REGULAR MEETING
September 11, 2024
ACKLEY CITY COUNCIL met in regular session September 11, 2024 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 6:00 pm. Council members present: Mike Abbas, Judy Crawford, Dan Scallon, Chuy Flores, and Maliah Roelfs. Quorum present.
Scallon moved, Abbas seconded to approve the September 11, 2024 agenda. Ayes-all. Motion carried.
Crawford questioned the invoice regarding Mort’s Water and Williams Underground. Roelfs moved, Crawford seconded to approve the Consent Agenda by one motion: a) August 14, 2024 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: August 2024 Clerk Bank Reconciliation/Cash Report/Treasurer; August 2024 Clerk Budget; August 2024 Deputy Clerk Utility Billing Reconciliation; August 2024 Ambulance; August 2024 Fire, August 2024 PeopleService; August 2024 Ackley Development Commission; August 2024 Deputy Clerk Nuisance. Ayes-all. Motion carried.
M. White, Water Superintendent, presented two bids, one from EP (Electric Pump) in the amount of $29,132 for a Flygt Pump and one from Iowa Pump Works in the amount of $14,851 for a Sulzer pump to replace the WWTP Pump #2. Dennis reminded Council of Iowa Code 47.5 which requires the City to choose the lowest bidder and if Council decides to not do so, Council needs to state reason why. White educated Council on the differences in quality and life span between the 2 pumps. The WWTP currently has 2 Flygt pumps that have been installed and running for 19 years. There is a Sulzer pump that was installed and ran for 5 years and is the one that currently needs replaced. The Sulzer pumps life span is much less than the Flygt pumps. White mentioned that he is able to perform some work on the Flygt pumps, where he has been unable to do work on the Sulzer pump. Crawford questioned the warranty of both pumps, White reported both warranties are about the same. With the education regarding life spans and quality of pump, Abbas moved, Scallon seconded to approve purchase in the amount of $29,132 to EP for the replacement of the WWTP Pump #2. Ayes-all. Motion carried.
Discussion on Well #2. Well #2 currently has a borrowed pump from Northway Well and Pump as the City’s pump was not functioning correctly. Northway is requesting an update and a return of their pump. The Well has not run with Northway’s pump. Council discussed upgrading the pump to allow more capacity, in the event the City has a need for a future project. The current bid from Northway for a replacement is from June 2023. Nuss had requested a new bid from Northway. At present, a bid was not present but Nuss reported that a rough estimate would be to increase the bid by 10% making the bid estimate at $95,175. If a new pump is installed, there would need to be a construction permit done with the Iowa Dept of Natural Resources. Upgrading the pump would also involve new electrical and VFD installed. Gallentine, CGA Consultants, suggested CGA have a meeting with Northway Pump, IDNR, and PeopleService to come up with a plan before making a purchase of that extent, not knowing exactly what is needed or required by IDNR. Flores suggested installing a new pump of the same size and questioned if a construction permit would need to be done if that was the case. Gallentine thought so. In addition, with the price being estimated at $95,175, the bid threshold for competitive quotes/bids would be required by state code. Abbas moved, Flores seconded to request a meeting happen between Gallentine, Northway, DNR, and PeopleService before a decision was made regarding Well #2. Ayes-all. Motion carried.
Follow up regarding the emergency repairs on Lincoln Ave from the main break. In order to replace a section of the Lincoln Ave water main, White needs to be able to isolate the main to do the work. While turning over 30 valves in town, Lincoln Ave was unable to be isolated. Abbas moved, Flores seconded to have Clouser insert a valve at 11th St and Lincoln Ave. to attempt isolation. Ayes-all. Motion carried.
City Attorney, Seth Schroeder, presented Dennis with the drafted 28E agreement with the Friends of Prairie Bridges. Dennis shared Schroeder’s concern in regards to the Management section on whether to have an Administrator vs a shared Board. Council reviewed draft. Abbas moved, Roelfs seconded to approve draft and present to Prairie Bridges. Ayes-all. Motion carried.
