REGULAR MEETING MINUTES | October 08, 2025
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REGULAR MEETING
October 08, 2025
ACKLEY CITY COUNCIL met in regular session October 08, 2025 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Judy Crawford, Dan Scallon, Chuy Flores, Maliah Roelfs, Mike Abbas. Quorum present.
Flores moved, Scallon seconded to approve the October 08, 2025 agenda. Ayes-all. Motion carried.
Crawford moved, Roelfs seconded to approve the Consent Agenda by one motion: a) September 10, 2025 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: September 2025 Clerk Bank Reconciliation/Cash Report/Treasurer; September 2025 Clerk Budget; September 2025 Deputy Clerk Utility Billing Reconciliation; September 2025 Fire; September 2025 Ackley EMS; September 2025 PeopleService; September 2025 Ackley Development; September 2025 Deputy Clerk Nuisance; 2nd Quarter 2025 Ackley Public Library Investment; 3rd Quarter 2025 Investment Report; 3rd Quarter 2025 Deputy Clerk Ambulance Write Off Report; 3rd Quarter 2025 Prairie Bridges/Park Fest; and 3rd Quarter 2025 Airport Board of Trustees. Ayes-all. Motion carried.
City Attorney, S. Schroeder, emailed T. Nederhoff, Prairie Bridges Park Board attorney, on September 4 and October 7, 2025 regarding the agreement/lease with no response from Nederhoff.
M. Dennis, City Clerk, reported furnace is being installed by Carstens this week at the Ambulance Shed. Crawford working on bids for ambulance shed upgrades and will present at November meeting.
3 bids went out to contractors for city hall basement windows. Bids will be presented at November meeting.
No update on 2020A GO “other streets” projects or vacating the alley between 6th Ave/7th Ave and Franklin St/Worth St.
K. Meyer, Public Works Supervisor, reported Pizza Ranch owner is in contact with contractors to get the repair looked at.
Dennis presented the 2025 legislature changes that pertain to the city ordinance book. Guidance given to have codification company work up the ordinance changes and present when changes are ready.
Due to the dead ash trees and trees that are collapsing infrastructure, Chapter 151 Trees ordinance was discussed regarding allowing certain trees being planted in the right of way or restricting all planting in the right of way. Guidance to have Dennis work up an ordinance change restricting the planting of trees in the right of ways.
J. Aswegan requested a hearing regarding a nuisance violation for Chapter 51 Junk/Junk Vehicle and Chapter 145 Dangerous Building. Aswegan reported one building was removed and does not believe the other building is dangerous. Aswegan further addressed council regarding the classified junk on the property, some has been cleaned up and is requesting extra time to clean up the remaining. All vehicles on the property run, are licensed, and insured. Flores moved, Roelfs seconded to dismiss the nuisance violation for the dangerous building and gave 30 days to clean up the remaining junk/junk vehicles from the property. Ayes-all. Motion carried.
Franklin County is planning a mill and fill of 2 inches from Sherman Ave north on N. Franklin St to Main St in Geneva. Crawford moved, Abbas seconded to approve Franklin County to construct an ADA ramp within the plan set for the N. Franklin St trail sidewalk. Ayes-all. Motion carried.
WTR Solutions, reached out to M. White, PeopleService, regarding the WWTP aerators that were removed once the Sagr system was installed. Nuss allowed WTR to take the aerators and test the functionality of them. Once testing was complete, WTR made an offer on those working aerators. Abbas moved, Roelfs seconded to approve the disposal of WWTP aerators and to approve offer from WTR Solutions for aerators in the amount of $6,000. Ayes-all. Motion carried.
Abbas moved, Crawford seconded to approve Resolution 25-35 Approving the Annual City Street Financial Report for FYE June 30, 2025. Roll call vote: Ayes-Scallon, Flores, Roelfs, Abbas, Crawford. Motion carried.
Crawford moved, Flores seconded to approve Resolution 25-36 Approving the Annual Urban Renewal Report for FYE June 30, 2025. Roll call vote: Ayes-Flores, Roelfs, Abbas, Crawford, Scallon. Motion carried.
Crawford moved, Abbas seconded to approve Resolution 25-37 Approving the Annual Financial Report for FYE June 30, 2025. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon, Flores. Motion carried.
Scallon moved, Crawford seconded to approve Resolution 25-38 Authorizing Mayor Entering into Contract for Legal Services for Nuisance Abatement. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, Roelfs. Motion carried.
Dennis informed council of Schroeder’s guidance regarding the settlement agreement. If entering agreement, there will be no future action available and releases all current claims and any claims which may arise in the future, including warranty claims regarding AAA Construction and Nationwide Mutual Insurance. Crawford moved, Scallon seconded to approve Resolution 25-39 Authorizing Mayor Entering into Settlement and Release Agreement for Splash Pad. Roll call vote: Ayes-Crawford, Scallon, Flores, Roelfs, Abbas. Motion carried.
