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REGULAR MEETING MINUTES | May 8, 2024

 REGULAR MEETING

                                                                  May 8, 2024

 

ACKLEY CITY COUNCIL met in regular session May 8, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding.  The meeting was called to order at 6:00 pm.  Council members present: Maliah Roelfs, Mike Abbas, Judy Crawford, Dan Scallon. Absent: Chuy Flores. Quorum present.

Scallon moved, Roelfs seconded to approve the May 8, 2024 agenda. Ayes-4. Absent-1. Motion carried.

Abbas moved, Scallon seconded, to approve the Consent Agenda by one motion: a) Ap 10, 2024 Regular Minutes and April 17, 2024 and April 24, 2024 Special Minutes, as written.  b) Bills approval, as listed.  c) Place Reports on file:  April 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; April 2024 Clerk Budget; April 2024 Deputy Clerk Utility Billing Reconciliation; April 2024 Ambulance; April 2024 Fire, April 2024 PeopleService; April 2024 Ackley Development; April 2024 Deputy Clerk Nuisance. Ayes-4. Absent-1. Motion carried.

No update regarding Prairie Bridges 28E Agreement, Ambulance building updates, nor Ambulance plat of survey.

Discussion regarding the Ackley Volunteer Ambulance Service/Eldora EMS Merger. Nuss presented the termination letter from the City of Eldora as well as their future agreement proposal. Included in the Eldora’s proposal was the EMS Director having the discretion for staffing the two stations, yearly financial contribution of $36,000 from the City of Ackley to assist in expenses and wages, and a negotiated sale price for Ackley’s 2 ambulance rigs. Nuss informed Council of the turnaround time on ordering and receiving new ambulances, in the event Council chose to sell them and would have to purchase new in the future. In past discussions with Nuss, Clerk Dennis, Crawford, Roelfs, and representatives from the City of Eldora, Eldora is suggesting no longer having an advisory board. Crawford spoke on behalf of the continuum of the advisory board in order for the City of Ackley to have a voice in the merger. Scallon is interested in doing another agreement and proposal with Eldora but not selling equipment/rigs. Abbas shared concerns with the Mayor and Council regarding finding out about the termination of the current agreement by reading the Times Citizen rather than the Public Safety Council Committee or Mayor. Abbas would like to see a team set up, come up with a plan for negotiations, and the team present to Council for approval/thoughts before presenting to Eldora. Dennis clarified that the Council approved the contractual budget item to pay Eldora $25,000 and not the original reported amount of $36,000.   J. Frazier, ambulance crew member, informed council that the original idea of having staff in Ackley, during the merger talks, was a necessity for Frazier but reports that response time has been great even when staff is not in Ackley and would like to see Council not be dead set on full time staff in Ackley for the future agreement. Nuss informed council that the financials appear to be better than the original budgeted amount and is unsure why the rush to terminate after just 7 months. Abbas moved, Crawford seconded to reject the proposed agreement. Ayes-4. Absent-1. Motion carried.  Nuss created a negotiation team to come up with a counter proposal. The team consists of Nuss, Dennis, Crawford, Roelfs, and the Ackley representatives of the Advisory Board.

Notice of Expiration of the LIHWAP program was presented to Council. No further action needed.

Abbas would like to see the police cars sold while the cars still held value and before any mice could damage them from being stored. Crawford voiced concerns with not receiving the full potential value. Dennis informed council the ability to “reject any and all bids” when the City lists the vehicle. Discussion about selling the equipment separately and keeping one of the cars to be used by city employees to use for meetings/trainings rather than turning in mileage for reimbursement. Roelfs’ idea is to sell 1 and keep 1 but to sell the equipment with the vehicle. Dennis informed council of the cost of insurance for the vehicles. Crawford to look into other options for selling the vehicles and bring back next month for discussion from Council.  

Abbas moved, Roelfs seconded to set public hearing for proposed Ordinance No. 525 to June 12, 2024 at 6 pm in the council chambers.  Ayes-4. Absent-1. Motion carried.

Dennis an application has not come through for the Chamber regarding Sauerkraut Days liquor license, however, the next meeting will be after Sauerkraut Days. Scallon moved, Abbas seconded to approve beer/liquor license for the Ackley Chamber of Commerce/Sauerkraut Days pending application and Dram Shop insurance. Ayes-4. Absent-1. Motion carried.

Crawford moved, Abbas seconded to invest current CD #44293961 in the amount of $10,482 to Peoples Savings Bank for 18 months with a 4.7 APY.  Ayes-4. Absent-1. Motion carried.

Abbas moved, Scallon seconded to approve Resolution 24-15 Temporarily Closing Certain Streets for the 2024 Sauerkraut Days. Roll call vote: Ayes-Abbas, Crawford, Scallon, Roelfs. Absent-Flores. Motion carried.   

