REGULAR MEETING MINUTES | October 13, 2021

REGULAR MEETING

October 13, 2021

ACKLEY CITY COUNCIL met in regular session October 13, 2021 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 p.m. Council members present: Pat Hurt, Joe Wessels, Mike Abbas, Judy Crawford, and Chuy Flores. Quorum present.


Hurt moved, Flores seconded, to approve the October 13, 2021 Agenda as listed. Ayes-all. Motion carried.


Hurt moved, Abbas seconded, to approve the Consent Agenda by one motion: a) September 15, 2021 Regular Meeting, as written. b) Bills approval, as listed. c) Place Reports on file: September 2021 Clerk Bank Reconciliation/Cash Report/Treasurer; September 2021 Clerk Budget; September 2021 Deputy Clerk Utility Billing Reconciliation; September 2021 Ambulance; September 2021 Fire; September 2021 Ackley Development; September 2021 Water/Sanitation Council Committee; August 2021 People Service; and 3rd Quarter Investment, Prairie Bridges/Park Fest, and Airport Board of Trustees. Ayes-all. Motion carried.


Julie Winter from Region 6 Resources addressed the council regarding downtown revitalization grants. The grant is for the outside front façades only and commercial properties that have 1st floor residential are excluded from qualifying. The buildings must be in fair or poor conditions. The City must have at least 8 businesses that want to participate. The city would be required to pay for the initial architecture in the sum of $12,000-15,000. The business owners must be willing to contribute 25% of the cost of work on the building and the city must fund 25% and grant kicks in roughly 50%. Winter and Angela DeLaRiva from the ADC will meet with businesses on October 25, 2021 to get a number of businesses that qualify and would be willing to participate and report back to the council.


Dennis informed council that S. Scallon had called City Hall earlier today and informed Dennis she would not be able to make it to meeting but requested to be on November meeting agenda.


Discussion on the rental price and conditions for the new 6-yard dumpster that the city ordered. Council requested Clerk Dennis to get some figures on milage/wear and tear/man power and combine in conjunction with the rental fee/dumpster fee/tonnage fee for the council to discuss at next month’s meeting.


Councilman Wessels stated he and Jack went and measured the 10th Avenue water main extension and it would be about 175 feet. He did not request bids for extending the 10th Avenue watermain as Wessels stated he didn’t believe the city will get their money back from the one house connection if the city extended the watermain closer. Council persons Hurt and Crawford shared their concerns with not enforcing the ordinance in conjunction of requiring a property on Logan Avenue to hook up to the water system and not requiring the house in question on 10th Avenue. Discussion on a couple other water service lines that are currently connected but yet further away from those mains. Moved by Hurt, seconded by Crawford that the 10th Avenue water main was reasonable available and the owner of 209 10th Avenue be required to connect at their costs. Ayes-all. Motion carried.


Moved by Crawford, seconded by Hurt to terminate the Hawkeye Communication Camera service agreement. Ayes-all. Motion carried. Crawford requested Clerk Dennis to get all updates from the equipment installed prior to ending agreement.


Moved by Crawford, seconded by Hurt to approve the appointment of Mike Abbas to the Joint Advisory Board with AGWSR regarding the grade school demo. Ayes-all. Motion carried.


Clerk Dennis informed the council that the deadline for deciding what to spend the American Rescue Plan funds on has been extended, however, if the City starts on a project before the decision has been made, the ARP funds cannot be used for that particular project. Don Moore from CGA informed council of 3 tears on the equalization basin at the waste water treatment plant. He has gotten some quotes on relining the basin. Clerk Dennis informed the council that if the council decided to do the relining and the costs extended the ARP funds, per the City’s financial advisor, they are able to pull the remaining funds from the Sewer Surplus fund. Moved by Abbas, seconded by Crawford to use the American Rescue Plan funds on relining the equalization basin and use the surplus funds for any remaining balance due. Ayes-4. Nays-Wessels. Motion carried. Nuss will contact water superintendent and request him to place sandbags on the basin to prevent any more tears until the project can be bid and started.


Moved by Hurt, seconded by Flores to pass Resolution 21-41 Temporarily closing certain streets for 2021 Trunk or Treat. Roll call vote: Ayes-Wessels, Abbas, Crawford, Flores, and Hurt. Motion carried.


Moved by Hurt, seconded by Abbas to pass Resolution 21-42 Approving the Annual Financial Report FYE June 30, 2021. Roll call vote: Ayes-Abbas, Crawford, Flores, Hurt, and Wessels. Motion carried.


Moved by Hurt, seconded by Abbas to pass Resolution 21-43 Authorizing entering into Advisory Service Agreement with Northland Securities. Ayes-Crawford, Flores, Hurt, Wessels, and Abbas. Motion carried.


Clerk Dennis stated the invoice to Blacktop Service Company was more than the original approved bid of $90,000.00 due to adding a patch on Main St. Moved by Abbas, seconded by Hurt to approve payment to Blacktop Service Company for street repairs in the amount of $90,200.00. Ayes-all. Motion carried.


