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REGULAR MEETING MINUTES | May 13, 2020

REGULAR MEETING May 13, 2020 ACKLEY CITY COUNCIL met in regular session May 13, 2020 in the Ackley City Hall Water Department/City Clerk office with Mayor Pat Daggs presiding. The meeting was called to order at 7:00 p.m. Council members present: Judy Crawford, Chuy Flores, Pat Hurt, Joe Wessels, and Mike Abbas. Quorum present.


Abbas moved, Hurt seconded, to approve the May 13, 2020 Agenda as listed. Ayes-All. Motion carried.


Crawford moved, Hurt seconded, to approve the Consent Agenda by one motion: a) April 8, 2020 Regular Meeting Minutes as written. b) Bills approval authorizing payment of bills and transfers as listed. c) Place Reports on file: April 2020 Clerk Bank Reconciliation/Cash Report/Treasurer Report; April 2020 Clerk Budget Reports; April 2020 Deputy Clerk Utility Billing Reconciliation; April 2020 Fire Report; April 2020 Ambulance Report; April 2020 Council Committee Reports-Finance, Policy & Administration/Water & Sanitation/Public Safety/Street. Ayes-All. Motion carried.


Wessels moved, Flores seconded, to allow Andy Greving on Blue Earth St. to have a max count of 3 cows, 5 horses, and chickens (in cages) as long as there are no noise or smell nuisance complaints. The Council is also requiring access to property to be sure he is in compliance at any time. It was stated he cannot have any roosters and he cannot have said animals for sale. Ayes-All. Motion carried.


Hurt moved, Wessels seconded, to adopt Resolution No. 20-20 Setting wages for Brock Holmgaard. Roll call vote: Ayes- Flores, Hurt, Wessels, Abbas, Crawford. Motion carried.

Hurt moved, Abbas seconded, to adopt Resolution No. 20-21 Authorizing Mayor and Deputy Clerk to Execute Certain Financial Institute Documents. Roll call vote: Ayes- Hurt, Wessels, Abbas, Crawford, Flores. Motion carried.


Wessels moved, Crawford seconded, to adopt Resolution No. 20-22 Authorizing the Write Off of Bad Debt for Property Address 613 5th Ave. Roll call vote: Ayes- Wessels, Abbas, Crawford, Flores, Hurt. Motion carried.


Hurt moved, Flores seconded, to approve Cigarette/Tobacco/Nicotine/Vapor permit for Casey’s General Store #1921 pending insurance. Roll call vote: Ayes-5. Motion carried.

Abbas moved, Hurt seconded, to approve payment to Ackley Development Commission for $35,742.26 for 626 Main Street remodel. Ayes-All. Motion carried. This payment will be reimbursed with Community Catalyst grant funds.


Daggs has spoken to Angela from the Hardin County Economic Development about her getting access to the grant website in order to get the City reimbursed. This access will be changed back to the City when the new City Clerk starts.


Hurt moved, Wessels seconded, to approve Blacktop Service Co’s bid proposal for the pool parking lot improvements at a cost of $26,000. Ayes-All. Motion carried.

Wessels moved, Hurt seconded, to approve an additional payment to Sandry Fire Supply for $4000.00 for bunker gear. The original approval of $6000.00 was in the December 11, 2019 meeting. With both approvals, the total payment to Sandry Fire Supply will be $10,000 from the City fund and the Ackley Firemen will pay the remaining balance of $3794.32 for the invoice total of $13,794.32 Ayes-All. Motion carried.


Crawford moved, Wessels seconded, to accept Kelly DeBerg’s resignation effective May 1, 2020. Ayes-All. Motion carried.


Crawford moved, Hurt seconded, to appoint Chuy Flores as the non-voting council representative for the Airport Board of Trustees. Ayes-All. Motion carried.


In follow up to the April meeting on Mayor Daggs’ request that the Council approve her decision on paying all employees their full wages, a motion was made by Abbas, seconded by Crawford to open up City Hall effective May 20, 2020 to normal business hours. Ayes-All. Motion carried. There will be rules posted for entering City Hall. There will be one person allowed at a time. Flores will be building sneeze guards for the front counter. Daggs reported that the library is back to working staff with the drive-up curb service.


A discussion was held on the proposed new ambulance building. Flores is still working on getting bids. He is thinking they may eliminate the 3rd bay. He believes that 10th Avenue is the perfect place for the new building. There were some concerns regarding the one-way street traffic and being in a residential area in regards to the other lot in question. J Frazier will speak with T Eichmeier about this lot.


