REGULAR MEETING MINUTES | November 09, 2022
November 09, 2022
ACKLEY CITY COUNCIL met in regular session November 09, 2022 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Dan Scallon, Chuy Flores, Joe Wessels, Mike Abbas, and Judy Crawford. Quorum present.
Abbas moved, Scallon seconded to approve the November 9, 2022 agenda, as listed. Ayes-all. Motion carried.
Scallon moved, Abbas seconded, to approve the Consent Agenda by one motion: a) October 12, 2022 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: October 2022 Clerk Bank Reconciliation/Cash Report/Treasurer; October 2022 Clerk Budget; October 2022 Deputy Clerk Utility Billing Reconciliation; October 2022 Ambulance; October 2022 Fire; September 2022 PeopleService, and October 2022 Ackley Development Commission. Ayes-all. Motion carried.
Abbas moved, Scallon seconded to open the public hearing for proposal to enter into a sewer revenue loan and disbursement agreement and to borrow money thereunder in a principal amount not to exceed $3,760,000 at 7:02 pm. Ayes-all. Motion carried.
Clerk Dennis reported there was 1 concerned citizen inquiring as to how the loan would be paid for and how long this project has been going on. Dennis informed resident.
Crawford moved, Flores seconded to close public hearing at 7:03 pm. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 22-51 authorizing and approving a loan and disbursement agreement and providing for issuance and securing the payment of a $3,760,000 sewer revenue bond series 2022. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Clerk Dennis informed council that the council and department heads needed to start working on the budgeting and requested preliminary budget numbers for certain department accounts to include wage increases. Due to the wages being in quite a few departments, Dennis informed Council that it takes a bit for her to figure out the wages to then figure out benefits for the max levy hearing. Deputy Clerk C. Stahl addressed council as well as Police Chief, G. Frick, on wage increases. Flores moved, Scallon seconded to approve a 10% wage increase. Ayes-2. Nays-3. Motion failed. Crawford moved, Abbas seconded to approve a 5% wage increase. Ayes-4. Nays-1. Motion carried.
Abbas moved, Crawford seconded to approve change order #2 in the deduction amount of $4,250 on the 605 Main St. Façade Grant. Ayes-all. Motion carried.
Wessels moved, Scallon seconded to approve clerk to move/invest current CD #67737 to People’s Savings Bank in the amount of $10,482 for a period of 18 months at rate of 4.15%. Ayes-all. Motion carried.
Wessels moved, Abbas seconded to approve Mayoral appointment/reappointments as follows: Terrill DeBerg to Planning & Zoning Commission term expiring 12/31/27, Brent Harrenstein to Planning & Zoning Commission term expiring 12/31/27, Jeremy Stahl to Airport Board of Trustees to fill A. Prescott term expiring 12/31/23, Jeff Brass to Airport Board of Trustees term expiring 12/31/27, Brian Wade to Tree Board term expiring 12/31/25, Judy Crawford to Tree Board term expiring 12/31/25, and Sueanne French to Cemetery Board of Trustees term expiring 12/31/27. Ayes-all. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 22-52 setting wages for Trent Meyer. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.
Scallon moved, Flores seconded to pass Resolution 22-53 authorizing Mayor entering into addendum for surface transportation block grant program federal aid swap project with the Iowa DOT (N. Butler St.). Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Wessels. Motion carried.
Crawford moved, Abbas seconded to pass Resolution 22-54 authorizing Mayor entering agreement between City of Ackley and Cornerstone Commercial Contractors for the 605 Main St Façade Grant. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.
Scallon moved, Abbas seconded to pass Resolution 22-55 authorizing City Clerk to sign agreement with Electric Pump for Pump Maintenance. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.
Scallon moved, Wessels seconded to pass Resolution 22-56 authorizing City Clerk to enter into 2-year contract with Verizon for 3 new phones. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.
Abbas moved, Scallon seconded to pass Resolution 22-57 approving 2022 TIF certifications. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.
