REGULAR MEETING MINUTES | September 10, 2025
- Admin
- Sep 15
- 8 min read
REGULAR MEETING
September 10, 2025
ACKLEY CITY COUNCIL met in regular session September 10, 2025 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Dan Scallon, Maliah Roelfs, Mike Abbas, Judy Crawford. Absent: Chuy Flores. Quorum present.
Scallon moved, Abbas seconded to approve the September 10, 2025 agenda. Ayes-4. Absent-1. Motion carried.
Crawford moved, Scallon seconded to approve the Consent Agenda by one motion: a) August 13, 2025 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: August 2025 Clerk Bank Reconciliation/Cash Report/Treasurer; August 2025 Clerk Budget; August 2025 Deputy Clerk Utility Billing Reconciliation; August 2025 Fire; August 2025 PeopleService; July/August 2025 Ackley Development; August 2025 Deputy Clerk Nuisance. Ayes-4. Absent-1. Motion carried.
Scallon moved, Abbas seconded to open the public hearing for the first reading of proposed Ordinance No. 536 Amending Chapter 90 Pertaining to Abandoned Connections at 6:02 pm. Ayes: Ayes-4. Absent-Flores. Motion carried.
No comments received.
Scallon moved, Roelfs seconded to close the public hearing for the first reading of proposed Ordinance No. 536 Amending Chapter 90 Pertaining to Abandoned Connections at 6:02 pm. Ayes-4. Absent-Flores. Motion carried.
Roelfs moved, Abbas seconded to approve the first reading of proposed Ordinance No. 536 Amending Chapter 90 Pertaining to Abandoned Connections. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
Scallon moved, Abbas seconded to waive the second and third reading of the proposed Ordinance No. 536 Amending Chapter 90 Pertaining to Abandoned Connections. Roll call vote: Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
Crawford moved, Scallon seconded to adopt Ordinance No. 536 Amending Chapter 90 Pertaining to Abandoned Connections. Roll call vote: Ayes-Abbas, Crawford, Scallon, Roelfs. Absent-Flores. Motion carried.
Scallon moved, Abbas seconded to open the public hearing for the first reading of proposed Ordinance No. 537 Amending Chapter 96 Pertaining to Abandoned Connections at 6:06 pm. Ayes: Ayes-4. Absent-Flores. Motion carried.
No comments received.
Scallon moved, Crawford seconded to close the public hearing for the first reading of proposed Ordinance No. 537 Amending Chapter 96 Pertaining to Abandoned Connections at 6:07 pm. Ayes-4. Absent-Flores. Motion carried.
Roelfs moved, Scallon seconded to approve the first reading of proposed Ordinance No. 537 Amending Chapter 96 Pertaining to Abandoned Connections. Roll call vote: Ayes-Crawford, Scallon, Roelfs, Abbas. Absent-Flores. Motion carried.
Abbas moved, Scallon seconded to waive the second and third reading of the proposed Ordinance No. 537 Amending Chapter 96 Pertaining to Abandoned Connections. Roll call vote: Ayes-Scallon, Roelfs, Abbas, Crawford. Absent-Flores. Motion carried.
Crawford moved, Abbas seconded to adopt Ordinance No. 537 Amending Chapter 96 Pertaining to Abandoned Connections. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
City Attorney, S. Schroeder, has not heard back from Prairie Bridges Board attorney, T. Nederhoff. Schroeder will reach back out to Nederhoff.
Crawford reported has not heard back from contractors regarding ambulance building upgrades. Nuss informed Council that Nuss and K. Meyer, Public Works Supervisor, discussed gutters and inside false ceiling as a possibility of upgrades to the building, along with north side of garage door framing. Nuss believes the trusses may be in bad shape but unsure if they need replaced. Dennis reported remaining funds for the ambulance upgrades at $313,920 from 2020A GO Bond.
There is $25,000 budgeted for City Hall basement windows this year. Dennis inquired as to who replaced the City Hall windows. Crawford believed the windows are Heartland windows installed by G. Harrenstein. Dennis to follow up.
Funds from 2020A GO Bond “Other Street” Projects was discussed, the alley behind Grumpy’s and GNB Bank, in particular. Current funds available is $44,400 in the cash line, however, Dennis reminded Council that until a budget amendment is done, the City wouldn’t be able to spend the funds as they are not budgeted.
No update on vacating the alley between 6th Ave/7th Ave and Franklin St/Worth St.
Update from Meyer regarding Pizza Ranch roof. Current owner is in contact with contractors to get the repair done.
M. Clemons, Library Director, gave annual report and condition of the library. Circulation, programs, interlibrary loans, door counts, and collaboration numbers were given along with revenue and expenditures. Future repairs/upgrades were addressed.
Contract for legal services from Lynch Dallas Legal regarding nuisance abatement was presented for review for Council. Council directed Dennis to contact Schroeder regarding this service before City proceeds to enter into contract.
