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REGULAR MEETING MINUTES | November 10, 2021

REGULAR MEETING

November 10, 2021

ACKLEY CITY COUNCIL met in regular session November 10, 2021 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Chuy Flores, Joe Wessels, Mike Abbas, and Judy Crawford. Quorum present.


Abbas moved, Flores seconded, to approve the November 10, 2021 Agenda as listed. Ayes-all. Motion carried.


Crawford moved, Flores seconded, to approve the Consent Agenda by one motion: a) October 13, 2021 Regular Meeting, as written. b) Bills approval, as listed. c) Place Reports on file: October 2021 Clerk Bank Reconciliation/Cash Report/Treasurer; October 2021 Clerk Budget; October 2021 Deputy Clerk Utility Billing Reconciliation; October 2021 Police; October 2021 Ambulance; October 2021 Fire; October 2021 Ackley Development; September 2021 People Service; October 2021 Finance/Admin/Parks/Buildings Council Committee. Ayes-all. Motion carried.


Clerk Dennis informed council she had gotten a few employee requests to use their sick time on immediate family members. Currently, the handbook allows employee use only. Crawford and Abbas agreed and instructed Dennis to update handbook sick time section to allow employees use of sick time to employee and immediate family members as described in the funeral pay section of handbook at hour increments. Dennis will bring back to council next council meeting with changes to handbook and resolution to pass, as such.


Wessels informed council he didn’t feel S. Scallon should be responsible for the billed invoice as he and Jack Boelman made the decision to dig at the water main in order to be able to shut off the water service line that was broken. Scallon informed council she believed her shut off was under her driveway and should have been shut off there. Crawford stated that the decision was already made 2 council meetings ago that Scallon would be responsible for the invoice in question as it was for half the original billed invoice due to the water service line servicing 2 homes. Nuss informed council of the code of ordinances that states the water service line from the main corp to the property is that of the home owner.


Robert Harms addressed council on the water and sewer rates. Harms is requesting council to look at those rates when it comes time to budget for next year and see if council can give the residents some relief. Harms reports he has gotten more requests for utility bill assistance through the St. Mary’s church. Shut off and delinquencies were also discussed. Clerk Dennis informed the gallery as well as council that the City of Ackley and City Hall is required to do what the ordinance states regarding shut off procedures. Dennis stated that another city had just gotten an 80-page audit with quite a few deficiencies for not following billing procedures.

Discussion on the rental price and conditions for the new 6-yard dumpster. Dennis gave figures on milage/wear and tear/man power in conjunction with the rental fee/dumpster fee/tonnage fee of other competitors for the council to discuss. Abbas suggested to charge by the ton. Flores requested this subject be tabled and Flores will get with Clerk to discuss some suggestions on a rental price to bring back to council December meeting.


The 28E agreement with the Cougar’s Den was reviewed and the guidance given to Dennis was to invoice the Cougar’s Den for their meter replacement costs.


Preliminary budget items were discussed.


Mike Fistler from the Prairie Bridges Park Board discussed with council the changes that the Park Board would like to see done to the current Management Agreement for Prairie Bridges Park. Clerk Dennis will give those items in question to Attorney Mike Smith and get his legal opinion on those requested changes. Fistler also requested that when and if the City started billing them for water/sewer, he and the board wanted to be changed “at cost” for the water services. Dennis informed council and Fistler that she wasn’t aware that could be done and if it could be done in the billing system, the council would still need to make an ordinance change due to not billing according to code. Wessels and Crawford agreed that a water bill is a water bill and should be billed the same. Wessels requested Dennis to get with G-Works and inquiry as to if the system could bill a percentage of sewer based on the water a with sewer being a related service. Council would like to see discussion at December meeting.


K Meyer informed council that the pool pit pumps would need to be replaced. Nuss informed council this replacement could be done in the FY23 so that the council could budget for the replacement. One bid was received in the amount of $57,000. Wessels instructed Meyer to get more bids and to be sure they are comparing same equipment and specs.


Moved by Abbas, seconded by Crawford to set the public hearing to December 8, 2021 at 7:00 pm for the plans, specifications, form of contact, and estimate of cost for the splash pad project. Ayes-all. Motion carried.


Mayor Nuss appointed Judy Crawford as Mayor Pro Tem.


Moved by Wessels, seconded by Abbas to pass Resolution 21-44 Approving the Annual City Street Financial Report FYE 06/30/21. Roll call vote: Ayes-Wessels, Abbas, Crawford, and Flores. Motion carried.


Moved by Crawford, seconded by Abbas to pass Resolution 21-45 Approving the Annual Urban Renewal Report for FYE 06/30/21. Roll call vote: Ayes-Abbas, Crawford, Flores, and Wessels. Motion carried.