Discussion was had on the opening of the pool. Daggs has had a zoom meeting with the county mayors and there hasn’t been a definitive date for any openings or concrete decisions on not opening other than Hubbard. The Parks/Building council committee will seek guidelines and rules for the pool and COVID-19 restrictions/rules. Suggestions of cleaning/disinfecting the bathrooms every 45 minutes, social distancing, half capacity, and less than half capacity with time limits were subjects spoken on. Abbas moved, Flores seconded, June 1, 2020 for the opening day depending on weather. Ayes-All. Motion carried.

Crawford moved, Wessels seconded to go with the County’s new Health plan. This will be a decease cost to the City. The City will also be offering Dental and Vision at a cost to the employee. Ayes-All. Motion carried.


Wessels moved, Abbas seconded to approve Navratil Excavating bid proposal for the demolition of 420 State St. going with option 1 for $45000.00. Ayes-All. Motion carried. Wessels will reach out to Navratil about the top soil part of the bid.


Per CGA’s report, an integrated plan has been approved by the DNR for the Sanitary Sewer Continuing Improvement Plan. Don has completed preliminary plans/specifications and submitted the same to the IDNR. CGA is continuing to work on the design of the North Butler Street Project.


There were no comments from the Public Works Department.

Hurt moved, Crawford seconded Resolution 20-23 Hiring Steven Ackerman as City Clerk. His start date will be May 20, 2020. Roll call vote: Ayes- Abbas, Crawford, Flores, Hurt, Wessels. Motion carried.


No comments by Deputy City Clerk


Wessels stated that he has not heard back from the company that the City purchased the locator from that is no longer needed. Mayor Daggs has not been able to reach anyone from the railroad regarding the gravel at the Heritage Center. There was discussion about enacting a leash law ordinance. Crawford will request Public Works to remove the rock portion of an easement alley located between the empty corner lot of St. John’s Church and 715 4th Ave. Hurt will request Public Works to remove the junk pile located by the old elevator.


There were no public comments.


With no further discussion, Wessels moved, Abbas seconded, to adjourn at 8:39 p.m. Ayes-All.