Moved by Wessels, seconded by Crawford to approve payment to WTR Solutions, LLC for waste water treatment plant bubble diffusion unit in the amount of $5,125. Ayes-all. Motion carried.


Don Mergen from Ferguson Waterworks addressed the council regarding the installation amount per meter. The installation of each meter has costs associated to the price, including motels, travel, mailings, and call centers. Crawford stated she was ok with the pricing of the installs. Clerk Dennis stated she would attempt to reach out to Brad with Ferguson in an attempt to get the service fee of $415.35 that was added to the statement due to the City holding payment removed but if not, she needed to have that approved along with the normal payments. Don informed Dennis to remove the fee and he would let Brad know. Moved by Crawford, seconded by Hurt to approve payments to Ferguson Waterworks in the amounts of $27,690 and $10,212.50 for installations of 396 meters and 146 meters. Ayes-4. Nays-Wessels. Motion carried.


Moved by Hurt, seconded by Flores to approve purchase of 2 thermal sight imagers for the AFD in the amount of $3,400. Ayes-all. Motion carried.


During the pool inspection, it was noticed that the concrete needed to be leveled. If the City gets written up during the inspection process, K. Meyer reported it would then need to be done in 30 days. Moved by Crawford, seconded by Hurt to approve bid from Simpson Construction in the amount of $5,600 for the concrete leveling at the pool, using Capital Project-Lost funds. Ayes-all. Motion carried.


Don Moore from CGA asked council guidance on giving the completed plans and designs of Sanitary Sewer Phase II to People Service. Hurt believed communication is key and requested that get done. Lee Gallentine from CGA got the council ok to take the splash pad project out to bid in November 2021 with a bid deadline in December2021 with a spring start date and completion date of May 31, 2022. Council to award/reject in December council meeting. Clerk Dennis informed the council, a budget amendment would need to be done after the bid has been accepted and before the project gets paid. North Butler Street project will go out for a winter bid in January or February 2022. Gallentine is starting the design of the new ambulance shed.


Public Works reports they have stocked up on sand and salt, patched the sidewalk by the maintenance shed until next year, and they are sweeping streets. Vaughn Willms last date of employment will be November 5, 2021.


Clerk Dennis informed the council of the conversation with the City financial advisor, Heidi, from Northland Securities. Heidi believes the City should be in pretty good shape financially after the Phase II sewer project and that the council/residents may have some relief in sight. Gallentine inquired as to whether Northland Securities was aware of the EPA 30-year plan. Dennis will check and make sure that is the case.


Wessels reports he has gotten complaints about Travis DeGroote on his property that he bought on Douglas Ave. There are unlicensed vehicles and hauling junk to the back. Mayor Nuss informed Wessels, they are working on these clean up issues.


Mayor Nuss reported he, K. Meyer, Crawford, and Flores are meeting with Carrico regarding the pool pump pits tomorrow. Nuss thanked Hurt for his service on council and wished him well in his next venture.


Wessels moved, Crawford seconded to adjourn at 9:11 p.m. Ayes-all. Motion carried.

_______________________________________

Michael Nuss, Mayor

ATTEST: __________________________________________________

Malena Dennis, City Clerk


ACCESS SYSTEMS

TECHNICAL SUPPORT/BACKUP

915.17


ACCESS SYSTEMS LEASING

COPIER LEASE PAYMENT

179.91


ACKLEY PUBLISHING CO INC

WINDOW ENVELOPES (3)/SECURITY CARD

145.12



AIRGAS NORTH CENTRAL

CYCLINDER RENTAL/DELIVERY

435.23


AMAZON

BOOKS

451.96


BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

316.64


BLACKTOP SERVICE COMPANY

STREET MILLING/REPAIRS

90200.00


BOUND TREE MEDICAL LLC

COLDPACK/STERILE WATER/DFIB PD

80.57


CARDMEMBER SERVICE

TONER/WHEN I WORK/NAME PLATE/LETR

325.11


CENTURYLINK

PHONES/FAX

377.48


CGA

SANITARY SEWER IMPROVEMENT-2

9405.90


CLEAR THE CHAOS CLEANING

9/8/21 AND 9/22/21 CLEANING

250.00


COLLECTION SERVICES CENTR

CHILD SUPPORT

167.50


CRAIG & SMITH

28E AGMT/GARBAGE/QUIT CLAIM

425.25


CREATIVE PRODUCT SOURCE

TATTOOS

78.46


EBS

HEALTH INSURANC

5272.96


EICHMEIER MOTOR

TEST/CHARGE BATTERY

37.50


ELLIOTT EQUIPMENT CO.