Moved by Wessels, seconded by Flores to pass Resolution 21-46 Approving 2021 TIF Certifications. Ayes-Crawford, Flores, Wessels, and Abbas. Motion carried.


Moved by Wessels, seconded by Crawford to pass Resolution 21-47 Authorizing Mayor Entering into the LIHWAP Vender Agreement. Ayes-Flores, Wessels, Abbas, and Crawford. Motion carried.


Moved by Abbas, seconded by Crawford to approve payment to Hardin County Engineer’s Office for sand/salt mix in the amount of $4,683.25. Ayes-all. Motion carried.


Moved by Crawford, seconded by Abbas to approve payment to William’s Underground Services for 610 Butler St water service line in the amount of $7,800.00. Ayes-3. Nays-Wessels. Motion carried.


Moved by Crawford, seconded by Wessels to approve payment to LaVelle Properties for development agreement in the amount of $462.55. Ayes-all. Motion carried.


Meyer informed council that there was a tire on the end loader that was prolapsed and he had hoped to budget the tires next year but due to prolapse, tires need replaced now. Moved by Crawford, seconded by Wessels to approve bid for 4 new tires for end loader to M&G Tire in the amount of $8,202.56. Ayes-all. Motion carried.


Don Moore from CGA informed council that MidAmerican would be placing 2 new poles in order for the Sager system to run economically. The current control room has enough power but the poles do not. Moore suggested that when the city get the agreement from MidAmerican Energy, they take a look at it and negotiate prices on electricity. He estimated that the new Sager system could run the City upwards of $2,500 a month in electricity. Moore informed council, 3 inches of soil would need to be taken off the basin to put the sager system in.


Public Works reported they are sweeping streets, replacing tires on the red dump truck, and have gotten all buildings winterized. Meyer would like to see the City budget for a few street projects. Meyer questioned council on whether public works needs to do the snow removal on the downtown sidewalks, Nuss informed him of the past decision on why it was required of them.


Clerk Dennis informed the council she will be out of the office next Tuesday for a budget workshop.


Crawford voiced concerns with the upcoming increase in the sewer electric bill after the new Sager system goes in and that council needs to keep that in mind when it comes to a previously discussed item.


Mayor Nuss requested council keep in mind of the retention pond needing some attention when it comes time to budgeting, valves, fire hydrants, as well as street maintenance and repairs and maintenance budgeting for city buildings. Nuss reported Chief Miller is having some issues with internet, Clerk Dennis informed Nuss and council that when the new laptops arrive, she is hoping Access Systems can come and get them squared away upstairs. Street closure was discussed with guidance given to Chamber to pick an alternate date for future trunk or treat so that one resolution will cover any rain dates.


Public comment from S. Scallon request to be placed on the December agenda.

Wessels moved, Abbas seconded to adjourn at 9:48 p.m. Ayes-all. Motion carried.

_______________________________________

Michael Nuss, Mayor

ATTEST: __________________________________________________

Malena Dennis, City Clerk

ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

865.27


ACCESS SYSTEMS LEASING

COPIER LEASE PAYMENT

179.91


ACKLEY PUBLIC LIBRARY

REIMBURSE PETTY CASH

9.33


AIRGAS NORTH CENTRAL

CYLINDER RENTAL

429.61


AMAZON

BOOKS/PRINTER CORD

526.20


BIRDS & BLOOMS

2 YEAR MAGAZINE

24.98


BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

293.09


CARDMEMBER SERVICE

COPY PAPER/WHEN I WORK/BOOKS

181.25


CENTRAL IOWA DISTRIBUTING

BLAZE ICE MELT

462.00


CENTURYLINK

PHONES/FAX

377.38


CGA

SANITARY SE 2/AMB SHED/N BUTLER

11826.00


CLEAR THE CHAOS CLEANING

10/13/21 AND 10/27/21 CLEANING

250.00


CLIA LABORATORY PROGRAM

CERTIFICATE FEE 4/2/22-4/1/24

180.00


COLLECTION SERVICES CENTR

CHILD SUPPORT

15.00


COURIER COMMUNICATIONS

OFFICER WANTED AD

153.25


DIAMOND LAKE BOOK CO.