Scallon moved, Abbas seconded to approve payment to Ferguson Waterworks for utility billing software in the amount of $2,750. Ayes-all. Motion carried.
Crawford moved, Wessels seconded to approve payment to gWorks for annual license fee for Simple City Accounting software in the amount of $6.076. Ayes-all. Motion carried.
Abbas moved, Scallon seconded to approve payment to MidAmerican Energy for 2 light pole replacements in the amount of $4,697.93. Ayes-all. Motion carried.
Crawford moved, Flores seconded to approve purchase to Sandry Fire Supply in the amount of $5,303 for 2 gas powered fans. Ayes-all. Motion carried.
Scallon moved, Flores seconded to approve purchase to William’s Underground Services in the amount of $30,000 plus exploratory digging for water main valve project. Ayes-all. Motion carried.
Dennis informed council, that 3 bid letters were sent out for this electrical project with 2 non responses and 1 verbal not interested. Scallon moved, Abbas seconded to approve purchase to Electrical Pump in the amount of $3,258.75 for electrical work on the Omni Site Alarm system for 5 lift stations. Ayes-all. Motion carried.
D. Moore updated council on Sanitary Sewer Phase II project. Moore will be setting up a pre-con meeting for the following Monday/Tuesday in the CGA office. The equalization basin project has been started. Discussion regarding the excess sludge which has put the project on hold. W. MacAllister from Woodruff Construction addressed council with 4 options. After discussion, council requested MacAllister to get firm cost numbers from at least 3 contractors to water down sludge enough to be able to pump into Cell 1. C. Ubben from Peopleservice shared concerns with pumping sludge into Cell 1. Ubben’s suggestion is to haul it off site. Moore informed council that this cost should not be the City’s but rather Woodruff’s as Woodruff bid the project. Contractor has been on site for the Splash Pad, little progress being made, last email update was the completion date would be April. Wessels moved, Abbas seconded to approve pay estimate 3 in the amount of $1,712.74 to Heartland Asphalt for N. Butler St. project. Ayes-all. Motion carried.
G. Frick, Police Chief, introduced Rick Deitrick to council. Frick’s proposal to hire Deitrick for part time code enforcement with approximately 24 hours a week with a later start date of January/February. Deitrick would not be used in any capacity of a police officer due to the required retirement age of officers. Clerk Dennis informed council that if we are hiring a code enforcement officer, a new department budget would need to be done for their expenses/revenues, per the Iowa Department of Management. Dennis informed council that if our officers are doing code enforcement, then no other department needs to be added. Dennis reported the City is required to post the job opening prior to hiring Deitrick. Frick requested permission to apply for a grant to install security cameras around the community. There would be no expense to the City. Council gave go ahead to apply for grant.
K. Meyer, public works, gave monthly report. Storm sewer on 6th/7th/Mitchell street was plugged. During jetting, the jetter got stuck so Mort’s Water will be digging up storm sewer on November 10, 2022. The storm sewer is located in the right of way so no street repair will need to be done. Meyer informed council that the City needed to start budgeting to get our storm sewers jetted/cleaned out on a rotation to avoid blockages. Spraying of weeds is complete. Street sweeping is about done. Public works is ready for snow falls.
Clerk Dennis informed council that budget season is upon us. Dennis will be out of the office on November 10-11,2022 for a family wedding.
Mayor Nuss reported he filed an extension for the 605 Main St. façade grant. Nuss attended the Economic Engineering meeting for the county. Nuss will be attending the Disaster Reaction Plan meeting in December. Nuss instructed Council that the City needs to start working on the 28E agreement with Prairie Bridges Park. Nuss requested permission from Council to reach out to the City Attorney regarding 301 Mitchell St., permission granted.
Dale Brass shared his concern with the barricades by the bank drive through. Brass would like to see them moved to allow a lane open for through traffic. Snow removal will be a problem through that area. The area slopes and ice will be forming. Flores believes that the area needs to be safe. Wessels stated the back of the building is bulging and if the building collapses, the bricks will fall down and not out. Wessels and Flores believe the building is not a city problem but rather an owner problem.