1350

POLOS/T-SHIRTS

855.82


ABBAS,SUE

DOLLAR GENERAL/LYSOL

8.00


ACCESS SYSTEMS

TECHNICAL SUPPORT

832.27


ACCESS SYSTEMS LEASING

COPIER LEASE PAYMENT

174.92


ACKLEY DEVELOPMENT COMMIS

626 MAIN ST RENOVATION

35742.26


ACKLEY PUBLISHING CO INC

PAPER

42.41


AFLAC

AFLAC AFTER TAX

189.42


AIRGAS NORTH CENTRAL

CYLINDER RENTAL

908.03


AMAZON

BOOKS/DVDS

64.71


AMERICAN SOCIETY OF COMP/

ANNUAL LICENSE FEE

363.00


BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

768.65


BLACKTOP SERVICE COMPANY

COLD MIX

442.75


BOOK LOOK

BOOKS

398.75


BOUND TREE MEDICAL LLC

MEDICAL SUPPLIES

417.38


BRUENING ROCK PRODUCTS

ROAD ROCK

877.14


CARDMEMBER SERVICE

EGG MY YARD TOYS/CANDY

363.96


CARRICO AQUATIC RESOURCES

POOL LAMPS/LIGHT GASKETS

100.09


CASEYS GENERAL STORES

FUEL

108.17


CENTURYLINK

PHONES/FAX

377.11


CGA

SANITARY SEWER IMPROVE

10634.00


CLAWSON, BARBARA

CEMETERY LOT REFUND

85.00


COLLECTION SERVICES CENTR

681600/797136

80.00


CRAIG & SMITH

LEGAL FEES

231.00


DE LA RIVA, ANGELA

CITY WEBPAGE

168.00


DEBERG, KELLY

HEALTH INS DEDUCTIBLE

896.83


DOLLAR GENERAL

TOTES

98.00


FAMILY HANDYMAN

MAGAZINE

36.66


FEDERAL W/H

FED/FICA TAX

13341.02


GARDNER MEDIA LLC

BOOKS/DVDS

72.96


GNB

WIRE FEE

15.00


HARDIN COUNTY SOLID WASTE

APRIL LANDFILL FEES

1447.68


HARMS, LARRY

JAN-MAR RENT PD CAR

375.00


HEART OF IOWA

847-2222 COMMUN

97.45


HERITAGE MOTORS

2017 FORD PD/OIL CHANGE

40.40


IMFOA

2020-21 DUES - DENNIS

50.00


INNOVATIVE AG SERVICES CO

GAS

1039.31


IOWA DEPT OF PUBLIC SAFE

ON-LINE WARRANT/ARTICL

300.00


IOWA FALLS EMS

TIER,PARAMEDIC INTERCEPT

1500.00


IOWA PRISON INDUSTRIES

UTILITY BILLS

438.75


IOWA WORKFORCE DEVELOPMEN

1ST QTR ‘20 UNEMPLOY

102.29


IPERS

IPERS - PROTECT

6722.55


JOHN DEERE FINANCIAL

THEISENS-HAND SANITIZER

81.95


LANDUS COOPERATIVE

LAWN SPRAY

75.00


M&G TIRE SERVICE

2 WHEEL CART REPAIR

13.26


MEDIACOM

PHONE/FAX/INTERNET

129.47


MICA

CONTRIBUTION

100.00


MIDAMERICAN ENERGY COMPAN

ELECTRIC

3689.03


NAPA AUTO PARTS

TIRE BEAD SEALER/GAUGE

71.51


P.C.C.

AMBULANCE BILLING FEES

1011.49


PAYROLL CHECKS

TOTAL PAYROLL CHECKS

52520.71


PEOPLESERVICE INC.

WATER/WASTEWATER SER

16320.00


PETTY CASH

SIDEWALK SALT

38.97


POSTMASTER

UTILITY BILL POSTAGE

250.00


PUBLIC EMPLOYEE HEALTH PL

HEALTH INSURANC

7112.00


RADIO COMMUNICATIONS CO

PAGER BATTERIES/REPRO PA

174.18


REGION 6 PLANNING COMMISS

MEMBERSHIP DUES FY 19/20

697.05


RELIASTAR LIFE INS CO

LIFE INSURANCE

112.68


RUSZKOWSKI, TODD

CLOROX WIPES

15.00


SALES TAX/LOST

SALES TAX PAYMENT

749.00


SANDRY FIRE SUPPLY LLC

7 SETS OF BUNKER GEAR

10000.00


SHIELD PEST CONTROL

MONTHLY SERVICES

50.00


STATE WITHHOLDING

STATE TAXES

1324.00


STOREY KENWORTHY

CLEANER

35.88


TASTE OF HOME

BOOK

36.66


TEI LANDMARK AUDIO

CD AUDIOBOOKS

36.83


TIMES-CITIZEN CO.

MINUTES

167.04


USDA RF

COUGARS DEN MONTHLY PA

1151.00


VERIZON

CELL PHONES/INTERNET

640.27


WAL-MART COMMUNITY

FOOD HARDIN CO LIB MTG

28.52


WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

1904.00


CLAIMS TOTAL

179342.24

EXPENSES BY FUND


GENERAL FUND

87166.01

CEMETERY RESERVES FUND

877.14


ROAD USE TAX FUND

16210.46


EMPLOYEE BENEFIT FUND

988.24


CAP PROJ-DEMO/REP OF BLD

35742.26


CAP PROJ-GO BOND 2020A

2391.80


CEMETERY PERPETUAL CARE

17.00


WATER FUND

11453.82


SEWER FUND

10162.15


CAP SEWER IMPROVEMENTS

8257.20


GARBAGE FUND

5558.88


STORM WATER FUND

517.28


TOTAL

179342.24

REVENUE - APRIL 2020


GENERAL FUND

185565.69

LIBRARY RESERVE FUND

450.00

FIRE TRUCK/EQUIP RESERVES

0.04

AMBULANCE RESERVES F

0.03


ROAD USE TAX FUND

18505.69

EMPLOYEE BENEFIT FUND

51375.56


EMERGENCY FUND

3453.67


LOST FUND

11367.34


LOST - DEBT SERVICE FUND

2841.84


TIF FUND

60509.89


DEBT SERVICE FUND

74869.65


CAPITAL PROJECTS-LOST FUN

2841.83

CEMETERY PERPETUAL CARE

-

WATER FUND

35550.69

WATER DEPOSITS FUND

600.00

SEWER FUND

48908.30


SEWER SINKING FUND

16333.34

SEWER RESERVES/SURPLUS

22800.89


CAP SEW IMPROVEMENTS

741.35


GARBAGE FUND

12007.05


STORM WATER FUND

12411.61


TOTAL

561134.46

_____________________________________________

Pat Daggs, Mayor

ATTEST: ______________________________________

Malena Dennis, Deputy City Clerk

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