Flores is working with J. Frazier, ambulance personnel, on quotes for building upgrades.
Schroeder is reviewing information regarding 1016 Park Ave.
Dennis is working on the fee schedule.
Crawford and Nuss had a meeting with Dave McDaniel, Hardin County Sheriff, in regards to the police cruiser and department. McDaniel suggested selling cars with equipment installed, as is. Crawford reported two options for the sale of cruiser, Purple Wave and Gov Deals. Purple Wave has a representative who assists in pricing and costs $100 to list. Council suggested using Purple Wave for disposal of cruiser. Purple Wave can also be used to sell Ambulance Rig.
Discussion regarding the Ackley Police Department. Nuss and Crawford inquired to McDaniel about the County hiring another deputy to cover the Ackley area and Ackley paying for said deputy. HCSO is currently down 1 deputy and has retention problems like many other departments. HCSO would be unable to fulfill request. Disposal of department contents discussed as well as the evidence room.
Gallentine, on behalf of the Ackley Development Commission (ADC) discussed the project list for TIF funding. Nuss presented a list of projects that need to be taken care of. Roelfs suggested a special meeting for council to prioritize the list. Gallentine would like to see all the projects listed in the plan, even if the project never happens. Dennis instructed to send ADC and Mayor list to TIF attorney for guidance and an updated urban renewal plan to be drawn up.
M. Clemons, Library Director, gave annual report and condition of the library to the Council. Highlights were given. Friends of the Ackley Public Library has been a big asset in assisting with funding of the meeting room updates. Clemons has completed the Director Endorsement Program with the State Library. Clemons presented wages for surrounding area library staff.
James King, Ackley resident, has resigned from the Eldora Ackley EMS Advisory Board. Nuss reported Theresa Scholte will be the suggested mayoral appointment for fulfillment of King’s term at next month’s meeting.
Scallon moved, Flores seconded to approve the disposal of the public works’ 2012 lawnmower and the 1964 international tractor. Ayes-all. Motion carried. Public notices will be posted accordingly.
Price sheet from Bruening Rock was presented to Council for fill dirt. Discussion on guidelines for disposal. Flores moved, Scallon seconded to set price for fill dirt at $150 for side dump truck and $75 for dump truck with requirement of Certificate of Liability to City Hall prior to entry, loading the dirt by purchaser, entry at west gate of WWTP, and set hours of 9 to 3 Monday through Friday. Ayes-all. Motion carried.
Council is okay with allowing the AVAS CMS validation to expire due to the merger of Eldora and Ackley.
Abbas moved, Flores seconded to set public hearing date for Ordinance No. 526-533 to October 9, 2024 at 6 pm in the Ackley Council Chambers. Ayes-all. Motion carried.
Crawford moved, Flores seconded to set October 31, 2024 from 5 to 7 pm for annual Trick or Treat. Ayes-all. Motion carried.
Abbas moved, Roelfs seconded to adopt the Proclamation of National See Tracks? Think Train Week. Ayes-all. Motion carried.
Abbas moved, Roelfs seconded to approve Resolution 24-34 Temporarily Closing Certain Streets for 2024 Trunk or Treat. Roll call vote: Ayes-Crawford, Scallon, Flores, Roelfs, Abbas. Motion carried.
Scallon moved, Flores seconded to approve Resolution 24-35 Temporarily Closing 14th Street for M&G Tire Appreciation Event. Roll call vote: Ayes-Scallon, Flores, Roelfs, Abbas, Crawford. Motion carried.
Two bids presented for tree removal. Abbas moved, Flores seconded to approve bid in the amount of $2,600 to Affordable Tree Service for bided tree removal. Ayes-all. Motion carried.
Abbas moved, Roelfs seconded to approve payment to CIT Centralized Iowa Televising in the amount of $18,292.42 for cleaning/televising Sanitary Sewer Zone 2, pending receipt of report and televising. Ayes-all. Motion carried.