Scallon moved, Roelfs seconded to approve Resolution 25-40 Authorizing and Approving an Amended and Restated Loan and Disbursement Agreement and Amended and Restated Sewer Revenue Bond (2022 SRF loan). Roll call vote: Ayes-Scallon, Flores, Roelfs, Abbas, Crawford. Motion carried.
Scallon moved, Abbas seconded to approve payment to Williams Underground Services in the amount of $37,525 for State St between 4th and 5th Ave Storm Sewer Replacement. Ayes-all. Motion carried.
Flores moved, Abbas seconded to approve payment to Williams Underground Services in the amount of $2,850 for jetting Sagr lines. Ayes-all. Motion carried. This is the second time in 2 months that the lines have needed to be jetted, costing $5,850. White reported the installation of turtle gates and wire fences being installed soon.
Depot roof bids were sent to 5 contractors with the additional specifications from previous bid letting. Flores reviewed the specs prior to sending bids out. Bids will be presented at November meeting.
Meyer, along with Dennis, worked on splitting the ash tree removal project into 3 zones, due to the time restraints with the GO Bond funds and the availability of contractors. 4 bid request letters were sent out with 2 bids returned for Zone 1 Ash Tree removal. Crawford moved, Abbas seconded to approve bid to Affordable Tree Service in the amount of $19,000 for Zone 1 Ash Tree removal. Ayes-all. Motion carried.
White, Water Superintendent, reported well #2 is not running and having a difficult time getting Northway to return calls. Water valves will be exercised in the next couple weeks. White reports that CNS Internet, S. Siems, performed digging in the right of way to place 3 poles, without being supervised, per the instruction on the one call ticket. In addition, guidance was given that the work must be pot holed and not dug with an auger due to being in close proximity of city water infrastructure. The excavation work was not performed by the contractor listed on the right of way permit form. Meyer believes that one of the poles may be on top of the storm sewer. Guidance was given to White to inform Siems that the poles need to be removed as they were not installed per the approval. Dennis to draft a letter about financial responsibility of poles, in the event of an emergency. The PLC (Program Logistics Controller) at the WWTP was modified to switch from float to transducer modes. Electric Pump performed annual maintenance on the lift stations. WWTP Pump #2 check valve is failing and running at ½ of the amperage. White is getting quotes for a check valve. 5th Ave lift station Pump #3 is currently off and getting quotes to fix the seal failure. Check valves 2 and 3 need replaced. The controller also needs looked at on the 5th Ave lift station.
L. Gallentine, CGA Consultants, presented the Franklin St north of the RR tracks project preliminary plans. Council ok’d plans, as submitted, and gave the go ahead to take out to IDOT for bid letting. McDowells and Sons will be scheduling a preconstruction meeting in the near future for FY26 Storm Sewer Projects. Gallentine working on easement for Traditional Meats. Bonded street project was discussed. The Engineer Agreement for that project is for survey, design, and bid letting, not to exceed $30,000. The city will not be installing sidewalk ADA during this project. Roelfs moved, Crawford seconded to approve Resolution 25-41 Authorizing Mayor Entering into Engineer Services Agreement. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Nays-Flores. Motion carried.
Meyer reports spraying is complete, currently sweeping streets, working on painting the bathrooms at the pool, and will be purchasing sand/salt for the winter season.
Dennis will be out of the office October 15-17 for the fall conference, email migration is done, Frey conversion is moving along, and the EMC work comp audit was complete with no issues.