Abbas moved, Roelfs seconded to approve disposal and advertise with PurpleWave for Public Works’ red dump truck, upon purchase of new one. Ayes-4. Absent-1. Motion carried.
Crawford moved, Scallon seconded to set October 31, 2025 from 5 to 7 pm for annual Trick or Treat. Ayes-4. Absent-1. Motion carried.
Abbas moved, Scallon seconded to approve Resolution 25-34 Authorizing Mayor entering into Cylinder Deposit Agreement with Superior Welding Supply. Roll call vote: Ayes-Roelfs, Abbas, Crawford, Scallon. Absent-Flores. Motion carried.
2 bids were presented for email migration. Crawford moved, Roelfs seconded to approve purchase in the amount of $2,448.15 to Access Systems for Microsoft 365 Email Migration. Ayes-4. Absent-1. Motion carried.
2 bids were presented for AFD air packs. Crawford moved, Scallon seconded to approve purchase in the amount of $74,281.50 for 10 air packs to be paid from 030 Fire Truck/Equipment reserve fund to Feld Fire. Ayes-4. Absent-1. Motion carried.
Depot roof bids discussed. In previous bid request, there was no directive on asbestos remedy. L. Gallentine, CGA Consultants, informed Council that CGA has the bid specs from the previous bid letting in 2015. Crawford moved, Roelfs seconded to reject current bids and rebid depot roof using the CGA bid form to include the asbestos remediation in contractor’s roof bid. Ayes-4. Absent-1. Motion carried.
M. White, PeopleService Water Superintendent, has well #2 online, currently still has some malfunctions, may be removing bottom flange. Northway will be here next week to look into. New PLC (Program Logistic Control) has been installed at water plant. The PLC at WWTP lost all parameters and needed to be reset along with new batteries. Sagr plugged up again. Cell #2 off for flow, will be installing a guard over pipe for turtles once cell is empty.
Gallentine, CGA Consultants , Dennis requested update on Sanitary Sewer Phase II project on the loan close out paperwork so the city can close out project and request loan forgiveness, Gallentine to request update from J. Sweeney. AAA Construction and Nationwide Bonding have agreed to end the contract and declare the project done with no additional payment by the city and with no additional items being required of AAA. Bonding company will be providing a form of settlement agreement for city attorney to review before signatures. With that information, Scallon moved, Abbas seconded to approve Pay Estimate No. 2 – final, in the amount of zero dollars to AAA Construction. Ayes-4. Absent-1. Motion carried. Dennis informed Council there was currently nothing budgeted for the splash pad as the project was to be done last fiscal year, a budget amendment would need to be done for the project, in addition to attempting to get 2 bids, per the purchase policy. If Meyer has received a confirmation from another contractor that the contractor is not interested in patching or the job scope, that is sufficient for the attempting to get 2 bids. it simply needs to be presented, as such. There is currently $137,000 remaining for this project. Pleva quote expired 9/8/2025. Abbas moved, Roelfs seconded to check with Pleva on current quote and approve purchase in the amount of $51,325.75 for the patching/repair of the splash pad. Ayes-4. Absent-1. Motion carried. Dennis requested update on Franklin St N of RR tracks. Project has been budgeted for the last 2 years. Per Gallentine, final plans should be next month or following then will go to DOT for bid letting. Bonded Street Project discussion. Abbas reported Flores would like project tabled until next month. Flores has a meeting set up with Heartland Asphalt for further discussion. Nuss would like to utilize CGA, CGA engineering the project, and take the project to bid. Discussion on maintenance of streets, bid thresholds, bidding requirements, and engineering requirements. Crawford and Roelfs gave guidance for Gallentine to draw up an engineering services agreement to present at next month’s meeting.
K. Meyer, Public Works Dept, the pool is drained, weed spraying has begun, streets will start to be swept, storm sewer on State St between 4th and 5th Ave is complete and shows no signs of backing up. Meyer suggested the Council consider no planting trees in the city right of way due to tree roots collapsing that particular storm sewer. Crawford directed Dennis to bring that ordinance back to the table.
Dennis is currently working on the annual financial report, street finance report, annual urban renewal report, EMC annual audit paperwork, and prepping for the Frey conversion. The pool received grant funds and will be ordering the requested life guard equipment that was mentioned in the grant request.
Crawford inquired as to the building that was previously sold and never picked up. Council guidance for Dennis to draft a letter to purchaser to move building.
Nuss reported Ackley EMS is up and running with a few firemen stepping up to assist with driving, reminder elections are coming up and to get paperwork turned in, and shared personal concern with emergency definition, policies, and enforcement.
J. Schmoll, Ackley resident, requested permission from Council to repaint the street sign on the end of Butler St that that informs public the street does not go through. Council granted permission. Dennis thanked Schmoll for installing the doors at the shelter house.
Scallon moved, Abbas seconded to adjourn at 7:36 pm. Ayes-4. Absent-1. Motion carried.
_______________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk