANK

2014A GO BOND/INDUSTRIAL PARK

69681.25

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

3 CELL/2 CAR

477.65

WAL-MART COMMUNITY

FACIAL TISSUE/NAPKINS

8.53

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2202.00

WILLIAMS, PAUL C.

2021 TIF REBATE FOR 2019

4931.27

DEPOSIT REFUNDS

REFUND DATE 05/26/2021

76.67

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

14835.83

CLAIMS TOTAL

734351.30

EXPENSES BY FUND

GENERAL FUND

53574.46

LIBRARY RESERVE FUND

385.51

ROAD USE TAX FUND

14775.85

TIF FUND

16956.64

DEBT SERVICE FUND

344861.74

CAP PROJ-GO BOND 2016A FUND

79259.87

CAPITAL PROJECTS - LOST FUND

3016.01

WATER FUND

17742.90

WATER DEPOSITS FUND

76.67

SEWER FUND

8961.40

SEWER - SINKING FUND

164566.43

CAP SEWER IMPROVEMENTS FUND

13054.11

GARBAGE FUND

4353.16

STORM WATER FUND

12766.55

REVENUE

GENERAL

99088.00

LIBRARY RESERVE TOTAL

780.00

FIRE TRUCK/EQUIP

10817.65

TREE RESERVE

1000.00

ROAD USE TAX

16191.30

EMPLOYEE BENEFIT

7690.64

EMERGENCY

497.73

LOST TOTAL

15069.91

LOST- DEBT SERV

3767.48

TIF TOTAL

18788.41

DEBT SERVICE

12643.03

CAP PROJECTS - LOST

3767.47

CEMTERY PERPETUAL CARE TOTAL

120.00

WATER

35894.42

WATER DEPOSITS

1500.00

SEWER TOTAL

50284.86

SEWER - SINKING

16279.93

SEWER - RESERVES

8274.01

GARBAGE

11597.18

STORM SEWER

12135.42

TOTAL

326187.44



_______________________________________

Michael Nuss, Mayor

ATTEST: __________________________________________________

Malena Dennis, City Clerk

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