Abbas moved, Scallon seconded to adjourn at 10:13 pm. Ayes-all. Motion carried.
Michael Nuss, Mayor
Malena Dennis, City Clerk
DATTO BACKUP DEVICE/POLICE DEPT RESET
ACKLEY PUBLISHING CO INC
WINDOW ENVELOPES (3)/DELINQUENT NOT
AIRGAS NORTH CENTRAL
BLACK HILLS/IOWA GAS UTIL
POSTAGE MACHINE/WHEN I WORK/CLIPBOARD
CENTER POINT LARGE PRINT
CHRISTIAN LEVEL I SERIES
EQ BASIN/N. BUTLER ST/SAN SEWER II
CLEAR THE CHAOS CLEANING
1 YR MAGAZINE
MILEAGE IMFOA FALL CONFERENCE
REFUND DATE 10/26/2022
REAR ROTORS/BATTERY/OIL TANKER
FERGUSON ENTERPRISES, INC
ANNUAL MAINTENANCE FEE/METER HEADS
LED LIGHT/ELECTRICAL WORK
2023 SIMPLECITY LICENSE FEE
HARDIN COUNTY OFFICE SUPP
DESKTOP CALENDARS/GLUE STICKS/POST ITS
HARDIN COUNTY RECORDER
HARDIN COUNTY SHERIFF
CONTRACT LAW ENFORCEMENT
HARDIN COUNTY SOLID WASTE
OCTOBER LAND FILL
HEART OF IOWA
HEARTLAND ASPHALT INC.
NORTH BUTLER STREET PROJECT
INGRAM LIBRARY SERVICES
INNOVATIVE AG SERVICES CO
IOWA DEPT OF NATURAL RESO
ANNUAL WATER SUPPLY FEE FY24
IOWA LAW ENFORCEMENT ACAD
EVALUATION OF MMPI-FRICK/ IN SERVICE TRAINING
IOWA LEAGUE OF CITIES
2022 BUGET WORKSHOP-DENNIS
IOWA PARK & RECREATION AS
CPO CEU WORKSHOP/K.MEYER
IPERS - PROTECT
JOHN DEERE FINANCIAL
ENTRY LOCK/SPRAYER BRUSH/PIGTAIL POSTS
JUSTICE CLEARINGHOUSE, LL
4 STROKE GAS FOR EQUIPEMENT
LUCKY LUKE, LLC
MIDAMERICAN ENERGY COMPANY
DAMAGED ST LIGHT POLES/ELECTRIC
MORT'S WATER COMPANY
CURBSTOP REPAIR/418 2ND AVE
NAPA AUTO PARTS
AMBULANCE BILLING FEES
TOTAL PAYROLL CHECKS
UTILITY BILL POSTAGE
SALES TAX PAYMENT
SARTORI MEMORIAL HOSPITAL
BLS CPR/FIRST AID-4 MEMBERS
SHIELD PEST CONTROL
10/12 MINUTE/PUBLIC HEARING N/FIREFIGHTER
2 CELLS/2 JETPACKS
WATER EXCISE TAX
WATER EXCISE TAX PAYMENT
WILLIAMS EXCAVATION LLC
WATER SERVICE LINE/717 PARK AV
EXPENSES BY FUND
AMERICAN RESCUE PLAN FUND
LIBRARY RESERVE FUND
CEMETERY RESERVES FUND
ROAD USE TAX FUND
CAP PROJ-GO BOND 2020A FUND
WATER DEPOSITS FUND
CAP SEWER IMPROVEMENTS FUND
STORM WATER FUND
LIBRARY RESERVE TOTAL
AMBULANCE RIG/EQUIP RESER TOTA
ROAD USE TAX
EMPLOYEE BENEFIT TOTAL
LOST - DEBT SERVICE TOTAL
DEBT SERVICE TOTAL
CAPITAL PROJECTS - LOST TOTAL
SEWER - SINKING
SEWER - RESERVES