Roelfs moved, Scallon seconded to approve purchase to Carrico Aquatic Resources in the amount of $7,733.13 + shipping for pool paint from Capital Project LOST funds. Ayes-all. Motion carried.
Gallentine, CGA, reported EQ basin liner repair was done. CGA’s response to DNR for violation was presented. Little progress on Sanitary Sewer Phase II project. Scallon moved, Abbas seconded to approve Pay Application 16 in the amount of $21,988.98 to Boomerang Corp for Sanitary Sewer Phase II project. Ayes-all. Motion carried. Hardin St/4th Ave/5th Ave storm sewer project is complete other than working on the punch list. Abbas moved, Roelfs seconded to approve Pay Application 1 in the amount of $162,229.03 to Hudson Hardware for the Hardin St/4th Ave/5th Ave project. Ayes-all. Motion carried. 5th Avenue pocket wetland project is complete with the ruts being done.
K. Meyer, Public Works Department, during winterizing of the Splash Pad, found 2 plugs in the lines. Plugs were able to be removed. Meyer spoke to Allen, AAA Construction, regarding the plugs and winterizing, pool painting will begin in the next couple weeks, cold patch was ordered for the pot holes, and spraying will start soon.
Dennis will be attending the IMFOA fall conference October 16-18. The lead line inventory was submitted to the DNR. Awaiting to see if report was accepted or if more information is needed on private water lines.
Abbas moved, Flores seconded to adjourn at 8:02 pm. Ayes-all. Motion carried.
_____________________________________
Michael Nuss, Mayor
ATTEST:
____________________________
Malena Dennis, City Clerk
ACKLEY PUBLIC LIBRARY | REIMBURSE PETTY CASH/POSTAGE | 10.93 |
ACKLEY PUBLISHING CO INC | MAGNENTS/CUT REAMS OF PAPER | 120.39 |
AGSOURCE COOPERATIVE SERV | POOL TESTING | 42.50 |
AMERICAN LEGION EMBLEM SA | LIBRARY FLAG/SHIPPING | 30.94 |
BLACK HILLS/IOWA GAS UTIL | UTILITIES-GAS | 774.89 |
BOOMERANG CORP | SANITARY SEWER IMPROVEMENT-2 | 21988.98 |
CAPITAL ONE | WALLPAPER & CUTTER/FEBREZ/SWIFFER | 115.35 |
CARRICO AQUATIC RESOURCES | POOL PAINT | 7733.13 |
CENTRAL IOWA TELEVISING | CLEANING/TELEVISE ZONE 2 | 18292.42 |
CENTURYLINK | PHONES/FAX | 435.84 |
CGA | HARDIN/4TH/5TH STORM/PHASE II/5TH RETENTI | 36515.30 |
CLEAR THE CHAOS CLEANING | 8/28/24 CLEANING | 150.00 |
CLEMONS, MARJEAN | STICKERS/BOOK MARKS/HANDLE/TRIM | 135.52 |
DAKOTA SUPPLY GROUP | DISP GUTTER BROOM SWEEPER-2 | 391.44 |
DIAMOND LAKE BOOK CO. | ENCYCLOPEDIAS/BOOKS | 184.75 |
EBS | HEALTH INSURANC | 4924.79 |
FEDERAL W/H | FED/FICA TAX | 4881.45 |
FRANKLIN COUNTY TREASURER | INDUSTRIAL PARK PARCELS | 1160.00 |
