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REGULAR MEETING MINUTES | September 13, 2023

REGULAR MEETING

September 13 2023


ACKLEY CITY COUNCIL met in regular session September 13, 2023 in the Ackley Council Chambers with Mayor Michael Nuss presiding. The meeting was called to order at 7:00 pm. Council members present: Chuy Flores, Joe Wessels, Mike Abbas, Judy Crawford, and Dan Scallon. Quorum present.

Scallon moved, Abbas seconded to approve the September 13, 2023 agenda, as listed. Ayes-all. Motion carried.

Wessels moved, Crawford seconded, to approve the Consent Agenda by one motion: a) August 09, 2023 Regular Minutes, as written. b) Bills approval, as listed. c) Place Reports on file: August 2023 Clerk Bank Reconciliation/Cash Report/Treasurer; August 2023 Clerk Budget; August 2023 Deputy Clerk Utility Billing Reconciliation; August 2023 Ambulance; August 2023 Fire. Ayes-all. Motion carried.

Clerk Dennis attempted to follow up with M. Fistler from Prairie Bridges about 28E agreement. Dennis will continue to follow up.

L. Gallentine, CGA Consultants, is working on the plans for the ambulance upgrade. Gallentine will email plans to council soon.

M. Clemons, Library Director, provided the annual report to include the condition of the library and year end financials.

Dennis shared concerns from a resident at 402 Lincoln Ave., whom would like a street light placed just past his property along 15th Street. Resident has spoken to T. Lewis, MidAmerican Energy, whom stated placing a new pole would need to be approved by Council. K. Meyer, Public Works, informed Council there was a street light pole already there and it may just need the bulb replaced. Dennis to follow up with MidAmerican Energy.

Mayor Nuss informed Council and gallery about the September 21, 2023 deadline to turn in election nomination paperwork.

Abbas followed up regarding the extension of 3rd Ave. Abbas received a rough quote for the cost of this extension. Dennis reminded Council that this project would need to be put out for bid and suggested Capital Project - Lost funds to do this project. The project was not budgeted for and would need to have a budget amendment done. Gallentine suggested the City get with the City Attorney regarding the extension as the Ordinance book has specifications on street grades with curb and gutter. Dennis to follow up with attorney prior to Council making any decisions or bidding processes. Dennis inquired to Abbas regarding the run off issue. Abbas made it clear to D. Glenn that the storm outlet was a private line and is not city responsibility.

Scallon moved, Wessels seconded to accept Chief Frick’s resignation effective September 29, 2023. Ayes-all. Motion carried.

Discussion regarding the future of the Ackley Police Department. Hardin County Sheriff’s Office informed Mayor Nuss, they will no longer operate in the same fashion they had with the City of Ackley. With the HCSO having little communication on when the Sheriff’s Office was to be covering shifts has made it difficult. Nuss informed Council about the option to use the HCSO for 24 hours a day, 7 days a week for full coverage or hiring the City’s own full department for 24 hours a day, 7 days a week and having the HCSO as back up for emergency issues only. Issues including the lack of police officers in the force, ability to pay wages for a full force, possibility of joining officers with a nearby community, and grants was discussed. Crawford suggested tabling the action until next month meeting to try and figure out some funding revenues. Wessels questioned B. Valverde, police officer, of intention of staying after Chief was gone. Discussion regarding Code Enforcement Officer. Flores moved, Wessels seconded to pursue the Hardin County Sheriff’s Office 24 hours a day, 7 days a week starting September 29, 2023. Ayes-4. Nays-Scallon. Motion carried.

Dennis requested Council waive the penalty fees for the Grand JiVante on this month’s billing. Dennis reached out the Mayor and Water Council Committee, prior to leaving on vacation, for the approval to hold the billing on that particular account until Dennis returned from vacation and could figure out metering with PeopleService and Ferguson. With the billing being held back, it was not the fault of the Grand JiVante on not paying their bill timely this month. Crawford moved, Wessels seconded to waive late fees until September 24, 2023 on the September statement. Ayes-all. Motion carried.

Scallon moved, Flores seconded to set date for Trick or Treat to October 31, 2023 from 5-7 pm. Ayes-all. Motion carried.

Wessels moved, Scallon seconded to pass Resolution 23-30 Approving the Annual Street Financial Report FYE June 30, 2023. Roll call vote: Ayes-Wessels, Abbas, Crawford, Scallon, and Flores. Motion carried.

Scallon moved, Flores seconded to pass Resolution 23-31 Authorizing Mayor to enter into Subordination Agreement with GBB&T. Roll call vote: Ayes-Abbas, Crawford, Scallon, Flores, and Wessels. Motion carried.