Crawford moved, Abbas seconded to approve Resolution 24-16 Authorizing the Write Off of Bad Debt for Property Address 102 Butler St. Roll call vote: Ayes-Crawford, Scallon, Roelfs, Abbas. Absent-Flores. Motion carried.   

Crawford moved, Roelfs seconded to approve Resolution 24-17 Hiring Amber Gronewold as Manager of the Swimming Pool and setting Wages for the Employees of the Swimming Pool for the 2024 Season. Roll call vote: Ayes-Scallon, Roelfs, Abbas, Crawford. Absent-Flores. Motion carried.   

Abbas moved, Roelfs seconded to approve Resolution 24-18 Re-Zoning Properties 501 Sherman Ave., 502 Sherman Ave., 504 Sherman Ave., 604 Sherman Ave., 610 Sherman Ave., 614 Sherman Ave., and 102 Cerro Gordo St. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.   

Crawford moved, Scallon seconded to approve Resolution 24-19 Authorizing the Mayor entering into Addendum between City of Ackley and Region Six Resource Partners. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.

Roelfs moved, Abbas seconded to approve Resolution 24-20 Authorizing the Mayor entering into Purchase Agreement between City of Ackley and DR Powersports. Roll call vote: Ayes- Abbas, Crawford, Scallon, Roelfs. Absent-Flores. Motion carried.

Abbas moved, Scallon seconded to approve payment to Mort’s Water in the amount of $9,667.93 for a curb stop/water service line repair/replacement.  Ayes-4. Absent-1. Motion carried.

Scallon moved, Abbas seconded to approve payment to Rotger’s Farm Shop in the amount of $6,743.24 street sweeper repair.  Ayes-4. Absent-1. Motion carried. Dennis informed Council that will not be the last of the repair bills on this piece of equipment. Rotgers will continue to work on the street sweeper in July, due to fiscal year budgeted monies.

Crawford moved, Scallon seconded to approve payment to Carrico Aquatic Resources in the amount of $4,824.81 for pool chemicals.  Ayes-4. Absent-1. Motion carried.

M. White, PeopleService Water Superintendent, reported the coin operator was jamming at the water plant. White ordered 2-coin slot tubes at a cost of $180 for the operator to prolong its life, for now. A new machine will cost $2,625 and that does not include installing the machine into the wall. The brick/concrete will need to be cut to fit this newer piece of equipment. A stand-alone machine would cost $15,000. Vernon Manufacturing is the only supplier White has found who sells this type of equipment.

L. Gallentine, updated Council on the punch list for the EQ basin. The south side of the eq basin is not as smooth as the north side. There is twine string that is getting caught in White’s mower. Gallentine has talked to Woodruff regarding this issue. White would like to run the 5th Avenue lift station into the basin for testing before the City closes out the project. Abbas moved, Scallon seconded to approve Pay Application 12 in the amount of $73,862.50 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-4. Absent-1. Motion carried. Gallentine requested Council approval on the ADA sidewalk crossings. Gallentine reported there are 6 crossings and 1 of those would be required to be updated for compliance. Council approved that one crossing. The school has painted a crossing on the street that is not an actual sidewalk crossing. Dennis to inquire to K. Meyer, public works supervisor about this crossing. Gallentine, Dennis, AAA Construction, and the bonding company have a phone conference regarding the splash pad project. The 5th Avenue pocket wetland is to be done before the end of the fiscal year for budgeting purposes.

Nuss gave Public Works Department update. The pool will be filling Thursday and Friday. City wide clean up is Friday and Saturday.

Dennis gave update on the notice of conditional EMC renewal and the 25% increase, vacation hours remaining, city hall closure on Friday, summer clerk academy June 19-21, 2024, Fine Line Brothers subcontracting 2 of the 4 trees that Fine Line Brothers was awarded, Ackley Neighborhood Connection dates for the Music in the Park, and the annual exam should be wrapped up in the near future.

Crawford update on nuisance properties. Nuss update on funding for county wide radio upgrades.  

Public comment from Dale Brass regarding the ambulance merger and police cars. Gary Hemphill applauded Council/Mayor/Clerk on the ability of being cognizant when discussing city topics. 

Scallon moved, Abbas seconded to adjourn at 7:42 pm. Ayes-4. Absent-1. Motion carried.