GHOSTLY MYSTERY BOOKS

83.80


DICKES, JOYCE

JK INC FIRE-REIMBURSE FOOD

97.10


DOLLAR GENERAL

CORN STARCH

3.00


EBS

HEALTH INSURANC

5272.96


ELDORA FIRE DEPARTMENT

JK INC FIRE-REIMBURSE HOSES

1798.00


FEDERAL W/H

FED/FICA TAX

4906.07


FERGUSON ENTERPRISES, INC

METER REPLACEMENT PROJECT

10009.95


FISHER WHITING MEMORIAL L

AMULET BOOK

5.00


FOOD NETWORK MAGAZINE

1 YEAR MAGAZINE

12.00


GARDNER MEDIA LLC

DRAGON BOOKS

150.98


GWORKS

2022 SIMPLE CITY LICENSE/W2/1099

5806.09


HARDIN COUNTY ENGINEER

SAND & SALT MIX 85.15 TON

4683.25


HARDIN COUNTY OFFICE SUPP

PENS

18.20


HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90


HARDIN COUNTY SOLID WASTE

OCTOBER LANDFILL FEES

1584.55


HEART OF IOWA

847-2222 COMMUNICATIONS

59.24


HH CONSTRUCTION

PRESTAGE FIRE-USE EXCAVATOR

1000.00


INNOVATIVE AG SERVICES CO

GAS/DIESEL

2185.66


IOWA DEPT OF NATURAL RESO

NPDES AMENDMENT FEE

85.00


IOWA LEAGUE OF CITIES

2021 BUDGET WORKSHOP-DENNIS

50.00


IPERS

IPERS - PROTECT

5342.75


JOHN DEERE FINANCIAL

LOCK ENTRY/KEY

36.78


MARTIN'S FLAG COMPANY

AMERICAN FLG

45.11


MEDIACOM

PHONE/FAX/INTERNET

134.73


MEDICAL AIR SERVICES

REFUND - PAID IN ERROR

237.50


MIDAMERICAN ENERGY COMPAN

ELECTRIC

4769.70


MODERN MARKETING

MAGNET

288.61


MORT'S WATER COMPANY

9TH AVE/CERRO GORDO CLAMP LEAK

1179.40


MUNICIPAL EMERGENCY SERVI

SERVICE CALL/COMPRESSOR

204.50


NAPA AUTO PARTS

GREASE GUN/GREASE/FILTERS

661.78


P.C.C.

AMBULANCE BILLING FEES

567.83


PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14635.00


PITNEY BOWES INC.

POSTAGE MACHINE INK CARTRIDGE

113.02


POSTMASTER

UTILITY BILL POSTAGE

270.00


SALES TAX/LOST

SALES TAX PAYMENT

785.00


SCHIPPER HOME CONSTRUCTIO

CITY HALL ADA DOOR REPLACEMENT

1300.00


SHIELD PEST CONTROL

MONTHLY SERVICES

30.00


SIMPSON CONSTRUCTION

POOL DECK CONCRETE LEVELING

5600.00


STATE WITHHOLDING

STATE TAXES

1114.00


STEAMBOAT ROCK FIRE & RES

JK INC FIRE-TRUCKS

2055.88


TIMES-CITIZEN CO.

AFR REPORT/MINUTES/SUBSCRIPTON

433.15


ULINE

PACKING PLASTIC

63.49


USDA RF

MONTHLY PAYMENT

1151.00


VERIZON

CELL/JETPACKS/INTERNET/MODEMS

344.26


WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2263.00


WILLIAMS EXCAVATION LLC

WATER SERVICE LINE/610 BUTLER

7800.00


PAYROLL CHECKS

TOTAL PAYROLL CHECKS

18643.39


CLAIMS TOTAL

126798.90


EXPENSES BY FUND

GENERAL FUND

40507.58

LIBRARY RESERVE FUND

325.59

ROAD USE TAX FUND

19462.50

CAPITAL PROJECTS - LOST FUND

5600.00

CAP PROJ-GO BOND 2020A FUND

2133.30

WATER FUND

31191.53

SEWER FUND

9980.72

CAP SEWER IMPROVEMENTS FUND

10992.70

GARBAGE FUND

5598.62

STORM WATER FUND

1006.36

126798.90


REVENUE

GENERAL

212810.31

LIBRARY RESERVE TOTAL

1387.14


FIRE TRUCK/EQUIP

0.04


ROAD USE TAX

17762.40

EMPLOYEE BENEFIT TOTAL

66074.26

EMERGENCY FUND

4585.29

LOST TOTAL

16819.34


LOST- DEBT SERV

4204.84


TIF TOTAL

30160.05

DEBT SERVICE TOTAL

92924.89

CAP PROJECTS - LOST

4204.83


WATER

43094.41

WATER DEPOSITS

600.00

SEWER TOTAL

53674.28


SEWER - SINKING

16306.67


SEWER - RESERVES

20623.56


GARBAGE

12438.86

STORM SEWER

13558.93

TOTAL

611230.10

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