6 YD DUMPSTER/LIDS

1400.00


FEDERAL W/H

FED/FICA TAX

8565.28


FERGUSON ENTERPRISES, INC

METER INSTALLATION (396)(196)

37902.50


FORGY ELECTRIC

8 FT LED LIGHT/ROMEX CONNECTOR

130.79


FRANKLIN COUNTY TREASURER

INDUSTRIAL LOT PARCELS

1488.00


HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90


HARDIN COUNTY SOLID WASTE

SEPTEMBER LANDFILL

1706.10


HARDIN COUNTY TREASURER

LIEN CERTIFICATION FEE-TUBBS

5.00


HARLAND TECHNOLOGY SERVIC

EMAIL

39.78


HAWKEYE COMMUNICATION

OCT-DEC CAMERA MAINTENANCE

345.00


HAWTH PRODUCTIONS

WEB MANAGEMENT SEPT 2021

150.00


HEALTHPARTNERS

REFUND-PAID IN ERROR

700.58


HEART OF IOWA

847-2222 COMMUNICATIONS

59.24


IBELING INSURANCE SERVICE

FY21 AUDIT

2990.00


INNOVATIVE AG SERVICES CO

GAS/DIESEL

1665.37


IOWA FALLS EMS

TIER, PARAMEDIC INTERCEPT

1750.00


IOWA LAW ENFORCEMENT ACAD

CERTIFICATION THRU EXAM-MILLER

1875.00


IOWA LEAGUE OF CITIES

CLERK INSTITUTE-DENNIS

224.00


IOWA PUMP WORKS

SHERMAN AVE LIFT STATION

2206.64


IOWA WORKFORCE DEVELOPMEN

3RD QTR UNEMPLOYMENT

90.52


IPERS

IPERS - REGULAR

3697.92


JOHN DEERE FINANCIAL

WHITE STREET PAINT

12.98


KEN'S REPAIR

CHAINSAW/CHAINS

376.99


LANDUS COOPERATIVE

LAWNSPRAY

116.05


M&G TIRE SERVICE

2009 FORD OIL CHANGE/INSPECTIO

351.87


MEDIACOM

PHONE/FAX/INTERNET

135.02


MIDAMERICAN ENERGY COMPAN

ELECTRIC

6173.32


MIDWEST RADAR & EQUIPMNT

RADAR CALIBRATION

80.00


NAPA AUTO PARTS

ANTIFREEZE

35.94


NUCARA PHARMACY

EPI PEN-2 ADULT

243.40


ON TRACK OVERHEAD DOORS

SERVICE GARAGE DOORS

525.00


OTTER CREEK FARMS INC.

AIRPORT LEASE

750.00


P.C.C.

AMBULANCE BILLING FEES

1181.55


PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

14635.00


POSTMASTER

UTILITY BILL POSTAGE

270.00


PRO HYDO-TESTING LLC

HYDRO TESTING CYLINDERS

327.90


SALES TAX/LOST

SALES TAX PAYMENT

820.00


SHIELD PEST CONTROL

MONTHLY SERVICES

30.00


STATE OF IOWA-ELEVATOR SA

ELEVATOR ANNUAL INSPECTION

165.00


STATE WITHHOLDING

STATE TAX

828.00


THE COUGAR'S DEN

28E AGREEMENT FOR UTILITIES

8000.00


TIMES-CITIZEN CO.

9/15/21 MINUTES

186.72


USDA RF

MONTHLY PAYMENT

1151.00


VERIZON

2 CELLS/2 JETPACKS

360.60


WAL-MART COMMUNITY

CLEANER/TOILET BRUSH

10.94


WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2279.00


WEBER PAPER COMPANY

PAPERTOWELS

43.08


WORLD OF TROPHIES

PLAQUE

39.45


WTR-SOLUTIONS

FINE BUBBLE DIFFUSION UNT M-12

5125.00


DEPOSIT REFUNDS

REFUND DATE 09/27/2021

87.88


PAYROLL CHECKS

TOTAL PAYROLL CHECKS

35485.71

CLAIMS TOTAL

259028.78

_________________

EXPENSES BY FUND

GENERAL FUND

69170.76

LIBRARY RESERVE FUND

92.23

ROAD USE TAX FUND

16840.12

EMPLOYEE BENEFIT FUND

-1381.35

CAP PROJ-GO BOND 2020A FUND

90200.00

WATER FUND

50149.04

WATER DEPOSITS FUND

85.35

SEWER FUND

16705.03

CAP SEWER IMPROVEMENTS FUND

9405.90

GARBAGE FUND

7388.82

STORM WATER FUND

372.88

TOTAL

259028.78

________

REVENUE


GENERAL

102639.6


LIBRARY RESERVE TOTAL

59.91

FIRE TRUCK/EQUIP

0.04


ROAD USE TAX

26604.9


EMPLOYEE BENEFIT TOTAL

6989.62


EMERGENCY FUND

485.01


LOST TOTAL

16819.34


LOST- DEBT SERV

4204.83


TIF TOTAL

2253.51


DEBT SERVICE TOTAL

9678.11


CAP PROJECTS - LOST

4204.84


WATER

42693.78


WATER DEPOSITS

1075


SEWER TOTAL

55216.91


SEWER - SINKING

16306.67


SEWER - RESERVES

29417.55


GARBAGE

14828.33


STORM SEWER

14059.21


TOTAL

347537.16

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