Wessels moved, Abbas seconded to pass Resolution 23-32 Amending Peddlers, Solicitors, and Transient License Fees. Roll call vote: Ayes-Crawford, Scallon, Flores, Wessels, and Abbas. Motion carried.

Crawford moved, Wessels seconded to pass Resolution 23-33 Temporarily Closing Certain Streets for 2023 Trunk or Treat. Roll call vote: Ayes-Scallon, Flores, Wessels, Abbas, and Crawford. Motion carried.

Crawford moved, Abbas seconded to pass Resolution 23-34 Approving the Annual Urban Renewal Report for FYE June 30, 2023. Roll call vote: Ayes-Flores, Wessels, Abbas, Crawford, and Scallon. Motion carried.

Abbas moved, Flores to approve change order 4 for the 605 Main Street façade grant project. Ayes-all. Motion carried.

Crawford moved, Wessels seconded to approve payment 5 to Cornerstone Commercial Contractors in the amount of $38,466.07 for 605 Main Street façade grant. Ayes-all. Motion carried.

C. Ubben, PeopleService, reported flushing fire hydrants this week. Grass seeding at the EQ basin was done. The sager is starting to be worked on.

Gallentine, CGA, informed council there should be a punch list on the EQ basin soon. Scallon moved, Abbas seconded to approve change order 2 for a decrease of $6,000 which is the restoration of gravel. Ayes-all. Motion carried. Further explanation on why the decrease was given, due to the Phase II project happening at the same time, the restoration is listed in that project also. Wessels moved, Abbas seconded to approve Pay Application 4 in the amount of $10,248.97 to Woodruff Construction on the EQ Basin project. Ayes-all. Motion carried. During the construction of Phase II Waste Water Project, Boomerang has found quite a few tiles, in addition, there was a telephone line that was cut. Abbas moved, Scallon seconded to approve Pay Application 4 in the amount of $262,801.35 to Boomerang Corp. Ayes-all. Motion carried. Crawford moved, Wessels seconded to approve Pay Application 5 – final payment in the amount of $7,989.20 to Heartland Asphalt for N. Butler St project. Ayes-all. Motion carried. CGA has started the survey work for the Hardin Street Storm Sewer project. K. Meyer reported AAA Construction was coming back in a few weeks to help winterize and seal the splash pad. Gallentine requested Meyer to get the operation manual and designs from the Contractor, in order to pay them in full, when the time comes.

K. Meyer, public works supervisor, is working on winterizing the pools and trimming trees.

Dennis is working on the 2-inch meter issue with Ferguson, PeopleService, and Simple City. Training with the new deputy clerk is going well.

Crawford shared a concern in the 900 block of 2nd Ave regarding No Parking signs. Crawford believes they need to be moved due to a property putting in a new driveway. Dennis to put on agenda next month for further discussion.

Nuss reminded council along with department heads to watch their expenses as budgets are exceeding the benchmark in the fiscal year already. Nuss, acting on behalf of Chief Frick, will be giving an award to Officer Valverde after the conclusion of the council meeting.

Public comment from Debbie Bobholz regarding police force and inquiring if the County would be patrolling the park and if they will be answering calls timely. B. Schipper, AWJ, inquired as to the cost of the Hardin County Sheriff’s Office. Dennis addressed her inquiry.

Abbas moved, Flores seconded to adjourn at 8:34 pm. Ayes-all. Motion carried.



_______________________________________

Michael Nuss, Mayor

ATTEST:


____________________________

Malena Dennis, City Clerk



ACCESS SYSTEMS

FIREWALL/IT/BACKUP

4350.48

ACKLEY PUBLISHING CO INC

CASH REGISTER TAPE

8.90

AGSOURCE COOPERATIVE SERV

POOL TESTING

56.50

BLACK HILLS/IOWA GAS UTIL

UTILITIES-GAS

430.21

BOOMERANG CORP

PHASE II PROJECT

262801.35

CAPITAL ONE

CLOROX/FEBREZE/DISINFECTANT

30.60

CARDMEMBER SERVICE

SAMS CLUB/CONCESSIONS

1785.62

CARRICO AQUATIC RESOURCES

LIFT CHAIR CONTROL BOX

388.39

CENTURYLINK

PHONES/FAX

405.39

CGA

PHASE II/EQ BASIN/N BUTLER/HARD

31057.75

CLEAR THE CHAOS CLEANING

8/30/23 CLEANING

150.00

CLEMONS, MARJEAN

MILEAGE

20.00

COPY SYSTEMS INC

COPIER MAINTENANCE 8/23-8/24

982.31

CORNERSTONE COMMERICIAL

626 MAIN ST/FACADE GRANT

38466.07

DAKOTA SUPPLY GROUP

WHITE PAINT/THINNER

852.23

DOLLAR GENERAL

MACE

6.00

EBS

HEALTH INSURANCE

7469.19

ELDORA AMBULANCE SERVICE

TIER/PARAMEDIC

2250.00

FAST FIBERGLASS, LLC

SLIDE/LANDING PAD

5025.00

FEDERAL W/H

FED/FICA TAX

11218.51

FRANKLIN COUNTY TREASURER

INDUSTRIAL PARK

1392.00

HARDIN COUNTY OFFICE SUPP

DESKTOP CALENDARS 4

39.56

HARDIN COUNTY SHERIFF

CONTRACT LAW ENFORCEMENT

3144.90

HARDIN COUNTY SOLID WASTE

2ND QTR FY23/24/AUGUST LANDFILL

14982.35

HEART OF IOWA

847-2222 COMMUNICATIONS

64.50

HEARTLAND ASPHALT INC.

NORTH BUTLER STREET PROJECT

7989.20

HH CONSTRUCTION

OIL/FUEL FILTERS/LIGHTS

700.00

INGRAM LIBRARY SERVICES

BOOKS/SHIPPING

735.23

INNOVATIVE AG SERVICES CO

GAS/DIESEL

1657.79

IOWA LAW ENFORCEMENT ACAD

EVALUATION MMPI-VALVERDE

110.00

IPERS

IPERS - REGULAR

4259.48

JOHN DEERE FINANCIAL

SHOP DOOR PARTS

157.73

KEN'S REPAIR

WEEDEATER HEAD

29.99

MEDIACOM

PHONE/FAX/INTERNET

175.02

MID IOWA AUTO PARTS, LLC

BATTERY/BOLTS/SCREWS

439.93

MIDAMERICAN ENERGY COMPAN

ELECTRIC

7012.08

P.C.C.

AMBULANCE BILLING FEES

1121.63

PAYROLL CHECKS

TOTAL PAYROLL CHECKS

38428.70

PEOPLESERVICE INC.

WATER/WASTEWATER SERVICE

16533.00

POSTMASTER

UTILITY BILL POST/IMPRINT PERMIT

650.00

REGION 6 PLANNING COMMISS

CDBG GENERAL ADMIN SVC-PH II

492.00

SALES TAX/LOST

SALES TAX PAYMENT

899.35

SHIELD PEST CONTROL

MONTHLY SERVICES

30.00

STATE WITHHOLDING

STATE TAX

720.40

THE IOWAN MAGAZINE

1 YR MAGAZINE

24.00

TIMES-CITIZEN CO.

8/9/23 MINUTES

157.92

USDA RF

MONTHLY PAYMENT

1151.00

VERIZON

2 CELL/2 JETPACKS

352.15

WARNER PLASTICS & LINERS

DUMPTRUCK BED LINER

870.00

WATER EXCISE TAX

WATER EXCISE TAX PAYMENT

2410.63

WOODRUFF CONSTRUCTION

EQUALIZATION BASIN RELINING

10248.97

CLAIMS TOTAL

484734.01

EXPENSES BY FUND

GENERAL FUND

118316.87

LIBRARY RESERVE FUND

330.75

ROAD USE TAX FUND

17222.97

CAP PROJ - SPLASH PAD FUND

5032.99

CAP PROJ-GO BOND 2020A FUND

10079.70

WATER FUND

13698.37

SEWER FUND

23333.16

CAP SEWER IMPROVEMENTS FUND

288554.90

GARBAGE FUND

6638.86

STORM WATER FUND

1525.44

TOTAL

484734.01

REVENUE

GENERAL

62013.82

LIBRARY RESERVE

100.00

FIRE TRUCK/EQUIP

0.04

ROAD USE TAX

17780.24

EMPLOYEE BENEFIT TOTAL

240.64

EMERGENCY FUND

18.34

LOST TOTAL

23066.60

LOST - DEBT SERVICE TOTAL

5766.65

TIF TOTAL

77.23

DEBT SERVICE TOTAL

376.10

CAPITAL PROJECTS - LOST TOTAL

5766.65

WATER

43959.72

WATER DEPOSITS

1380.00

SEWER TOTAL

58303.73

SEWER - SINKING

16345.00

SEWER - RESERVES/SURPLUS

25823.34

CAP SEWER IMPROVEMENTS TOTAL

3072.00

GARBAGE

12545.27

STORM SEWER

14838.41

TOTAL

291473.78


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