 

_______________________________________

Michael Nuss, Mayor

 

ATTEST:

 

 ____________________________

Malena Dennis, City Clerk

 

ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH/POSTAGE

5.32

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

1330.76

BOOMERANG CORP

SANITARY SEWER IMPROVEMENT-2

73862.50

BRUENING ROCK PRODUCTS

3RD AVE EXTENSION

2446.98

CAMPBELL SUPPLY COMPANY

FLAT WASHER/SPLASHPAD SLIDE

1.50

CARRICO AQUATIC RESOURCES

CHEMICALS/FUEL SURCHARGE

4824.81

CENTURYLINK

PHONES/FAX

405.55

CGA

SAN SEWR PHASE II CONSTRUCTION/EQ BASIN

18750.35

CHICAGO CENTRAL & PACIFIC

2024-2025 DEPOT/STREETS LAND RENT

742.63

CLEAR THE CHAOS CLEANING

4/24/24 CLEANING

150.00

DENNIS, MALENA

MILEAGE BUDGET/AUDITOR

49.18

DEPOSIT REFUNDS

KEIM/PEBWORTH/BRITCHER

56.10

DOLLAR GENERAL

CLEANING SUPPLIES-SHELTER HOUS

18.50

DR POWERSPORTS

2024 CAN-AM DEFENDER PRO UTV

23020.98

EBS

HEALTH INSURANC

4740.51

FEDERAL W/H

FED/FICA TAX

3721.51

GLOBE LIFE LIBERTY NATION

GLOBE PRETAX

217.82

GOOD HOUSEKEEPING

1 YR MAGAZINE

18.16

HARDIN COUNTY AUDITOR

ELECTION 2023

1137.12

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

APRIL LANDFILL FEES

1751.75

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

HOUSE BEAUTIFUL

1 YR MAGAZINE

32.07

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

626.25

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1606.82

IOWA DIVISION OF LABOR SE

BOILER INSPECTION

40.00

IOWA STATE UNIVERSITY

CLERK ACADEMY-DENNIS

200.00

IPERS

IPERS - REGULAR

2911.18

JANSONIUS, REBECCA/DARRELL

CEMETERY LOT REFUND

300.00

JOHN DEERE FINANCIAL

DRAIN HOSE/SPLASH PAD SLIDE

13.99

KEN'S REPAIR

WEEDEATER LINE

20.62

MEDIACOM

PHONE/INTERNET/FAX

346.29

MID IOWA AUTO PARTS, LLC

PWR STEERING/ANTIFREZ-RED TR

24.48

MIDAMERICAN ENERGY COMP

ELECTRIC

5074.09

MORT'S WATER COMPANY

CURBSTOP/SVC LINE/918 PARK AVE

9667.93

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

12841.58

PEOPLE BOOKS

1 YR MAGAZINE

62.00

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POSTMASTER

UTILITY BILL POSTAGE

365.70

ROTGERS FARM SHOP

ACTUATOR GARBAG TRCK/EGR VALVE/SWEEPR

8851.61

SALES TAX/LOST

SALES TAX PAYMENT

936.43

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAX

426.31

TIMES-CITIZEN CO.

4/10/24 AND 4/24/24 MINUTES

187.20

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 JETPACKS/MODEM/CELL PHONE

110.48

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2299.75

WILLIAMS EXCAVATION LLC

14TH STREET/4TH AVE/STATE ST SS PLUGGED

2600.00

 

CLAIMS TOTAL

207720.21





EXPENSES BY FUND


 

GENERAL FUND

28616.08

 

LIBRARY RESERVE FUND

112.23

 

FIRE TRUCK/EQUIP RESERVES FUND

23020.98

 

ROAD USE TAX FUND

19776.29

 

CAP PROJ - SPLASH PAD FUND

15.49

 

CAP PROJ-GO BOND 2020A FUND

2446.98

 

WATER FUND

21626.15

 

WATER DEPOSITS FUND

36.29

 

SEWER FUND

9832.89

 

CAP SEWER IMPROVEMENTS FUND

92224.85

 

GARBAGE FUND

7060.15

 

STORM WATER FUND

2951.83


TOTAL

207720.21





REVENUE



GENERAL

190559.16


FIRE TRUCK/EQUIP

0.04


ROAD USE TAX

18291.82


EMPLOYEE BENEFIT TOTAL

53017.40


EMERGENCY FUND

4039.81


LOST TOTAL

19337.93


LOST - DEBT SERVICE TOTAL

4834.48


TIF TOTAL

14228.18


DEBT SERVICE TOTAL

82467.73


CAPITAL PROJECTS - LOST TOTAL

4834.48


CEMETERY PERPETUAL CARE TOTAL

60.00


WATER

43006.99


WATER DEPOSITS

750.00


SEWER TOTAL

56729.23


SEWER - SINKING

35036.00


CAP SEWER IMROVEMENTS TOTAL

249697.00


GARBAGE

11650.28


STORM SEWER

13945.80


TOTAL

802486.33

 

 

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