Flores, the pole holding the noon whistle is bowing and needs to be replaced before it snaps. Roelfs reminded the gallery to go vote.
Crawford moved, Flores seconded to adjourn at 8:31 pm. Ayes-all. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
4 COUNTY AG | 24D LV6 | 231.25 |
ACCESS SYSTEMS | COPIER MAINTENANCE/SUPPLY SHIPPI/TECH SUPPORT | 769.62 |
ACKLEY PUBLISHING CO INC | RECEIPT BOOKS (10) | 275.32 |
BLACK HILLS/IOWA GAS UTIL | UTILITIES-GAS | 626.60 |
CARDMEMBER SERVICE | LAWNMOWER BLADES/DVD/BOOKS/TONER/FOLDERS | 253.05 |
CENTER POINT LARGE PRINT | LARGE PRINT BOOKS (7) | 193.56 |
CENTRAL IOWA DISTRIBUTING | DIAL SOAP/TOILET PAPER/PAPER TOWELS | 228.00 |
CENTURYLINK | PHONES/FAX | 469.77 |
CGA | FRANKLIN ST N OF RR/DESIGN/SAN SEWR PHASE II | 2171.00 |
CLEMONS, MARJEAN | HARDIN CO LIBRARIANS MTG | 51.24 |
DAKOTA SUPPLY GROUP | DISP GUTTER BROOM-SWEEPER | 202.84 |
DENNIS, MALENA | MILEAGE-NOMINATION PAPERS/AUDI | 21.98 |
DUMONT TELEPHONE CO | INTERNET | 80.00 |
EBS | HEALTH INSURANC | 4987.47 |
FEDERAL W/H | FED/FICA TAX | 4458.56 |
FELD FIRE | 10 AIR-PAK PROS SCBA | 74281.50 |
GLOBE LIFE LIBERTY NATION | GLOBE PRETAX | 217.82 |
HARDIN COUNTY SHERIFF | CONTRACT LAW ENFORCEMENT | 3144.90 |
HARDIN COUNTY SOLID WASTE | SEPTEMBER LANDFILL FEES | 2073.50 |
HEART OF IOWA | 847-2222 COMMUNICATIONS | 68.50 |
IBELING INSURANCE SERVICE | EMC RENEWAL-ADD EMS SERVICE/AMB RIG | 1896.00 |
INGRAM LIBRARY SERVICES | BOOKS/SHIPPING | 512.77 |
INNOVATIVE AG SERVICES CO | GAS/DIESEL | 1068.56 |
IOWA DEPT OF NATURAL RESO | WATER USE FEE FY26 | 115.00 |
IOWA LEAGUE OF CITIES | 2025 BUDGET WORKSHOP/DENNIS | 60.00 |
IPERS | IPERS - REGULAR | 3345.84 |
JOHN DEERE FINANCIAL | SHELTER HOUSE KEY-4 | 7.96 |
KEN'S REPAIR | ECHO BLEND | 12.30 |
MID IOWA AUTO PARTS, LLC | DEF/HOSE CLAMPS/THREAD TAPE | 84.02 |
MIDAMERICAN ENERGY COMPAN | ELECTRIC | 9646.10 |
NORTHEAST IOWA RESPONSE | FY 25/26 MEMBERSHIP FEE NIRG | 799.50 |
OTTER CREEK FARMS INC. | AIRPORT LEASE | 750.00 |
PAYROLL CHECKS | TOTAL PAYROLL CHECKS | 16265.21 |
PEOPLESERVICE INC. | WATER/WASTEWATER SERVICE | 17899.00 |
PITNEY BOWES INC. | POSTAGE MACHINE | 500.00 |
POSTMASTER | UTILITY BILL POSTAGE | 413.58 |
R COMM | 9 VERTEX ANTENNAS | 162.00 |
ROSS CLEANING | 9/24/25 CLEANING | 175.00 |
SALES TAX/LOST | SALES TAX PAYMENT | 1104.67 |
SHIELD PEST CONTROL | MONTHLY SERVICES | 32.00 |
STATE WITHHOLDING | STATE TAXES | 345.09 |
TASTE OF HOME | 1 YR MAGAZINE | 15.00 |
THE COUGAR'S DEN | 28E AGREEMENT FOR UTILITIES | 8000.00 |
THE IOWAN MAGAZINE | 1 YR MAGAZINE | 24.00 |
TIMES-CITIZEN CO. | ORDINANCE 536/537-MINUTES | 281.90 |
USDA RF | MONTHLY PAYMENT | 1151.00 |
VERIZON | PHONES/MODEM/JETPACKS | 169.30 |
WATER EXCISE TAX | WATER EXCISE TAX PAYMENT | 2796.78 |
WILLIAMS UNDERGROUND SER | STATE ST/4TH AVE/5TH AVE REPLACE/SAGR JETTING | 40375.00 |
WOMAN'S DAY | 1 YR MAGAZINE | 21.37 |
| CLAIMS TOTAL | 202835.43 |
EXPENSES BY FUND | ||
| GENERAL FUND | 35929.92 |
| LIBRARY RESERVE FUND | 253.93 |
| FIRE TRUCK/EQUIP RESERVES FUND | 74281.50 |
| ROAD USE TAX FUND | 13324.49 |
| EMPLOYEE BENEFIT FUND | 211.00 |
| CAP PROJ-FRANKLIN ST N RR FUND | 1551.00 |
| WATER FUND | 14446.02 |
| SEWER FUND | 17727.40 |
| CAP SEWER IMPROVEMENTS FUND | 620.00 |
| GARBAGE FUND | 6368.08 |
| STORM WATER FUND | 38122.09 |
TOTAL | 202835.43 | |
REVENUE | ||
GENERAL | 71110.94 | |
LIBRARY RESERVE TOTAL | 1646.87 | |
FIRE TRUCK/EQUIP | 0.04 | |
ROAD USE TAX | 24605.76 | |
EMPLOYEE BENEFIT TOTAL | 5317.21 | |
LOST TOTAL | 21815.70 | |
LOST - DEBT SERVICE TOTAL | 5453.93 | |
CAPITAL PROJECTS - LOST TOTAL | 5453.92 | |
CEMETER PERPETUAL CARE TOTAL | 60.00 | |
WATER | 61926.78 | |
WATER DEPOSITS TOTAL | 1500.00 | |
SEWER TOTAL | 66187.80 | |
SEWER - SINKING | 35036.00 | |
CAP SEWER IMPROVEMENTS TOTAL | 5000.00 | |
GARBAGE | 12482.73 | |
STORM SEWER | 16181.21 | |
TOTAL | 333778.89 |
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