GLOBE LIFE LIBERTY NATION | GLOBE PRETAX | 217.82 |
HARDIN COUNTY OFFICE SUPP | COPY PAPER-3 BOXES | 129.00 |
HARDIN COUNTY SHERIFF | CONTRACT LAW ENFORCEMENT | 3144.90 |
HARDIN COUNTY SOLID WASTE | AUG LANDFILL FEES/2ND QTR FY24/25 | 15179.25 |
HEART OF IOWA | 847-2222 COMMUNICATIONS | 68.21 |
HUDSON HARDWARE PLUMBIN | HARDIN ST/4TH/5TH AVE STORM SE | 162229.03 |
IMFOA | 2024 FALL CONFERENCE-DENNIS | 150.00 |
INGRAM LIBRARY SERVICES | BOOKS/SHIPPING | 656.95 |
INNOVATIVE AG SERVICES CO | GAS/DIESEL | 839.86 |
IOWA DEPT OF NATURAL RESO | ANNUAL NPDES WASTEWATER PERMIT | 210.00 |
IOWA PRISON INDUSTRIES | SIGNS/FREIGHT | 66.80 |
IPERS | IPERS - REGULAR | 3188.57 |
ISU EXTENSION DISTRIBUTIO | PESTICIDE CERTIFICATION-MEYER | 125.00 |
JOHN DEERE FINANCIAL | DEHUMIDIFIER/WEED SPRAYER/ANCHORS | 294.65 |
KEN'S REPAIR | WEEDEATER LINE/ECHO BLEND | 32.62 |
MEDIACOM | PHONE/FAX/INTERNET | 295.71 |
MID IOWA AUTO PARTS, LLC | OIL | 71.88 |
MIDAMERICAN ENERGY CO | ELECTRIC | 6999.25 |
MORT'S WATER COMPANY | 2ND AVE/STATE ST JET STORM | 538.00 |
PARKERSBURG HARDWARE | TREES/MULCH | 2860.17 |
PAYROLL CHECKS | TOTAL PAYROLL CHECKS | 19157.18 |
PEOPLESERVICE INC. | WATER/WASTEWATER SERVICE | 17211.00 |
POSTMASTER | UTILITY BILL POSTAGE/PERMIT | 725.20 |
REGION 6 PLANNING COMMISS | CDBG GENERAL ADMIN SVC-PH II | 1522.00 |
SALES TAX/LOST | SALES TAX PAYMENT | 1090.98 |
SHIELD PEST CONTROL | MONTHLY SERVICES | 30.00 |
STATE WITHHOLDING | STATE TAXES | 515.68 |
TIMES-CITIZEN CO. | 8/14/24 MINUTES/FY 24 AFR | 359.91 |
USDA RF | MONTHLY PAYMENT | 1151.00 |
VERIZON | JETPACKS | 47.27 |
WATER EXCISE TAX | WATER EXCISE TAX PAYMENT | 2506.14 |
WILLIAMS UNDERGROUND SER | 2ND AVE/STATE ST JET STORM | 1050.00 |
| CLAIMS TOTAL | 340552.65 |
EXPENSES BY FUND | ||
| GENERAL FUND | 43578.08 |
| 2860.17 | |
| ROAD USE TAX FUND | 13102.56 |
| CAPITAL PROJECTS - LOST FUND | 7733.13 |
| WATER FUND | 13611.28 |
| SEWER FUND | 29484.18 |
| CAP SEWER IMPROVEMENTS FUND | 38058.63 |
| GARBAGE FUND | 5770.65 |
| STORM WATER FUND | 186353.97 |
TOTAL | 340552.65 | |
REVENUE | ||
GENERAL | 48817.62 | |
LIBRARY RESERVE TOTAL | 2250.00 | |
FIRE TRUCK/EQUIP | 0.04 | |
ROAD USE TAX | 16792.97 | |
LOST TOTAL | 20533.15 | |
LOST - DEBT SERVICE TOTAL | 5133.29 | |
TIF TOTAL | 0.17 | |
CAPITAL PROJECTS - LOST TOTAL | 5133.29 | |
WATER | 46661.19 | |
WATER DEPOSITS | 1350.00 | |
SEWER TOTAL | 62342.27 | |
SEWER - SINKING | 35036.00 | |
CAP SEWER IMPROVEMENTS TOTAL | 2625.00 | |
GARBAGE | 12669.91 | |
STORM SEWER | 15763.19 | |
TOTAL | 275108.09 |
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